LIBRARY 

OF  THE 

UNIVERSITY  OF  CALIFORNIA. 

GIFT    OF 


..^ 


Class 


MANUAL 


FOR  THE 


PAY  DEPARTMENT 


REVISED  TO   INCLUDE 
AUGUST  15,  1910 


Of   THE 

(   UNIVERSITY    ) 


WASHINGTON 

GOVERNMENT  PRINTING  OFFICE 
1910 


UC 


WAR  DEPARTMENT, 

Document  No.  376. 
Office  of  the  Paymaster-General. 


WAR  DEPARTMENT, 
OFFICE  OF  THE  CHIEF  OF  STAFF, 

Washington,  August  20,  1910. 

The  following  Manual  for  the  Pay  Department,  revised  to  include 
August  15,  1910,  compiled  under  the  direction  of  the  Paymaster-Gen- 
eral of  the  Army,  is  approved  and  published  for  the  information  and 
guidance  'of  the  Regular  Army  and  Organized  Militia  of  the  United 
States. 

By  order  of  the  Secretary  of  War: 

LEONARD  WOOD, 
Major-General,  Chief  of  Staff. 


204259 


CONTENTS. 


Pay  Department 7 

Paragraphs. 

Advance  of  public  money 1-4 

Allotments " 5-27 

Army  reorganization 28-29 

Assigned  accounts 30-34 

Final  statements 35-40 

Pay  accounts 41-50 

Blanks 51-53 

Bonds 54-63 

Chaplains 64-67 

Check  books 68-75 

Checks 76-93 

Claims 94-99 

Clerks  and  messengers - 100-105 

Clothing  allowance 106-117 

Commutation  of  quarters 118-131 

Absent  from  station 132-145 

Not  entitled .---  146-152 

Comptroller 153-157 

Computer,  Artillery  Board 158 

Contract  surgeons 159-169 

Mileage 170-175 

Courts,  courts-martial,  etc 176-182 

Fees 183-185 

Reporters 186-189 

Witnesses 190-206 

Witnesses,  civil  courts 207-210 

Decedents,  insane,  and  prisoners 211-220 

Dental  surgeons 221-222 

Deposits 223-232 

Interest 233-237 

Deserters 238-264 

Engineers 265 

Expert  accountant 266 

Hospital  Corps 267-271 

Hospital  matrons 272-273 

Indian  scouts 274-278 

Leave  of  absence 279-296 

Medical  Corps 297 

Medical  Reserve  Corps 298-300 

Mileage 301-320 

Actual  expenses 321-328 

Deductions 329-332 

Distances 333-336 

In  district - 337-339 

Inspection  duty 340-346 

Not  entitled 347-353 

On  leave  of  absence .  „ 354-369 

Orders : 370-380 

Military  Academy 381-394 

Cadets 395-402 

Militia 403-408 

Encampments 409-422 

Nurse  Corps 423-430 

5 


6  CONTENTS. 

Page. 

Paymaster-General 431-437 

Paymasters 438-451 

Chiefs 452-460 

Reports 461-469 

Paymasters'  clerks 470-483 

Traveling  expenses 484-490 

Paymasters'  messengers 491-493 

Pay  of  commissioned  officers m. 494-515 

Aids ". 516-521 

Foreign  service 522-534 

Higher  command 535-536 

Longevity ,  537-545 

Miscellaneous  duty 546-551 

Mounts 552-560 

Staff  details 561-569 

Pay  of  enlisted  men 570-595 

Absent  without  leave 596-602 

Additional  pay 603-631 

Bonus  for  reenlistment 632-638 

By  express  or  registered  mail 639-658 

Certificate  of  merit 659-660 

Extra  duty 661-669 

Foreign  service 670-674 

Length  of  service 675-398 

Noncommissioned  officers 699-717 

Pay  rolls 718-732 

War  pay 733 

Pay  on  discharge 734-757 

Final  statements 758-767 

Purchase 768-773 

Philippine  scouts 774-782 

Porto  Rico  regiment 783-789 

Public  money 790-808 

Accounts 809-823 

Accounts  current ; 824-829 

Certificates  of  deposit 830-833 

Laws  protecting 834-846 

Receipts ". 847-848 

Suspensions 849-867 

Vouchers 868-879 

Retired  enlisted  men 880-894 

Retired  officers 895-910 

Active  duty 911-922 

Mileage 923-927 

Wholly  retired 928-931 

Stoppages,  enlisted  men 932-950 

Forfeitures 951-973 

Stoppages,  officers 974-988 

Time 989_992 

Translator 993 

Travel  pay  to  enlisted  men . .  994-1004 

Not  entitled 1005-1010 

Travel  pay  to  officers 1011-1020 

Veterinarians '. 1021-1027 

Volunteers b .  1028-1033 


ARMY  PAYMASTERS'  MANUAL. 


PAY  DEPARTMENT. 

The  Pay  Department  was  established  as  such  by  the  act  of  April  24,  1816.— 3  Stat., 
297. 

The  Pay  Department  shall  consist  of — 

1  brigadier-general,  Paymaster-General. 

3  colonels,  Assistant  Paymasters-General. 

4  lieutenant-colonels,  Deputy  Paymasters-General. 
20  majors,  paymasters. 

25  captains,  paymasters.— Act  Feb.  2,  1901,  31  Stat.,  754;  G.  0.,  9,  1901. 

Vacancies  occurring  in  the  office  of  Paymaster-General  shall  be  filled  by  selection 
from  officers  holding  permanent  appointments  in  the  Pay  Department.  Other  vacan- 
cies which  can  not  be  filled  by  promotion  by  seniority  shall  be  filled  by  detail  from 
the  line  of  the  Army  from  the  grade  in  which  the  vacancies  exist  for  periods  of  four 
years.— Act  Feb.  2,  1901,  31  Stat.,  755;  G.  0.,  9,  1901. 

When  volunteers  are  called  into  the  service  of  the  United  States  the  President  may 
appoint,  by  and  with  the  advice  and  consent  of  the  Senate,  additional  paymasters 
with  the  rank  of  major,  not  to  exceed  one  for  every  two  regiments  of  volunteers. — R.  S., 
1184. 

"Officers  of  the  Pay  Department  shall  not  be  entitled  in  virtue  of  their  rank,  to 
command  in  the  line  or  in  other  staff  corps." — R.  S.,  1183. 

"An  officer  of  the  Pay  or  Medical  Department  can  not  exercise  command,  except 
in  his  own  department;  but  any  staff  officer,  by  virtue  of  his  commission,  may  com- 
mand all  enlisted  men  like  other  commissioned  officers." — A.  R.,  19,  1908. 

"The  Pay  Department  has  charge  of  the  supply  and  distribution  of  and  accounting 
for  funds  for  the  payment  of  the  Army,  and  such  other  financial  duties  as  are  specially 
assigned  to  it."— A.  R.,  1272,  1908. 

"Manuals  issued  by  the  staff  departments  and  approved  by  the  Secretary  of  War, 
when  not  in  conflict  with  any  of  the  provisions  of  Army  Regulations,  will  have  equal 
force  therewith."— A.  R.,  1588,  1908. 

ADVANCE  OF  PUBLIC   MONEY. 

1.  "No  advance  of  public  moneys  shall  be  made  in  any  case  whatever.  It  shall, 
however,  be  lawful,  under  the  special  direction  of  the  President,  to  make  such  advances 
to  the  disbursing  officers  of  the  Government  as  may  be  necessary  to  the  faithful  and 
prompt  discharge  of  their  respective  duties  and  to  the  fulfillment  of  the  public  engage- 
ments. The  President  may  also  direct  such  advances  as  he  may  deem  necessary 

7 


8  ADVANCE   OF   PUBLIC    MONEY. 

and  proper  to  persons  in  the  military  and  naval  service  employed  on  distant  stations 
where  the  discharge  of  the  pay  and  emoluments  to  which  they  may  be  entitled  can 
not  be  regularly  effected."— R.  S.,  3648. 

2.  Advances  under  section  3648,  Revised  Statutes,  are  not  payments  for  services 
rendered,  and  the  paymaster  making  the  advance  must  show  his  authority  and  should 
not  use  pay  vouchers,  but  should  take  credit  "as  for  a  transfer  of  funds;"  and 
the  officer  receiving  the  money  should  render  accounts  the  same  as  any  other  disbursing 
officer.—  4  Comp.,  252,  Nov.  22,  1897.     (Case  Dr.  Edie.) 

3.  "Payments  made  on  the  next  to  the  last  day  of  a  month  when  the  last  day  falls 
on  Sunday  or  a  legal  holiday  are  not  authorized  by  law,  and  where  a  disbursing  officer 
makes  such  payments  he  does  so  at  his  own  risk." — 11  Comp. ,86,  Aug.  15, 1904.     (Case 
Treasury  Department.) 

4.  The  provision  of  the  act  of  May  26,  1898,  amended  by  the  act  of  July  7,  1898 
(30  Stat.,  420  and  721),  for  the  advance  of  one  month's  pay  to  officers  and  enlisted 
men  about  to  embark  for  service  in  the  Philippine  Islands,  has  been  construed  by  the 
Comptroller  of  the  Treasury  as  applying  to  volunteer  troops  then  in  service  and  not 
to  be  either  general  or  permanent  legislation. — Comp.,  June  26,  1905;  P.  M.  G.  0. 
51395. 

ALLOTMENTS. 

5.  "The  Secretary  of  War  is  authorized  to  permit  enlisted  men  of  the  United 
States  Army  to  make  allotments  of  their  pay,  under  such  regulations  as  he  may  pre- 
scribe, for  the  support  of  their  families  or  relatives,  for  their  own  savings,  or  for  other 
purposes,  during  such  time  as  they  may  be  absent  on  distant  duty,  or  under  other 
circumstances  warranting  such  action."— Sec.  16,  Act  Mar.  2,  1899,  30  Stat.,  981;  G.  0. 
36,  1899. 

6.  "Every  enlisted  man  absent  on  distant  duty  shall  be  allowed  to  allot  such  por- 
tion of  his  pay  as  he  may  desire  for  the  support  of  his  family  or  relatives,  for  his  own 
savings,  or  for  any  other  purpose,  excepting  that  of  obtaining  an  advance  on  his  pay; 
but  the  allotment  privileges  to  soldiers  serving  within  the  boundaries  of  the  United 
States  will  be  limited  to  the  support  of  their  families  and  relatives.  " — A.  R.,  1366, 1908. 

7.  ' ' As  soon  as  possible  after  the  receipt  of  an  order  for  distant  duty  the  commanding 
officers  of  troops,  batteries,  companies,  bands,  noncommissioned  staff,  signal  or  hospital 
corps,  or  any  other  detachments  affected  by  such  order  will  prepare  allotments  on  the 
prescribed  blanks  for  all  men  of  their  organizations  who  desire  to  make  the  same. 
When  executed  these  allotments  will  be  forwarded  by  registered  mail  to  the  Paymaster- 
General,  who  will  make  acknowledgment  thereof  to  the  respective  commanding 
officers,  stating  the  names  of  the  grantors  and  the  amounts  and  periods  of  the  allot- 
ments. "—A.  R.,  1367,  amended  byG.O.,  128,  1908. 

8.  "All  allotments  shall  be  executed  in  duplicate  and  witnessed  by  the  respective 
commanding  officers  specified  in  paragraph  1367,  one  copy  to  be  retained  by  said  com- 
manding officers  and  the  other  to  be  forwarded  immediately  to  the  Paymaster-General. 
Before  witnessing  an  allotment  such  commanding  officer  shall,  however,  satisfy  him- 
self that  the  allotment  is  not  made  for  the  purpose  of  obtaining  an  advance  on  the  sol- 
dier's pay.    When  a  bank  is  designated  as  allottee,  the  immediate  commanding 
officer  of  the  grantor  shall  furnish  the  bank,  at  the  same  time  that  he  furnishes  the 
allotment  roll  to  the  Paymaster-General,  with  the  signature  of  the  grantor,  and  also 
inform  the  bank  of  the  amount  and  period  of  allotment.     Such  commanding  officer 
shall  also,  if  possible,  satisfy  himself  that  the  bank  named  has  an  existence.     *    *    *. " 
—A.  R.,  1368,  1908. 

9.  "When  the  grantor  of  an  allotment  desires  it  discontinued  prior  to  the  expiration 
of  the  period  for  which  it  was  granted,  the  commanding  officers  specified  in  paragraph 
1367  will  prepare  and  transmit  to  the  Paymaster-General,  on  the  prescribed  blank, 
the  soldier's  request  for  such  discontinuance.    This  request  must  specify  the  month 


ALLOTMENTS.  9 

for  which  the  last  payment  is  to  be  made,  but  the  stoppage  of  pay  to  meet  the  allotment 
should  be  continued  until  receipt  of  the  Paymaster-General's  acknowledgment  of 
request  for  discontinuance.  If  on  receipt  of  the  request  for  discontinuance  of  an 
allotment  payment  thereon  has  been  made  beyond  the  month  specified  the  Paymaster- 
General,  in  making  acknowledgment,  will  state  the  date  to  which  the  allotment  has 
been  paid  and  direct  the  repayment  to  the  soldier  of  any  pay  deducted  in  excess 
of  the  payments  on  the  allotment.  When  an  allotment  is  to  run  for  the  full  period 
for  which  granted  no  request  for  discontinuance  or  notice  of  the  expiration  is-neees- 
sary.  "—A.  R.,  1370,  amended  by  G.  0.,  128,  1908. 

10.  The  interpretation  on  which  the  Pay  Department  has  hitherto  acted  that 
"allotments  and  discontinuances  are  voluntary  and  entirely  within  the  discretion  of 
the  persons  making  them"  is  approved  and  will  be  rigidly  adhered  to. — Sec.  War, 
Nov.  23,  1901;  P.  M.  G.  0.,  26468. 

11.  "When  an  allotment  is  discontinued,  at  the  request  of  the  person  making  it, 
bef  >re  the  expiration  of  the  term  for  which  it  is  granted,  it  shall  not  be  renewed  within 
that  term  except  by  permission  of  the  regimental  or  post  commander,  on  satisfactory 
reasons  being  given  for  such  discontinuance  and  renewal." — A.  R.,  1379,  1908. 

12.  "The  date,  period,  and  amount  of  allotment  shall  be  entered  as  a  part  of  the 
soldier's  record  and  also  noted  on  each  pay  roll  during  the  period  of  allotment.    The 
discontinuance  of  an  allotment  shall  be  similarly  entered  and  noted." — A.  R.,  1376, 
1908. 

13.  "When  the  grantor  of  an  allotment  is  soon  entitled  to  discharge  and  is  so  much 
in  debt  to  the  United  States  that  it  will  require  the  whole  or  a  part  of  his  allotted  pay 
to  cancel  his  obligation,  the  allotment  shall  be  terminated  in  the  prescribed  manner." — 
A.  R.,  1377,  1908. 

14.  "On  the  death,  discharge,  or  desertion  of  a  soldier  who  has  an  allotment  running, 
the  allotment  ceases.     In  such  cases  the  immediate  commanding  officer  will  report 
as  expeditiously  as  possible  to  the  Paymaster-General,  or  in  the  Philippines  Division 
to  the  adjutant-general  of  the  division,  the  names  of  grantors  whose  allotments  thus 
cease.     In  the  Philippines  Division,  except  in  the  case  of  deaths  which  are  otherwise 
reported,  the  division  commander  will  send  by  cable  notification  to  the  Adjutant- 
General,  who  will  at  once  notify  the  Paymaster-General." — A.  R.,  1369,  1908. 

NOTE.— Allotments  ceasing  by  reason  of  the  reported  desertion  of  the  allotter  are  not  revived  upon  his 
acquittal  of  the  charge,  but  a  new  allotment  may  be  made. 

15.  Payments  made  to  an  allottee  after  the  date  of  desertion  of  the  grantor  of  the 
allotment  are  not  debts  which  are  payable  from  the  amount  due  the  soldier  at  date 
of  his  desertion.— Auditor  for  the  War  Department  Oct.  13,  1909.     (P.  M.  G.  O.,  77692.) 

16.  Whenever  allotters  shall  be  discharged  on  an  intermediate  day  of  the  month 
the  allotment  deduction  stops  with  the  day  of  discharge,  and  paymasters  will  only 
deduct  a  pro  rata  of  the  allotment  for  the  final  month  of  service. — P.  M.  G.,  Sept.  16, 
1907,  63805. 

17.  "in  case  of  the  transfer  of  a  soldier  whose  period  of  allotment  still  continues, 
all  the  data  respecting  said  allotments  shall  be  entered  on  his  descriptive  list,  and 
the  commanding  officer  of  the  troop,  battery,  or  company  from  which  he  is  transferred 
shall  at  once  report  such  transfer  to  the  Paymaster-General." — A.  R.,  1375,  1908. 

18.  "All  allotments  of  pay  of  enlisted  men  that  have  been  or  shall  be  paid  to 
the  designated  allottees,  after  the  expiration  of  one  month  subsequent  to  the  month 
in  which  said  allotments  accrued,  shall  pass  to  the  credit  of  the  disbursing  officer 
who  has  made  or  shall  make  such  payment.     Said  disbursing  officer  shall,  before 
making  payment  of  such  allotment,  use  due  diligence  in  obtaining  and  making  use 
of  all  information  that  may  have  been  received  in  the  War  Department  relative  to 
the  grantors  of  the  allotments.  "—A ct  Mar.  2,  1901,  31  Stat.,  896;  G.  0.,  26,  1901. 
See  A.  R.,  1371,  and  1373,  1908. 


10  ALLOTMENTS. 

19.  "  If  an  erroneous  payment  is  made  because  of  the  failure  of  an  officer  responsible 
for  such  report  to  report,  in  the  manner  prescribed  by  the  Secretary  of  War,  the  death 
of  the  grantor,  or  any  fact  which  renders  the  allotment  not  payable,  then  the  amount 
of  such  erroneous  payment  shall  be  collected  by  the  Paymaster-General  from  the 
officer  who  fails  to  make  such  report,  if  such  collection  is  practicable. " — Act  Mar.  2, 
1901,  31  Stat.,  897;  G.  0.,  26,  1901.     See  A.  R.,  1372,  1908. 

20.  "  In  case  of  forfeiture  by  sentence  of  a  court-martial  the  stoppage  of  pay  to  meet 
the  allotment,  being  a  reimbursement  to  the  United  States  of  the  amount  paid  the 
allottee,  will  take  precedence  of  the  forfeiture;  when,  however,  the  forfeiture  is  such 
that  possibly  it  can  not  be  stopped  in  full  prior  to  the  discharge  of  the  soldier  if  the 
allotment  is  continued,  the  immediate  commanding  officer  will  report  at  once  by  mail 
to  the  Paymaster-General  requesting  a  discontinuance  of  the  allotment.     Similar 
action  will  be  taken  when,  due  to  reduction,  to  stoppages  for  clothing  overdrawn,  to 
continued  misconduct,  or  to  any  reason,  the  soldier's  available  pay  will  not  warrant 
the  continuance  of  the  allotment.    The  Paymaster-General  will  notify  a  soldier's 
immediate  commanding  officer  of  the  fact  of  discontinuance  of  payment  to  the  allottee 
and  the  last  month's  allotment  paid.    The  stoppage  of  pay  to  meet  the  allotment  will 
be  continued  until  this  notice  is  received,  and  the  soldier  will  be  credited  on  the  next 
roll  with  any  amount  withheld  in  excess  of  amount  paid  the  allottee." — A.  R.,  1369, 
1908. 

NOTE.— This  does  not  authorize  the  suspension  of  an  allotment,  as  distinguished  from  a  discontinuance, 
but  the  Paymaster-General,  hi  the  exercise  of  his  administrative  authority,  may  direct  that  the  payments 
to  an  allottee  be  withheld  when  the  interests  of  the  Government  manifestly  require  such  action.— P.  M. 
O.  0.,  78221. 

21.  "  In  case  of  the  capture  by  the  enemy  of  soldiers  who  have  made  allotments 
which  may  expire  after  their  capture,  the  monthly  payments  of  the  same  shall  be 
continued  until  otherwise  ordered  by  the  Secretary  of  War." — A.  R.,  1374,  1908. 

22.  Allotments  are  in  the  nature  of  powers  of  attorney,  which  are  revoked  by  the 
death  of  the  principal.     If  the  soldier  dies  before  the  allotment  is  in  the  possession  of 
the  allottee,  the  allotment  is  not  payable,  but  becomes  part  of  the  estate  of  the  soldier 
and  is  subject  to  the  control  of  his  legal  representatives. — 10  Comp.,  208,  Aug.  27, 1903. 

23.  An  enlisted  man  indefinitely  quarantined  for  infectious  disease  may  allot 
his  entire  pay,  allotment  to  be  paid  at  post  where  he  is  stationed.     The  allottee 

will  sign  the  pay  roll  as  "Allottee  of ,"  and  the  paymaster  who  pays  the  roll 

will  make  the  usual  deductions  and  pay  the  balance  to  the  allottee. — Sec.  War,  June 
8,  1903,  based  on  Comp.,  May  19,  1903,  P.  M.G.O.,  36390. 

24.  If  "the  allottee  failed  to  reduce  the  allotment  to  possession  prior  to  the 
soldier's  dishonorable  discharge  from  the  service  with  forfeiture  of  all  pay  and  allow- 
ances then  due,  payment  of  the  allotment  is  not  authorized."— Comp.,  Oct.  17,  1907, 
P.  M.G.O.,  62627. 

Allotments  do  not  give  a  vested  right  to  the  money  allotted  and  an  allotment 
deducted  from  the  pay  of  a  soldier  who  deserts  before  payment  of  the  amount  to  the 
allottee  is  not  payable,  but  is  forfeited  to  the  United  States.— Comp.,  July  16  1903 
P.  M.  G.  0.,  64201. 

25.  The  allotment  will  be  dropped  from  each  soldier's  pay  in  the  column  "Total 
pay  due"  on  the  pay  rolls  and  from  the  amount  of  "Pay"  on  final  statements  when 
it  pertains  to  the  period  for  which  the  soldier  is  being  paid.     An  allotment  pertaining 
to  a  period  for  which  the  soldier  has  been  paid  without  deduction  of  the  allotment 
represents  an  overpayment  and  will  be  treated  as  a  collection.— Par.  1,  Circular  223, 
P.  M.G.O.,  Jan.  29,  1900,  hereby  amended. 

26.  On  the  death  of  an  allottee  before  payment  or  issue  of  check,  the  amount 
reverts  to  the  soldier  and  does  not  become  a  part  of  the  allottee's  estate,  subject  to 
the  control  of  his  legal  representatives.— Comp.,  Aug.  2,  1900,  P.  M.  G.  O.t  17038, 


ALLOTMENTS.  11 

27.  4<Upon  receiving  information  of  the  death  of  any  person  to  whom  an  allot" 
ment  is  payable  by  him,  the  paymaster  properly  designated  to  pay  this  allotment 
shall  at  once  report  this  fact  to  the  Paymaster-General,  who  shall  forthwith  inform 
the  grantor's  immediate  commanding  officer." — A.  R.,  1378,  1908. 

ARMY  ORGANIZATION. 

28.  Bands:  Cavalry,  artillery,  and  infantry.— Act  Mar.  2, 1899,  30  Stat.,  977-  CL  0., 
36,  A.  G.  0.,  1899. 

Engineers.—  Act  Feb.  2,  1901,  31  Stat.,  750;  G.  0.,  9,  A.  G.  0.,  1901. 

Military  Academy.— Act  Mar.  3,  1905,  33  Stat.,  853;  G.  0.,  50,  W.  D.,  1905. 

Recruit  depots.—  Act  Mar.  3,  1909,  35  Stat.,  745;  G.  0.,  49,  W.  D.,  1909. 

Line  and  Staff.— Act  Feb.  2,  1901,  31  Stat.,  748;  G.  0.,  9,  1901. 

General  Staff  Corps.— Act  Feb.  14,  1903,  32  Stat.,  830;  G.  0.,  15,  A.  G.  0.,  1903. 

Hospital  Corps.— Act  Mar.  2,  1903,  32  Stat.,  930;  G.  0.,  24,  A.  G.  0.,  1903. 

Signal  Corps,— Act  Mar.  2,  1903,  32  Stat.,  932;  G.  0.,  24,  A.  G.  0.,  1903. 

Chaplains.— Act  Apr.  21,  1904,  33  Stat.,  226;  G.  0.,  79,  1904. 

Engineer  Corps.—  Act  Apr.  23,  1904,  33  Stat.,  263;  G.  0.,  76,  1904. 

Ordnance  Department.— Act  June  25,  1906,  34  Stat.,  455;  G.  0.,  191,  1906. 

Insular  Bureau.— Act  June  25, 1906,  34  Stat.,  456;  G.  0.,  121, 1906,  Act  Mar.  2, 1907, 

34  Stat.,  1162;  G.  0.,  48,  1907,  and  Act  Mar.  23,  1910,  G.  0.,  54,  1910. 
Artillery.—  Act  Jan.  25,  1907,  34  Stat.,  861;  G.  0.,  24,  1907. 

Adjutant-General's  Department.— Act  Mar.  2,  1907,  34  Stat.,  1158;  G.  0.,  48, 1907. 
Medical  Department.— Act  Apr.  23,  1908,  35  Stat.,  66;  G.  0.,  67,  1908. 
Increased  pay.—  Act  May  11, 1908,  35  Stat.,  108;G.  O.,80,  1908,  and  Act  May  28, 1908, 

35  Stat.,  431;  G.  0.,  100,  W.  D.,  1908. 

NOTE. — For  Philippine  Scouts,  the  Porto  Rico  regiment  of  infantry,  recruiting  depot  companies,  prison 
guard  companies,  and  Army  Service  School  detachments,  see  manual  paragraphs  relating  thereto. 

29.  "Acts  of  Congress  changing  the  organization  of  the  Army,  and  which  of  neces- 
sity take  time  to  carry  into  effect,  do  not  change  the  status  or  rights  of  individuals 
until  the  act  be  carried  into  effect."     "The  better  view  is  that  the  old  status  of  indi- 
viduals remains  until  the  act  is  carried  into  effect  in  the  organization  to  which  they 
belong."—  5  Comp.,  763,  May  2,  1899. 

It  is  a  general  rule  that  acts  will  not  be  so  construed  as  to  make  them  operate  retro- 
spectively unless  the  lawmaking  power  has  explicitly  declared  its  intention  that 
they  should  so  operate,  or  unless  such  intention  appears  by  necessary  implication 
from  the  nature  and  words  of  the  act  so  clearly  as  to  leave  no  room  for  reasonable 
doubt  upon  the  subject.— 4  Comp.,  692,  June  16,  1898. 

The  date  of  receipt  of  a  general  order  by  a  command  is  the  date  on  which  it  takes 
effect  as  to  that  command. — Digest  Op.  J.  A.  G.,  1901,  par.  1850. 

ASSIGNED  ACCOUNTS. 

30.  "The  restrictions  of  the  Comptroller  of  the  Treasury  in  regard  to  allowance 
of  credits  to  disbursing  officers  for  payment  made  by  them  on  powers  of  attorney 
or  other  forms  of  transfer  or  assignment  being  so  great  as  to  amount  practically  to  a 
prohibition  of  such  payments,  disbursing  officers  will  refuse  to  pay  the  assignee  of 
any  claim,"  except  monthly  pay  accounts  and  final  statements. — Cir.  13,  A.  G.  0., 
1895.     See  also  1  Comp.,  142,  Dec.  27,  1894. 

NOTE.— There  is  no  authority  of  law  for  a  retired  enlisted  man  to  make  an  assignment  of  his  monthly 
pay.— P.  M.  G.  0. 

31.  Transferred  or  assigned  pay  accounts  or  final  statements  will  not  be  paid  with 
currency.— See  par.  646,  A.  R.,  1908. 

32.  "No  assignment  of  pay  by  a  noncommissioned  officer  or  private  previous  to 
his  discharge  shall  be  valid."— R.  S.,  1291. 


12  ASSIGNED  ACCOUNTS. 

33.  When  the  assignment  of  an  account  is  defective,  it  should  be  returned  to  the 
last  indorser  for  correction. — P.  M.  G.,  Nov.  24,  1899. 

34.  An  assignor  is  not  chargeable  with  overpayments  to  his  assignee  which  he 
neither  authorized  nor  received.— 22  Ct.  Cls.,  395,  Oct.  31,  1887. 

Overpayments  to  an  assignee  may  be  collected  from  future  claims  presented  for 
payment  by  said  assignee. — 2  Comp.,  Nov.  2,  1875,  P.  M.  G.  0.,  5548. 

But  if  an  assignee  presents  an  account  through  a  bank,  no  deduction  should  be 
made  without  the  knowledge  and  consent  of  the  bank.— P.  M.  G.,  Dec.  20, 1905,  54173. 

FINAL  STATEMENTS. 

35.  "The  transfer  by  an  enlisted  man  of  a  claim  for  pay  due  on  his  final  statements 
will  be  recognized  only  when  made  after  discharge,  in  writing,  indorsed  on  the  final 
statements,  signed  by  the  soldier,  and  witnessed  by  a  commissioned  officer  or  by  some 
other  reputable  person  known  to  the  paymaster.     The  person  witnessing  the  transfer 
must  indorse  on  the  discharge  the  fact  of  transfer  of  the  final  statements,  and  on  the 
final  statements  the  fact  that  such  indorsement  has  been  made  on  the  discharge. "- 
A.  R.,  1403,  1908. 

NOTE. — A  transfer  or  assignment  of  final  statements,  when  properly  made,  can  not  be  revoked  at  the 
option  of  the  assignor.— P.  M.  O. 

36.  Paymasters  are  not  authorized  to  pay  on  assigned  final  statements  any  credits 
not  set  forth  thereon.     This  does  not  authorize  the  payment  of  any  erroneous  credits 
appearing  on  assigned  final  statements. — P.  M.  G. 

37.  Post  exchanges  may  cash  final  statements.     No  charge  will  be  made,  but  a 
small  part  of  the  value  may  be  retained  until  the  account  is  paid  by  the  paymaster, 
to  insure  against  loss  due  to  error.    The  amount  retained,  less  cost  of  exchange  or  post- 
office  order,  will  be  transmitted  to  the  soldier  as  soon  as  the  actual  state  of  the  account 
is  known.    The  exchange  assumes  no  liability  for  errors  for  overpayments  made  by 
paymasters.    The  liability  rests  with  the  company  commander  or  the  paymaster. — 
G.  ().,  109,  1905,  p.  10. 

38.  The  custodian  of  a  company  fund  may  cash  final  statements  without  profit, 
and  may  retain  a  small  portion  until  settlement  by  the  paymaster,  the  balance  to  be 
transmitted  to  the  soldier  as  soon  as  the  actual  status  of  the  account  is  known. — P.  M.  G., 
Jan.  11,  1905,  48477. 

39.  Final  statements  transferred  and  transfer  not  made  out  in  strict  conformity 
with  Army  Regulations  may  be  paid  by  special  authority,  after  comparison  of  soldier's 
signature,  if  evidence  shows  the  transfer  made  for  value,  provided  no  claim  has  been 
presented  to  the  Pay  Department  or  the  Auditor. — Comp.,  May  29, 1899,  Digest  Comp., 
1902,  p.  127. 

40.  The  holder  of  unindorsed  final  statements  issued  to  a  soldier  is  not  entitled  to 
payment  of  the  amount. — 9  Op.  Atty.  Gen.,  453,  July  24,  1860. 

But  where  a  soldier  has  failed  to  sign  the  transfer  on  final  statements,  and  assignee 
held  receipt  for  the  amount  paid:  Held,  that  payment  could  be  made  if  original  receipt, 
with  genuine  signature  of  the  soldier,  was  filed  with  the  account,  providing  the  soldier 
had  not  made  a  claim  on  the  Pay  Department  or  the  Auditor  for  the  amount. — Comp., 
Apr.  11,  1904,  P.  M.  G.  0.,  44105.  (Case  Tony  Judd.) 

PAY  ACCOUNTS. 

41.  "Hereafter  all  commissioned  officers  of  the  Army  may  transfer  or  assign  their 
pay  accounts,  when  due  and  payable,  under  such  regulations  and  restrictions  as  the 
Secretary  of  War  may  prescribe."— Act  Mar.  2, 1907,  34  Stat.,  1159;  G.  0.,  48,  1907. 

NOTE.— A  transfer  or  assignment  of  a  pay  account,  when  properly  made,  can  not  be  revoked  at  the 
option  of  the  assignor. — P.  M.  O. 

42.  "An  officer  may  forward  his  pay  account  to  a  paymaster  before  maturity,  the 
amount  to  be  remitted  to  the  officer  when  due,  or  placed  to  his  credit  with  a  bank  if 
the  account  is  so  indorsed,  but  an  officer  will  not  hypothecate  or  transfer  an  account 


ASSIGNED  ACCOUNTS PAY   ACCOUNTS.  13 

not  actually  due.     When  due  it  may  be  transferred,  when  the  following  form  of 
indorsement  will  be  strictly  observed: 

Transferred  this day  of  — ,  19—,  to  — —  and  the  chief  paymaster  at  —     —  has  been  so 

notified. 

(Signature)  — 


When  an  account  is  so  transferred,  the  officer  will  notify  the  chief  paymaster  of  the 
department  in  which  he  is  stationed,  or  the  paymaster  who  has  been  authorizedLbyithe 
Paymaster-General  to  pay  his  accounts,  and  will  instruct  the  person  or  persons  to 
whom  the  account  may  be  transferred  to  forward  it  to  such  paymaster  for  payment. 
A  transferred  account  will  not  be  paid  outside  of  the  department  in  which  the  officer 
is  regularly  paid  except  when  it  is  transferred  for  the  benefit  of  his  family  residing  in 
another  department,  in  which  case  the  officer  will  send  the  notification,  through  the 
office  of  the  chief  paymaster  of  the  department  in  which  he  is  usually  paid,  to  the  chief 
paymaster  of  the  department  in  which  the  payee  resides;  the  former  to  forward  with 
the  notification  any  information  he  may  have  affecting  the  validity  of  the  account." — 
A.  R.,  1277,  1908. 

43.  Veterinarians  may  transfer  their  pay  accounts  after  they  become  due  in  the 
same  manner  as  officers  of  the  Army. — Comp.,  Dec.  15,  1902,  Cir.  1,  A.  G.  0.,  1903. 

44.  Contract  surgeons,  being  civil  employees,  are  prohibited  by  section  3477, 
Revised  Statutes,  from  assigning  their  pay  accounts. — Comp.,  Aug.  18,  1902,  Cir. 
41,  A.  G.  0.,  1902.     (Except  as  provided  in  paragraph  50,  Manual.} 

45.  Where  there  is  conclusive  evidence  that  an  account  has  been  assigned  before 
it  is  actually  due,  payment  can  not  properly  be  made  to  assignee  even  though  it  may 
be  absolutely  certain  that  the  United  States  will  not  be  called  upon  to  pay  the 
account  a  second  time. —  Vol.  2,  Digest  2d  Comp.,  746,  Sept.  7,  1878. 

46.  Should  it  be  evident  that  an  officer  has  not  complied  with  the  regulations 
relating  to  assigned  accounts,  the  paymaster  will  decline  payment  and  endorse  his 
reasons  therefor  across  the  face  of  the  rejected  voucher.    Any  account  paid  in  dis- 
regard of  these  regulations  will  be  suspended  in  the  account  of  the  paymaster  who 
pays  it.— Cir.  268,  P.  M.  G.  0.,  Mar.  12,  1903. 

47.  If  double  payments  are  made  on  assigned  vouchers,  the  account  paid  outside 
the  department  where  the  officer  is  serving  will  be  the  one  suspended. — Auditor, 
Mar.  7,  1903,  P.  M.  G.  0.,  35423. 

48.  "An  officer  about  to  embark  for  service  beyond  the  sea  and  desiring  to  make 
provision  for  himself  or  his  family  in  the  United  States,  may  send  to  the  paymaster 
nearest  the  address  of  the  payee  such  full  monthly  accounts  as  he  may  elect,  indorsing 
them  as  follows:  'When  due  pay  to  ,'  or,  'When  due  place  to  the  credit  of 

-  with  -  — ,'  or,  'When  due  place  to  my  credit  with  -  — .'  Such  pay- 
master will  immediately  notify  the  chief  paymaster  of  the  department  where  the 
officer  is  to  serve,  of  the  months  for  which  accounts  have  been  so  received,  and  will 
then  pay  them  as  they  become  due  if  the  casualty  list  and  stoppage  circular  show 
no  bar  to  payment.  Should  an  officer  already  in  service  beyond  sea  desire  to  have 
his  accounts  paid  as  described,  he  will  forward  them,  through  the  chief  paymaster  of 
the  department  where  he  is  serving,  to  the  paymaster  whose  station  is  nearest  the 
address  of  the  payee,  and  the  former  will  make  a  record  of  the  accounts  so  forwarded. 
In  either  case  the  officer  will,  at  the  time  of  forwarding  the  accounts,  notify  the 
Paymaster-General  of  the  months  covered  thereby,  with  the  name  and  address  of 
the  person  to  whom  payment  is  to  be  made,  or  forward  the  accounts  through  the  office 
of  the  Paymaster-General."— A.  R.,  1278,  1908. 

NOTE.— Before  making  payment  on  accounts  paymasters  should  satisfy  themselves  that  all  the  require- 
ments of  the  above  regulation  have  been  complied  with,  and  unless  they  have  evidence  that  the  Paymaster- 
General  has  record  of  the  accounts  being  in  their  possession  should  make  report  thereof  to  him. 

An  officer  serving  in  Alaska  should  forward  accounts  through  the  special  disbursing  agent  of  the  pay 
department  for  the  post  where  he  is  serving  and  the  chief  paymaster  Department  of  the  Columbia. 

When  accounts  are  indorsed  as  above,  the  signature  of  the  party  to  whom  payable  need  not  be  required 
as  an  indorsement  on  the  account. 


14 


ASSIGNED  ACCOUNTS — PAY  ACCOUNTS. 


49.  Where  pay  accounts  are  prepared  in  advance  under  the  provisions  of  paragraph 
1278,  Army  Regulations,  the  additional  pay  for  private  mounts  will  be  omitted  from 
the  pay  accounts  and  drawn  on  separate  accounts  from  the  paymaster  nearest  to  the 
place  at  which  the  officer  is  serving. — Cir.  28,  W.  D.,  Apr.  30,  1910. 

In  accordance  with  Army  Regulations  1287  of  1908  (Manual,  par.  524),  accounts 
paid  under  the  provisions  of  Army  Regulations  1278  should  include  all  compensation 
(excepting  additional  pay  for  mounts)  due  the  officer  for  the  calendar  month. 

Commutation  of  quarters  is  not  viewed  as  compensation  within  the  meaning  of  the 
regulation. 

NOTE.— When  the  accounts  received  from  an  officer  about  to  embark  for  service  beyond  the  sea  do  not 
cover  his  entire  compensation  (except  as  indicated  above)  or  are  otherwise  defective,  they  should  be  re- 
turned for  correction  if  it  is  possible  to  reach  the  officer  before  his  departure;  but  if  corrected  accounts  can  not 
be  obtained  the  receipt  of  the  defective  ones  should  be  reported  to  the  Paymaster-General,  stating  the 
months  to  which  the  accounts  pertain  and  wherein  defective,  and  no  payment  should  be  made  thereon 
until  his  authority  therefor  is  received. 

50.  "Contract  surgeons  on  duty  in  Alaska,  Hawaii,  the  Philippine  Islands,  and 
Porto  Rico  may  transfer  or  assign  their  pay  accounts,  when  due  and  payable,  in  the 
methods  now  provided  by  regulations  for  commissioned  officers  of  the  Army."- 
Act  Apr.  23,  1904,  33  Stat.,  266;  G.O.,  76,  1904. 

"If  a  contract  surgeon  on  foreign  service  desires  to  have  his  accounts  paid  in  the 
United  States,  the  months  for  which  such  accounts  have  been  transferred  will  be 
endorsed  on  the  contract  by  a  paymaster  or  the  commanding  officer,  who  will  also 
endorse  on  each  voucher  'Transfer  noted  on  contract  (signature),'  and  such  accounts 
will  not  be  paid  unless  so  endorsed." — A.  R.,  1285,  1908. 

BLANKS. 

51.  The  following  books  and  blank  forms  are  furnished  by  the  Pay  Department: 


1. 

2. 

3. 
3A. 

4. 

5. 

6. 

7. 

8. 

9. 
10. 
11. 
12. 
13A. 

13AA. 

13B. 

13BB. 

13C. 

13CC. 

14. 

15. 

16. 

17. 

18. 

19. 

20. 

21. 

22. 

23. 

24. 
25. 


27. 
27A. 


Estimate  of  Funds. 

Receipt,  Company  Shoemaker  and  Tailor. 

Pay  of  Officers. 

Memorandum  voucher  for  same. 

Report  of  Soldiers'  Deposits. 

Final  Pay  of  Enlisted  Men. 

Abstract  of  Expenditures. 

Account  Current. 

Abstract  of  Collections. 

Abstract  of  Allotments. 

Pay  of  Enlisted  Men,  Retired. 

Mileage  of  Officers. 

Mileage  of  Paymasters'  Clerks. 

Civilian  Witness,  not  in  Government  Em- 
ploy. 

Memorandum  voucher  for  same. 

Civilian  Witness,  in  Government  Employ. 

Memorandum  voucher  for  same. 

Civilian  Witness  by  Deposition. 

Memorandum  voucher  for  same. 

Pay  of  Enlisted  Men. 

Mileage  Statement. 

Abstract  of  Deposits. 

Army  Pay  Table. 

Soldiers'  Allotments. 

Interest  Table. 

Invoice  and  Receipt  for  Funds. 

Voucher  for  Payment  of  Allotments. 

Report  of  Pay  Tours. 

Letter  of  Transmittal  (Paymaster's  Ac- 
count). 

Monthly  Report  of  Chief  Paymaster. 

Pay  Roll,  Clerks  and  Messengers,  Depart- 
ment Headquarters. 

Pay  Roll,  Civilian  Employees,  U.  S.  Mili- 
tary Academy. 

Pay  of  Reporters. 

Memorandum  voucher  for  same. 


28.  Pay  Roll  of  Detachment.    1  sheet. 
28A.  Pay  Roll  of  Detachment.    2  sheets. 
28B.  Pay  Roll  of  Detachment.    3  sheets. 
28C.  Pay  Roll  of  Company.    3  sheets. 
28D.  Pay  Roll  of  Company.    4  sheets. 
28E.  Pay  Roll  of  Company.    5sheets. 
28F.  Pay  Roll  of  Company.    6  sheets. 
28G.  Pay  Roll.    Extra  sheets. 

2811.  Subvoucher  for  Pay  Roll. 

29.  Weekly  Statement  of  Public  Funds. 

30.  Abstract  of  Deposit  Book. 

31.  Invoice  of  Mileage  Funds  Deducted. 

32.  Pay  Roll,  Militia.    3  sheets. 
32A.  Pay  Roll,  Militia.    6  sheets. 

33.  Pay  Roll.  Army  Nurse  Corps. 

34.  Report  of  Outstanding  Checks. 

35.  Post  Exchange  Receipt. 

36.  Army  War  College  Voucher. 

37.  Requisition  for  Blank  Forms  (Chief  Pay- 

master). 

38.  Final  Payment  Roll  of  a  Detachment. 

39.  Examination  of  Accounts  by  Chief  Pay- 

master. 

40.  Suspension  Book. 

41.  Soldiers'  Deposit  Book. 

42.  Paymaster's  Cash  Book. 

43.  Monthly  Personal  Report  of  Paymasters. 

44.  Notification,  to  Commanding    Officer,  of 

Suspensions. 

45.  Account-Current  Book. 

46.  Receipt  Book  for  Miscellaneous  Collections. 

47.  Receipt  for  Property  of  Deceased  Soldier. 

48.  Requisition  for  Blank  Forms  (Officers). 

49.  Voucher  for  Payment  of  Beneficiary. 
49 A.  Memorandum  voucher  for  same. 

50.  Invoice  of  Beneficiary  Funds  turned  over  to 

Quartermaster. 

51.  Weekly  Mileage  Report. 


52.  The  Comptroller  shall,  under  the  direction  of  the  Secretary  of  the  Treasury, 
prescribe  the  form  of  keeping  and  rendering  all  public  accounts  except  those  relating 
to  postal  revenues  and  expenditures  therefrom. — Act  July  31,  1894,  '28  Stat.,  206; 
G.O.,  36,  1894. 


BLANKS.  15 

53.  ':'The  standard  blank  forms  used  in  Army  administration,  with  the  notes  and 
directions  thereon,  have  the  force  and  effect  of  Army  Regulations.     New  forms  or 
alterations  will  not  be  made  without  the  authority  of  the  Secretary  of  War,  and  the 
date  on  which  a  form  or  alteration  was  authorized  will  be  printed  on  the  form  itself. 
All  notes  or  directions  on  these  blanks  will,  prior  to  their  issue,  be  approved  by  the 
Secretary  of  War.     These  forms  and  lists  of  them  will  be  furnished  by  the  chiefs  of 
the  various  bureaus  and  offices  of  the  War  Department.     Requisitions  therefor  will 
call  for  them  by  number  and  name." — A.  R.,  1589,  1908. 

Manuscript  returns,  rolls,  certificates,  and  other  documents  are  prohibited  when 
the  proper  printed  forms  are  on  hand. — A.  R.,  1590,  1908. 

BONDS. 

54.  "All  officers  of  the  Quartermaster's,  Subsistence,  and  Pay  Departments  *  *  * 
shall,  before  entering  upon  the  duties  of  their  respective  offices,  give  good  and  sufficient 
bonds  to  the  United  States  in  such  sums  as  the  Secretary  of  War  may  direct,  faithfully 
to  account  for  all  public  moneys  and  property  which  they  may  receive.     The  Presi- 
dent may  at  any  time  increase  the  sums  so  prescribed." — R.  S.,  1191. 

NOTE.— The  "sums  directed  by  the  Secretary  of  War"  are.  for  the  Pay  Department,  $30,000  for  a  colonel; 
$25,000  for  a  lieutenant-colonel;  $20,000  for  a  major,  and  $15,000  for  a  captain. 

55.  "Until  otherwise  provided  by  law  no  bond  shall  be  accepted  from  any  surety 
or  bonding  company  for  any  officer  or  employee  of  the  United  States  which  shall  cost 
more  than  thirty-five  per  centum  in  excess  of  the  rate  of  premium  charged  for  a  like 
bond  during  the  calendar  year  nineteen  hundred  and  eight:  Provided,  That  hereafter 
the  United  States  shall  not  pay  any  part  of  the  premium  or  other  cost  of  furnishing  a 
bond  required  by  law  or  otherwise  of  any  officer  or  employee  of  the  United  States. " — 
Act  of  Aug.  5,  1909,  36  Stat.,  125. 

NOTE. — For  authorized  premium  on  paymaster's  bond  see  Circular  85,  War  Department,  1909. 

56.  The  Commanding  General,  Philippines  Division,  is  authorized  to  examine 
and  approve  bonds  of  paymasters,  such  approval  to  be  subject  to  final  examination 
in  the  War  Department  before  approval  by  the  Secretary  of  War. — Sec.  War,  Oct.  30, 
1907,  P.  M.G.O.,  64224. 

57.  An  officer  detailed  to  a  staff  department  for  disbursing  duty  will  be  required 
to  give  bond. — 7  Comp.,  793,  June  10,  1901.     (Case  Quartermaster's  Department.} 

58.  "All  disbursing  officers  of  the  Pay  Department  shall  renew  their  bonds,  or 
furnish  additional  security,  at  least  once  in  four  years,  and  as  much  oftener  as  the 
President  may  direct."— R.  S.,  1192. 

NOTE. — Chief  paymasters  should  see  that  all  paymasters  serving  under  them  take  steps  in  due  season 
for  the  renewal  of  their  bonds. 

59.  All  bonds  shall  be  filed  in  the  office  of  the  Secretary  of  the  Treasury. —  Treas. 
dr.,  102,  1899. 

The  law  does  not  permit  the  return  of  a  bond  once  filed. —  Vol.  4,  Digest  2d  Comp., 
47,  Jan.  9,  1894. 

60.  "Sureties  to  bonds  given  by  disbursing  officers  will  be  bound  jointly  and 
severally  for  the  whole  amount  expressed  therein,  and  must  satisfy  the  Secretary  of 
War  that  they  are  worth,  jointly,  double  such  amount,  each  surety  making  affidavit 
that  he  is  worth  that  sum  over  and  above  his  debts  and  liabilities,  and  stating  in  the 
affidavit  his  place  of  residence." — A.  R.,  570,  1908. 

61.  "A  company  duly  incorporated  under  the  laws  of  the  United  States,  or  of  any 
State,  and  legally  authorized  to  guarantee  bonds,  may  be  accepted  as  surety,  subject 
to  the  limitations  prescribed  in  paragraphs  577,  578,  and  579.     Lists  of  such  surety 
companies  as  have  conformed  to  the  requirements  of  law  and  these  regulations  will  be 


16  BONDS. 

published  from  time  to  time  by  the  War  Department.  A  firm,  as  such,  will  not  be 
accepted  as  surety,  nor  a  partner  for  a  copartner  or  firm  of  which  he  is  a  member. 
Stockholders  who  are  not  officers  of  a  corporation  may  be  accepted  as  sureties  for  such 
corporation."— A  R.,  675, 1908. 

62.  "  In  case  of  financial  embarrassment,  failure,  or  other  disqualifying  cause  on 
the  part  of  the  surety  to  a  bond,  the  Secretary  of  War  will  require  the  bond  to  be 
renewed  to  his  satisfaction,  upon  notification  to  the  principal.     Official  bonds  may 
not  be  renewed  at  the  will  of  the  principal  or  surety,  but  only  by  direction  of  the 
Secretary,  and  the  substitution  of  one  corporate  company  for  another  as  surety  on  a  bond 
will  not  be  permitted  except  by  direction  of  the  Secretary,  or  after  the  bond  has  run 
for  a  period  of  four  years,  when  a  renewal  thereof  is  required  by  law. ' ' — A.  R. ,  583, 190S. 

63.  "  The  principal  and  surety  must  sign  and  seal  the  bond.     The  corporate  seal  of 
the  corporation  must  be  affixed  to  the  bond  by  some  person  duly  authorized,  who  must 
also  affix  the  name  of  the  corporation  to  it,  followed  by  his  own  (signature  and  official 
designation  written  after  the  word '  by. '     The  names  and  places  of  business  of  the  prin- 
cipal and  surety  must  be  written  in  the  body  of  the  bond. " — A.  R.,  582, 1908. 

CHAPLAINS. 

64.  Chaplains  appointed  prior  to  April  21,  1904,  shall  have  the  rank,  pay,  and 
allowances  of  captain  of  infantry  until  they  shall  have  completed  seven  years'  service, 
after  which  they  shall  have  the  grade,  pay,  and  allowances  of  captain  mounted. — Act 
Feb.  2,  1901,  31  Stat.,  750;  G.  0.,  9,  1901,  and  act  Apr.  21,  1904,  33  Stat.,  226;  G.  0., 
79,  1904. 

65.  Chaplains  appointed  after  April  21,  1904,  shall  have  the  grade,  pay,  and  allow- 
ances of  first  lieutenant  mounted  until  they  shall  have  completed  seven  years'  service, 
after  which  they  shall  have  the  grade,  pay,  and  allowances  of  captain  mounted. — Act 
Apr.  21,  1904,  33  Stat.,  226;  G.  0.,  79,  1904. 

66.  Chaplains  having  not  less  than  ten  years'  service  in  the  grade  of  captain  may 
be  promoted  to  chaplains  with  the  grade,  pay,  and  allowances  of  major. — Act  Apr.  21, 
1904,  33  Stat.,  226;  G.  0.,  79,  1904. 

When  promoted  to  the  grade  of  major,  chaplains  are  entitled  to  the  pay  and  allow- 
ances of  the  new  grade  from  date  of  appointment,  payable  after  confirmation  by  the 
Senate.—-?,?  Comp.,  745,  May  2,  1907,  P.  M.  G.  0.,  44519. 

67.  The  provisions  of  the  act  of  April  21,  1904,  are  not  applicable  to  chaplains  on 
the  retired  list  at  date  of  its  passage. — 10  Comp.,  765,  May  7,  1904. 

CHECK  BOOKS. 

68.  "Official  check  books  are  issued  by  the  Treasurer  and  assistant  treasurers  of 
the  United  States  direct  to  disbursing  officers  who  have  public  money  on  deposit 
with  them.     Rules  for  issue,  transfer,  etc.,  of  these  check  books  accompany  each 
book.     In  making  payments  only  official  checks  will  be  used." — A.  R.,  612,  1908. 

69.  "Official  check  books  on  national-bank  depositories  are  furnished  by  chiefs  of 
bureaus,  by  whom  records  of  blank  checks  issued  will  be  kept  and  to  whom  unused 
checks  will  be  returned.     Rules  for  issue,  transfer,  etc.,  of  these  check  books  accom- 
pany each  book.     The  chief  of  bureau  issuing  a  check  book  on  a  national-bank  deposi- 
tory will  keep  a  complete  record  of  its  size,  its  character,  the  serial  numbers  of  its 
checks,  and  when  and  to  whom  issued. 

"When  an  officer  transfers  such  book,  or  any  of  its  unused  checks,  he  will  immedi- 
ately advise  the  chief  of  bureau  by  whom  it  was  issued  of  the  serial  numbers,  inclusive, 
so  transferred,  forwarding  a  receipt  therefor,  that  the  necessary  change  in  the  record 
may  be  made.  When  an  officer  ceases  to  act  as  a  disbursing  officer  or  agent  he  should 


CHECK  BOOKS.  17 

transfer  all  unused  checks  to  his  successor  as  above  provided,  or,  if  there  be  no  suc- 
cessor, return  them  to  the  chief  of  bureau  by  whom  issued.  Should  any  officer  make 
an  erasure  or  alteration  of  any  of  his  checks,  however  slight,  he  will  certify  to  the 
correctness  of  such  erasure  or  alteration  on  the  upper  margin  of  such  check." — A.  R., 
613,  1908. 

70.  "An  officer  to  whom  an  official  check  book  is  issued  by  the  Treasurer  or  an 
assistant  treasurer  of  the  United  States  will  at  once  receipt  for  it  to  the  Treasurer 
or  to  the  assistant  treasurer  from  whom  it  was  received." — G.  0.  110,  1901. 

71.  "An  officer  relieved  from  duty  as  a  disbursing  officer  and  having  a  check 
book  on  the  Treasurer  or  an  assistant  treasurer  in  his  possession  will  cut  from  the 
book  the  stubs  used  by  him  (to  be  filed  with  his  retained  papers),  and  will  transfer 
the  unused  checks  and  stubs  to  his  successor,  taking  a  receipt  therefor  in  duplicate, 
which  shall  describe  the  unused  checks  by  their  serial  numbers,  one  copy  of  which 
will  be  transmitted  by  the  officer  relieved  to  the  Treasurer  or  to  the  assistant  treasurer 
by  whom  the  check  book  was  originally  issued.     If  there  be  no  successor  the  book  of 
unused  checks  and  stubs,  after  the  used  stubs  have  been  removed,  will  be  at  once 
returned  to  the  Treasurer  or  assistant  treasurer  by  whom  originally  issued,  with  a 
letter  describing  the  serial  numbers  of  the  unused  checks  so  returned  and  a  receipt 
obtained  therefor.     Before  transferring  any  check  book  the  transferring  officer  will 
first  examine  the  unused  checks  to  see  that  there  is  no  break  in  the  serial  numbers 
showing  that  checks  are  missing." — G.  0.,  110,  1901. 

72.  "An  officer  who  for  the  convenience  of  any  disbursing  officer  detaches  any 
blank  checks  and  stubs  from  the  check  book  on  the  Treasurer  or  any  assistant  treas- 
urer in  his  possession  will  take  the  receipt  of  such  disbursing  officer  in  duplicate  for 
such  checks  by  serial  numbers  and  transmit  one  copy  of  the  same  in  the  manner 
directed  in  the  preceding  paragraph."— G.  0.,  110,  1901. 

73.  "Under  no  circumstances  will  unused  check  books  or  blank  checks  taken 
from  check  books  on  the  Treasurer  or  an  assistant  treasurer  be  kept  for  an  unreason- 
able time  in  the  possession  of  any  disbursing  officer  of  the  War  Department.     If  at 
any  time  his  credit  with  the  Treasurer  or  an  assistant  treasurer  becomes  exhausted 
and  there  is  no  reasonable  expectation  that  money  will  be  placed  to  his  credit  at  an 
early  day,  he  will  transfer  his  check  book  or  checks  to  the  Treasurer  or  assistant 
treasurer  in  the  manner  directed  for  an  officer  ceasing  to  act  as  a  disbursing  officer. 
If  he  has  notice  of  a  remittance,  or  a  reasonable  expectation  that  money  at  an  early 
day  will  be  placed  to  his  credit,  he  will  upon  his  deposit  becoming  exhausted  inform 
the  Treasurer  or  assistant  treasurer  of  such  notice  or  of  such  expectation  and  renew 
the  advice  to  the  Treasurer  or  assistant  treasurer  semimonthly  until  the  remittance 
is  received  or  until  the  check  book  or  checks  are  transferred." — G.  0.,  110,  1901. 

74.  "In  the  interest  not  only  of  the  disbursing  officer  himself,  but  of  the  Treasurer, 
the  assistant  treasurer,  and  innocent  takers  of  checks  made  out  on  the  official  blank 
check  forms,  the  greatest  care  will  be  exercised  by  disbursing  officers  in  the  custody 
of  official  check  books.     They  will  be  kept  under  lock  and  key  when  not  in  use,  and 
the  serial  numbers  of  the  unused  checks  will  be  frequently  examined  to   see  that 
no  check  in  the  series  is  missing."—  G.  0.,  110,  1901. 

75.  The  check  books  of  paymasters  will  be  kept  in  condition  for  inspection  by  an 
inspector-general,  chief  paymaster,  or  other  authorized  inspector  at  any  moment. 
With  this  in  view,  and  to  secure  uniform  method  in  the  keeping  of  deposit  and  check 
accounts,  the  following  instructions  will  be  strictly  observed: 

1.  Check  stubs  may  be  footed  either  by  pages  or  days,  at  the  discretion  of  the 
paymaster. 

2.  All  deposits  during  a  month  will  be  entered  immediately  following  the  balance 
brought  forward  from  the  preceding  month. 

54748°— 10 2 


18  CHECK   BOOKS. 

3.  Each  deposit  entry  will  show  its  date  and  amount  and  also  its  nature  by.brief 
note,  as  follows:  "Warrant  No.  — ."     "Transfer  from  Major  —     — ."     "Cash." 

4.  At  the  close  of  business  on  the  last  day  of  each  calendar  month  the  footings  of 
both  pages  of  the  check  book  will  be  closed,  to  include  the  latest  deposit  and  last 
issue  within  the  month,  and  a  balance  struck,  which  will  represent  the  balance  on 
deposit,  subject  to  draft,  and  will  form  the  first  entry  upon  the  deposit  page  for  the 
following  month.     These  monthly  footings  will  thus  include  on  one  eide  the  balance 
on  hand  at  the  end  of  the  preceding  month,  with  all  deposits  and  credits  during  the 
month;  on  the  other  side  the  total  of  checks  issued  within  the  month. 

5.  Paymasters  will  preserve  a  permanent  separate  file  of  the  periodical  statements 
of  their  accounts  rendered  to'  them  by  each  depository.     On  comparison  of  these 
statements  with  the  stub  books  the  stubs  of  paid  chocks  will  be  marked  with  the  date 
of  the  statement  upon  which  payment  is  reported,  thus  serving  the  double  purpose 
of  showing  that  the  check  has  been  paid  and  indicating  the  particular  statement 
upon  which  it  is  so  reported. 

6.  A  memorandum  will  be  entered  upon  the  deposit  page,  opposite  the  last  check 
drawn  on  Saturday  of  each  week,  showing  the  balance  with  the  depository  at  the  close 
of  business  on  that  day  and  tl^e  data  on  which  it  is  based. — Cir.  271,  P.  M.  G.  0., 
Feb.  20,  1904,  hereby  amended. 

CHECKS. 

76.  No  liability  of  the  payor  of  a  check  operates  to  relieve  the  drawer  from  the 
obligation  of  determining  the  identity  of  the  payee  to  whom  he  issues  a  check. — 
P.  M.  G.,  L.  B.,  July  2,  1869. 

77.  As  section  3620,  Revised  Statutes,  requires  check  to  be  drawn  "in  favor  of 
the  person  to  whom  payment  is  to  be  made,"  disbursing  officers'  checks  must  be 
drawn  to  order  and  not  to  bearer. — 15  Comp.,  604,  Apr.  6,  1909. 

78.  "A  disbursing  officer  may  draw  his  check  in  favor  of  himself  (a)  to  make  pay- 
ments of  amounts  not  exceeding  $20;  (6)  to  make  payments  at  a  distance  from  a  deposi- 
tary; or  (c)  to  make  payments  of  fixed  salaries  due  at  a  certain  period.     In  the  first  and 
last  named  cases  the  check  will  be  drawn  not  more  than  two  days  before  the  payments 
become  due.     In  all  other  cases  the  checks  will  be  drawn  only  in  favor  of  the  persons, 
firms,  or  corporations,  by  name,  to  whom  the  payments  are  to  be  made." — A.  R.,  603, 
1908. 

79.  "On  the  face  of  each  check  that  he  draws  a  disbursing  officer  will  state  his 
address,  the  object  of  the  expenditure,  the  number  or  other  necessary  description  of 
the  voucher,  and,  in  case  of  payment  to  an  officer,  enlisted  man,  or  civilian  employee, 
the  period  for  which  the  payment  is  made.     Such  statements  will  be  brief,  but  clear, 
as,  for  instance,  'pay,'  'pay  roll,'  or  'payment  of  troops,'  adding  the  post  or  station; 
'purchase  of  subsistence,'  or  of  other  supplies,  naming  them;  'on  contract  for  con- 
struction,' mentioning  the  fortification  or  other  public  work  for  which  the  payment  is 
made;  'payments  under  $20.'     Payment  is  refused  on  all  checks  where  regulations 
are  not  complied  with,  and  report  of  the  fact  is  made  to  the  Treasury  Department. 
Rubber  stamps  or  the  typewriter  will  not  be  used  to  insert  the  date,  payee's  name,  or 
the  amount  of  the  check  issued  in  payment  of  a  public  creditor.     The  data  on  the  check 
stub  will  be  the  same  as  on  the  check  to  which  it  relates." — Par.  604,  A.  R.,  amended  by 
G.  0.,  13,  Jan.  25,  1910. 

80.  "A  check  drawn  to  the  order  of  a  banking  institution,  or  to  an  individual  other 
.than  the  person  in  whose  favor  an  account  is  stated,  should  have  stated  on  its  face,  in 
the  appropriate  space  therefor,  the  nature  of  the  account  paid  thereby,  and  the  name 
and  rank  of  the  payee.     If  there  is  not  sufficient  space  on  the  face  of  the  check,  it  can 
be  stated  on  the  back,  care  being  taken  to  leave  room  for  proper  endorsement  of  the 
check.     Where  several  accounts  are  paid  in  one  check  the  data  will  be  stated  as  to 
each  account. "— See  P.  M.  G.  0.,  66666,  And.,  Feb.  27,  1908" 


CHECKS.  19 

81.  "So  far  as  relates  to  disbursements  in  the  Philippine  Islands  and  other  places, 
including  Alaska,  beyond  the  boundary  of  the  States  composing  the  Union,  and  for 
the  convenience  of  the  paymaster  in  obtaining  ready  money,  as  well  as  for  the  accommo- 
dation of  both  officers  and  men  at  such  distant  places,  a  check  may  be  drawn  for  a 
portion  of  the  pay  due  the  soldier  (or  officer),  in  which  case  it  will  be  drawn  in  favor 
of  the  soldier  (or  officer),  and  the  object  or  purpose  will  be  stated  as  "part  pay  for 
month  of  —     — ; "  if  for  any  sum  which  the  soldier  (or  officer)  may  desire  in  exchange 
for  money  after  he  has  been  paid,  the  check  will  be  drawn  by  the  paymaster  in  favor 
of  himself  and  indorsed  by  him  payable  to  the  order  of  the  soldier  (or  officer),  and  the 
object  or  purpose  will  be  stated  as  "to  obtain  cash  to  make  payments  at  a  distance 
from  a  depositary. "     In  this  case  the  data  on  the  check  stub  will  be  the  same  as  on 
the  check  to  which  it  relates,  including  the  name  of  the  soldier  (or  officer)  to  whom 
the  check  is  indorsed  by  the  paymaster." — A.  R.,  1337,  amended  by  G.  0.,  13,  Jan.  25, 
1910. 

82.  All  checks,  drafts,  etc.,  which  pass,  by  indorsement,  in  the  Philippine  Islands, 
must,  under  the  local  law,  bear  the  date  of  such  indorsement. — Cir.  101,  1908. 

83.  Checks  for  deposit  of  army  paymasters'  collections  and  soldiers'  deposits  will 
be  dated  on  the  last  day  of  the  month  in  which  the  collections  are  made  or  deposits 
received  or  when  an  account  is  closed.     If  the  paymaster  is  unable  to  deposit  checks 
on  that  date  he  will  do  so  at  the  earliest  practicable  date. — Cir.  219,  P.  M.G.  0.,  Jan. 
5,  1900,  hereby  amended. 

84.  "Mutilated  or  spoiled  official  checks  upon  the- United  States  Treasurer  or  an 
assistant  treasurer  will  be  forwarded  promptly  to  the  office  to  which  they  pertain, 
but  mutilated  or  spoiled  checks  upon  a  national-bank  depository  will  be  forwarded 
promptly,  for  preservation  and  future  reference,  to  the  chief  of  bureau  by  whom 
issued,  who  will  acknowledge  the  receipt  of  such  checks.     In  either  case  a  record  of 
the  dates  of  both  cancellation  and  transmission  will  be  entered  on  the  stub.  " — A.  R., 
614,  1908. 

85.  "Upon  receipt  of  the  statement  of  his  disbursing  account  for  the  month  of 
June  of  each  year,  from  the  office  or  bank  in  which  his  funds  are  kept,  each  disbursing 
officer  will  immediately  make  a  return  to  the  Secretary  of  the  Treasury,  through  the 
chief  of  his  bureau,  of  all  checks  drawn  by  him  which  have  been  outstanding  and  un- 
paid for  three  full  fiscal  years  on  June  30  of  that  year,  stating  the  number  of  each  check, 
its  date  and  amount;  in  whose  favor,  on  what  office  or  bank,  and  for  what  purpose 
drawn;  the  number  of  the  voucher  in  payment  of  which  it  was  drawn,  and,  if  known, 
the  address  of  the  payee,  and  he  will  inclose  in  the  return  all  checks  described  therein 
that  may  be  in  his  possession." — A.  R.,  609,  1908;  see  R.  S.,  310. 

NOTE.— If  a  paymaster  has  no  outstanding  checks,  he  should  report  "No  checks  outstanding  three 
years." 

Checks  reported  as  outstanding  and  unpaid  for  three  full  fiscal  years  will  not  be  dropped  from  the  pay- 
master's account  of  outstanding  checks  until  receipt  of  a  statement  from  the  depositary  reporting  the 
amount  thereof  covered  into  the  Treasury. 

86.  "At  the  close  of  each  fiscal  year  all  amounts  remaining  to  the  credit  of  a  dis- 
bursing officer,  represented  by  checks  or  drafts  drawn  upon  the  Treasurer,  an  assist- 
ant treasurer,  or  any  designated  depositary,  three  or  more  years  prior  thereto,  will  be 
covered  into  the  Treasury  and  there  stand  to  the  credit  of  the  payees  in  an  appro- 
priation account  denominated  'outstanding  liabilities.'" — A.  R.,  610,  as  amended  by 
G.  0.,  135,  1908;  see  R.  S.,  306. 

87.  "A  check  drawn  by  a  disbursing  officer  still  in  active  service,  presented  before 
it  shall  have  been  issued  three  full  fiscal  years,  will  be  paid  in  the  usual  manner  by 
the  office  or  bank  on  which  it  is  drawn,  and  from  funds  to  the  credit  of  the  drawer. "- 
A.  R.,  608,  1908. 

"Thus,  any  check  issued  on  or  after  July  1,  1900,  will  be  paid  as  stated  above  until 
June  30,  1904."—  Treas.  Cir.  49,  1903. 


20  CHECKS. 

88.  "A  check  which  has  been  issued  for  a  period  longer  than  three  full  fiscal  years 
will  be  paid  only  by  the  settlement  of  an  account  in  the  Treasury  Department.     For 
this  purpose  an  officer  who  receives  such  a  check  will  transmit  it,  through  the  proper 
channels,  to  the  Secretary  of  the  Treasury.     If  a  check  is  lost,  proof  of  ownership  and 
loss  and  a  bond  of  indemnity  will  be  furnished." — A.  R.,  611,  1908;  see  R.  S.,  308. 

89.  Whenever  any  original  disbursing  officer's  check  is  lost,  stolen,  or  destroyed, 
the  Secretary  of  the  Treasury  may  authorize  the  officer  issuing  the  same,  after  the 
expiration  of  six  months  and  within  three  years  from  the  date  of  such  disbursing 
officer's  check,  to  issue  a  duplicate  thereof  upon  the  execution  of  such  bond  to  indem- 
nify the  United  States  as  the  Secretary  of  the  Treasury  may  prescribe:  Provided,  That 
when  such  original  disbursing  officer's  check  does  not  exceed  in  amount  the  sum  of 
fifty  dollars  the  Secretary  of  the  Treasury  may  authorize  the  issuance  of  a  duplicate 
at  any  time  after  the  expiration  of  thirty  days  and  within  three  years  from  the  date 
of  such  disbursing  officer's  check.—/?.  S.,  3646,  amended  by  Act  Feb.  23,  1909,  35 
Stat.,  643;  G.O.,  56,  1909;  see  par.  606,  A.  R.,  1908. 

90.  The  owner  of  a  lost  check  should  file  with  the  paymaster  who  issued  the 
check  an  indemnity  bond  and  affidavit  regarding  the  loss,  in  accordance  with  instruc- 
tions on  blank  bond;  and  after  expiration  of  the  required  time  the  paymaster  will 
forward  them  with  a  duplicate  check  direct  to  the  Secretary  of  the  Treasury  for  his 
approval. — P.  M.  G. 

The  affidavit  must  state  name  and  residence  of  applicant  in  full,  describe  check 
and  indorsements,  show  applicant's  interest  therein,  detail  circumstances  of  its  loss 
and  what  action,  if  any,  was  taken  to  stop  payment.  It  ehould  be  made  and  signed 
before  an  officer  authorized  to  administer  oaths  generally,  who  must  certify  that  he 
administered  the  oath.  If  such  officer  is  not  available,  a  judge-advocate  or  summary 
court  officer  can  administer  the  oath,  in  which  case  the  necessity  therefor  must  be 
stated . —  Treasury  Instructions . 

91.  In  case  the  disbursing  officer  or  agent  by  whom  such  lost,  destroyed,  or  stolen 
original  check  was  issued  is  dead  or  no  longer  in  the  service  of  the  United  States  it 
shall  be  the  duty  of  the  proper  accounting  officer,  under  such  regulations  as  the 
Secretary  of  the  Treasury  may  prescribe,  to  state  an  account  in  favor  of  the  owner 
of  such  original  check  for  the  amount  thereof  and  to  charge  such  amount  to  the  account 
of  such  officer  or  agent.— Sec.  3647,  R.  S.,  amended  by  Act  Feb.  23,  1909,  35  Stat.,  644; 
G.  0.,  56,  1909;  see  A.  R.,  606,  190S. 

92.  "A  disbursing  officer  who  ceases  to  act  as  such  will,  through  the  chief  of  his 
bureau,  inform  the  Secretary  of  the  Treasury  at  once  whether  he  has  any  public  funds 
to  his  credit  in  any  office  or  bank  and,  if  so,  what  checks  drawn  by  him  against  such 
funds,  if  any,  are  still  outstanding  and  unpaid." — A.  R.,  592,  1908. 

93.  "In  case  of  death,  resignation,  or  removal  from  active  service  of  a  disbursing 
officer,  checks  previously  drawn  by  him  will  be  paid  from  the  funds  to  his  credit, 
unless  such  checks  were  drawn  more  than  four  months  before  their  presentation,  or 
reasons  exist  for  suspecting  fraud.     A  check  previously  drawn  by  him  and  not  pre- 
sented for  payment  within  four  months  of  its  date  will  not  be  paid  until  its  correctness 
shall  have  been  attested  by  the  Comptroller  of  the  Treasury  or  by  his  chief  clerk. "- 
A.  R.,  607,  1908;  Treas.  Cir.  102,  1906. 

CLAIMS. 

94.  When  a  paymaster  has  finally  paid  an  officer  or  soldier,  he  should  take  no  fur- 
ther action  in  the  case.     Any  claim  for  amounts  short  paid  should  be  settled  by  the 
Auditor.— Comp.,  Sept.  30,  1896,  P.  M.  G.  0.,  3011. 

95.  Any  person  whose  accounts  may  have  been  settled  by  the  Auditor  or  the  head 
of  the  Executive  Department  to  which  the  account  pertains  may,  "within  a  year, 
obtain  revision  of  the  said  account  by  the  Comptroller  of  the  Treasury,  whose  decision 


CLAIMS.  21 

upon  such  revision  shall  be  final  and  conclusive  upon  the  executive  branch  of  the 
Government."— Act  July  31,  1894,  28  Stat.,  207;  G.  0.  36,  1894. 

96.  If  an  officer  shall  refund  an  amount  disallowed,  he  may  then  make  a  claim  on 
the  Auditor,  and  if  payment  is  refused  he  has  a  right  to  apply  to  the  Comptroller  for  a 
revision  of  the  Auditor's  adverse  decision,  provided  application  be  made  within  a  year 
of  the  Auditor's  action. — Asst.  Comp.  to  Sec.  War,  Apr.  19,  1901. 

"Within  a  year"  means  the  time  between  date  of  settlement  by  the  Auditor  and 
date  the  appeal  is  received  in  the  office  of  the  Comptroller. — Comp.,  Feb.  19, 1909,  Navy 
dr.  96,  1909. 

97.  "Neither  the  Comptroller  nor  the  Auditor  has  jurisdiction,  upon  the  appli- 
cation of  a  claimant,  to  reopen  a  settlement  upon  newly  discovered  evidence  for 
the  consideration  of  any  item  upon  which  payment  has  been  accepted  of  the  amount 
allowed  by  the  Auditor."— 7  Comp.,  537,  Mar.  15,  1901;  Cir.  10,  A.  G.  0.,  1901. 

But  the  fact  that  a  specific  claim  has  been  settled  does  not  preclude  the  Auditor 
from  exercising  his  proper  jurisdiction  to  consider  a  new  claim  on  a  different  subject, 
the  right  to  which  existed  at  the  time  of  settlement  of  prior  claim.— Comp.,  Dec.  17, 
1904,  Navy  Cir.  46,  1905. 

98.  Accounting  officers  have  no  jurisdiction  to  reopen  settlements  made  by  their 
predecessors  because  a  subsequent  decision  of  the  courts  has  so  changed  the  con- 
struction of  the  law  under  which  the  settlements  were  made  as  to  warrant  a  different 
result  in  the  settlements.— 2  Comp.,  401,  Feb.  14,  1896. 

The  accounting  officers  are  not  authorized  to  reopen  accounts  settled  by  their 
predecessors  except  for  the  purpose  of  correcting  mistakes  of  fact  arising  from  errors 
in  calculation,  or  upon  the  production  of  newly  discovered  material  evidence,  or  for 
fraud.— 14  Comp.,  804,  May  18,  1908. 

99.  "The  Auditor  may  receive  and  examine  a  claim  that  has  been  discontinued 
in  the  Court  of  Claims  and  presented  to  him  for  settlement." — 11  Comp.,  524,  Mar. 
13,  1905.     (Case  Navy  Department.') 

CLERKS  AND   MESSENGERS. 

100.  The  clerks,  messengers,  and  laborers  at  headquarters  of  divisions  and  depart- 
ments and  office  of  the  Chief  of  Staff  are  paid  by  the  Pay  Department,  the  numbers 
and  salaries  being  fixed  by  the  annual  appropriation  act. — P.  M.  G. 

101.  Clerks  in  military  employ  absent  without  leave  for  a  fractional  part  of  a  day 
will  be  charged  with  a  proportion  of  the  day's  pay. — P.  M.  G. 

102.  "If  an  appointment  (or  promotion)  provides  that  it  shall  take  effect  from  a 
particular  date  named  therein  and  entrance  upon  duty,  and  the  person  accepts  the 
same  and  enters  upon  duty,  or  can  be  held  to  be  upon  constructive  duty,  as  in  the 
case  of  a  leave  of  absence,  the  oath  can  be  taken  any  time  before  payment  is  demanded, 
and  after  being  taken  he  is  entitled  to  pay  from  the  time  of  compliance  with  the  terms 
of  the  appointment." — 7  Comp.,  45,  Aug.  2,  1900.     (Case  Interior  Department.} 

103.  The  annual  leave  of  an  employee  will  not  be  curtailed  because  of  absence  in 
attendance  at  court  under  summons. — 8  Comp.,  211,  Oct.  8, 1901.     (Case  Navy  Dept.) 

104.  A  civil-service  employee  may  be  furloughed  without  pay  by  the  Secretary 
of  a  Department  at  any  time  the  exigencies  of  the  service  require  it;  but  a  subordinate 
officer  has  no  right  to  suspend  an  employee  without  pay  unless  sanctioned  by  the 
head  of  the  Department  or  a  superior  officer  invested  with  power  to  appoint  and 
dismiss.—  Ct.  Cls.,  Jan.  2,  1906.      (Case  H.  E.  Stilling.) 

If  a  civil-service  employee  is  suspended  by  a  subordinate  officer  while  charges  are 
being  preferred  and  the  Secretary  subsequently  sustains  the  charges,  he  is  not  entitled 
to  pay  during  period  of  suspension. — 12  Comp.,  653,  May  7,  1906.  (Case  Quarter- 
master's  Department.) 


22  CLERKS   AND    MESSENGERS. 

105.  "An  employee  who  contracts  indebtedness  on  the  strength  of  his  official 
position  and  then  without  sufficient  reason  neglects  or  avoids  payment  will  be  dis- 
charged."—Far  Dept.  Order,  Apr.  2,  1902. 

"A  civilian  employee  who  is  unable  to  pay  his  hospital  charges  at  the  prescribed 
time  will  give  a  certificate  of  his  indebtedness,  in  triplicate,  on  Form  49  A,  Medical 
Department,  (marking  one  number  'original,'  one  'duplicate,'  and  the  third  'tripli- 
cate'), to  the  commanding  officer  of  the  hospital,  who  will  designate  by  indorsement 
thereon  the  officer  to  whom  the  amount  of  the  indebtedness  should  be  remitted,  and 
will  forward  the  original  and  duplicate  at  once  through  proper  channels  to  the  officer 
under  whom  the  employee  is  serving,  retaining  the  triplicate  for  his  own  files.  The 
employing  officer  will  refer  the  certificate  to  the  paymaster  or  disbursing  officer  who 
is  to  pay  the  employee,  and  such  paymaster  or  disbursing  officer  will  deduct  the  amount 
of  the  indebtedness  from  the  pay  due,  and  will  remit  the  amount  so  deducted  to  the 
officer  designated  to  receive  it."— A.  R.,  1478$,  1908;  G.  0.,  50,  W.  D.,  1910. 

CLOTHING  ALLOWANCE. 

106.  Under  section  1296,  Revised  Statutes,  the  "President  may  prescribe  the 
uniform  of  the  Army  and  quality  and  kind  of  clothing  which  shall  be  issued  annually 
to  the  troops  of  the  United  States; "  and  under  this  authority  tables  are  issued  showing 
the  price  of  clothing,  the  allowance  in  kind  to  each  soldier  for  each  year  of  his  enlist- 
ment, thus  giving  the  money  value  of  his  clothing  allowances,  and  these  are  changed 
from  time  to  time  in  orders. — 828,  Digest  Opinions,  J.  A.G.,  ed.  1901. 

107.  The  money  value  of  clothing  overdrawn  shall  be  charged  against  the  soldier 
every  six  months  or  on  final  statements  if  sooner  discharged.     The  amount  due  him, 
when  he  draws  less  than  his  allowance,  shall  be  paid  to  him  on  discharge  from  the 
service  from  appropriation  for  "Pay  of  the  Army"  for  current  fiscal  year.— #.  S.,  1302, 
1308. 

108.  "Company  and  detachment  commanders  will  settle  the  clothing  account  of 
every  enlisted  man  of  their  commands  on  June  30  and  December  31  of  each  year, 
without  regard  to  date  of  individual  enlistment.     The  entire  amount  found  due  the 
United  States  will  be  charged  to  the  soldier  upon  the  pay  rolls  for  the  period  embracing 
the  date  of  settlement  and  on  subsequent  rolls  until  the  whole  amount  is  deducted." — 
A.  R.,  1168,  1908. 

"All  enlisted  men  of  the  Army  have  the  same  money  allowance  for  clothing." — 
G.O.,81,  1906. 

109.  "The  clothing  money  allowance  will  consist  of  an  initial  allowance  and  a 
yearly  allowance.     The  initial  allowance  is  intended  to  cover  the  cost  of  all  clothing 
required  between  date  of  enlistment  and  the  date  upon  which  the  recruit  is  taken 
up  for  full  duty,  but  will  not  be  considered  as  fully  earned  by  the  soldier  until  he 
shall  have  completed  six  months'  service.     The  yearly  allowance  in  each  year  will 
be  identical  for  every  year  of  the  enlistment  period  and,  with  the  initial  allowance, 
will  be  determined  by  the  annual  estimated  value  of  the  clothing.     One-sixth  of 
the  initial  allowance  will  constitute  the  monthly  share,  and  one-thirtieth  of  the  latter 
the  daily  share  of  the  initial  allowance  actually  accruing  to  the  soldier.     When  the 
clothing  account  of  a  soldier  is  opened  in  the  organization  to  which  he  has  been  assigned 
he  will  be  credited  with  the  initial  allowance.     At  the  first  settlement  thereafter 
he  will  be  credited  with  the  portion  of  the  yearly  allowance  accruing  between  date 
of  enlistment  and  date  of  settlement  as  determined  by  the  monthly  and  daily  rates. 
At  each  succeeding  settlement  he  will  be  credited  with  half  the  yearly  allowance, 
and  at  the  expiration  of  his  term  of  service  will  be  credited  with  the  amount  due 
from  last  settlement  as  determined  by  the  monthly  and  daily  rates." — A.  R.,  1169. 
1908. 


CLOTHING   ALLOWANCE.  23 

110.  "When  a  soldier  is  separated  from  the  service  during  the  first  six  months 
of  his  enlistment,  any  clothing  allowance  which  may  have  been  previously  credited 
to  him  will  be  disregarded,  and  the  allowance  to  be  credited  in  the  settlement  of  hia 
clothing  account  will  be  determined  from  date  of  enlistment  to  date  of  separation 
from  the  service  according  to  the  table  of  allowances  in  force  at  the  latter  date.    He 
will  be  given  no  credit  for  clothing  not  drawn  in  kind  unless  the  total  value  of  the 
clothing  charged  to  his  account  shall  be  less  than  the  amount  of  credit  accruing  between 
date  of  enlistment  and  date  of  separation  from  the  service.     This  will  be  determined 
by  adding  to  the  allowance  due  at  the  yearly  rate  the  portion  of  the  initial  allowance 
corresponding  to  the  number  of  months  and  days  of  service.     Thus,  if  such  soldier 
has  had  three  months  and  three  days'  service  the  allowance  to  be  credited  from  date 
of  enlistment  to  date  of  separation  from  the  service  would  be  the  sum  of  three  times 
the  monthly  allowance,  three  times  the  daily  allowance,  three  times  the  monthly 
share  of  the  initial  allowance,  and  three  times  the  daily  share  of  the  initial  allow- 
ance.    Should  the  clothing  charged  to  the  soldier  amount  to  less  than  this  sum,  the 
difference  will  be  due  him;  but  the  final  account  of  such  soldier  shall  show  no  indebt- 
edness to  the  United  States  for  clothing  overdrawn  unless  the  total  amount  charged 
for  clothing  shall  exceed  the  entire  initial  allowance  increased  by  the  portion  of  the 
yearly  allowance  accruing  between  date  of  enlistment  and  'date  of  separation  from 
the  service,  in  which  case  the  excess  shall  be  charged  as  due  the  United  States  for 
clothing  overdrawn.    When  a  soldier  is  separated  from  the  service  at  any  time  after 
the  expiration  of  the  first  six  months   of  an  enlistment  he  will  be  credited  in  the 
settlement  of  his  clothing  account  with  the  allowance  accruing  between  date  of 
last  settlement  and  date  of  separation  from  the  service  as  determined  by  the  monthly 
and  daily  rates.     When  for  the  convenience  of  the  Government  a  soldier  is  retained 
in  the  service  after  the  expiration  of  his  term  of  enlistment,  his  clothing  money 
allowance  at  the  regular  rate  will  be  credited  for  the  period  of  such  retention." — 
A.  R.,  1170,  1908. 

111.  "The  balance  due  the  soldier  at  date  of  settlement  will  be  credited  to  him 
upon  his  clothing  account.     It  will  not  be  placed  upon  the  pay  rolls,  but  the  final 
balance  due  at  date  of  discharge  will  be  entered  upon  his  final  statements.     In  case 
of  transfer  the  balance  due  the  soldier  or  the  United  States  will  be  entered  on  the 
descriptive  list.     All  balances  of  this  character  will  be  stated  in  words  and  figures." — 
A.  R.,  1171,  1908. 

NOTE.— When  a  soldier's  clothing  account  balances  at  date  of  discharge,  the  word  "Nothing"  will  be 
noted  on  his  final  statements  under  the  heading  "Due  soldier  for  clothing  not  drawn  in  kind"  and  also 
under  "  Due  United  States  for  clothing  overdrawn." 

112.  "The  Quartermaster's  Department  is  authorized  to  pay  from  the  appropria- 
tion for  clothing  and  equipage  a  sum  not  to  exceed  $1.50  per  month  for  the  laundry 
work  of  each  recruit  who  has  no  funds  of  his  own  at  recruiting  stations,  recruit  depots, 
and  recruit  depot-posts.     The  expenditure  will  be  charged  on  the  clothing  account 
of  the  recruit  and  so  noted  on  his  descriptive  and  assignment  card. " — A.  R.,  1178, 1908. 

113.  "The  clothing  account  of  a  soldier  who  deserts  should  be  settled  in  full  to 
date  of  desertion.    The  balance  due  to  him  or  to  the  United  States  will  be  entered 
on  the  next  muster  rolls  and  pay  rolls  after  date  of  desertion.     In  determining  this 
balance,  where  the  desertion  occurs  within  the  first  six  months  of  enlistment,  any 
clothing  allowance  which  may  have  been  previously  credited  will  be  disregarded  and 
the  allowance  to  be  credited  will  be  the  portion  of  the  initial  and  yearly  allowances 
accruing  from  date  of  enlistment  to  date  preceding  date  of  desertion  as  shown  by  the 
monthly  and  daily  rates.     Where  the  desertion  occurs  after  the  first  six  months  of 
enlistment,  the  settlement  to  last  regular  settlement  date,  June  30  or  December  31, 
will  not  be  disturbed,  and  in  settling  the  account  to  date  of  desertion  additional  credit 


24 


CLOTHING  ALLOWANCE. 


will  be  given  for  the  portion  of  the  yearly  allowance  accruing  from  date  of  last  settle- 
ment to  date  preceding  date  of  desertion  as  shown  by  the  monthly  and  daily  rates. "- 
A.  R.,  1172,  1908. 

114.  "  A  deserter  who  surrenders  or  is  apprehended  is  entitled  to  clothing  allowance 
from  the  date  of  his  return  to  military  crontrol  if  such  date  is  prior  to  the  expiration 
of  his  term  of  enlistment;  if  subsequently  thereto,  no  clothing  allowance  will  be  due 
him  unless  he  is  retained  in  the  service,  in  which  case  he  will  be  entitled  to  clothing 
allowance  for  his  actual  service  in  making  good  the  time  lost  by  desertion.     Should  the 
term  of  enlistment  expire  while  the  soldier  is  awaiting  trial  for  desertion  or  is  undergoing 
sentence  to  confinement  therefor  not  including  discharge,  his  clothing  allowance  ceases 
on  date  of  expiration  of  term  of  enlistment  and  recommences  on  date  of  release  from 
confinement  and  restoration  to  duty.     In  the  above  cases  the  amount  due  the  soldier 
will  be  obtained  from  the  tables  then  and  subsequently  in  force.     A  new  clothing 
account  will  be  opened  without  reference  to  the  account  of  the  soldier  at  date  of  deser- 
tion, but  no  portion  of  the  initial  allowance  will  be  credited." — A.  R.,  1173,  1908,  as 
amended  by  G.  0.,  138,  1910. 

115.  When  a  soldier  tried  for  desertion  is  found  not  guilty,  but  guilty  of  absence 
without  leave,  the  cost  of  the  clothing  overdrawn  should  not  be  entered  as  a  charge 
against  him  on  the  rolls  unless  a  regular  settlement  date  (June  30  or  December  31)  has 
intervened  since  last  payment.     In  such  case  the  charge  should  be  for  the  amount 
found  due  on  the  settlement  date. — P.  M.  G. 

116.  "Clothing  allowance  accruing  to  a  soldier  after  return  to  the  service  from 
desertion  will  not  be  used  to  reduce  the  amount  of  the  soldier's  indebtedness  at  date 
of  desertion;  the  full  amount  of  the  soldier's  indebtedness  must  be  charged  on  the 
roll,  to  be  deducted  by  the  paymaster  when  he  settles  the  soldier's  accounts." — A.  R., 
1174,  1908. 

117.  Balances  for  clothing  due  the  United  States  entered  upon  final  statements 
or  pay  rolls  will,  after  collection  and  deposit  by  paymasters,  be  designated  by  the 
Paymaster-General  for  the  credit  of  the  appropriation  for  "clothing,  camp,  and  gar- 
rison equipage,"  for  the  fiscal  year  in  which  the  date  of  settlement  occurs. — G.  0., 
10,  1875;  see  Act  June  12,  1906,  34  Stat.,  246. 

COMMUTATION   OF  QUARTERS. 

118.  "Where  there  are  public  quarters  belonging  to  the  United  States,  officers 
may  be  furnished  with  quarters  in  kind  in  such  public  quarters,  and  not  elsewhere, 
by  the  Quartermaster's  Department,  assigning  to  the  officers  of  each  grade,  respec- 
tively, such  number  of  rooms  as  is  stated  in  the  following  table: 


Second  lieutenants 2  rooms 

First  lieutenants 3  rooms 

Captains 4  rooms 

Majors 5  rooms 

Lieutenant-colonels...  .  Grooms 


Colonels 7  rooms 

Brigadier-generals 8  rooms 

Major-generals 9  rooms 

Lieutenant-general 10  rooms 


Provided,  That  at  places  where  there  are  no  public  quarters  commutation  therefor 
may  be  paid  by  the  Pay  Department  to  the  officer  entitled  to  the  same  at  a  rate  not 
exceeding  $12  per  month  per  room."— Act  June  18,  1878,  20  Stat.,  151,  amended  by  Art 
Mar.  2,  1907,  34  Stat.,  1169;  G.  0.,  48,  1907;  see  A.  R.,  1319,  1908. 

119.  Commutation  of  quarters  will  be  paid  only  to  officers  on  duty  without  troops. — 
Act  May  4,  1880,  21  Stat.,  Ill;  G.  0.,  38,  1880. 

When  the  public  quarters  at  any  station  are  so  full  as  to  prevent  the  assignment  of 
quarters  in  kind  to  an  officer  there  stationed  on  duty  without  troops,  the  law  should 


COMMUTATION   OF   QUARTERS.  25 

be  construed  as  to  such  officer  the  same  as  if  there  were  no  public  quarters  at  that 
place.— 2d  Comp.,  Dec.  13,  1893,  P.  M.  G.  0.,  2043B,  1893. 

NOTE.— Officers  claiming  commutation  under  the  above  should  file  a  certificate  of  the  post  commander 
or  quartermaster  that  quarters  were  not  available. 

120.  "The  Secretary  of  War  may  determine  what  shall  constitute  duty  without 
troops  within  the  meaning  of  the  laws  governing  the  payment  of  commutation  of 
quarters  to  officers  of  the  Army."— Act  Mar.  2,  1901,  31  Stat.,  901;  G.O.,  26,  1901. 

"Officers  on  duty  in  the  War  Department,  at  army  and  other  general  headquarters, 
attending  surgeons  and  other  officers  on  duty  in  cities  and  other  places  where  public 
quarters  are  not  furnished,  but  where  enlisted  men  are  on  duty  only  as  guards,  order- 
lies, clerks,  and  messengers,  and  recruiting  officers  at  city  stations,  are  regarded  as 
being  on  duty  without  troops  within  the  meaning  of  the  laws  and  regulations. "- 
A.  R.,  1320,  1908. 

121.  "Officers  on  duty  at  colleges  where  no  public  quarters  are  furnished  by  the 
United  States  are  entitled  to  commutation,  subject,  in  respect  to  retired  officers, 
to  such  limitations  and  restrictions  as  are  prescribed  by  law." — A.  R.,  1326,  1908,  as 
amended  byG.0.,141  W.D.,  1909. 

122.  "  An  officer  discharging  his  official  duties  as  engineer  in  charge  of  civil  works, 
at  a  place  where  there  are  no  public  quarters,  and  not  furnished  with  rooms  to  be 
occupied  by  him  as  quarters,  is  entitled  to  commutation  therefor." — Vol.  2,  Digest  2d 
Comp.,  542,  May  12,  1881. 

123.  The  transport  quartermasters,  commissaries,  and  surgeons  will  be  assigned  for 
the  voyage  from  among  the  officers  assigned  by  the  War  Department  to  duty  in  the 
transport  service  with  station  at  home  port. — G.  0.,  116,  1905. 

When  so  assigned,  and  not  furnished  with  quarters  in  kind  at  the  home  port,  they  are 
entitled  to  commutation  of  quarters. — G.  0.,  33,  1905. 
NOTE.— The  above  is  held  to  apply  also  to  station  in  Manila.— P.  M.  G.,  Feb.  19, 1909,  74003. 

124.  "Officers  who  for  the  convenience  of  the  Government,  are  directed  to  await 
orders  for  a  limited  period  at  a  point  where  there  are  no  public  quarters  are  entitled 
to  commutation."— A  R.,  1325,  1908. 

NOTE.— See  paragraph  146,  Manual  Pay  Department. 

125.  An  officer  detailed  on  civil  duty  in  the  Philippine  Islands  is  not  thereby 
deprived  of  his  right  to  commutation  of  quarters  from  army  appropriations;  but  if 
furnished  by  the  civil  government  with  quarters  in  kind  or  given  a  per  diem  allowance 
for  quarters,  commutation  is  not  payable  from  army  appropriations. — Opinion  Judge. 
Advocate-General,  May  8,  1903,  and  Jan.  7,  1910;  P.  M.  G.  0.,  25876  and 80114. 

126.  An  officer  may  draw  commutation  of  quarters  at  one  station  while  his  family 
is  occupying  unassigned  quarters  through  courtesy  at  another  station,  provided  such 
occupancy  results  in  no  cost  to  the  United  States  (as  in  the  hiring  of  other  quarters  for 
officers  or  pay  ing  them  commutation). — 9  Comp.,  379,  Jan.  31, 1903.    (Case  Col.  Glenn.} 

127.  The  first  voucher  for  commutation  of  quarters  at  any  station  must  be  accom- 
panied by  a  copy  of  the  order  assigning  the  officer  to  duty  thereat.     In  subsequent 
vouchers  the  paymaster  will  refer  by  number,  etc.,  to  the  voucher  with  which  the 
order  is  filed,  and  the  final  voucher  must  be  accompanied  by  the  authority  for,  and 
must  show  the  date  of  relief  from,  such  duty. — A.  R.,  1327,  1908. 

Commutation  of  quarters  should  be  computed  for  fractional  parts  of  a  month  on  a 
basis  of  a  thirty-day  month. — Comp.,  July  15,  1909.     (Navy  Department  case.) 

NOTE.— The  date  of  reporting  at  a  station  and  of  actual  relief  from  duty  at  station,  where  commutation 
of  quarters  is  charged,  must  be  specifically  stated  on  the  voucher. 

128.  An  officer  upon  being  relieved  from  duty  at  one  station  where  he  was  entitled 
to  commutation  of  quarters,  and  assigned  to  another  station,  is  not  entitled  to  such 


26  COMMUTATION    OF   QUARTERS. 

allowance  from  the  date  of  departure  from  the  old  station,  in  accordance  with  his  relief 
orders,  to  the  date  on  which  he  reports  in  person  at  the  new  station. — A.  R.,  1324, 1908. 

When  orders  direct  an  officer  to  report  at  a  station  for  duty  on  a  particular  date  and 
he  arrives  prior  to  such  date,  he  can  not  be  regarded  as  in  a  duty  status  at  such  station, 
and  entitled  to  commutation  of  quarters  therefor,  until  the  specified  date. 

When  an  order  is  silent  as  to  the  date  an  officer  is  to  be  relieved  from  duty  at  a 
station,  the  date  of  receipt  of  the  order  or  the  arrival  of  his  successor  is  to  be  viewed 
as  the  date  his  relief  becomes  effective;  but  this  is  not  to  be  so  strictly  construed  as  to 
preclude  payment  of  commutation  of  quarters  for  such  time  as  is  absolutely  necessary 
to  prepare  for  his  departure  after  the  date  of  his  relief  or  after  assumption  of  duty  by 
his  successor. 

NOTE. — Retired  officers  detailed  to  educational  institutions  are  exceptions  to  this  rule.    (See  par.  919.) 

129.  "An  officer  ordered  to  report  by  letter  to  a  superior  does  not  become  entitled 
to  commutation  of  quarters  until  he  receives  a  specific  order  of  assignment  and  reports 
in  person  at  the  station  to  which  assigned." — A.  R.,  1325,  1908. 

130.  Officers  detailed  to  obtain  military  information  from  abroad  shall  be  entitled 
to  commutation  of  quarters  while  on  duty.— Act  Feb.  27,  1893,  27  Stat.,  480;  G.  0., 
20,  1893. 

Detailed  with  a  foreign  army  in  the  field,  entitled  from  the  date  of  reporting  in 
person  for  duty  at  the  headquarters  of  the  army  to  which  assigned. — P.  M.  G.,  Mar. 
28,  1905,  49725. 

NOTE. — Detailed  to  embassies  or  legations,  entitled  from  and  including  date  of  reporting  in  person  at 
the  embassy  or  legation  to  which  assigned. 

131.  An  officer  relieved  from  duty  at  a  station  in  the  Philippine  Islands,  where 
he  was  in  receipt  of  commutation  of  quarters,  and  unable,  on  account  of  transportation 
facilities,  to  immediately  depart,  is  entitled  to  commutation  to  include  the  date  of 
actual  departure  from  the  old  station,  upon  filing  with  the  account  a  statement  that 
the  delay  was  unavoidable. — Auditor,  Oct.  21,  1903. 

NOTE.— An  officer  traveling  on  duty  without  troops,  whose  journey  is  continuous  and  begins  at  a  point 
other  than  the  port  of  departure  of  a  transport  on  which  he  is  to  sail,  and  who,  without  fault  on  his 
part,  is  detained  more  than  24  hours  at  the  port  of  embarkation,  or  at  the  port  of  debarkation  at  the  end 
of  the  sea  journey,  if  the  order  contemplates  that  the  journey  continue  beyond  that  port,  is  entitled  to 
commutation  of  quarters  for  the  period  of  detention.  The  account  should  be  accompanied  by  a  copy 
of  the  travel  order  and  by  the  officer's  signed  statement  in  explanation  of  the  delay. 

ABSENT  FROM  STATION. 

132.  "An  officer  on  duty  at  a  station  where  he  is  properly  in  receipt  of  commu- 
tation of  quarters  is  entitled  to  the  allowance  during  ordinary  leave  on  full  pay,  but 
not  during  sick  leave.     If  he  is  relieved  from  duty  at  the  station  and  then  avails 
himself  of  a  leave,  his  commutation  ceases." — A.  R.,  1321,  1908. 

NOTE. — Should  a  new  leave  year  intervene  while  the  officer  is  on  half-pay  status,  full  pay  with  commu- 
tation is  restored  for  one  month,  after  which  the  status  is  half  pay  without  commutation  during  the  remain- 
der of  the  leave.  Half-pay  status  can  not  exist  between  July  1  and  31  of  any  year,  as  a  leave  credit  of 
thirty  days  accrues  from  the  commencement  of  each  leave  year  and  becomes  immediately  available  in  full. 

133.  An  officer  while  on  leave  of  absence  from  his  station  in  Manila,  where  he  was 
in  receipt  of  commutation  of  quarters,  is  entitled  to  the  regular  allowance  of  quarters 
during  such  leave,  including  the  time  en  route  to  and  from  the  United  States  on  gov- 
ernment transport. — 8  Comp.,  746,  Apr.  23,  1902.     (Case  Capt.  Lawton.) 

134.  An  officer  in  receipt  of  commutation  of  quarters  who  goes  on  leave  after  receiv- 
ing an  order  for  change  of  station  to  take  effect  at  a  future  date,  or  receives  such  an  order 
while  on  leave,  is  entitled  to  commutation  as  for  the  old  station  up  to  the  time  of  report- 
ing at  new  station,  provided  he  reports  previous  to  date  ordered  for  the  change. — 
P.  M.  G.,  concurred  in  by  Auditor,  May  7,  1907. 


COMMUTATION    OF    QUARTERS ABSENT   FROM   STATION.  27 

135.  Officers  temporarily  absent  on  duty  in  the  field  shall  not  lose  their  right  to 
commutation  at  permanent  station. — Act  Feb.  27,  1893,  27  Stat.,  480;  G.  0.,  20,  1893. 

"  Under  provisions  in  act  of  February  27,  1893,  an  officer  who  receives  quarters  or 
commutation  thereof  while  at  permanent  station  is  entitled  to  commutation  while 
temporarily  absent  on  duty  in  the  field,  whether  with  or  without  troops." — 10  Comp., 
43,  July  13,  1903  (case  Capt.  Lemly,  Marine  Corps);  also  Comp.,  Aug.  13,  1900,  Cir. 
248,  P.  M.  G*0.  (case  Gen.  Breckinridge) . 

136.  ' '  An  officer  does  not  lose  his  right  to  quarters  or  commutation  at  his  permanent 
station  by  a  temporary  absence  on  duty.     While  he  continues  to  claim  and  exercise 
that  right  he  can  not  legally  demand  quarters  or  commutation  thereof  at  any  other 
station. 

' '  The  mere  fact  that  an  officer's  family  or  his  household  goods  are  permitted  by  proper 
authority  to  remain  in  quarters  at  a  military  station  does  not  prevent  the  assignment 
of  quarters  to  him  where  he  is  actually  serving,  or  debar  him  from  commutation  if  he 
is  on  duty  without  troops  at  a  station  where  there  are  no  public  quarters.  In  these 
exceptional  cases  commutation  of  quarters  will  be  allowed  only  on  the  approval  of  the 
general  commanding  the  troops  in  the  Philippine  Islands  in  cases  arising  in  his  com- 
mand ;  in  all  other  cases,  on  the  approval  of  the  Secretary  of  War  after  recommenda- 
tion by  the  department  commander.  Vouchers  in  such  cases  must  show  the  approval 
of  the  proper  authority  and  that  the  officer  has  been  on  duty  without  troops  at  a  station 
where  there  are  no  public  quarters." — A.  R.,  1322,  1908. 

137.  When  an  officer  who  is  not  receiving  commutation  of  quarters  is  detailed 
for  temporary  field  work  on  the  progressive  map  of  the  United  States  and  assigned 
to  a  station  at  which  there  are  no  available  public  quarters  he  will  be  entitled,  when 
on  such  duty,  to  commutation  of  quarters  under  the  provisions  of  paragraph  1322, 
Army  Regulations,  as  amended  by  General  Orders,  No.  106,  War  Department,  June 
15,  1906.—  See  Cir.  55,  W.  D.,  1907. 

138.  "Officers  detailed  on  duty  pertaining  to  courts-martial,  courts  of  inquiry,  or 
any  board,  convened  to  meet  at  a  military  post  in  the  vicinity  of  any  large  city,  will 
be  considered  as  on  duty  in  the  city  and  be  entitled  to  commutation  of  quarters  under 
paragraph  1322,  Army  Regulations."— Cir.  81,  par.  1,  W.  D.,  Sept.  30, 1908. 

This  includes  officers  ordered  before  courts  and  boards  as  well  as  the  officers  con- 
stituting same  (Secretary  of  War,  Nov.  21,  1908,  P.  M.  G.  0.,  72136],  and  applies  to 
officers  remaining  at  the  military  posts  and  not  occupying  public  quarters  thereat,  as 
well  as  the  officers  who  remain  in  the  vicinity  of  the  post. — Secretary  of  War,  December 
4,  1908,  P.  M.  G.  0.,  72128. 

Claims  for  commutation  of  quarters  which  come  within  the  scope  of  circular  81, 
War  Department,  1908,  do  not  require  individual  approval  by  the  Secretary  of  War  as 
the  circular  itself  constitutes  a  general  approval  of  such  claims. 

139.  An  officer  who  is  sent  to  a  Government  hospital  while  receiving  commutation 
of  quarters  does  not  forfeit  his  right  thereto. — 9  Comp.,  781,  June  18,  1903.     (Case 
Com.  Adams,  U.  S.  Navy.) 

"The  furnishing  an  officer  with  a  stateroom  on  a  transport  or  a  room  in  a  hospital 
does  not  amount  to  furnishing  him  quarters  in  kind,"  and  an  officer  who  was  sent  to 
the  hospital  at  San  Francisco  while  drawing  commutation  in  Manila  "is  in  the  same 
situation  as  if  assigned  to  temporary  duty  away  from  his  station,"  and  is  not  deprived 
of  commutation  during  his  absence. — Comp.,  June  25,  1906,  P.  M.  G.  0.,  53631.  (Case 
Major  Pay  son.) 

140.  An  officer  at  a  place  of  temporary  duty  who  occupies  by  invitation  the  quar- 
ters of  a  brother  officer  on  leave  is  not  thereby  deprived  of  his  right  to  commutation  of 
quarters  at  his  regular  station.—/.  A.  G.,  Apr.  23,  1897,  P.  M.  G.  0.,  3686. 

141.  "When  the  command  to  which  an  officer  belongs  changes  stations  during 
his  temporary  absence  on  duty  he  loses  his  right  to  quarters  from  the  time  his  com- 


28  COMMUTATION    OF   QUARTERS ABSENT   FROM   STATION. 

mand  leaves  its  old  station  and  does  not  acquire  a  right  at  the  new  station  until  he  has 
reported  for  duty  thereat.  He  is  entitled  in  the  meantime  to  quarters  or  commutation 
therefor  at  the  station  where  he  is  temporarily  serving." — A.  R.,  1323,  1908. 

142.  An  officer  assigned  to  duty  at  a  militia  encampment  does  not  become  entitled 
to  commutation  of  quarters  for  such  station. — Sec.  War,  Aug.  29,  1906,  P.  M.  G.  0., 
57581.  + 

NOTE.— But  if  an  officer  is  detached  for  the  duty  from  a  station  where  he  is  drawing  commutation  the 
allowance  continues  without  interruption. 

143.  An  officer  in  possession  of  quarters,  detailed  to  inspect  militia,  is  not  entitled 
to  commutation,  his  status  being  the  same  as  an  officer  ordered  to  travel  and  perform 
certain  duty  en  route.— P.  M.  G.,  Aug.  10,  1904,  46376. 

144.  An  officer  detailed  to  inspect  militia  without  being  relieved  from  duty  at 
his  post  is  not  entitled  to  commutation  of  quarters,  even  though  he  gave  up  his  quarters 
in  anticipation  of  a  change  of  station  on  completion  of  his  inspection  duty. — P.  M.  G., 
June  11,  1903,  38359. 

145.  An  officer  "in  arrest"  and  on  the  military  duty  of  attending  a  court-martial 
trial  (his  own),  and  obeying  the  orders  of  the  court,  is  entitled  to  commutation  of 
quarters,  the  trial  being  held  at  a  place  where  there  are  no  public  quarters.—  2d  Comp., 
July  19,  1892,  P.  M.  G.  0.,  635a,  1892  (case  Major  Overman};  also  Court  of  Claims, 
Feb.  25,  1908  (43  Ct.  Cls.,  231}. 

NOT  ENTITLED. 

146.  The  following  classes  are  not  entitled  to  commutation  of  quarters: 

" Officers  ordered  to  their  homes  to  await  orders"  (94  Sup.  Ct.,  219;  G.  0.,  44, 1877)', 
"officers  who  await  orders  for  their  own  convenience  or  at  their  own  request  at  a  place 
of  their  own  choosing;  officers  who  remain  unassigned  to  any  duty  for  an  indefinite 
period  who  are  not  technically  on  leave  of  absence,  but  are  permitted  to  choose  their 
own  residence"  (G.  0.,  78, 1877;  14  Comp.,  358)',  "officers-on  field  service,"  except 
those  temporarily  absent  from  a  commutation  station  (G.O.,  77,  1878). 

147.  An  officer  serving  with  the  Panama  Canal  Commission  is  not  entitled  to  com- 
mutation of  quarters. — 12  Comp.,  343,  Dec.  5,  1905.     (Case  Major  La  Garde.) 

148.  An  officer  in  the  hands  of  the  civil  authorities  is  not  on  duty  within  the  mean- 
ing of  the  laws  and  regulations  governing  the  payment  of  commutation  of  quarters  and 
is  not,  therefore,  entitled  to  commutation,  even  though  he  be  acquitted  by  the  court  or 
the  conviction  subsequently  set  aside  by  a  superior  court.— 15  Comp.,  214,  Oct.  7, 1908. 

149.  An  officer  furnished  with  quarters,  although  less  than  the  regulation  allow- 
ance, is  not  entitled  to  commutation.— -5  Comp.,  548,  Mar.  6,  1899.     (Case  Marine 
Corps.) 

An  officer  who  refuses  to  occupy  quarters  assigned  to  him,  alleging  their  unsuita- 
bility,  is  not  entitled  to  commutation  of  quarters. — 12  Comp.,  21,  July  13, 1905.  (Case 
Navy  Department.) 

150.  An  officer  on  duty  where  no  quarters  were  available  and  who  occupied  a  room 
at  the  barracks  as  a  guest,  with  the  understanding  that  it  was  to  be  vacated  if  required, 
is  not  entitled  to  commutation. — Ct.  Cls.,  Jan.  5,  1903  (case  Odell  v.  U.  S.);  9  Comp., 
736,  June  9, 1903  (case  Navy  Department). 

151.  Where  an  officer  is  relieved  from  duty  at  his  regular  station  before  being 
ordered  to  a  hospital,  or  where  he  is  not  entitled  to  commutation  of  quarters  at  his 
regular  station,  commutation  can  not  accrue  while  he  is  in  the  hospital.— P.  M.  G.  0., 
62781. 

152.  An  officer  ordered  from  one  station  to  another,  to  stop  for  instructions  at  an 
intermediate  point,  is  not  entitled  to  commutation  of  quarters  during  the  period. — 
P.  M.  G.,  Nov.  21,  1903,  41181. 


OF    THE 

UNI        ry      COMPTROLLEB.  29 

*  L  i  F  O  R  V& 

COMPTROLLER. 

153.  "  Disbursing  officers  or  the  head  of  any  Executive  Department  may  apply 
for  and  the  Comptroller  of  the  Treasury  shall  render  his  decision  upon  any  account 
involving  a  payment  to  be  made  by  them  or  under  them,  which  decision,  when 
rendered,  shall  govern  the  Auditor  and  the  Comptroller  in  passing  upon  the  account 
containing  such  disbursement."— Act  July  31,  1894,  28  Stat.,  208;  G.  0.,  36,  1894. 

"The  Comptroller  is  not  authorized  to  render  decisions  to  disbursing  officers  upon 
questions  of  law  pertaining  to  payments  which  have  been  made." — 5  Comp.,  727, 
Apr.  26,  1899. 

154.  In  any  case  where  the  disbursing  officer  asks  for  a  decision  of  the  Comptroller 
upon  his  right  to  make  a  specific  payment,  such  request  may  be  transmitted  directly 
through  the  office  of  the  head  of  his  department  and  need  not  be  sent  through  the 
Secretary  of  War.—  1  Comp.,  349,  Apr.  3,  1895.     (Case  Q.  M.  Dept.) 

In  requesting  decisions  of  the  Comptroller,  paymasters  will  forward  applications 
through  the  office  of  the  Paymaster-General.— Cir.  194,  P.  M.  G.  0.,  July  25,  1899. 

In  applying  for  decisions  where  statutes  are  mentionsd  the  date  of  the  act  and 
number  of  volume  and  page  should  be  given,  viz,  act  March  3,  1893  (27  Stat.,  612). — 
Comp.,  Feb.  6,  1905. 

155.  "A  disbursing  officer  who  pays  a  claim  about  which  there  may  be  any  doubt, 
without  availing  himself  of  the  Comptroller's  ruling,  which,  whether  right  or  wrong, 
protects  the  officer  fully,  can  have  no  just  ground  for  relief." — 4  Comp.,  198,  Oct.  30, 
1897.     (Case  Treasury  Department.) 

156.  The  principles  enunciated  in  decisions  of  the  Comptroller  are  applicable  to 
all  cases  arising  under  the  statutes  therein  construed,  whether  occurring  before  or  after 
the  date  of  the  decision. — 12  Comp.,  745,  June  5,  1906. 

But  where  payments,  not  expressly  forbidden  by  law,  were  made  in  good  faith  in 
accordance  with  regulations  and  long-continued  practice,  the  disbursing  officer  should 
be  allowed  credits  for  those  made  prior  to  date  of  decision. — Comp.,  Feb.  9,  1907, 
Navy  Cir.  72,  1907. 

157.  Upon  well  settled  principles  an  opinion  or  decision  could  not  be  authority 
for  a  point  neither  made  nor  discussed  nor  directly  decided  and  only  incidentally 
involved  therein. — Reports  U.  S.  Supreme  Court,  Vol.  208,  p.  37. 

COMPUTER,   ARTILLERY  BOARD. 

158.  The  computer  of  the  Artillery  Board  is  entitled  to  a  salary  of  $2,500  per 
annum. — Annual  appropriation  act. 

CONTRACT   SURGEONS. 

159.  In  emergencies  the  Surgeon-General,  with  the  approval  of  the  Secretary  of 
War  may  appoint  as  many  contract  surgeons  as  may  be  necessary,  at  a  compensation 

not  to  exceed  $150  per  month.—  Act  Feb.  2,  1901,  31  Stat.,  752;  G.  0.,  9,  1901. 

« 

160.  "Contract  surgeons  must  present  their  contracts  to  paymasters  when  applying 
for  payment  of  salaries,  and  paymasters  will  indorse  thereon  date  and  period  for  which 
paid."— A.  R.,  1285,  1908. 

161.  A  contract  surgeon  is  neither  an  officer  nor  enlisted  man,  and  is  not  entitled 
to  ten  per  cent  for  foreign  service. — 7  Comp.,  195,  Oct.  22,  1900;  also  Comp.,  Aug.  19, 
1909. 

162.  Contract  surgeons  are  not  entitled  to  commutation  of  quarters. — A.  R.,  1409, 
1908. 


30  CONTRACT  SURGEONS. 

163.  When  contracts  so  provide,  contract  surgeons  will  be  entitled  to  full  pay 
while  on  sick  or  ordinary  leave,  under  the  same  rules  as  apply  to  commissioned  offi- 
cers.— Comp.,  Oct.  12,  1898,  Cir.  204,  P.  M.  G.  0.;  see  also  Act  Mar.  2,  1901,  31  Stat., 
1023;  G.O.,  29,1901. 

164.  "Contract  surgeons,  on  availing  themselves  of  leaves  of  absence,  must  submit 
their  contracts  to  the  commanding  officer  of  the  post  or  station  where  serving,  who 
will  indorse  thereon  the  date  of  commencement  and  duration  of  leave.     The  actual 
date  of  their  rejoining  from  leave  should  also  be  noted  on  contract  on  return  to  post  or 
station."—^.  R.,  1412,  1908. 

165.  A  contract  surgeon  is  not  entitled,  under  current  contract,  to  leave  credits 
that  accrued,  but  were  not  taken  advantage  of  under  a  prior  contract. — 10  Comp.,  1, 
July  1,  1903. 

166.  "Whenever  the  contract  of  a  physician  or  dentist  is  annulled,  the  fact  and 
date  of  annulment  will  be  noted  in  writing  on  his  contract,  and  when  ordered  to  his 
home  for  annulment  of  contract,  such  fact  will  also  be  noted  thereon  by  the  officer 
under  whose  orders  he  may  at  the  time  be  serving." — A.  R.,  1411,  1908. 

NOTE. — The  final  pay  accounts  of  a  contract  surgeon  must  be  forwarded  to  the  Paymaster-*  leneral  for 
settlement,  in  accordance  with  the  provisions  of  Army  Regulation  1281,  1908. 

167.  When  the  contract  of  a  surgeon  is  annulled  to  enable  him  to  enter  into  a 
new  contract  the  next  day  his  pay  accounts  should  contain  a  notation  of  that  fact 
and  will  not  then  be  considered  as  a  final  account  requiring  certificate  of  nonindebt- 
edness.— P.  M.  G.,  concurred  in  by  the  Auditor  Dec.  11,  1903. 

NOTE.— The  surgeon's  commanding  officer  should  indorse  on  the  old  contract  the  fact  that  it  was  annulled 
for  above  purpose,  and  the  paymaster  should  indorse  final  payment  thereon. 

168.  "A  contract  surgeon  may  witness  payments  to  enlisted  men  under  the  pro- 
visions of  paragraphs  1335  to  1357.  "—A.  R.,  1413,  1908. 

169.  In  the  absence  of  a  commissioned  medical  officer,  a  contract  surgeon  who 
commands  a  detachment  of  the  Hospital  Corps  may  prepare  and  sign  the  final  state- 
ments pertaining  to  the  men  of  his  detachment. — Cir.  2,  A.  G.  0.,  1902. 

MILEAGE. 

170.  Mileage  is  payable  to  contract  surgeons  under  the  same  laws  and  regulations 
as  to  officers  of  the  Army.—  Act  June  12,  1906,  34  Stat.,  246;  G.  0.,  115,  1906. 

171.  A  contract  surgeon  ordered  to  report  as  a  witness  before  a  court-martial  is 
entitled  to  mileage  and  not  to  reimbursement  of  expenses  as  provided  in  army  regu- 
lation 999  of  1908.— 9  Comp.,  461,  Mar.  4,  1903.     (Case  Dr.  McMillen.) 

172.  Contract  surgeons  are  entitled  to  mileage  from  place  of  entering  into  con- 
tract to  place  of  assignment  to  duty;  also  from  place  of  annulment  to  place  of  making 
contract.     Request  for  annulment  does  not  affect  this  right,  but  annulment  for  mis- 
conduct or  neglect  of  duty  would. — 6  Comp.,  351,  Oct.  13,  1899. 

173.  A  contract  surgeon  ordered  home  for  annulment  of  contract  is  entitled  to 
mileage  from  the  place  of  receipt  of  the  order,  regardless  of  whether  tnich  place  is  a 
place  of  leave,  to  the  place  that  he  certifies  as  being  his  home,  provided  he  performs 
travel  to  that  place  within  a  reasonable  time.     The  fact  that  his  contract  was  entered 
into  at  a  place  other  than  that  claimed  as  his  home  does  not  affect  his  right  to  mileage 
to  his  home.— Auditor,  Oct.  28,  1904. 

174.  A  contract  surgeon  who  requests  annulment  of  contract  and  travels  without 
orders  before  annulment  is  made  can  not  be  reimbursed  for  traveling  expenses  incurred 
prior  to  annulment,  even  though  he  has  an  ordej  approving  the  travel. — 6  Comp., 
12,  July  7,  1899.    (Case  Dr.  Young.} 

175.  A  contract  surgeon  who  accepted  a  commission  prior  to  the  expiration  of 
his  contract  voluntarily  terminated  it  and  is  not  entitled  to  the  travel  allowances  pro- 
vided for  therein.— 2  Comp.,  522,  Apr.  3,  1903.     (Case  Dr.  Robins.) 


COURTS,   COURTS-MARTIAL,   ETC.  31 

COURTS,   COURTS-MARTIAL,   ETC. 

176.  Expenses  of  courts-martial,  courts  of  inquiry,  military  commissions,  and  com- 
pensation of  reporters  and  witnesses  attending  the  same  are  payable  by  the  Pay 
Department. — Annual  appropriation  act. 

177.  Certified  copies  of  civil  court  records  furnished  for  use  before  general  courts- 
martial  may  be  paid  for  out  of  appropriation  "for  expenses  of  courts-martial,"  etc. — 
Com/).,  Mar.  1,  1900,  Cir.  228,  P.  M.  G.  0. 

Payment  for  photographs  and  negatives  furnished  for  use  of  general  courts-martial 
upon  request  of  the  judge-advocate  may  be  paid  by  the  Pay  Department  if  authorized 
by  the  Secretary  of  War.— P.  M.  G.,  Aug.  30,  1907,  63438. 

178.  "No  person  in  the  military  or  civil  service  of  the  Government  can  lawfully 
receive  extra  compensation  for  clerical  duties  performed  for  a  military  court." — A.  R., 
997,  1908. 

179.  The  Secretary  of  War  has  the  authority  to  order  the  employment  of  experts 
before  courts-martial  and  to  determine  the  rate  of  compensation. — 24  Ct.  Cls.,  212; 
Cir.  13,  A.G.  0.,  1891. 

NOTE.— The  employment  must  be  authorized  in  advance  and  the  authority  must  be  filed  with  the 
voucher  on  which  payment  is  made. — See  Cir.  SO,  W.  D.,  1904. 

180.  "Interpreters  to  courts-martial  are  paid  by  the  Pay  Department  upon  the 
certificate  of  the  judge-advocate  that  they  were  employed  by  order  of  the  court.    They 
will  be  allowed  the  pay  and  allowances  of  civilian  witnesses." — A.  R.,  998,  1908. 

181.  "Subpoenas  should  ordinarily  be  served  by  persons  in  the  military  service, 
but  they  may  be  served  by  civilians  when  service  by  persons  in  the  military  service 
is  impracticable  or  less  economical.    W7here  service  is  made  by  a  civilian,  he  is  entitled 
to  a  reasonable  compensation  therefor,  and  his  accounts  will  be  sent  to  The  Adjutant- 
General  with  a  view  to  payment." — Cir.  42,  W.  D.,  1907. 

NOTE.— The  above  is  not  payable  from  Pay  Department  appropriations. 

182.  "The  proper  officers  to  administer  oaths  in  the  administration  of  the  affairs 
of  the  Army  (except  when  otherwise  specially  provided)  are  judge-advocates  of 
departments,  judge-advocates  of  courts-martial,  the  trial  officers  of  summary  courts, 
and  in  the  cases  of  investigations  the  officer  detailed  to  conduct  the  investigation,  or 
the  recorder,  and  if  there  be  none,  the  presiding  officer  of  any  board  appointed  for  such 
purpose.    When  none  of  these  are  within  reach  and  available,  recourse  must  be  had 
to  a  notary  public  or  other  civil  officer  competent  to  administer  oaths  for  general  pur- 
poses."— A.  R.,  688,  1908. 

FEES. 

183.  "Fees  of  civil  officers  for  administering  oaths  in  matters  of  military  adminis- 
tration (where  the  services  of  judge-advocates  of  departments,  or  of  courts-martial,  or 
trial  officersof  summary  courts  were  not  obtainable)  will  be  paid  from  the  appropriation 
applicable  to  the  subject-matter  of  the  oaths,  and  in  case  there  be  no  appropriation 
applicable  thereto  the  fees  will  be  paid  by  the  Quartermaster's  Department." — A.  R., 
653,1908. 

184.  Fees  to  persons  taking  depositions  of  civilian  witnesses  for  use  in  courts- 
martial  shall  be  the  same  as  allowed  by  law  at  place  where  the  deposition  is  taken, 
to  be  paid  from  "expenses  of  court-martial." — Cir.  12,  A.  G.  0.,  1901. 

NOTE.— For  amounts  allowed,  see  13  Comp.,  891;  Cir.  66,  W.  D.,  1907. 

185.  A  person  taking  a  deposition  of  civilian  witness  and  charging  (in  addition 
to  the  notary  fee)  for  the  number  of  words  contained  therein  at  the  rate  authorized 
by  the  laws  of  the  State  in  which  it  is  taken,  is  entitled  to  payment  of  said  charge. — 
P.  M.  G.,  May  26,  1905,  56224. 


32  COURTS,  COURTS-MARTIAL,  ETC. 

REPORTERS. 

186.  "A  judge-advocate  of  a  general  court-martial  or  military  commission,  and  a 
recorder  of  a  court  of  inquiry,  when  appointed  by  a  general  officer  or  a  colonel  exer- 
cising the  command  of  a  general  officer,  may  employ,  when  authorized  by  the  conven- 
ing authority,  a  stenographic  reporter  who  shall  be  paid  at  the  following  rates  of  com- 
pensation by  the  Pay  Department  on  vouchers  certified  to  be  correct  by  the  judge- 
advocate  or  recorder,  who  will  forward  a  copy  of  the  same  with  the  record: 

"For  each  case  not  to  exceed  one  dollar  ($1.00)  an  hour  for  time  actually  spent  in 
court  during  the  trial  or  hearing  except  when  the  court  or  commission  sits  less  than 
three  hours  during  the  first  day,  when  the  allowance  for  such  day  shall  be  three 
dollars  ($3.00).  Time  will  be  reckoned  to  the  nearest  half  of  an  hour. 

"Fifteen  (15)  cents  for  each  100  words  for  transcribing  notes  and  making  that  por- 
tion of  the  original  record  which  is  typewritten ;  but  no  allowance  shall  be  made  for 
the  first  carbon  copy  of  that  portion  of  the  record  which  is  typewritten  or  for  original 
papers  which  are  appended  as  exhibits. 

"Ten  (10)  cents  for  each  100  words  for  copying  papers  material  to  the  inquiry,  and 
two  (2)  cents  for  each  100  words  for  each  carbon  copy  of  the  same,  when  ordered  by 
the  court  or  commission  for  its  use. 

"Two  (2)  cents  for  each  100  words  for  the  second  and  each  additional  carbon  copy 
of  the  record  when  authorized  by  the  convening  authority. 

"Except  for  such  part  of  the  journey  as  may  be  covered  by  government  transpor- 
tation, mileage  at  the  rate  authorized  for  a  civilian  witness  not  in  government  employ, 
and  three  dollars  ($3.00)  a  day  for  expenses  when  the  judge-advocate  or  recorder 
keeps  him,  at  his  own  expense,  away  from  his  usual  place  of  employment  for  24  hours 
or  more,  on  public  business  referred  to  the  court  or  commission,  shall  be  allowed  the 
reporter  for  himself,  and,  when  ordered  by  the  court  or  commission,  for  each  necessary 
assistant."— A.  R.,  996,  1908,  amended  byG.O.,  132,  Aug.  15,  1908. 

NOTE.— The  authority  for  the  employment  of  a  stenographic  reporter  must  be  filed  with  the  voucher 
on  which  payment  is  made. 

187.  Paragraph  186  "does  not  authorize  the  payment  to  a  stenographic  reporter 
of  $3  for  each  case  completed  by  him  when  more  than  one  case  is  disposed  of  in  one 
day,  each  case  requiring  less  than  three  hours  in  which  to  be  completed,  but  simply 
guarantees  the  reporter  at  least  $3  for  each  day  that  the  court  or  commission  sits  when 
a  new  case  is  taken  up  on  that  day/' — Cir.  81,  W.  D.,  Sept.  30,  1908. 

In  determining  the  period  for  which  a  reporter  is  entitled  to  the  allowance  of  $3  a 
day  for  expenses  when  kept  away  from  his  usual  place  of  employment,  under  manual 
paragraph  186,  time  should  be  counted  from  the  date  on  which  he  is  required  to  leave 
his  usual  place  of  business  by  the  terms  of  his  employment  to  the  date  of  his  return 
thereto,  provided  there  be  no  unnecessary  delay  in  the  travel  to  and  from  the  place 
where  the  court  meets. 

188.  A  stenographic  reporter  for  a  retiring  board  can  only  be  employed  on  the 
authority  of  the  Secretary  of  War  obtained  in  advance  of  the  employment.     The 
authority  must  be  filed  with  the  voucher  on  which  payment  is  made. — Sec.   War, 
Apr.  24,  1879,  P.  M.  G.  0.,  U90A,  1879. 

NOTE.— The  provisions  of  section  1248,  Revised  Statutes,  give  to  a  retiring  board  such  powers  of  a  court 
martial  and  court  of  inquiry  as  may  be  necessary  to  enable  it  to  Inquire  Into  and  determine  questions  of 
alleged  disability. 

189.  If  the  employment  of  a  reporter  for  a  board  of  officers  (other  than  a  retiring 
board)  should  be  authorized  by  the  Secretary  of  War,  payment  for  such  service  would 
have  to  be  made  from  the  appropriation  for  the  contingent  expenses  of  the  army. — 
Digest  Opinions  Judge- Advocate-General,  1901,  par.  2173. 


COURTS,   COURTS-MARTIAL,    ETC.  33 

WITNESSES. 

190.  "Civilians  in  the  employ  of  the  Government  when  traveling  upon  summons 
as  witnesses  before  military  courts  are  entitled  to  transportation  in  kind  from  their 
place  of  residence  to  the  place  where  the  court  is  in  session  and  return.     If  no  trans- 
portation be  furnished,  they  are  entitled  to  reimbursement  of  the  cost  of  travel  actually 
performed  by  the  shortest  usually  traveled  route,  including  transfers  to  and  from 
railway  stations,  at  rates  not  exceeding  50  cents  for  each  transfer,  and  the  cost  of  a 
double  berth  in  a  sleeping  car  or  steamer  when  an  extra  charge  is  made  therefor. 
They  are  also  entitled  to  reimbursement  of  the  actual  cost  of  meals  and  rooms  at  a 
rate  not  exceeding  $3  per  day  for  each  day  actually  and  unavoidably  consumed  in 
travel  or  in  attendance  upon  the  court  under  the  order  or  summons.     No  allowance 
will  be  made  to  them  when  attendance  upon  court  does  not  require  them  to  leave 
their  stations."— A  R.,  999,  1908;  see  R.  S.,  850. 

191 .  An  employee  of  the  District  of  Columbia  is  a  civilian  in  Government  employ. — 
10  Comp.,  772.,  May  17,  1904. 

A  postmaster  is  a  civilian  in  Government  employ. — /.  A.  G.,  Mar.  10,  1910,  P.  M. 
G.  0.,  81529. 

192.  Deputy  United  States  marshals  are  paid  by  salaries  from  appropriations 
made  by  Congress,  the  fees  earned  by  them  being  deposited  to  the  credit  of  the  United 
States. — Atty.  Gen.  in  letter  to  Colonel  Sni/en,  July  31,  1906. 

NOTE. — They  are  therefore  witnesses  in  Government  employ  as  are  also  marshals. 

193.  A  civilian  not  in  Government  employ,  duly  summoned  to  appear  as  a  wit- 
ness before  a  military  court,  or  at  a  place  where  his  deposition  is  to  be  taken  for  use 
before  such  court,  will  receive  $1.50  a  day  for  each  day  of  actual  attendance  for  such 
purpose,  and  5  cents  a  mile  from  place  of  residence  to  place  of  trial  or  taking  deposi- 
tion, and  return,  except  as  follows: 

Porto  Rico  and  Cuba,  $1.50  a  day,  15  cents  a  mile  for  necessary  travel  by  stage  or 
private  conveyance  and  10  cents  by  railway  or  steamship  line. 

Alaska,  east  of  141st  degree  west  longitude,  $2  a  day  and  10  cents  a  mile;  west  of 
that  degree,  $4  a  day  and  15  cents  a  mile. 

Montana,  Wyoming,  Colorado,  New  Mexico,  Arizona,  Utah,  Idaho,  Washington, 
Oregon,  Nevada,  California,  $3  a  day,  15  cents  a  mile  for  necessary  travel  by  stage  or 
private  conveyance,  5  cents  by  railway  or  steamship  line,  and  $3  a  day  for  the  time 
necessarily  occupied  in  such  travel. — See  A.  R.,  1000,  amended  by  G.  0.  128,  1908.  Also 
R.  S.,  848;  sec.  30,  Act  June  6,  1900,  31  Stat.,  332;  Act  Mar.  2,  1901,  31  Stat.,  954; 
Act  June  13,  1902,  32  Stat.,  385;  Regs.  Atty.  Gen.,  July  21,  1902;  Act  May  27,  1908, 
35  Stat.,  377. 

NOTE. — The  allowances  of  civilian  witnesses  not  in  Government  employ  are  determined  by  the  place 
where  the  military  court  is  convened  regardjjjss  of  the  place  from  which  summoned. — P.  M.  G.  O.,  July 
16,  1909,  77076. 

194.  "There  is  no  law  governing  payment  of  witnesses  before  military  courts. 
Their  compensation  in  the  civil  courts  of  the  United  States  is  provided  for  and  regu- 
lated by  law,  but  in  the  military  courts  it  is  provided  for  by  departmental  orders  and 
regulations." — 5  Comp.,  802,  May  12,  1899. 

The  establishment  by  the  War  Department  of  different  rates  of  compensation  for 
civilian  witnesses  can  not  be  viewed  as  retroactive. — Comp.,  Apr.  22, 1908,  P .  M.  G.  0., 
64691. 

195.  A  civilian  witness  not  in  Government  employ,  when  furnished  transportation 
on  a  transport  or  other  Government  conveyance,  is  entitled  to  57.142  per  cent  of  the 
mileage  authorized  for  such  part  of  the  journey. — Comp.,  Aug.  20,  1902,  Cir.  45, 
A.  G.  0.,  1902. 

54748°— 10 3 


34  COURTS,   COURTS-MARTIAL,   ETC. WITNESSES. 

If  furnished  transportation  on  a  request  issued  by  the  Quartermaster's  Department 
the  cost  of  the  transportation  will  be  ascertained  and  the  amount  deducted  in  the 
settlement  of  the  account  for  "witness  fees."  The  same  to  be  taken  up  in  Army 
paymasters'  collections  for  reimbursement  of  the  appropriation  of  the  Quartermaster's 
Department. 

196.  A  retired  officer  subpoenaed  as  a  witness  before  a  general  court-martial  is 
entitled  to  the  per  diem  and  mileage  provided  for  civilian  witnesses  not  in  Government 
employ. — 10  Comp.,  51,  July  1,5,  1903.     (Case  Major  Craig.) 

But  if  ordered  by  the  Secretary  of  War  to  attend  as  a  witness,  a  retired  officer  is 
entitled  to  mileage  the  same  as  an  active  officer. — P.  M.  G.,  Mar.  27,  1907,  60968. 

197.  An  employee  of  the  civil  government,  Philippine  Islands,  paid  from  insular 
funds  is  not  an  employee  of  the  Government  within  the  meaning  of  Army  Regulations, 
paragraph  999,  when  summoned  as  a  witness. — Comp.,  Aug.  20, 1902,  Cir.  45,  A.  G.  0., 
1902. 

198.  "The  items  of  expenditure  authorized  in  paragraphs  999  and  1000  (A.  R.,  1908) 
will  be  set  forth  in  detail  and  made  a  part  of  each  voucher  for  reimbursement.     No 
other  items  will  be  allowed. 

The  certificate  of  the  judge-advocate  will  be  evidence  of  the  fact  and  period  of 
attendance,  and  will  be  made  upon  the  voucher. 

When  payment  is  made  under  the  provisions  of  paragraph  999  (A.  R.,  1908),  the 
correctness  of  the  items  will  be  attested  by  the  affidavit  of  the  witness,  to  be  made, 
when  practicable,  before  the  judge-advocate.  "—^4.  R.,  1003,  1908. 

NOTE.— The  order  convening  the  court  must  be  filed  with  the  voucher  on  which  payment  is  made. 

199.  The  certificate  of  the  judge-advocate  on  the  voucher,  that  the  witness  was 
actually  summoned  from  a  distant  place  and  had  traveled  from  said  place  in  response 
to  the  summons,  is  sufficient  authority  for  the  payment  of  mileage,  although  the 
subpoena  was  served  at  the  place  of  holding  the  court. — P.  M.  G.,  Sept.  21,  1905, 
52796. 

200.  The  certificate  of  an  officer  constituting  a  summary  court  will  be  accepted 
in  lieu  of  that  of  a  judge-advocate  as  a  proper  authentication  of  the  account  of  a  witness 
before  such  court.— Cir.  163,  P.  M.  G.  0.,  June  27,  1894- 

201.  Witnesses  who  are  subpoenaed  on  several  distinct  cases  for  the  same  day  are 
entitled  to  a  per  diem  for  each  case. — Digest  Comp.,  1902,  p.  476;  14  Comp.,  378,  Dec. 
20,  1907. 

202.  "The  charges  for  return  journeys  of  witnesses  will  be  made  upon  the  basis  of 
the  actual  charges  allowed  for  travel  to  the  court,  and  the  entire  account  thus  com- 
pleted will  be  paid  upon  discharge  from  attendance  without  waiting  for  completion 
of  return  travel.  "—A.  R.,  1002,  1908. 

203.  "A  witness  whose  deposition  is  required  to  be  taken  before  an  officer  (either 
within  or  without  the  United  States)  to  be  used  in  evidence  before  a  court-martial, 
in  conformity  with  law,  is  entitled  to  be  paid  the  fees  and  expenses  authorized  by  the 
regulations  to  be  paid  to  witnesses  before  courts-martial.  " — Cir.  9,  A.  G.  0.,  1883. 

Vouchers  covering  the  fees  of  civilian  witnesses  subpoenaed  to  give  deposition  must 
be  certified  by  the  judge-advocate  of  the  court  and  accompanied  by  copy  of  the  order 
convening  the  court. — Par.  7,  p.  41,  Manual  Jor  Courts- Martial,  1908. 


COURTS,   COURTS-MARTIAL,   ETC. WITNESSES.  35 

204.  "In  case  a  civilian  witness  duly  subpoenaed  before  a  general  court-martial 
refuses  to  appear  or  qualify  as  a  witness,  or  to  testify  or  produce  documentary  evi- 
dence, as  required  by  law,  he  will  at  once  be  tendered  or  paid"  by  the  nearest  pay- 
master one  day's  fee  and  mileage  for  the  journeys  to  and  from  the  court,  and  will 
thereupon  be  again  called  upon  to  comply  with  the  requirements  of  law.  The  fees 
and  mileage  of  civilian  witnesses  residing  beyond  the  limits  of  the  State,  District, 
or  Territory  in  which  the  court-martial  is  held  will  not  be  paid  in  advance,  _as  such 
witnesses  can  not  be  punished  if  they  refuse  to  obey  the  summons.  Civilian  wit- 
nesses will  be  paid  by  the  Pay  Department."— A  R.,  1001,  1908,  see  act  Mar.  2,  1901, 
31  Stat.,  950. 

NOTE.— Fees  and  mileage  to  civilian  witnesses  residing  beyond  the  limits  of  the  State  in  which  the 
court-martial  is  held  may  be  tendered  in  advance,  on  authority  from  the  Secretary  of  War. — See 
P.  M.G.O., 


205.  "A  paymaster  turning  over  to  an  officer  who  is  to  serve  a  subpoena  the 
necessary  fees  and  mileage  of  the  witness  should  take  from  the  officer  a  memorandum 
receipt  for  the  amount  turned  over,  the  officer  to  take  the  receipt  of  the  witness  on 
the  usual  witness  voucher,  which  must  be  returned  to  the  paymaster.     It  being 
impossible  to  state  with  certainty  the  number  of  days  a  witness  would  be  held  before 
the  court,  and  as  a  witness  could  not  be  in  attendance  less  than  one  day  the  law  will 
be  complied  with  if  mileage  for  the  journeys  to  and  from  the  court  and  one  day's 
fee  be  paid  or  tendered.     Should  the  witness  be  held  more  than  one  day  the  addi- 
tional fee  could  be  paid  daily  if  demanded,  or  when  finally  discharged  he  could 
be  paid  the  remainder  of  his  fees."— Cir.  264,  P.  M.  G.  0.,  Sept.  26,  1901,  amended  by 
Treasury  Circular  52,  1907. 

NOTE.— The  paymaster  can  draw  his  official  check  for  the  necessary  amount  "to  obtain  cash  to  make 
payment  at  a  distance  from  a  depositary,"  and  make  same  payable  by  indorsement  to  the  officer  who 
is  designated  to  serve  the  subpoena  and  hold  his  memorandum  receipt  as  "cash  on  hand"  until  the  wit- 
ness voucher  to  cover  the  transaction  is  received.— P.  M.  G. 

206.  The  actual  necessary  expenses  incurred  in  obtaining  the  attendance  of 
members  of  the  Navy  or  Marine  Corps  as  witnesses  before  an  army  court-martial 
constitutes  a  proper  charge  against  the  appropriation  for  expenses  of  courts-martial. — 
/.  A.  G.,  Jan.  31,  1905,  P.  M.  G.  0.,  49149. 

WITNESSES,  CIVIL  COURTS. 

207.  "Officers  and   enlisted   men  reporting  as  witnesses  before  a  civil  court 
should  receive  from  the  civil  authorities  the  necessary  expenses  incurred  in  travel 
and  attendance;  neither  mileage  nor  travel  allowances  will  be  paid  in  such  cases 
by  the  War  Department." — A.  R.,  75,  1908. 

208.  "Allowances  for  travel  of  officers  or  enlisted  men  summoned  to  appear  and 
testify  before  committees  of  Congress,  or  before  the  courts  of  a  State  or  Territory,  are 
not  proper  charges  against  the  appropriations  for  the  support  of  the  army.     Military 
persons  so  summoned  must  seek  reimbursement  for  their  expenses  of  travel  from 
the  committee  or  court  which  summoned  them." — A.  R.,  1318,  1908. 

209.  The  actual  expenses  of  officers  attending,  by  authority  of  the  Secretary 
of  War,  upon  a  state  court  as  witnesses  for  the  United  States  in  a  case  in  which  the 
Government  is  a  party,  may  be  paid  from  the  appropriation  for  contingent  expenses 
of   the    War    Department. — 12    Comp.,    649,    May   7,    1906.     (Case    Quartermaster's 
Department.) 

210.  "Compensation  to  civilians  in    *    *    *    Government  employ  for  attend- 
ance upon  civil  courts  is  payable  by  the  civil  authorities." — A.  R.,  1004,  1908. 


36  DECEDENTS,   INSANE,   AND   PRISONERS. 

DECEDENTS,    INSANE,   AND   PRISONERS. 

211.  "On  the  death  of  an  officer  in  charge  of  public  property  or  funds,  his  com- 
manding officer  will  appoint  a  board  of  officers,  three  when  practicable,  which  will 
inventory  the  same  and  make  the  customary  returns  therefor,  stating  accurately 
amounts  and  condition.     These  the  commanding  officer  will  forward  to  the  chiefs  of 
the  bureaus  to  which  the  property  or  funds  pertain,  and  he  will  designate  an  officer 
to  take  charge  of  such  property  or  funds  until  orders  in  the  case  are  received  from  the 
proper  authority.     Cash  on  hand  may  be  invoiced  by  the  board  to  the  deceased 
officer's  successor,  but  balances  to  his  credit  with  the  Treasurer,  an  assistant  treasurer, 
a  designated  depositary,  or  a  fiscal  agent  of  the  United  States,  over  and  above  his  out- 
standing checks,  will  be  deposited  to  the  credit  of  the  Treasurer  of  the  United  States 
by  the  chiefs  of  bureaus  when  the  board  has  reported  to  the  bureaus  the  balances  over 
and  above  such  checks.     The  action  herein  prescribed  will  also  be  taken  in  the  case 
of  an  officer  in  charge  of  public  funds  or  property  who  becomes  insane." — A.  R., 
86,  1908. 

212.  "Hereafter,  in  the  settlement  of  the  accounts  of  deceased  officers  or  enlisted 
men  of  the  Army,  where  the  amount  due  the  decedent's  estate  is  less  than  $500  and 
no  demand  is  presented  by  a  duly  appointed  legal  representative  of  the  estate,  the 
accounting  officers  may  allow  the  amount  found  due  to  the  decedent's  widow  or  legal 
heirs."—  Act  June  30,  1906,  34  Stat.,  750;  G.  0.,  135,  1906. 

213.  "Hereafter  immediately  upon  official  notification  of  the  death  from  wounds 
or  disease  not  the  result  of  his  own  misconduct  of  any  officer  or  enlisted  man  on  the 
active  list  of  the  Army,  the  Paymaster  General  of  the  Army  shall  cause  to  be  paid 
to  the  widow  of  such  officer  or  enlisted  man,  or  to  any  other  person  previously  desig- 
nated by  him,  an  amount  equal  to  six  months'  pay  at  the  rate  received  by  such  officer 
or  enlisted  man  at  the  date  of  his  death,  less  seventy-five  dollars  in  the  case  of  an 
officer  and  thirty-five  dollars  in  the  case  of  an  enlisted  man.     From  the  amount  thus 
reserved  the  Quartermaster's  Department  shall  be  reimbursed  for  the  expenses  of 
interment,  and  the  residue,  if  any,  of  the  amount  reserved  shall  be  paid  subsequently 
to  the  designated  person.     The  Secretary  of  War  shall  establish  regulations  requiring 
each  officer  and  enlisted  man  to  designate  the  proper  person  to  whom  this  amount 
shall  be  paid  in  case  of  his  death,  and  said  amount  shall  be  paid  to  that  person  from 
funds  appropriated  for  the  pay  of  the  Army." — Acts  May  11,  1908,  and  Mar.  3,  1909, 
35  Stat.,  108  and  735;  G.  0.,  80,  1908,  and  49,  1909. 

NOTE. — For  regulations  as  to  designation  of  beneficiary  see  paragraph  1404$,  Army  Regulations,  1908. 

214.  Where  it  is  shown  that  there  is  no  widow,  and  no  person  has  been  previously 
designated  by  the  officer  or  enlisted  man  as  beneficiary  of  the  gratuity  of  six  months' 
pay,  no  payment  under  the  act  is  authorized. — 14  Comp.,  913,  June  26,  1908.     (Case 
Navy  Department.) 

215.  The  six  months'  pay  due  the  beneficiary  of  an  officer  or  enlisted  man  under 
the  provisions  of  the  act  of  May  11,  1908,  as  amended  by  the  act  of  March  3,  1909, 
includes  the  compensation  of  every  kind  and  character  received  by  such  officer  or 
enlisted  man  at  the  date  of  his  death  and  which  is  distinguished  from  allowances. — 
14  Comp.,  857,  June  8,  1908,  Cir.  57,  W.  D.,  1908. 

216.  Veterinarians  of  cavalry  and  field  artillery,  and  officers  and  enlisted  men  of 
Philippine  Scouts,  come  within  the  benefits  of  the  beneficiary  acts  of  May  11,  1908 
(35  Stat.,  108),  and  March  3,  1909  (35  Stat.,  735).— 15  Comp.,  304  and  820,  Nov.  9, 1908, 
and  June  12,  1909,  respectively. 

217.  A  retired  officer  on  active  duty  is  not  on  the  active  list  within  the  meaning 
of  the  act  providing  for  six  months'  pay  to  beneficiaries. — 15  Comp.,  230,  Oct.  13, 
1908.     (Navy  Department  case.) 


DECEDENTS,   INSANE,   AND   PRISONERS.  37 

218.  "Officers  charged  with  the  care  and  custody  of  the  effects  of  deceased  soldiers 
are  required,  under  the  provisions  of  the  one  hundred  and  twenty-seventh  article 
of  war,  to  deliver  the  same,  or  the  net  proceeds  thereof,  to  the  legal  representatives 
of  the  deceased.     Should  the  effects  of  a  deceased  soldier  not  be  claimed  within  a 
reasonable  time,  they  will  be  sold  by  a  council  of  administration  under  the  authority 
of  the  post  commander,  and  the  proceeds  transferred  to  the  deceased  soldier's  imme- 
diate commander,  by  whom  they  will  be  deposited  with  a  paymaster  to  thcTcredit 
of  the  United  States.     Duplicate  receipts  will  be  taken,  one  of  which  will  be  sent 
directly  to  The  Adjutant-General  of  the  Army  and  the  other  retained  with  the  appro- 
priate records.     The  paymaster's  receipt  for  the  money  deposited  as  above  will  clearly 
specify  the  nature  of  the  deposit,  and  the  officer  responsible  will  furnish  the  paymaster 
with  the  necessary  information.     There  is  no  authority  for  officers  to  pay  the  debts 
of  deceased  soldiers.     Watches,  trinkets,  personal  papers,  and  keepsakes  will  not  be 
sold,  but  will  be  labeled  with  the  name,  rank,  and  organization  of  the  owner,  and 
sent  directly  to  The  Adjutant-General  of  the  Army,  to  be  forwarded  to  the  Auditor 
for  the  War  Department  for  the  benefit  of  those  legally  entitled  to  them.     Clothing 
effects  will  not  be  sent  to  The  Adjutant-General  of  the  Army  nor  to  the  Auditor  for  the 
War  Department. 

"The  above  provision  will  also  apply,  as  far  as  practicable,  in  the  cases  of  deceased 
soldiers  on  the  retired  list  of  the  Army  whose  effects  may  be  under  the  control  of  the 
military  authorities."— A  R.,  161,  1908. 

219.  All  moneys  belonging  to  the  estates  of  deceased  soldiers  which  are  or  may 
be  unclaimed  for  three  years  subsequent  to  the  death  of  a  soldier  are  set  apart  and 
appropriated  for  the  support  of  the  Soldiers'  Home,  but  will  be  repaid  upon  demand 
of  the  heirs  or  legal  representatives  of  deceased. — R.  S.,  4818. 

220.  "The  personal  effects  of  military  prisoners  who  have  escaped  from  confine- 
ment, except  such  as  possess  some  special  value  as  keepsakes,  may  be  disposed  of 
by  sale  as  in  the  case  of  effects  of  deceased  soldiers,  and  the  proceeds  thereof,  together 
with  any  money  left  by  the  prisoner  in  the  hands  of  the  company  commander,  be 
turned  over  to  a  paymaster,  who  should  account  for  the  same  in  the  manner  provided 
for  paymasters'  collections.     The  officer  will  take  the  paymaster's  receipt  for  the 
amount  paid  him  and  forward  the  same  to  the  Auditor  for  the  War  Department." — 
A.  R.,  948,  1908. 

A  reward  of  $50  will  be  paid  for  the  apprehension  and  delivery  to  the  proper  military 
authorities  at  a  military  post  of  an  escaped  military  prisoner. — See  A.  R.,  120,  1908 

DENTAL   SURGEONS. 

221.  The  Surgeon-General,  with  the  approval  of  the  Secretary  of  War,  may  employ 
dental  surgeons  under  same  terms  applicable  to  contract  surgeons;  three  of  the  number 
to  be  assigned  to  supervise  the  operations  of  the  others,  with  an  extra  compensation 
of  $60  per  month.—  Act  Feb.  2,  1901,  31  Stat.,  753;  G.0.,9,  1901. 

222.  Dental  surgeons  employed   under  contract  by   the  Medical  Department, 
under  the  provisions  of  paragraph  18  of  the  act  of  Congress  approved  February  2,  1901, 
will  hereafter  be  designated  officially  as  "dental  surgeons,"  and  not  as  "contract 
dental  surgeons."— Cir.  3,  W.  D.,  Jan.  31,  1910. 

NOTE.— Decisions  applying  to  contract  surgeons  apply  also  to  dental  surgeons. 

DEPOSITS. 

223.  "Any  enlisted  man  of  the  Army  may  deposit  his  savings,  in  sums  not  less 
than  five  dollars,  with  any  army  paymaster,  who  shall  furnish  him  a  deposit  book,  in 
which  shall  be  entered  the  name  of  the  paymaster  and  of  the  soldier,  and  the  amount, 
date,  and  place  of  such  deposit.    The  amount  so  deposited  shall  be  accounted  for  in 


38  DEPOSITS. 

the  same  manner  as  other  public  funds,  and  shall  be  deposited  in  the  Treasury  of  the 
United  States  and  kept  as  a  separate  fund,  known  as  '  Pay  of  the  Army,  deposit  fund,' 
repayment  of  which  to  the  enlisted  man  on  discharge  from  the  service  shall  be  made 
out  of  the  fund  created  by  said  deposits,  and  shall  not  be  subject  to  forfeiture  by  sen- 
tence of  court-martial,  but  shall  be  forfeited  by  desertion,  and  shall  not  be  permitted 
to  be  paid  until  final  payment  on  discharge,  or  to  the  heirs  or  representatives  of  a 
deceased  soldier,  and  that  such  deposits  be  exempt  from  liability  for  such  soldier's 
debts:  Provided,  That  the  Government  shall  be  liable  for  the  amount  deposited  to  the 
person  so  depositing  the  same." — R.  S.,  1305,  amended  by  act  June  12,  1906,  34  Stat., 
246;  G.O.,  115,  1906. 

NOTE.— The  exemption  of  deposits  from  liability  for  the  soldier's  debts  has  application  only  to  his  private 
debts.- Comp.,  Mar.  2,  1910  (  United  States  Navy  case),  P.  M.  G.  O.,  81469.  See  Manual,  par.  934. 

224.  "An  enlisted  man,  not  on  the  retired  list,  may  deposit  his  savings  with  any 
paymaster  in  sums  of  not  less  than  $5;  the  same  to  remain  so  deposited  until  final  pay- 
ment on  discharge.    The  paymaster  will  furnish  to  each  depositor  a  book  in  which 
each  deposit,  with  the  name  of  the  depositor,  date,  place,  and  amount,  in  words  and 
figures,  will  be  entered  in  the  form  of  a  certificate,  signed  by  the  paymaster  and  com- 
pany commander.    The  transfer,  pledge,  or  sale  of  a  deposit  book  is  prohibited. 

"Each  company  or  detachment  commander  will  keep  in  the  soldier's  record  an 
account  of  every  deposit  made  by  the  soldier,  and  after  each  regular  payment  ho  will 
forward  directly  to  the  Paymaster-General  a  list  of  the  names  of  the  depositors,  show- 
ing in  each  case  the  date,  place,  and  amount  of  deposit  and  the  name  of  the  paymaster 
who  received  it.  Each  report  will  be  restricted  to  and  will  include  only  deposits  with 
one  paymaster  on  a  given  date.  These  lists  before  transmittal  will  be  examined  and 
compared  with  the  record  of  deposits  on  the  company  or  detachment  book  and  the 
deposit  book  of  the  soldier,  and  attesting  officers  will  see  that  the  names  are  identical 
with  the  names  as  borne  on  the  rolls. 

"Should  a  soldier  who  has  made  a  deposit  be  transferred  or  desert,  the  fact  will  be 
promptly  reported  directly  to  the  Paymaster-General  by  the  officer  in  command  of 
the  company  or  detachment  to  which  he  belongs.  In  case  of  transfer  his  descriptive 
list  will  show  the  date  and  amount  of  each  deposit.  There  is  no  objection  to  deposits 
being  made  by  Indian  and  Philippine  scouts  and  Porto  Rico  provisional  troops." — 
A.  R.,  1380,  1908. 

225.  A  deposit  actually  made  with  an  army  paymaster,  to  be  applied  for  purchase 
of  discharge,  is  forfeited  by  desertion. — Comp.,  Jan.  31,  1908,  P.  M.  G.  0.,  47818. 

226.  "A  discharged  soldier  who  desires,  after  reenlistment,  to  have  all  or  a  part  of 
the  money  due  to  him  on  discharge  deposited  under  the  provisions  of  paragraph  1380, 
must  furnish  to  the  paymaster  who  makes  payment  on  his  final  statements,  a  written 
order  requesting  that  such  part  of  the  amount  due  thereon,  as  he  may  desire  so  de- 
posited, be  transferred  to  his  new  account.    The  paymaster  will  file  this  order  with 
the  paid  final  statements  as  authority  for  this  disposition  of  the  money  due  to  the 
soldier."—  A.  R.,  1384,  1908.     See  14  Comp.,  667,  Apr.  8,  1908. 

NOTE.— The  amount  so  deposited  should  be  treated  as  if  actually  deposited  in  cash  and  then  paid  in  cash. 
The  written  order  for  deposit  of  an  amount  due  on  final  statements  will  be  accepted  as  a  valid  acknowledg- 
ment of  receipt  of  payment.— P.  M.  G.  O.,  78079. 

227.  Paymasters  receiving  deposits  will  forward  an  abstract  of  the  same  with  their 
monthly  accounts.     The  abstract  will  set  forth  the  name  (given  and  surname),  com- 
pany, regiment,  or  corps  of  each  depositor,  with  date  and  amount  of  deposit.     The  gross 
amount  of  the  abstract  will  be  carried  to  the  account-current,  in  column  headed 
"Paymasters'  collections  and  soldiers'  deposits,"  and  will  be  placed  to  the  credit  of 
the  Treasurer  of  the  United  States  for  the  credit  of  the  deposit  fund  under  the  con- 
ditions prescribed  for  depositing  collections  (par.  715,  Manual),  but  will  not  be  in- 
cluded in  check  for  "Army  paymasters'  collections."     Separate  certificates  of  deposit 


DEPOSITS.  39 

should  be  obtained  for  sums  so  deposited  and  the  number  of  the  certificate  noted  on 
the  account-current. — P.  M.  G. 

228.  "On  the  discharge  of  a  soldier,  the  date  and  amount,  in  words  and  figures,  of 
each  of  his  deposits  will  be  entered  upon  his  final  statements,  and  his  deposit  book  will 
be  taken  up  by  the  paymaster  who  pays  him  and  filed  with  the  voucher  of  payment. 
In  case  deposits  are  forfeited  by  desertion,  the  amounts  of  the  same  will  be  entered 
on  the  final  statements  under  the  head  'Remarks,'  and  the  facts  and  authority"  for 
such  forfeiture  given."—  A.  R.,  1381,  1908. 

NOTE.— When  there  is  any  doubt  as  to  the  deposit  noted  on  a  final  statement,  or  when  the  soldier  pre- 
sents a  deposit  slip  not  attested  or  not  credited  on  the  finals,  the  paymaster  (unless  stationed  in  the  Philip- 
pine Islands)  should  wire  to  the  Pay  master- General  for  a  verification  of  such  deposit. 

229.  Deposits  repaid  will  be  charged  to  "Pay  of  the  Army  Deposit  Fund.  "     Each 
chief  paymaster  will  include  in  his  monthly  estimate  of  funds  an  amount  of  the  Deposit 
Fund  sufficient  for  the  needs  of  the  command  with  which  he  is  on  duty.     Such  funds 
will  not  be  accounted  for  as  pertaining  to  any  particular  year.     Interest  on  deposits 
will  be  paid  from  "Pay  of  the  Army"  for  the  proper  fiscal  year. — P.  M.  G.,  Apr.  23, 
1908,  58992. 

230.  "Before  delivering  final  statements  upon  which  deposits  are  credited,  the 
officer  signing  them  will  ascertain  whether  the  soldier  has  the  deposit  book;  and,  if  so, 
instruct  him  to  present  it  to  the  paymaster.     Should  he  claim  to  have  lost  it,  the  officer 
will  cause  his  affidavit  to  that  effect  to  be  taken  before  he  leaves  the  post  and  attached 
to  the  statements.     The  affidavit  will  clearly  state  the  circumstances  attending  loss 
of  the  book  and  show  that  the  soldier  has  not  sold  or  assigned  it.     Upon  this  evidence 
the  paymaster  may  pay,  and  the  responsibility  for  the  correctness  of  amounts  credited 
on  the  statements  will  rest  with  the  officer  certifying  them.  " — A.  R.,  1382,  1908. 

231.  "Paymasters  will  not  pay  deposits  except  on  final  statements.     When  they 
are  not  paid,  the  soldier  should  forward  his  deposit  book  or  the  evidence  referred  to  in 
the  preceding  paragraph  to  the  Paymaster-General.     Enlisted  men  should  be  informed 
of  the  importance  of  preserving  deposit  books  as  the  only  certain  means  of  insuring 
prompt  repayment." — A.  R.,  1383,  1908. 

232.  A  deposit  made  during  a  fraudulent  enlistment  is  not  forfeited  except  by 
desertion  after  the  deposit  was  made.— P.  M.  G.,  Feb.  19,  1875,  B.  1875,  p.  94. 

INTEREST. 

233.  For  any  sums,  not  less  than  five  dollars,  deposited  for  the  period  of  six  months 
or  longer  the  soldier,  on  his  final  discharge,  shall  be  paid  interest  at  the  rate  of  four 
per  centum  per  annum.— R.  S.,  1306,  amended  by  Act  Mar.  3,  1883,  22  Stat.,  456;  G.  0., 
13,  1883.     See  A.  R.,  1385,  1908. 

234.  A  soldier  must  draw  his  deposit  when  discharged.     He  can  then  renew  it  after 
reenlistment.     Failure  to  present  the  final  statements  leaves  the  money  without 
interest  until  it  is  drawn  and  again  deposited. — See  A.  R.,  1384,  1908. 

In  computing  interest  the  day  of  deposit  should  be  excluded  and  the  day  of  dis- 
charge should  be  included. — 16  Comp.,  30,  July  19,  1909.     (Navy  Department  case.) 

235.  A  soldier  is  entitled  to  interest  on  deposits  to  include  date  of  discharge  or 
retirement;  but  interest  does  not  accrue  on  amounts  which  have  been  on  deposit  less 
than  six  months  at  date  of  discharge  or  retirement. — See  8  Comp.,  739,  Apr.  21,  1902. 

236.  A  soldier  is  not  entitled  to  interest  after  date  of  dishonorable  discharge, 
although  certificate,  by  reason  of  his  confinement,  was  not  delivered  to  him  per- 
sonally, but  to  the  commanding  officer  to  be  held  pending  confinement. — Digest 
J.  A.G.,  1901,  par.  1052. 

237.  A  soldier  sentenced  to  confinement  for  a  period  beyond  the  termination  of 
his  enlistment  is  entitled  to  interest  on  his  deposits  to  the  date  of  his  discharge. — 
Comp.,  Feb.  23,  1909,  P.  M.  G.  0.,  74514;  Cir.  9€,  Navy  Department,  1909. 


40  DESERTERS. 

DESERTERS. 

238.  "No  man  will  be  reported  a  deserter  until  after  the  expiration  of  ten  days 
(should  he  remain  away  that  length  of  time),  unless  the  company  commander  has 
reason  to  believe  that  the  absentee  does  not  intend  to  return;  but  commanding 
officers  will  take  steps  to  apprehend  soldiers  absent  without  leave  as  soon  as  the  fact 
of  that  absence  is  reported.     Should  the  soldier  not  return,  or  not  be  apprehended, 
within  the  time  named,  his  desertion  will  date  from  the  commencement  of  the  unau- 
thorized absence."— A.  R.,  131,  1908,  as  amended  in  G.  0.,  196,  W.  D.,  1908. 

239.  "When  a  soldier  deserts,  his  immediate  commanding  officer  will  at  once 
ascertain  if  any  public  property  has  been  lost  in  consequence  thereof,  and,  if  s<>, 
will  proceed  as  in  the  case  of  property  lost  or  destroyed,  and  the  value  of  the  articles 
lost  will  be  charged  against  the  deserter  on  the  next  muster  rolls  of  his  company. 
The  charges  will  also  be  made  on  the  pay  roll.     A  copy  of  the  approved  report  of  the 
surveying  officer  will  accompany  the  return  to  which  the  property  pertains." — A.  R., 
115,  1908. 

240.  "The  company  or  detachment  commander  will  turn  over  the  clothing  aban- 
doned by  a  deserter  to  the  quartermaster,  with  a  certificate  showing  its  condition 
and  the  name  of  the  deserter  to  whom  it  belonged.     In  no  case  will  the  money  or 
proceeds  of  the  sale  of  effects  of  a  deserter  be  turned  over  to  his  relatives,  nor  any 
payment  made  therefrom  by  an  officer  on  any  account  whatsoever.     All  other  pers<  »nal 
effects  of  a  deserter  will  be  disposed  of  as  in  the  case  of  unclaimed  effects  of  deceased 
soldiers — i.  e.,  they  will  be  sold  by  a  council  of  administration  and  the  proceeds 
of  the  sale  deposited  with  a  paymaster. 

"  The  paymaster's  receipt  for  the  money  deposited  as  above  should  clearly  specify 
the  nature  of  the  deposit — i.  e.,  whether  for  the  proceeds  of  sale  of  effects,  or  whether 
for  the  undrawn  pay  of  a  soldier  who  has  deserted — and  the  officer  responsible  should 
furnish  the  paymaster  with  the  necessary  information.  Money  or  other  valuables 
found  upon  an  apprehended  deserter  are  his  personal  property,  and  will  not  be  turned 
over  to  a  paymaster."—^.  R.,  116,  1908. 

241.  "A  reward  of  $50  will  be  paid  to  any  civil  officer  or  civilian  for  the  apprehen- 
sion and  delivery,  to  the  proper  military  authorities  at  a  military  post,  of  a  deserter 
from  the  military  service,  except  a  deserter  from  the  Philippine  Scouts,  for  whose 
apprehension  and  delivery  a  reward  of  $20  will  be  paid.     *    *    *    The  reward  will 
be  paid  by  the  Quartermaster's  Department." — A.  R.,  120,  1908. 

The  reward  includes  full  consideration  for  all  expenses  incurred,  and  in  the  discre- 
tion of  the  Secretary  of  War  the  amount  may  be  reduced  in  special  cases. — Cir.  74, 
Aug.  SI,  1908. 

242.  "A  deserter  is  again  in  service  from  the  date  of  his  delivery  to  proper  military 
authority,  and  can  not  be  deprived  of  his  pay  and  allowances  from  that  date  by  an 
Executive  order,  but  only  by  sentence  of  court-martial." — 3  Comp.,  676,  June  11, 
1897.     (Case  Wm.  H.  Reinhart.) 

243.  Forfeiture  of  pay  and  allowances  up  to  the  time  of  desertion  follows  from  the 
conditions  of  the  contract  of  enlistment,  which  is  for  faithful  service.     The  contract 
is  an  entirety,  and  if  service  for  any  portion  of  the  time  is  criminally  omitted  the  pay 
and  allowances  for  faithful  service  are  not  earned.     And  for  the  purpose  of  determining 
the  rights  of  the  soldier  to  receive  pay  and  allowances  for  past  services,  the  fact  of 
desertion  need  not  be  established  by  the  findings  of  a  court-martial;  it  is  sufficient  to 
justify  the  withholding  of  the  moneys  that  the  fact  appears  upon  the  muster  rolls  of 
his  company.     If  the  entry  of  desertion  has  been  improperly  made,  its  cancellation 
can  be  obtained  by  application  to  the  War  Department.     Forfeiture  of  pay  and  allow- 
ances for  future  services,  as  a  condition  of  restoration  to  duty,  can  only  be  imposed  by 
a  court-martial.— Sup.  Ct.,  October,  1875,  92  U.  S.,  77.    (Case  U.  S.  vs.  Landers.) 


DESERTERS.  41 

244.  "A  deserter  will  not  be  restored  to  duty  without  trial  except  by  authority 
competent  to  order  his  trial;  such  restoration,  being  ordered  only  in  case  the  deser- 
tion is  admitted,  does  not  remove  the  charge  of  desertion  or  relieve  the  soldier  from 
any  of  the  forfeitures  attached  to  that  offense;  he  must  make  good  the  time  lost  by 
desertion,  refund  the  reward  and  expenses  paid  for  apprehension  and  delivery, 
and  forfeit  pay  while  absent.     The  same  authority  is  competent  to  set  aside  a  charge 
of  desertion  as  having  been  erroneously  made,  and  his  order  to  this  effect  operates 
to  remove  the  charge  of  desertion  and  all  stoppages  and  forfeitures  arising  therefrom. ' ' — 
A.  R.,  130,  1908. 

245.  "An  enlisted  man  charged  with  desertion  will  not  receive  pay  until  his 
offense  has  been  investigated  by  a  court-martial,  or  he  has  been  restored  to  duty 
without  trial,  or  the  charge  has  been  set  aside  as  having  been  erroneously  made." — 
A.  R.,  1392,  1908. 

While  awaiting  trial  he  will  not  be  permitted  to  sign  pay  rolls. — A.  R.,  128,  1908. 

246.  If  the  judgment  of  a  court-martial  (i.  e.,  the  approved  findings  of  the  court) 
is  based  on  the  fact  that  the  accused  did  or  did  not  desert,  said  judgment  should  be 
followed  by  the  Pay  Department.— 15  Comp.,  661,  Apr.  28,  1909. 

247.  When  the  findings  of  a  court  (either  guilty  or  not  guilty)  in  the  case  of  a  sol- 
dier charged  with  desertion  are  disapproved  by  the  reviewing  authority  and  it  is  not 
clear  from  the  order  promulgating  the  action  of  the  court  that  the  soldier  was  or  was 
not  a  deserter  in  fact,  the  paymaster  should  submit  the  case  to  the  Paymaster-General 
for  proper  action  toward  ascertaining  the  true  facts  from  The  Adjutant-General. 

However,  if  the  disapproval  of  the  reviewing  authority  is  based  upon  some  techni- 
cality of  law  or  it  is  apparent  from  his  remarks  that  the  findings  of  the  court  are  fully 
justified  by  the  evidence,  the  paymaster  should,  in  making  payment,  follow  the  find- 
ings of  the  court;  treating  the  soldier  as  a  deserter  in  fact  if  the  findings  are  guilty,  or 
as  an  absentee  without  leave  if  the  findings  be  not  guilty.  If  the  disapproval  by  the 
reviewing  authority  is  based  upon  the  fact  that  in  his  opinion  the  testimony  or  evi- 
dence shows  that  it  was  or  was  not  the  intention  of  the  accused  to  desert,  the  paymaster 
should  follow  the  action  of  the  reviewing  authority,  treating  the  soldier  as  a  deserter  in 
fact  in  the  event  that  the  disapproval  is  of  a  finding  of  ''not  guilty  "  and  as  an  absentee 
without  leave  if  the  disapproval  be  of  a  finding  of  "guilty." — 12  Comp.,  328,  Dec.  2, 
1905;  15  Comp.,  661,  Apr.  28,  1909;  Op.  J.  A.  G.,  Nov.  9,  1909,  P.  M.  G.  0.,  79248. 

248.  Where  the  record  shows  the  soldier  charged  with  desertion  since  the  date  of 
last  payment,  and  the  charge  has  not  been  set  aside  as  having  been  erroneously  made, 
as  provided  in  last  sentence  of  A.  R.,  130,  1908,  pay  does  not  accrue  for  the  time  of 
the  unauthorized  absence.    When  a  charge  of  desertion  is  removed  because  erro- 
neously made,  a  charge  of  unauthorized  absence  usually  results,  and  the  question 
of  pay  therefor  must  be  settled  on  its  merits.    .If  tried  by  court-martial  for  the  deser- 
tion, pay  which  accrued  between  date  of  last  payment  and  beginning  of  the  unau- 
thorized absence  is  forfeited,  unless  the  soldier  is  found  not  guilty  of  the  desertion. — 
P.  M.  G.,  Dec.  9,  1905,  53289. 

249.  "A  deserter  sentenced  to  dishonorable  discharge  and  forfeiture  of  all  pay 
and  allowances,  but  whose  sentence  is  remitted  by  the  reviewing  authority  imme- 
diately after  its  approval,  becomes  entitled  to  pay  from  date  of  apprehension,"  viz, 
date  of  return  to  military  control. — Cir.  6,  A.  G.  0.,  1886. 

250.  An  enlisted  man  assumes  contractual  obligations  to  hold  himself  in  readiness 
to  serve  the  United  States  and  to  perform  such  duties  as  may  be  assigned  to  him. 
If  the  entries  upon  the  rolls  and  records  of  the  command  establish  the  fact  that  he  was 
not  in  a  duty  status  for  a  period  of  time,  but  was  absent  from  proper  military  authority, 
he  is  not  entitled  to  pay  and  allowances  during  such  unauthorized  absence,  notwith- 
standing the  fact  that  the  findings  and  sentence  of  a  court-martial  have  acquitted 


42  DESERTERS. 

him  of  the  criminal  offense  of  desertion  and  absence  without  leave. — Comp.,  Nov.  IS, 
1907,  P.  M.  G.  0.,  6466,5.     (Case  Ralph  Kinney,  Coast  Artillery.} 

251.  A  soldier  who  deserted  in  time  of  peace,  and  who  has  resided  in  the  United 
States  for  a  period  of  two  years  subsequent  to  the  expiration  of  the  term  for  which 
he  enlisted,  is  exempt  from  punishment  for  his  offense. — G.  0.,  79,  1907. 

252.  A  soldier  is  entitled  to  the  current  rate  of  pay  while  making  good  time  lost 
by   desertion,   although    the   rate   was   increased  while  he  was   in   desertion. — See 
P.  M.  G.  0.,  1280  and  72167. 

253.  "A  soldier's  term  of  enlistment  expires  with  the  last  day  of  the  period  for  which 
he  enlisted,  notwithstanding  the  fact  that  during  his  enlistment  he  may  have  been 
absent  in  desertion. 

A  soldier  who,  after  his  term  of  enlistment  has  expired,  is  arrostod  for  desertion 
and  sentenced  by  a  court-martial  to  imprisonment  is  not,  during  the  period  of  his 
arrest  and  confinement,  in  the  performance  of  actual  military  service  or  making  good 
time  lost  in  desertion  as  contemplated  by  the  48th  article  of  war,  and  is  not  for  that 
period  entitled  to  pay  or  clothing. " — 12  Comp.,  .592,  Apr.  7, 1906.  (Case  Pvt.  Smothers, 
24th  Infantry.) 

254.  "A  deserter  who  surrenders  or  is  apprehended  before  his  term  of  enlistment 
has  expired  is  entitled  to  pay  and  allowances  from  the  date  of  his  return  to  military 
control.     If  he  is  subsequently  restored  to  a  duty  status,  he  will  serve  for  such  period 
as  will,  with  the  time  he  may  have  served  prior  to  his  desertion,  amount  to  the  full 
term  for  which  he  enlisted;  but  the  time  during  which  he  may  have  been  in  confine- 
ment awaiting  trial  or  serving  sentence  imposed  by  a  court-martial  for  his  desertion, 
or  if  he  enlists  while  in  desertion,  the  term  served  under  such  unlawful  enlistment  will 
not  count  as  making  good  any  of  the  time  lost  by  desertion.     If  a  deserter's  term  of 
enlistment  expires  while  he  is  in  confinement  awaiting  trial  or  serving  sentence,  his 
pay  and  allowances  will  cease  from  the  date  of  the  expiration  of  his  term  of  enlist- 
ment and  will  not  again  accrue  until  he  shall  have  been  restored  to  a  duty  status. 
A  doserter  whose  term  of  enlistment  has  expired  prior  to  his  return  to  military  con- 
trol is  not  entitled  to  pay  and  allowances  until  his  restoration  to  a  duty  status. "- 
A.  Pi.,  129,  1908. 

255.  A  soldier  in  confinement  serving  sentence  for  desertion  is  in  the  military 
service,  whether  sentence  included  dishonorable  discharge  or  not.     If  the  sentence 
was  imposed  by  an  illegally  constituted  court  and  afterwards  declared  null  and  void, 
the  soldier  reverts  to  the  status  held  prior  to  the  trial,  viz,  "in  confinement  awaiting 
trial,"  and  his  rights  as  to  pay  are  determined  by  subsequent  action  of  competent 
authority.     There  is  no  obstacle  to  further  prosecution  of  the  offender  before  a  com- 
petent tribunal,  but  the  proper  authority  has  the  option  of  restoring  him  to  duty 
without  trial  or  of  ordering  his  discharge  without  honor,  because  of  desertion. — 
P.  M.  G.  0.,  June  3,  1908,  68368.     See  Federal  Cases,  vol.  3,  p.  427,  Dist.  Ct.  Oregon, 
May  24,  1871,  "In  re  Bird." 

Should  the  soldier  be  restored  to  duty  without  trial  he  would  be  in  the  status  of  a 
deserter  restored  to  duty  without  trial— P.  M.  G.  0.,  67862. 

256.  Every  soldier  who  deserts  the  service  of  the  United  States  shall  be  liable  to 
serve  for  such  period  as  shall,  with  the  time  he  may  have  served  previous  to  his  deser- 
tion, amount  to  the  full  term  of  his  enlistment;  and  such  soldier  shall  be  tried  by  a 
court-martial  and  punished,  although  the  term  of  his  enlistment  may  have  elapsed 
previous  to  his  being  apprehended  and  tried. — 48  Article  of  War. 

Time  passed  by  a  deserter  in  arrest,  or  confinement  while  awaiting  trial,  or  confine- 
ment under  sentence,  is  not  "actual  military  service"  required  under  contract  of 
enlistment  and  will  therefore  be  ignored  in  computation  of  time  to  be  made  good. 
"Actual  military  service"  begins  from  date  of  release  from  confinement.  Pay, 


DESERTERS.  43 

however,  accrues  from  date  of  return  to  military  control. — /.  A.  G.,  Aug.  1  and  Oct. 
14,  1904  Cir.  25,  W.  D.,  1905. 

257.  "No  settlement  of  the  pay  account  of  any  enlisted  man  will  be  made  on  the 
rolls  until  sufficient  pay  shall  have  accrued  to  satisfy  all  dues  to  the  United  States 
and  pay  a  balance  to  the  soldier.    The  required  data  will  include  date  of  last  payment, 
desertion,  and  apprehension,  credits  at  date  of  desertion  on  account  of  clothing, 
unsatisfied  forfeitures  under  prior  sentences,  and  dues  to  the  United  States  at  date  of 
desertion  on  account  of  clothing,  subsistence,  ordnance,  etc.     If,  while  absent  in 
desertion,  he  illegally  enlisted  in  another  organization,  the  date  of  last  payment  in 
such  enlistment  and  all  stoppage  due  the  United  States  at  date  of  surrender  or  appre- 
hension will  be  stated."— A.  R.,  1394,  1908. 

258.  "Every  deserter  forfeits  all  pay  and  allowances  due  at  the  date  of  desertion. 
Stoppages  and  forfeitures  then  due  will  be  deducted  from  his  arrears  of  pay,  and,  if 
not  so  satisfied,  from  pay  due  after  apprehension.    The  company  commander  will 
note  upon  the  first  muster  roll  after  apprehension  all  data  necessary  to  a  complete 
settlement  of  the  soldier's  account  from  the  date  of  last  payment,  and  will  carry  the 
account  to  subsequent  rolls  until  the  settlement  is  made." — A.  R.,  1393,  1908. 

NOTE  1. — The  ante-desertion  account  of  a  soldier  who  is  returned  to  duty  without  being  relieved  of  the 
charge  of  desertion  must  be  considered.  If  a  credit  is  found  to  be  due  the  soldier,  the  account  will  be  ignored; 
if,  on  the  other  hand,  the  soldier  is  found  to  be  indebted  to  the  United  States,  the  amount  of  such  indebted- 
ness will  be  deducted  from  the  subsequent  pay  of  the  soldier.  Any  amount  due  deserter  for  pay  or  clothing 
may  be  used  to  offset  any  indebtedness  to  the  United  States.  Deposits  and  interest,  being  absolutely 
forfeited  by  desertion,  can  not  be  so  used. 

NOTE  2. — A  deserter  apprehended  while  serving  in  a  fraudulent  enlistment  and  whose  fraudulent  enlist- 
ment is  terminated  by  his  restoration  to  duty  under  the  enlistment  from  which  he  deserted  is  subject  to  a 
stoppage  of  pay  for  all  indebtedness  existing  at  the  date  of  his  apprehension,  and  he  can  not  be  allowed  as 
an  offset  thereagainst  any  credit  for  pay  from  date  of  last  payment  in  fraudulent  enlistment  to  date  of  avoid- 
ance of  contract  by  the  Government  or  for  clothing.— P.  M.  G.  O.,  Nov.  29, 1909,  79794. 

259.  If  a  soldier  is  charged  with  desertion  on  muster  roll  and  discharged  "without 
honor  by  reason  of  desertion,"  though  not  tried  by  court-martial,  he  forfeits  pay  and 
allowances  to  date  of  apprehension  and  also  travel  pay,  but  is  entitled  to  pay  from 
date  of  return  to  military  control  to  date  of  discharge.— 9  Comp.,  517,  568,  Mar.  30, 
Apr.  20, 1903  (case  Carlton  T.  Stevens;  also  Comp.,  Jan.  25, 1908  (case  Joshua  L.  Gorron, 
recruit,  C.  A.  C.},  P.  M.  G.  0.,  60614. 

260.  Pay  and  allowances  due  and  unpaid  under  a  former  enlistment  are  not  affected 
by  conviction  and  sentence  for  desertion  in  a  subsequent  enlistment. — P.  M.  G.,  Jan. 

27,  1868,  4850  E.  B. 

261.  "Rewards  or  expenses  paid  for  apprehending  a  deserter,  and  the  expenses 
incurred  in  transporting  him  from  point  of  apprehension,  delivery,  or  surrender  to 
the  station  of  his  company  or  detachment,  or  to  the  place  of  his  trial,  including  the  cost 
of  transportation  of  the  guard,  will  be  set  against  his  pay  upon  conviction  of  desertion 
by  a  court-martial  or  upon  his  restoration  to  duty  without  trial.     A  soldier  convicted 
by  a  court-martial  of  absence  without  leave  will  be  charged  with  the  expense  incurred 
in  transporting  him  to  his  proper  station.     The  transportation  and  subsistence  of  wit- 
nesses will  not  be  charged  against  a  deserter." — A.  R.,  126,  1908. 

262.  "The  rule  to  be  enforced  in  regard  to  charging  against  a  soldier  apprehended 
as  a  deserter  the  amount  of  the  reward  paid  for  his  apprehension  is  as  follows:  The 
charge  is  to  be  made  only  in  case  he  is  found  guilty  of  desertion  by  a  general  court- 
martial,  or  if  restored  to  duty  without  trial,  on  condition  that  he  pay  the  cost  of  his 
arrest,  or  if  found  not  guilty  of  desertion,  but  guilty  of  absence  without  leave,  and 
sentenced  by  the  court  to  pay  the  cost  of  his  arrest.    This  rule  is  also  to  be  extended 
so  as  to  include  the  charges  for  the  cost  of  his  transportation.     Such  charges  are  to  be 
made  in  such  cases  only  as  justify  deducting  the  reward  under  the  rule." — Vol.  3, 


44  DESERTERS. 

Digest  2d  Comp.,  557,  June  12,  1888;  Comp.,  June  26,  1905,  P.  M.  G.  O.,  50369  (case 
Clarence  Witherspoon);  also  Comp.,  Jan.  12,  1910,  P.  M.  G.  0.,  79213  (case  Morris  E. 
Roach,  65th  Co.,  C.  A.  C.). 

NOTE. — A  soldier  is  '•  found  guilty  of  desertion  or  guilty  of  absence  without  leave"  by  a  general  ourt- 
martial,  within  the  meaning  of  the  foregoing  paragraph,  only  in  the  event  that  the  findings  of  the  court  to 
that  effect  are  approved  by  the  reviewing  authority. — P.  M.  G. 

263.  "If  a  soldier  be  brought  to  trial  under  a  charge  of  desertion  and  acquitted,  or 
convicted  of  absence  without  leave  only,  any  amount  paid  as  a  reward  for  his  arrest 
will  not  be  stopped  against  his  pay  unless,  in  case  of  conviction  of  absence  without 
leave,  the  sentence  of  the  court  shall  so  direct.    The  sentence  in  such  case  should 
direct  the  charge  to  take  the  form  of  a  stoppage,  not  a  forfeiture,  thus  allowing  the 
amounts  to  be  credited  as  a  reimbursement." — A.  R.,  127,  1908. 

A  soldier  convicted  of  absence  without  leave  and  sentenced  to  pay  reward  for  appre- 
hension and  such  sentence  remitted  by  the  reviewing  authority  is  not  subject  to 
stoppage  of  the  reward.— P.  M.G.O.,  Nov.  18,  1909,  77937. 

264.  The  cost  of  apprshension  (which  includes  reward)  is  not  a  proper  charge  against 
a  soldier  who  is  not  tried  by  court-martial,  but  is  discharged  without  honor  by  reason 
of  desertion.— Comp.,  Jan.  25,  1908,  P.  M.  G.  0.,  60614  (case  J.  L.  Gorron,  C.  Art.); 
and  Comp.,  Jan.  12,  1910,  P.  M.  G.  0.,  79213  (case  Morris  E.  Roach,  65th  Co.,  C.  A.  C.). 

ENGINEERS. 

265.  The  enlisted  force  of  the  Corps  of  Engineers  and  the  officers  serving  therewith 
shall  constitute  a  part  of  the  line  of  the  Army.—  Act  Feb.  2,  1901,  31  Stat.,  754;  G.  0., 
9,  1901. 

EXPERT  ACCOUNTANT. 

266.  The  expert  accountant  of  the  Inspector-General's  Department  shall  receive 
$2,500  per  annum.—  Act  June  13,  1890,  26  Stat.,  151;  G.  0.,  69,  1890. 

NOTE.— Laws  relating  to  traveling  expenses  of  paymasters'  clerks  are  applicable  to  the  expert  accountant 
of  the  Inspector-General's  Department. 

HOSPITAL  CORPS. 

267.  The  Hospital  Corps  shall  not  be  included  in  the  effective  strength  of  the  Army 
nor  be  counted  as  a  part  of  the  enlisted  force  provided  by  law. — Act  Mar.  1,  1887,  24 
Stat.,  435;  G.  0.,  29,  1887. 

268.  Enlistments  for  the  Hospital  Corps  will  be  made  in  the  grade  of  private. 
Sergeants  first  class,  sergeants,  corporals,  lance  corporals,  and  privates  first  class,  may 
be  reenlisted  in  their  respective  grades  and  their  warrants  and  appointments  continued 
in  force,  provided  they  reenlist  on  the  day  following  that  of  discharge. — A.  R.,  1429, 
1908. 

NOTE. — In  cases  of  lance  corporals  the  actual  classification,  "private  first-class"  or  "private,"  should  be 
shown  in  the  column  of  "remarks"  on  the  pay  rolls. 

269.  "Sergeants  first-class  will  be  appointed  by  the  Secretary  of  War  on  the  recom- 
mendation of  the  Surgeon-General,  provided  they  have  served  a  year  as  sergeant,  or  as 
a  hospital  steward  of  volunteers,  or  acted  in  that  capacity  during  and  since  the  Spanish- 
American  war  for  more  than  six  months.     Sergeants  will  be  appointed  by  the  Secre- 
tary of  War  on  the  recommendation  of  the  Surgeon-General;  corporals,  lance  corporals, 
and  privates  first-class  will  be  appointed  by  the  Surgeon-General  or  the  chief  surgeon 
of  a  division  or  department."—  A.  R.,  1424f  1908. 

270.  The  act  of  Congress  approved  May  11,  1908,  providing  for  acting  cooks  of  the 
Hospital  Corps,  is  regarded  as  having  established  a  new  grade  in  that  corps.     The 
rating  and  disrating  of  enlisted  men  in  such  grade  are  similar  in  all  respects  to  the 


HOSPITAL   CORPS.  45 

rating  and  disrating  of  enlisted  men  holding  the  grade  of  cook  in  a  company  of  infantry, 
the  authority  therefor  being  vested,  under  the  provisions  of  paragraph  2,  General 
Orders  No.  125,  War  Department,  August  8,  1908,  in  the  commanding  officers  of  general 
hospitals  and  Hospital  Corps  companies,  and  the  surgeons  of  military  posts  and  stations, 
general  recruit  depots,  and  army  transports.  When  an  acting  cook  is  disrated  he 
becomes  a  private  first-class  or  private  of  the  Hospital  Corps. — G.  0.,  65,  W.  D.,  Mar. 

31,  1909.  3 

Acting  cooks  are  authorized  as  follows:  3  for  each  hospital  corps  company  of  more 
than  100  men;  2  for  each  hospital  corps  company  of  100  men  or  less;  2  for  each  general 
hospital;  2  for  each  recruit  depot;  2  for  each  post  or  station  with  garrison  of  1  regiment 
or  more;  1  for  each  post  or  station  with  garrison  of  2  companies  or  more  and  less  than 
one  regiment;  1  for  each  transoceanic  transport. — G.  0.,  125,  Aug.  8,  1908. 

271.  ''Sergeants  first-class,  though  liable  to  discharge,  will  not  be  reduced.     Ser- 
geants, corporals,  lance  corporals,  and  privates  first-class  may  be  reduced  by  sentence 
of  a  court-martial,  by  the  Surgeon-General,  or  by  the  chief  surgeon  of  a  division  or 
department."— A  R.,  1426,  1908. 

HOSPITAL,   MATRONS. 

272.  "Hospital  matrons  in  post  or  regimental    hospitals  shall  receive  $10  per 
month  and  one  ration  in  kind  or  by  commutation." — R.  S.,  1277 . 

NOTE.— Hospital  matrons  are  paid  by  the  Pay  Department,  and  are  entitled  to  pay  from  date  of  appoint- 
ment. 

273.  Matrons  are  not  entitled  to  leaves  or  to   pay  and  rations  while  absent  or 
unable  to  perform  their  duties. — Par.  290,  Manual  for  the  Medical  Department;  G.  0., 
No.  179,  W.  D.,  1909. 

INDIAN    SCOUTS. 

274.  "The  President  is  authorized  to  enlist  a  force  of    Indians,  not  exceeding 
1,000,  who  shall  act  as  scouts  in  the  Territories  and  Indian  country.     They  shall  be 
discharged  when  the  necessity  for  their  service  shall  cease,  or  at  the  discretion  of  the 
department  commander." — R.  S.,  1112. 

While  in  service  scouts  will  receive  the  pay  and  allowances  of  cavalry  soldiers. — 
A.  R.,  482,  1908. 

275.  A  proportionate  number  of  noncommissioned  officers    may  be  appointed 
with  Indian  scouts,  and  when  they  furnish  their  own  horses  and  horse  equipments 
they  shall  be  entitled  to  receive  40  cents  per  day  for  their  use  and  risk  so  long  as  thus 
employed.—  Act  Aug.  12,  1876,  19  Stat.,  135;  G.  0.,  88,  1876. 

An  Indian  scout  is  entitled  to  the  40  cents  per  day  so  long  as  a  horse  and  horse 
equipments  are  furnished;  and  the  allowance  shall  continue  while  the  scout  is  tem- 
porarily absent  from  duty  under  proper  authority. — 8  Comp.,  759,  Apr.  29,  1902. 

276.  "Department  commanders  are  authorized    to  appoint  the  sergeants  and 
corporals  for  the  whole  number  of  enlisted  Indian  scouts  serving  in  their  departments, 
but  such  appointments  must  not  exceed  the  proportion  of  one  first  sergeant,  five 
sergeants,  and  four  corporals  for  sixty  enlisted  Indian  scouts." — A.  R.,  483,  1908. 

277.  "The  enlistment  and  reenlistment  of  Indian  scouts  will  be  made  under  the 
direction  of  department  commanders.     The  appointment  or  mustering  of  farriers  or 
horseshoers  on  the  rolls  of  Indian  scouts  is  illegal." — A.  R.,  485,  1908,  as  amended  by 
G.  0.,  141,  W.  D.,  1909. 

278.  Indian  scouts  are  a  part  of  the  Army.—  Act  Feb.  2,  1901,  31  Stat.,  748;  G.  0., 
9,  1901. 

NOTE. — They  are  on  the  same  status  as  to  continuous  service  pay  and  travel-pay  as  are  other  enlisted 
men. 


46  LEAVES   OF   ABSENCE. 

LEAVES    OF  ABSENCE. 

279.  "Officers,  when  absent  on  account  of  sickness  or  wounds,  or  lawfully  absent 
from  duty  and  waiting  orders,  shall  receive  full  pay;  when  absent  with  leave  for 
other  causes,  full  pay  during  such  absence  not  exceeding  in  the  aggregate  thirty 
days  in  one  year  and  half  pay  during  such  absence  exceeding  thirty  days  in  one 
year."— R.  S.,  1265. 

NOTE.— "Half  pay"  will  be  deducted  from  the  amount  due  on  the  face  of  an  officer's  pay  account  only 
when  it  pertains  to  the  period  covered  by  the  account;  otherwise  it  should  be  treated  as  a  collection,  as 
it  represents  an  overpayment. 

280.  In  the  discretion  of  the  Secretary  of  War,  leave  of  absence  without  deduc- 
tion of  pay  and  allowances  may  be  extended  to  four  months  if  taken  only  once  in 
four  years.— Act  July  29,  1876,  19  Stat.,  102;  G.  0.,  78,  1876. 

281.  "In  determining  the  period  for  which  an  officer  is  entitled  to  full  pay  on 
leave,  time  within  four  successive  leave  years,  terminating  with  the  one  in  which 
absence  is  taken,  will  be  considered.     If  the  absence  does  not  cover  the  entire  period 
for  which  full  pay  is  allowed,  the  balance  thereof  will  be  placed  to  the  officer's  credit 
as  belonging  to  the  last  year  or  years  of  the  four  considered  and  may  be  made  available 
for  future  leave."— A.  R.,  1295,  1908. 

In  computing  leave  credits  a  pro-rata  credit  for  time  served  in  the  year  in  which 
an  officer  enters  the  service  and  full  credit  for  the  succeeding  years,  including  the 
year  of  leaving  the  service,  is  allowable. — 2d  Comp.,  Dec.  12,  1892,  P.  M.  G.  0.,  1794. 

Under  the  amendment  of  Army  Regulation  1296,  by  General  Orders  224,  War 
Department,  dated  November  9,  1909,  changing  the  date  of  the  commencement 
of  the  Army  leave  year  from  June  20  to  July  1,  a  leave  credit  of  one  day  will  be  allowed 
in  all  cases  for  the  period  from  June  20  to  June  30,  1910,  so  that  rights  of  officers  as 
regards  full  pay  while  on  leave  of  absence  shall  be  in  no  way  curtailed. — Circular 
No.  75,  War  Department,  1909. 

282.  When  an  officer  is  granted  a  leave  of  absence  it  shall  be  charged  to  the  year 
or  years  in  which  it  first  accrued  in  order  of  priority  of  date,  and  any  balance  of 
accrued  leave  remaining  shall  stand  to  his  credit  for  future  leaves;  provided  no 
credit  shall  stand  longer  than  four  years  from  date  of  accruing. — G.  0.,  77,  1886. 

NOTE. — An  officer  who  has  four  months'  leave  credits  may  get  five  months'  leave  on  full  pay  if  leave 
commences  on  any  date  between  March  1  and  June  1. 

283.  In  requesting  a  statement  of  the  amount  of  leave  to  which  an  officer  is  entitled, 
he  should  forward  a  complete  list  of  leaves  he  has  had,  as  shown  by  his  personal  record 
or  from  recollection,  which  will  be  verified  in  The  Adjutant-General's  Office  and  for- 
warded to  the  Paymaster-General  for  computation. — Sec.  War.,  Aug.  11,  1903,  P.  M. 
G.O.,  36892. 

284.  All  authorized  absence  from  duty,  except  on  account  of  sickness  or  wounds, 
counts  as  absence  with  leave,  unless  shown  to  be  for  the  convenience  of  the  Govern- 
ment.— Cir.  35,  W.  D.,  1905. 

Hunting  leaves  are  regarded  as  "for  the  convenience  of  the  Government." — Cir. 
52,  W,  D.,  1905. 

285.  Unavoidable  delays  in  returning  from  leave  of  absence  can  be  excused  by  the 
authority  who  granted  the  leave  which  was  overstayed,  provided  the  period  of  the 
delay  does  not  involve  an  absence  for  a  longer  period  than  the  authority  had  the  power 
to  grant,  in  which  case  the  delay  must  be  acted  upon  by  the  next  higher  authority. — 
Cir.  5,  W.  D.,  1905. 

286.  "Delays  in  obeying  orders,  in  reporting  for  duty,  or  in  returning  to  duty  from 
leave  can  not  be  authorized  except  by  the  War  Department.     Such  delays  will  be 
regarded  as  leaves  of  absence,  unless  it  be  stated  in  the  order  granting  them  that  they 
are  in  the  interest  of  the  public  service." — A.  R.,  70,  1908. 


LEAVES   OF   ABSENCE.  47 

287.  "The  leave  year  is  reckoned  from  July  1  to  the  following  June  30,  both  inclu- 
sive.    In  computing  leave  of  absence  expressed  in  days  during  any  leave  year,  every 
day  of  such  absence  will  be  counted;  but  in  aggregating  such  absence  thirty  days, 
whether  consecutive  or  otherwise,  will  be  regarded  as  a  month's  absence.     Leave 
expressed  in  months  will  be  counted  in  months." — A.  R.,  1296,  amended  by  G.  0.,  224, 
W.  D.,  Nov.  9,  1909. 

Leave  of  absence  granted  for  less  than  30  days  which,  through  extension,  permits 
an  officer  to  continue  on  leave  for  30  days  or  more,  is  viewed  as  leave  expressed  in  days, 
and  each  day  should  be  charged.—/.  A.  G.,  May  31,  1906,  P.  M.  G.  0.,  56139. 

288 .  Leaves  of  absence  will  be  granted  in  terms  of  months  and  days,  as  ' '  one  month, ' ' 
"one  month  and  ten  days."     A  leave  of  absence  commences  on  the  day  following  that 
on  which  the  officer  departs  from  his  proper  station.     The  day  of  departure,  whatever 
the  hour,  is  counted  as  a  day  of  duty;  the  day  of  return  as  a  day  of  absence. 

Leave  for  one  month,  commencing  on  the  first  day  of  a  calendar  month,  will  expire 
with  the  last  day  of  the  month,  whatever  its  number  of  days.  Commencing  on  an 
intermediate  day,  the  leave  will  expire  the  day  preceding  the  same  day  of  the  next 
month. 

The  expiration  of  his  leave,  whether  granted  on  account  of  sickness  or  not,  must  find 
an  officer  at  his  station,  except  as  indicated  in  paragraphs  60  and  1313. — A.  R.,  58, 1908. 

289.  "An  officer  ordered  to  temporary  duty  while  on  leave  will  be  be  regarded  as 
on  duty  from  the  day  on  which  he  receives  the  order.     When  the  duty  is  to  be  per- 
formed at  a  future  date  he  will  be  on  duty  from  the  date  on  which  he  starts  to  obey 
the  order.     The  date  of  the  receipt  of  the  order  in  the  first  case,  and  the  date  of  depar- 
ture in  the  second,  will  be  promptly  reported  to  The  Adjutant-General  of  the  Army. 
When  relieved  from  such  duty,  or  on  the  completion  thereof,  he  reverts  to  the  status 
of  leave  and  will  be  credited  with  the  time  on  duty  under  such  order.  " — A.  R.,  1298, 
1908. 

290.  Officers  appointed  to  the  Army  from  the  volunteer  service,  whose  service 
has  been  continuous,  shall  be  entitled  to  leave  credits  which  accrued  to  them  as 
volunteers,  but  were  not  availed  of  during  their  volunteer  service. — Act  June  30, 
1902,  32  Stat.,  508;  G.  0.,  68,  1902. 

291.  Leaves  of  absence  which  may  be  granted  to  officers  of  the  Army  serving 
in  Alaska,  or  without  the  limits  of  the  United  States,  for  the  purpose  of  returning 
thereto,  shall  be  regarded  as  taking  effect  on  the  dates  upon  which  such  officers  reach 
the  United  States  and  as  terminating  on  the  dates  of  their  respective  departure  from 
the  United  States  in  returning  to  their  commands. — Act  Mar.  2,  1901,  31  Stat.,  902; 
G.  0.,  26,  1901. 

^92.  Leaves  of  absence  granted,  for  the  purpose  of  visiting  the  United  States,  to 
officers  of  the  Army  serving  in  Alaska  or  beyond  the  limits  of  the  United  States,  will 
be  regarded  as  taking  effect  upon  the  respective  dates  upon  which  such  officers  reach, 
or  might  have  reached,  the  United  States.  Officers  performing  the  journey  in  the 
most  direct  way  customary  will  be  regarded  as  on  detached  service  while  en  route  to 
and  from  the  United  States. 

Hereafter  an  officer  going  to  or  returning  from  duty  in  the  Philippine  Islands,  who 
desires  to  make  the  journey  by  a  route  other  than  the  customary  one  and  to  visit  foreign 
countries  on  leave  of  absence  while  en  route,  will  be  credited  (in  addition  to  the 
amount  of  time  covered  by  the  leave  of  absence  granted  to  him)  with  a  period  of  thirty 
days  as  on  detached  service  to  cover  the  average  amount  of  time  necessary  to  per- 
form the  journey  from  the  Philippine  Islands  to  the  usual  port  of  arrival  in  the  United 
States,  or  from  said  port  to  the  Philippine  Islands. — A.  R.,  60,  amended  by  G.  0.,  237, 
W.  D.  Nov.  29,  1909. 


48  LEAVES   OF   ABSENCE. 

293.  Officers  on  leave  from  the  Philippine  Islands  who  fail,  through  their  own 
neglect,  to  secure  transportation  on  first  transport  after  expiration  of  leave,  will  be 
required  to  return  to  Manila  at  their  own  expense  upon  first  commercial  vessel  after 
departure  of  transport.—  G.  0.,  196,  1907. 

294.  "Leaves  to  be  absent  from  the  Philippine  Islands  other  than  to  return  to 
the  United  States,  which  may  be  granted  officers  of  the  Army  serving  in  said  islands 
and  sailing  from  Manila,  shall  be  regarded  as  taking  effect  on  the  dates  such  officers 
reach  Manila,  and  as  terminating  on  the  dates  of  their  departure  from  Manila  in 
returning  to  their  stations."—  Act  Mar.  2,  1907,  G.  0.,  48,  1907. 

295.  Officers  detailed  as  students  at  the  several  service  schools  and  the  Army 
War  College,  and  absent  therefrom  during  the  suspension  of  the  ordinary  academic 
studies,  will  be  charged  with  leave  for  the  time  so  absent. — Cir.  3,  W.  D.,  1905. 

"The  provisions  of  section  thirteen  hundred  and  thirty,  Revised  Statutes,  author- 
izing leaves  of  absence  to  certain  officers  of  the  Military  Academy,  during  the  period 
of  the  suspension  of  the  ordinary  academic  studies,  without  deduction  from  pay  and 
allowances,  be,  and  are  hereby,  extended  to  include  officers  on  duty  exclusively  as 
instructors  at  the  service  schools  on  approval  of  the  officer  in  charge  of  said  schools. "- 
Act  Mar.  23,  1910,  G.  0.,  54,  W.  D.,  1910. 

296.  When  officers  who  are  absent  from  their  stations  apply  for  payment,  pay- 
masters will  require  evidence  of  proper  authority  for  the  absence.     The  pay  accounts 
will  exhibit  the  date  of  commencement  of  leave,  authority  therefor,  and,  in  case  the 
account  is  for  the  month  in  which  the  absence  terminates,  date  of  return  to  duty. 
When  an  officer  claims  full  pay  for  any  part  of  his  absence  the  paymaster  will  ascer- 
tain the  time  for  which  he  is  entitled  to  the  same  from  the  monthly  list  of  absentees 
issued  from  The  Adjutant-General's  office,  or,  if  that  does  not  afford  the  information, 
from  the  officer's  statement  of  his  leaves. 

When  the  pay  accounts  of  an  officer  who  is  abroad  are  mailed  before  maturity,  and 
check  in  payment  is  not  to  be  drawn  to  the  order  of  the  officer  himself,  the  paymaster 
is  warranted  in  deferring  payment  until  satisfied  that  the  officer  was  alive  on  the 
last  day  of  the  month  to  which  the  account  pertains. — P.  M.  G. 

NOTE.— The  regulations  neither  require  nor  contemplate  that  payments  made  to  officers  when  on  leave 
of  absence  be  noted  on  their  leave  orders. 

MEDICAL   CORPS. 

297.  "Hereafter  first  lieutenants  shall  be  promoted  to  the  grade  of  captain  after 
three  years'  service  in  the  Medical  Corps."— Act  Apr.  23,  1908,  35  Stat.,  67;  G.  0.,  67, 
1908.     See  Manual,  par.  506. 

Service  to  be  computed  from  date  of  acceptance  of  commission. — Comp.,  Nov.  25, 
1907,  P.  M.  G.  0.,  57086.  (Case  Capt.  H.  S.  Kiersted.) 

MEDICAL  RESERVE  CORPS. 

298.  When  employed  on  active  duty  in  the  service  of  the  United  States  officers 
of  the  Medical  Reserve  Corps  "shall  be  entitled  to  the  pay  and  allowances  of  first 
lieutenants  of  the  Medical  Corps  with  increase  for  length  of  service  now  allowed  by 
law,  said  increase  to  be  computed  only  for  the  time  of  active  duty."    Their  commis- 
sions as  first  lieutenants  confer  upon  them  all  the  authority,  rights,  and  privileges  of 
commissioned  officers  of  like  grade  in  the  Medical  Corps,  except  promotion,  but  only 
when  called  into  active  duty.     They  are  not  entitled  to  retirement  or  retirement  pay 
(except  see  Manual,  par.  895).— Act  Apr.  23,  1908,  35  Stats.,  68;  G.  0.,  67,  1908. 

299.  An  officer  of  the  Medical  Reserve  Corps  of  the  Army  ordered  by  the  Secretary 
of  War  to  active  duty  in  the  service  of  the  United  States  on  account  of  an  existing 
emergency,  is  not  entitled  to  pay  until  he  enters  upon  the  performance  of  such  duty 
by  starting  to  his  place  of  duty. — 15  Comp.,  836,  June  16,  1909. 


MEDICAL   EESERVE    CORPS.  49 

An  officer  who  has  accepted  commission  in  the  Medical  Reserve  Corps,  and  serving 
as  contract  surgeon  at  time  of  assignment  to  active  duty,  is  entitled  to  pay  of  commis- 
sioned grade  from  date  of  the  order  of  assignment,  provided  he  is  on  duty  on  such  date. 
Payment  for  both  services  may  be  made  on  one  voucher,  certificates  of  nonindebted- 
ness  not  being  required. — P.  M.  G. 

300.  A  Medical  Reserve  Corps  officer  is  not  entitled  to  leave  credits  which  accrued 
while  he  was  serving  as  contract  surgeon;  but  during  his  active  duty  as  such  officer  The 
statutes  regulating  cumulative  leave  apply  to  him. — /.  A.  G.,  June  29,  1908,  P.  M. 
G.  0.,  69566. 

MILEAGE. 

301.  "Officers,  active  and  retired,  when  traveling  under  competent  orders  with- 
out troops    *    *    *     shall  be  paid  seven  cents  per  mile,  and  no  more;  distances  to 
be  computed  and  mileage  to  be  paid  over  the  shortest  usually  traveled  routes,  with 
deduction  as  hereinafter  provided;  and  payment  and  settlement  of  mileage  accounts 
of  officers  shall  be  made  according  to  distances  and  deductions  computed  over  routes 
established  and  by  mileage  tables  prepared  by  the  Paymaster-General  of  the  Army 
under  the  direction  of  the  Secretary  of  War."—  Act  June  12,  1906,  34  Stat.,  246;  G.  0., 
115,  1906.    See  A.  R.,  1302,  1908. 

NOTE.— For  sea  travel,  see  "Actual  expenses  " 

302.  "Travel  in  the  Philippine  Archipelago,   the  Hawaiian  Archipelago,   the 
home  waters  of  the  United  States,  and  between  the  United  States  and  Alaska  shall 
not  be  regarded  as  sea  travel  and  shall  be  paid  for  at  the  rates  established  by  law  for 
land  travel  within  the  boundaries  of  the  United  States.  " — Act  June  12,  1906,  34  Stat., 
247;  G.  0.,  115,  1906.    See  A.  R.,  1299,  1908. 

NOTE.— The  above  debars  the  payment  of  actual  expenses  for  such  travel,  whether  with  or  without 
troops. 

303.  An  officer  in  the  Philippine  Islands,  traveling  by  transport  by  a  longer  route, 
is  not  entitled  to  mileage  by  other  than  the  shortest  usually  traveled  route  unless 
ordered  to  travel  by  said  transport.— Comp.,  Nov.  14,  1908,  P.  M.  G.  0.,  70183.     (Case 
Lt.  Budd,  1st  Infantry.) 

304.  Travel  on  a  coast-guard  vessel  in  the  Philippine  Islands  is  not  travel  on 
vessels  owned,  operated,  or  controlled  by  the  United  Stares,  and  mileage,  without 
deduction  of  three  cents,  is  allowable  for  travel  without  troops. — Comp.,  July  25,  1906, 
P.   M.  G.  0.,  46641.     (Case  Major  Gambrill.} 

305.  "The  Secretary  of  War  may  determine  what  shall  constitute  travel  and 
duty  without  troops  within  the  meaning  of  the  laws  governing  the  payment  of  mile- 
age."— Act  June  12,  1906,  34  Stat.,  246;  G.  0.,  115,  1906. 

"Traveling  with  troops  *  *  *  will  not  be  regarded  as  covering  cases  of  officers 
included  in  the  movement  by  railroad,  stage,  or  like  established  lines  of  conveyances, 
of  detachments  of  less  than  ten  armed  or  unarmed  men,  such  as  guards  and  nurses  for 
disabled  or  insane  officers  or  soldiers,  or  recruiting  parties  and  escorts  for  inspectors, 
paymasters,  and  others,  or  the  public  funds  or  property  in  their  charge." — A.  R.,  1301t 
1908. 

306.  "The  following  are  entitled  to  mileage  to  their  first  stations:  Officers  of  the 
Medical  Corps,  officers  of  the  Medical  Reserve  Corps,  contract  surgeons,  and  dental 
surgeons,  from  place  of  appointment;  graduates  of  the  Military  Academy,  from  West 
Point;  officers  appointed  from  the  ranks,  from  place  of  discharge  as  enlisted  men.  " — 
A.  R.,  1316,  1908,  as  amended  by  G.  0.  190,  W.  D.,  1909. 

NOTE. — An  officer  appointed  from  the  ranks  is  not  deprived  of  mileage  by  availing  himself  of  a  leave 
prior  to  assignment.— P.  M.  G.,  Sept.  6,  1901,  24880. 

54748°— 10 4 


50  MILEAGE. 

307.  The  President  himself,  or  through  the  War  Department,  may  direct  the 
movement  of  all  officers.     To  whatever  place  and  on  whatever  business  connected 
with  the  military  service  he  may  order  them  to  proceed,  they  are  bound  to  obey  when 
such  order  is  not  forbidden  by  law;  and  in  such  case  the  officer  is  entitled  to  mileage. — 
Billings  vs.   U.  S.,  23  Ct.  Cls.,  177. 

308.  To  entitle  an  officer  to  mileage  he  must  travel  on  public  business;  permission 
to  travel  does  not  entitle  an  officer  to  mileage. —  Vol.  3,  Digest  2d  Comp.,  821,  May  10, 
1888. 

309.  "An  officer  traveling  on  duty  in  connection  with  public  works  (not  arsenals, 
military  surveys,  or  explorations)  will  receive  travel  allowances  from  the  appropria- 
tion for  the  work,  but  if  there  be  no  appropriation,  he  will  receive  mileage  from  the 
Pay  Department."— A.  R.,  1315,  1908. 

310.  An  officer  traveling  under  the  orders  of  the  Secretary  of  War,  which  relieve 
him  from  duty  with  the  Isthmian  Canal  Commission  and  direct  him  to  report  at  a 
military  station  for  assignment  to  duty,  is  not  traveling  in  the  performance  of  any 
duty  for  or  under  the  Isthmian  Canal  Commission,  but  upon  business  pertaining  to 
the  military  establishment,  and  the  mileage  or  actual  expenses  should  be  paid  from 
the  army  appropriation  for  mileage.— Comp.,  Jan.  27,  1910,  P.  M.  G.  0.,  80685.    (Case 
Major  McCulloch,  jr.,  Medical  Corps.) 

But  the  travel  of  an  officer  under  orders  which  direct  him  to  report  to  the  Isthmian 
Canal  Commission  for  duty  is  on  business  pertaining  to  the  commission  and  mileage 
therefor  is  not  payable  from  the  army  appropriation,  but  from  the  appropriation  for 
the  support  of  the  Isthmian  Canal  Commission. — Comp.,  June  24,  1905,  P.  M.  G.  0., 
50073.  (Case  Lt.  Angel,  P.  R.  Infty.) 

311.  An  officer  furnished  transportation,  including  subsistence  and  berth,  over 
other  than  the  official  route  is  not  debarred  from  receiving  mileage  or  actual  expenses 
over  the  official  route,  less  the  cost  of  transportation  furnished,  the  acceptance  of 
such  transportation  not  being  a  waiver  of  the  officer's  statutory  right  to  mileage. — 
Comp.,  Dec.  27,  1906,  P.  M.  G.  0.,  11826-81,  reversing  9  Comp.,  72,  Aug.  14,  1902 
(case  Major  Alexander);  see  also  10  Comp.,  355,  Oct.  17,  1903,  based  on  38  Ct.  Cls.,  70, 
Jan.  5,  1903  (case  Chauncey  Thomas). 

312.  When  the  law  provides  mileage  to  an  officer  for  a  journey  on  commercial 
steamer  and  he  is  furnished  with  a  transportation  ticket  which  includes  subsistence 
and  stateroom  without  extra  charge,  he  is  entitled  to  mileage,  less  deduction  of  three 
cents  for  transportation.— 12  Comp.,  497,  Feb.  28,  1906.    (Case  Lt.  Massee.) 

313.  An  officer  who  (except  for  sea  travel)  uses  a  government  conveyance  upon 
which  subsistence  is  not  furnished  is  entitled  to  mileage  with  the  regular  deduction 
of  three  cents. — 3  Comp.,  210,  Dec.  5,  1896.     (Case  Major  Mahon,  Engr.  Corps.) 

314.  An  officer  traveling  under  orders  which  entitle  him  to  mileage,  and  who 
hires  transportation  for  all  or  part  of  the  journey,  is  not  entitled  to  reimbursement 
for  cost  of  such  transportation  from  any  appropriations  for  the  Pay  Department. — 
9  Comp.,  771,  June  16,  1903.    (Case  Lt.  Harper,  7th  Cavalry.) 

315.  "All  allowances  for  mileage  shall  be  made  solely  from  the  sums  appropriated 
for  such  purposes."— Act  Apr.  23,  1904,  33  Stat.,  267;  G.  0.,  76,  1904. 

"Allowances  for  mileage  for  travel  on  army  business  and  all  other  business  of  a 
military  character  should  be  paid  from  the  sums  appropriated  for  mileage." — 11  Comp., 
178,  Oct.  22,  1904;  Comp.,  May  26,  1905,  P.  M.  G.  0.,  51563. 

Mileage  to  officers  for  travel  in  attending  militia  encampments  is  payable  from 
the  mileage  appropriation.— Comp.,  June  24,  1908,  P.  M.  G.  0.,  66902-45. 

316.  "Mileage  will  be  paid  by  the  chief  paymaster  of  the  department  in  which  the 
journey  is  completed.     The  foregoing  will  not  apply  to  journeys  in  which  delays  at 
intermediate  points  occur  and  afford  opportunity  for  the  collection  of  mileage  for 
travel  performed  to  such  points."— A  R.,  1303,  1908. 


MILEAGE.  51 

317.  "The  original  order,  or  certified  copy,  including  indorsements,  will  accom- 
pany each  voucher  for  mileage,  and  when  transportation  in  kind  has  been  furnished 
for  the  whole  or  for  any  part  of  the  distance  actually  traveled,  the  order  must  be 
indorsed   by  the  quartermaster  issuing  the   transportation,  showing  between  what 
points  and  over  what  route  such  transportation  was  furnished." — A.  R.,  1308,  1908. 

NOTE. — Where  an  officer  performs  more  than  one  journey  under  the  same  order  and  submits  separate 
vouchers  therefor,  or  where  a  number  of  officers  perform  journeys  under  one  order,  and  paymenTis  made 
in  thesame  month's  account,  it  will  be  sufficient  if  the  order  is  filed  with  the  first  voucher  paid  and  reference 
thereto  made  on  subsequent  vouchers.— P.  M.  G.,  Sept.  18, 1908,  70335. 

318.  If  transportation  is  furnished  at  the  request  of  the  officer,  by  a  longer  than  the 
shortest  usually  traveled  route,  that  fact  shall  appear  in  the  quartermaster's  indorse- 
ment on  the  orders.— Cir.  14,  Q.  M.  D.,  1907. 

319.  When  part  of  a  journey  is  performed  when  one  statute  is  in  force  and  the 
remainder  after  another  statute  takes  effect  the  compensation  for  each  part  is  to  be 
at  the  rate  provided  by  the  statute  in  force  when  the  traveling  was  done. — Sup.  Ct., 
128  U.  S.,  471  (case  McDonald);  6  Comp.,  527,  Dec.  9,  1899. 

320.  "  Having  presented  a  mileage  account  to  a  paymaster  and  being  dissatisfied 
with  the  amount  received,  it  has  passed  out  of  the  category  of  a  current  account  and  has 
become  a  contested  claim,  which  no  paymaster  should  be  called  upon  to  settle." — 
Comp.,  July  21,  1899,  Cir.  193,  P.  M.  G.  0.     (Case  Lt.  Schumm.) 

NOTE.— But  in  cases  of  short  payments  in  mileage  vouchers  the  Paymaster-General  may,  pursuant 
to  an  agreement  with  the  auditor,  direct  the  issuance  of  supplemental  vouchers,  observing  the  following 
routine:  The  vouchers  to  be  prepared  in  the  Paymaster-General's  Office  by  the  examiner  of  the  account 
and  to  contain  the  proper  reference  to  the  original  voucher,  which  must  have  noted  on  it  by  the  examiner 
the  fact  that  supplemental  vouchers  have  been  issued. 

ACTUAL  EXPENSES. 

321.  "For  all  sea  travel,"  except  in  the  Philippine  Archipelago,  the  Hawaiian 
Archipelago,  the  home  waters  of  the  United  States,  and  between  the  United  States 
and  Alaska,  "actual  expenses  only  shall  be  paid  to  officers,  contract  surgeons,  dental 
surgeons,  and  veterinarians,  to  paymasters'  clerks,  and  to  the  expert  accountant  of 
the  Inspector-General's  Department  when  traveling  on  duty  under  competent  orders, 
with  or  without  troops,  and  the  amount  so  paid  shall  not  include  any  shore  expenses 
at  port  of  embarkation  or  debarkation."— Act  of  June  12,  1906,  34  Stat.,  247;  G.  0., 
115,  1906.    See  A.  R.,  1299  and  1300,  1908. 

322.  "Hereafter  actual  expenses  only,  not  to  exceed  four  dollars  and  fifty  cents 
per  day  and  cost  of  transportation  when  not  furnished  by  the  Quartermaster's  Depart- 
ment, shall  be  paid  to  the  officers  of  the  Army,  contract  surgeons,  and  dental  surgeons 
when  traveling  on  duty  without  troops,  under  competent  orders,  within  the  geo- 
graphical limits  of  the  Territory  of  Alaska."— Act  May  11,  1908,  35  Stat.,  114;  G.  0., 
80,  1908. 

323.  An  officer  stationed  within  the  geographical  limits  of  Alaska  and  directed 
to  proceed  to  a  place  or  places  in  Alaska  on  temporary  duty  and  upon  completion 
thereof  to  return  to  his  station,  is  in  the  status  of  a  traveler  from  the  date  of  his  depar- 
ture from  his  regular  station  to  the  date  of    return  thereto  and  for  such  period  is 
entitled  to  his  actual  and  necessary  expenses,  not  to  exceed  $4.50  per  day  and  cost 
of  transportation  when  not  furnished  by  the  Quartermaster's  Department.     The  fact 
that  the  route  of  travel  between  two  places  in  Alaska  may  lie  in  part  outside  the 
geographical  limits  of  Alaska  does  not  entitle  to  mileage,  as  distinguished  from  actual 
expenses,  as  the  termini  of  the  journey  govern  in  determining  the  character  of  the 
journey. 

An  officer  directed  to  proceed  from  a  place  within  the  continental  limits  of  the 
United  States  to  a  place  or  places  within  the  geographical  limits  of  Alaska  for  tem- 
porary duty  and  upon  completion  thereof  to  return  to  his  proper  station,  is  in  the 
status  of  a  traveler  for  the  entire  period,  and  is  entitled  to  mileage  for  his  journey 


52  MILEAGE — ACTUAL   EXPENSES. 

to  and  from  Alaska,  and  to  actual  and  necessary  expenses  while  in  Alaska,  not  to  exceed 
$4.50  per  day  and  cost  of  transportation  when  not  furnished  by  the  Quartermaster's 
Department,— Comp.,  Aug.  9,  1909,  P.  M.  G.  0.,  69781  (case  Capt.  J.  F.  Hall,  Medical 
Corps);  and  Oct.  14,  1909,  P.  M.  G.  0.,  78500  (case  J.  C.  Whinnery,  Dental  Surg.). 

324.  An  officer  on  foreign  service,  returning  to  or  from  the  United  States  on  leave  of 
absence,  who  assumes  command  of  troops  on  board  the  transport  by  virtue  of  being  the 
senior  line  officer  on  board,  is  entitled  to  actual  expenses  for  the  journey. — dr.,  88, 
W.  D.,  Oct.  31,  1908,  confirmed  by  Comptroller,  Mar.  19,  1909. 

Such  accounts  should  contain  a  certificate  by  the  officer  that  he  assumed  command 
by  seniority  under  paragraph  225,  Army  Transport  Regulations. — P.  M.  G.,  Mar.  .'ti, 
1909,  72528. 

325.  "An  itemized  statement  of  such  expenses  will  be  filed  with  each  voucher  for 
payment,  using  the  following  as  a  basis  of  what  is  allowable: 

"  1.  Fares  upon  commercial  steamers  or  other  usual  modes  of  conveyance  by  sea,  and 
the  cost  01  transportation  for  self  and  baggage,  by  boat  or  lighter,  to  and  from  v<-:->cls 
when  voyages  are  not  begun  or  ended  at  docks  and  a  charge  in  addition  to  the  cost  of 
passage  is  made  therefor. 

"2.  Cost  of  customary  stateroom  accommodations  on  commercial  steamers  when  the 
same  is  not  included  in  the  charge  for  passage. 

"3.  Hire  of  special  water  transportation  when  there  are  no  regular  means  of  convey- 
ance. 

"4.  Actual  cost  of  meals  for  the  time  actually  and  unavoidably  consumed  in  the 
voyage  when  the  same  is  not  included  in  the  charge  for  pussu.ue.  Amount  of  rent  of 
steamer  chair,  not  exceeding  $1  for  trips  of  two  days  or  longer  on  each  commercial 
steamer,  and  fees  to  cabin  and  other  stewards  not  exceeding  the  following:  Six  days 
or  less  on  the  Atlantic  Ocean,  $1.50  a  day;  seven  to  ten  days,  not  exceeding  $10; 
eleven  to  fifteen  days  or  longer,  $1  a  day;  total  not  exceeding  $15.  On  the  Pacific 
Ocean,  fifteen  days  or  less,  $1  a  day;  total  fees  for  fifteen  days  or  longer  not  exceeding 
$15.  To  the  West  Indies,  Cuba,  Porto  Rico,  Panama,  and  to  South  American  ports, 
$1  a  day;  total  fees  for  fifteen  days  or  longer,  not  exceeding  $15.  From  the  Orient  to 
the  United  States,  via  Suez,  not  exceeding  $25. 

"5.  When  transhipping  at  an  intermediate  port,  as  a  necessary  incident  to  a  continu- 
ous voyage,  the  actual  cost  of  meals  and  lodgings,  including  baths,  at  hotels,  not  exceed- 
ing $6  a  day,  transfer  of  self  and  baggage  from  dock  to  hotel  and  from  hotel  to  dock, 
and  fees  to  porters  for  handling  baggage,  not  exceeding  $2  for  each  transfer,  and  fees 
to  waiters  and  bell  boys  at  hotels,  not  exceeding  50  cents  for  each  day. 

"The  officer  will  certify  on  the  itemized  statement  that  the  account  is  correct  and 
just,  and  that  the  amounts  charged  therein  were  actually  paid  by  him.  Subvouchors, 
properly  receipted,  will  be  required  for  items  of  board  and  lodging  at  hotels.  When 
not  practicable  to  obtain  such  subvouchers,  the  officer  will  so  certify.  The  payment 
of  fees  to  cabin  or  other  stewards  or  the  rent  of  steamer  chairs  when  traveling  on  Govern- 
ment transports  is  not  authorized.  Accounts  for  reimbursement  for  items  not  author- 
ized herein  or  in  excess  of  the  amounts  stated  will  be  forwarded  to  the  Paymaster- 
General  of  the  Army  to  be  submitted  to  the  Secretary  of  War  for  his  consideration  and 
approval  before  payment."— A  R.,  1300,  1908,  as  amended  by  G.  0.,  167,  W.  D.,  1909. 

NOTE. — Ordinarily  the  cost  of  lodging  will  be  regarded  as  pertaining  to  the  day  in  which  the  night  for 
which  the  lodging  was  procured  began.— 7  Comp.,  338,  Jan.  18,  1901. 

326.  A  transportation  request  for  sea  travel  on  behalf  of  an  officer  traveling  without 
troops  on  a  vessel  other  than  a  government  transport  can  not  be  issued  by  the  Quarter- 
master's Department.     An  officer  traveling  by  sea  and  not  on  a  government  transport 
must  pay  for  his  transportation,  subject  to  reimbursement  by  the  Pay  Department, 
for  the  expenses  actually  incurred  by  him  in  the  performance  of  the  journey. — Cir. 
93,  W.  D.,  1908. 


MILEAGE ACTUAL   EXPENSES.  53 

327.  Tips  must  be  itemized.     The  rule  which  requires  the  statement  as  far  as 
possible  of  the  items  of  an  expense  account  is  a  rule  of  the  accounting  officers  of  the 
Treasury,  and  seems  necessary  to  insure  their  accuracy  and  the  enforcement  of  the 
law  that  only  actual  traveling  expenses  be  allowed. — 14  Comp.,  530,  Feb.  19,  1908. 

328.  An  officer  traveling  from  the  Philippine  Islands  to  the  United  States  who, 
for  his  own  convenience,  proceeds  on  a  commercial  liner  and  is  not  furnished  trans- 
portation and  subsistence  is  entitled  to  reimbursement  of  what  it  would  have  cost  the 
Government  if  he  had  come  on  a  transport. — Comp.,  June  3,  1904,  P.  M.  G.  0.,  43744- 
(Case  Major  Houston.}- 

DEDUCTIONS. 

329.  "Officers  who  so  desire  may,  upon  application  to  the  Quartermaster's  Depart- 
ment, be  furnished  under  their  orders  transportation  requests  for  the  entire  journey 
by  land,  exclusive  of  sleeping  and  parlor  car  accommodations,  or  by  water,  and  the 
transportation  so  furnished  shall,  if  travel  was  performed  under  a  mileage  status,  be 
a  charge  against  the  officer's  mileage  account,  to  be  deducted  at  the  rate  of  three  cents 
per  mile  by  the  paymaster  paying  the  account,  and  of  the  amount  so  deducted  there 
shall  be  turned  over  to  an  authorized  officer  of  the  Quartermaster's  Department  three 
cents  per  mile  for  transportation  furnished,  except  over  any  railroad  which  is  a  free  or 
fifty  per  centum  land-grant  railroad,  for  the  credit  of  the  appropriation  for  the  trans- 
portation of  the  Army  and  its  supplies."—  Act  June  12,  1906,  34  Stat.,  246;  G.  0.,  115, 
1906.     See  A.  R.,  1299,  1908. 

NOTE.— When  an  officer  has  been  furnished  sleeping-car  accommodations  the  cost  of  the  same  must  be 
deducted  from  his  mileage  account, 

330.  "When  the  established  route  of  travel  shall,  in  whole  or  in  part,  be  over  the 
line  of  any  railroad  on  which  the  troops  and  supplies  of  the  United  States  are  entitled 
to  be  transported  free  of  charge,  or  over  any  fifty  per  centum  land-grant  railroad, 
officers  traveling  as  herein  provided  for  shall,  for  the  travel  over  such  roads,  be  fur- 
nished with  transportation  requests,  exclusive  of  sleeping  and  parlor  car  accommo- 
dations, by  the  Quartermaster's  Department.     When  transportation  is  furnished  by 
the  Quartermaster's  Department,  or  when  the  established  route  of  travel  is  over  any 
of  the  railroads  above  specified,  there  shall  be  deducted  from  the  officer's  mileage 
account  by  the  paymaster  paying  the  same  three  cents  per  mile  for  the  distance  for 
which  transportation  has  been  or  should  have  been  furnished." — Act  June  12,  1906, 
34  Stat.,  247;  G.  0.,  115,  1906.     See  A.  R.,  1299,  1908. 

For  land-grant  map  and  list  of  railroads,  see  G.  O.,  41,  1907. 

331.  If  an  officer  fails  to  secure  transportation  requests  over  subsidized  roads,  he 
can  not  be  reimbursed  for  what  it  would  have  cost  the  Government  had  transportation 
requests  been  furnished. — Comp.,  Apr.  21,  1902,  P.  M.  G.  0.,  30321.     (Case  Lt.  Guy 
E.  Carleton.} 

332.  When  transportation  is  furnished  for  the  entire  distance  or  for  a  part  of  the 
distance  by  a  route  longer  than  the  official  route,  and  the  cost  is  generally  known  to 
be  no  greater  than  by  the  official  route,  or  it  is  so  certified  by  the  quartermaster,  deduc- 
tion is  made  for  the  distance  by  the  official  route;  if  the  cost  is  greater,  deduction  is 
made  for  the  actual  distance  for  which  transportation  is  furnished  plus  the  excess  of 
land-grant  distance  on  the  official  route  over  that  on  the  route  on  which  transporta- 
tion was  obtained. 

The  transfer  to  the  Quartermaster's  Department  will  be  for  the  distance  for  which 
deduction  is  made,  exclusive  of  the  land-grant  distance  involved  in  such  deduction. — 
Auditor,  Apr.  25,  1907. 

NOTE.— When  transportation  is  furnished  by  a  route  longer  than  the  official  route  and  the  cost  is  not 
greater  than  by  the  official  route,  settlement  with  the  Quartermaster's  Department  will  be  the  same  as  if 
the  transportation  had  been  furnished  by  the  official  route.  If  the  cost  is  greater  the  settlement  with  the 
Quartermaster's  Department  will  be  made  on  the  basis  of  the  route  over  which  transportation  was  actually 
furnished.— P.  M.G.O., 


54  MILEAGE. 

DISTANCES. 

333.  Distance  between  two  points  of  travel  is  fixed  absolutely  by  mileage  tables 
prepared  by  the  Paymaster-General,  under  direction  of  the  Secretary  of  War,  regard- 
less of  the  actual  distance. — 7  Comp.,  304,  Jan.  5,  1901. 

334.  When  travel  is  performed  by  a  longer  route  than  that  usually  traveled  and 
the  evidence  shows  it  was  not  for  the  officer's  personal  convenience  or  pleasure,  but 
that  the  necessities  of  the  service  demanded  it,  mileage  may  be  paid  for  the  distance 
actually  traveled.— Comp.,  Dec.  19,  1902,  P.  M.  G.  0.,  11826-73. 

335.  "All  payments  made  by  paymasters  on  account  of  mileage  will  be  determined 
in  accordance  with  distance  tables  officially  promulgated  and  in  use  at  the  date  of 
beginning  of  the  journey.     Exception  to  this  rule  will  be  made  only  when  the  terms 
of  the  order,  or  the  impracticability  of  the  shortest  usually  traveled  route,  compel 
the  officer  to  take  a  longer  route,  in  which  case  mileage  will  be  computed  over  the  route 
actually  traveled."—  A.  R.,  1302,  1908. 

336.  The  shortest  usually  traveled  routes  between  the  United  States  and  the  fol- 
lowing places  are  as  hereinafter  indicated,  and  actual  expenses  and  mileage  must  U> 
computed  accordingly  unless  other  routes  are  traveled  or  specified,  as  contemplated 
in  Army  Regulations  1302  and  1307  of  1908:  Philippine  Islands  via  San  Francisco; 
Porto  Rico  via  New  York  City  and  San  Juan;  Cuba  via  New  York  City  and  Havana 
from  points  in  the  New  England  States,  New  York,  and  New  Jersey,  Cuba  via  Jack- 
sonville, Fla.,  the  Florida  East  Coast  Railroad  and  steamer  to  Havana,  Cuba,  for  all 
other  points  except  that  part  of  the  State  of  Florida  south  of  the  Seaboard  Air  Line 
from  Jacksonville  to  the  Chattahoochee  River  and  west  of  the  St.  Johns  River,  the 
route  for  the  excepted  part  being  by  way  of  Port  Tampa,  Fla. — P.  M.  G. 

IN  DISTRICT. 

337.  "An  officer  who  is  required  to  travel  on  duty  by  orders  from  competent  author- 
ity, either  by  express  direction  or  necessary  implication,  is  entitled  to  mileage,  when 
the  payment  of  mileage  in  lieu  of  actual  expenses  is  authorized  by  law,  notwithstanding 
the  duties  may  be  within  his  district." — 6  Comp.,  163,  Aug.  26,  1899. 

338.  "An  officer  traveling  under  orders  to  supervise  work  being  done  in  the  dis- 
trict to  which  he  was  assigned  for  duty,  but  the  supervision  of  which  work  was  not 
required  by  the  general  order  assigning  him  to  duty,  is  entitled  to  mileage." — 5  Comp., 
955,  June  24,  1899.     (Case  Capt.  Harts,  Eng'r  Corps.) 

339.  Where  an  officer  is  assigned  to  duty  at  a  particular  place,  and  has  duties 
added  at  another  place,  travel  in  the  performance  of  such  duties  is  travel  within  the 
meaning  of  the  mileage  laws;  but  if  he  is  directed  to  perform  duties  at  a  particular 
place  and  the  duties  are  scattered,  travel  in  their  performance  is  not  travel  within  the 
meaning  of  the  mileage  laws. — Comp.,  June  18,  1902,  P.  M.  G.  0.,  21256.     (Case 
Lt.  Col.  Jacobs.) 

INSPECTION  DUTY. 

340.  Inspections  called  for  by  law  are  those  indicated  in  Army  Regulations  897,  901, 
of  1908,  and  General  Order  No.  7,  1903.     Inspections  under  regulations  are  set  forth 
in  paragraphs  191,  898,  899,  900,  903,  911,  of  1908.— P.  M.  G. 

341.  "No  portion  of  the  ap{Jropriation  for  mileage  to  officers  shall  be  expended 
for  inspections  or  investigations  except  such  as  are  especially  ordered  by  the  Secretary 
of  War,  or  such  as  are  made  by  army  and  department  commanders  in  visiting  their 
commands,  and  those  made  by  the  Inspector-General's  Department  in  pursuance 
of  law,  Army  Regulations,  or  orders  issued  by  the  Secretary  of  War." — Act  Aug.  6, 
1894,  28  Stat.,  237;  G.  0.,  32,  1894.    See  A.  R.,  1304,  1908. 


MILEAGE — INSPECTION   DUTY.  55 

"But  the  commanding  general  of  the  Philippines  Division  may  issue  orders  in 
the  name  of  the  Secretary  of  War  involving  travel  to  investigate  claims  for  property, 
damages,  buildings,  and  other  property  and  important  investigations  in  the  Philippine 
Islands."— ,4.  R.,  1304,  1908. 

342.  "Each  department  commander  will  inspect  the  troops  under  his  command 
at  least  once  each  year,  and  for  this  purpose  he  may  be  accompanied  by  one-officer 
of  his  personal  or  the  department  staff."— A.  R.,  191,  1908. 

343.  "Commanders  of  artillery  districts  have  no  authority  to  issue  orders  to  officers 
carrying  mileage  to  and  from  posts  within  the  districts  under  their  command.  " — A.  R., 
1306, 1908. 

But  an  artillery  district  commander  may  order  a  member  of  his  staff  to  accompany 
him  when  traveling  to  inspect  the  posts  in  his  district,  if  authority  therefor  be  given 
by  the  Secretary  of  War.—/.  A.  G.,  Apr.  18,  1903. 

No  travel  orders  will  be  issued  for  these  inspections  unless  government  transporta- 
tion is  not  available  for  making  them,  in  which  case  application  will  be  made  through 
military  channels  to  The  Adjutant-General  of  the  Army  for  travel  orders  for  such 
inspections  as  are  deemed  necessary. — G.  0.,  184,  1908. 

344.  "Special  inspections  and  investigations  within  the  limits  of  a  command  (ter- 
ritorial or  tactical)  may  be  made  under  orders  of  the  commander  thereof;  but  in  all 
cases  involving  travel  his  selection  of  officers  to  perform  such  duty  shall  be  restricted  to ' 
inspectors-general,  acting  inspectors-general,  or  officers  of  the  General  Staff  Corps  on 
duty  as  such,  at  his  headquarters  under  War  Department  assignment.  " — A.  R.,  896, 
1908. 

345.  An  order  to  a  staff  officer  for  inspection  duty,  issued  by  the  commanding 
general  of  a  department  "under  instructions  from  The  Adjutant-General "  is  competent 
for  mileage.— P.  M.  G.,  Aug.  11, 1905. 

346.  "Officers  of  the  Army  detailed  to  inspection  duty  under  the  provisions  of  the 
militia  act  of  January  21,  1903,  whose  expenses  are  in  excess  of  the  mileage  accruing 
for  such  inspection  travel,  will  forward  to  the  Paymaster-General  of  the  Army  two 
signed  mileage  accounts,  two  copies  of  the  orders  and  approved  itinerary,  etc..  and 
duplicate  detailed  statement  of  the  actual  and  necessary  expense  incurred,  using  the 
following  as  a  basis  of  what  is  allowable: 

"1.  Fares  upon  railroads,  steamers,  or  other  usual  modes  of  conveyance,  including 
the  actual  cost  of  transportation  of  personal  baggage  not  in  excess  of  150  pounds  to 
each  purchased  ticket  whenever  an  extra  charge  is  made  therefor. 

"2.  Cost  of  seat  in  parlor  car,  one  double  berth  in  sleeping  car,  or  customary  accom- 
modations on  steamer,  where  same  are  not  included  in  the  travel  fare,  and  fees  to 
porters  or  to  stewards,  not  to  exceed  twenty-five  cents  for  each  twelve  hours  or  fraction 
thereof  of  actual  travel. 

"3.  Hire  of  special  transportation,  either  by  land  or  water,  where  there  are  no  regu- 
lar means  of  conveyance.  Ferriage,  tolls,  driver's  service,  and  horse  keeping,  when 
transportation  is  hired.  Subvouchers,  properly  receipted,  will  be  required  for  these 
items  when  they  exceed  one  dollar.  When  not  practicable  to  obtain  such  subvouchers 
the  officer  will  so  certify. 

"4.  Transfer  coach  fare  en  route  to  and  from  depots  and  hotels,  or,  when  there  are  no 
such  conveyances,  moderate  and  necessary  hack  hire  not  to  exceed  the  authorized 
local  rates,  and  the  cost  of  transfers  of  baggage,  not  to  exceed  $1  for  each  transfer. 
Items  of  hack  hire  require  explanation  as  to  the  distance  and  the  necessity  for  same. 

"5.  The  actual  cost  of  meals  while  traveling,  where  same  are  not  included  in  the 
travel  fare,  the  actual  cost  of  meals  and  lodgings  at  hotels,  and  the  cost  of  baths  and 
laundry  will  be  allowed  to  an  aggregate  of  not  to  exceed  an  average  of  $6  a  day  for  the 
time  actually  and  unavoidably  consumed  in  making  the  inspections,  the  period  to  be 


56  MILEAGE INSPECTION   DUTY. 

determined  by  the  terms  of  the  officer's  orders  and  the  approved  itinerary,  counting 
from  the  day  of  departure  from  his  station  to  the  day  of  return  thereto,  both  days 
inclusive.  Subvouchers,  properly  receipted,  will  be  required  for  the  expenses  at 
hotels.  When  not  practicable  to  obtain  such  sub  vouchers  the  officer  will  so  certify. 

"  6.  Fees  to  waiters  and  bell-boys  at  hotels,  not  to  exceed  fifty  cents  a  day  or  fifteen 
cents  to  waiters  for  each  single  meal  on  trains  or  at  restaurants,  and  fees  to  porters  for 
handling  baggage,  not  to  exceed  twenty-five  cents  for  each  transfer  of  same. 

"All  items  of  actual  expense  authorized  above  are  for  travel  by  the  shortest  usually 
traveled  routes  and  at  places  named  in  the  order  or  approved  itinerary,  and  in  pro- 
ceeding from  point  to  point  in  the  order  stated  therein.  Expenses  incurred  by  any 
deviation  from  the  itinerary  or  shortest  usually  traveled  routes  can  not  be  considered 
as  actual  and  necessary  expense  of  the  inspection.  The  officer  will  certify  on  the 
detailed  statement  that  the  account  is  correct  and  just  and  that  the  amounts  charged 
therein  were  actually  paid  by  him. 

"The  Paymaster-General  of  the  Army  will  in  each  case  arrange  for  the  payment  of 
the  statutory  mileage  upon  one  of  the  signed  mileage  accounts  as  reimbursement  of 
part  of  the  expense,  and  will  certify  the  other  account  to  the  proper  state  disbursing 
officer  for  payment  of  the  excess  expenses  by  check  to  the  order  of  the  officer  signing 
the  account  to  be  transmitted  to  him  through  the  office  of  the  Paymaster-General  of 
the  Army."— Cir.  85,  W.  D.,  Oct.  20,  1908.  See  Manual,  par.  327. 

NOT  ENTITLED. 

347.  "In  the  following  cases  mileage  is  not  allowed:  In  joining  for  duty  upon 
first  appointment  to  the  military  service  from  civil  life;  or  under  the  first  order  after 
a  reinstatement  or  reappointment;  or  under  an  order  to  effect  a  transfer  from  one. 
company  or  regiment  to  another,  made  at  the  request  of  the  officers  transferred;  or 
insane  officers  sent  under  escort  to  the  Government  Hospital  for  the  Insane;  or  sick 
officers  transferred  from  one  hospital  to  another." — A.  R.,  1317,  1908. 

348.  Officers  assigned  to  command  cadets  and  accompany  them  on  a  journey  in 
the  exercise  of  such  command  are  not  entitled  to  mileage;  but  if  travel  was  performed 
independently  of  the  cadets,  mileage  may  be  authorized. — J.  A.  G.,  Feb.  26,  1907, 
concurred  in  by  Sec.  War,  Mar.  9,  1907,  P.  M.  G.  0.,  58867. 

349.  An  officer  ordered  to  witness  the  issue  of  annuity  goods  to  Indians  is  not 
entitled  to  mileage,  but  to  actual  traveling  expenses  paid  from  the  proper  Indian 
appropriation.—  5  Comp.,  982,  June  30,  1899. 

350.  An  order  sending  an  officer  to  the  insane  asylum  under  escort  does  not  entitle 
the  officer  to  mileage.—  9  Comp.,  616,  May  7,  1903. 

351.  An  officer  of  the  line  in  charge  of  an  escort,  however  small,  traveling  in  a 
conveyance  belonging  to  or  especially  hired  for  the  purpose  by  the  United  States. 
is  not  entitled  to  mileage.— Comp.,  Feb.  10,  1903;  Cir.  7,  A.  G.  0.,  1903. 

352.  Traveling  expenses  of  officers  on  duty  at  the  Engineer  School,  Washington, 
D.  C.,  for  journeys  made  for  the  purpose  of  instruction,  are  not  payable  from  the 
mileage  appropriation,  but  from  an  appropriation  made  therefor  under  the  control  of 
the  Chief  of  Engineers. — See  annual  appropriation  act. 

353.  "Traveling  with  troops  will  be  regarded  as  covering  all  cases  of  officers 
included  in  orders  for  movement,  in  whatever  manner,  of  their  appropriate  com- 
mands, or  in  orders  for  movement  of  detachments,  escorts,  or  stores,  which  proceed 
by  marches  or  by  transportation  belonging  to  or  especially  hired  for  the  purpose  by 
the  United  States,  the  idea  being  that  in  marches  the  officers  should  move  as  do  the 
troops  and  that  where  transportation  is  specially  devoted  to  the  movement  it  is  suffi- 
cient for  all  included  therein."—.!.  R.,  1301,  1908. 

An  officer  in  charge  of  recruits  is  "traveling  with  troops." — Sec.  War,  Apr.  21,  1908, 
P.  M.G.O.,  67188. 


MILEAGE.  57 

ON  LEAVE  OF  ABSENCE. 

354.  "  An  officer  on  leave  of  absence  ordered  to  temporary  duty  involving  travel 
without  troops  will  receive  mileage  from  place  of  receipt  of  order  to  place  of  perform- 
ance of  duty,  and  also  for  the  return  journey  to  place  of  receipt  of  order  provided  he 
makes  such  return  journey."— A.  R.,  1311,  1908.     See  15  Comp.,  599,  April  3, 1909. 

If  ordered  to  rejoin  his  station  from  such  temporary  duty  he  is  not  entitled  to-mileage 
if  the  distance  from  the  place  of  temporary  duty  to  his  station  is  less  than  from  the  place 
of  leave  to  his  station.— 16  Comp.,  179,  Sept.  29,  1909. 

NOTE.— Should  the  distance  be  greater,  mileage  accrues  for  the  excess  of  distance  from  the  place  of  tempo- 
rary duty  to  his  station  over  that  from  the  place  of  leave  to  his  station.— P.  M.  G.  See  paragraph  1310, 
A.R.,  1908. 

355.  When  an  officer  is  ordered,  while  on  leave'of  absence,  to  accompany  a  detach- 
ment of  recruits  and  on  the  completion  of  this  duty  to  join  his  station,  he  returns  to  a 
status  of  leave  as  soon  as  relieved  from  duty  with  the  recruits,  and  will  proceed  to  join 
his  station  without  expense  to  the  Government,  unless  the  distance  he  may  have  to 
travel  without  troops  should  be  in  excess  of  what  it  would  have  been  had  he  not 
received  the  order.     For  such  excess  distance  he  is  entitled  to  mileage. — A.  R.,  1310, 
1908. 

356.  An  officer  ordered  to  temporary  duty  at  a  place  where  he  is  on  leave,  and  then 
ordered  to  his  proper  station,  is  not  entitled  to  mileage. — 14  Ct.  Cls.,  272,  December, 
1878.     (CaseBarrvs.  U.S.) 

357.  An  officer  who,  while  on  leave  of  absence,  receives  an  order  to  proceed  to 
his  home  to  await  retirement,  and  who  performed  the  travel  before  expiration  of  his 
leave,  is  entitled  to  mileage  from  the  place  of  receipt  of  the  order  to  his  home. — 10 
Comp.,  113,  Aug.  6,  1903. 

The  above  applies  also  if  an  officer  is  retired  for  disability  while  on  leave  of  absence 
and  then  ordered  to  his  home.— P.  M.  G.,  Aug.  20,  1907,  63264. 

But  the  absence  of  an  officer  who  availed  himself  of  a  leave  which  expired  011  the 
date  of  his  retirement  for  age  "can  not  be  made  the  basis  to  confer  upon  him  greater 
rights  or  benefits  than  if  he  had  actually  been  at  his  station  when  his  retirement  took 
effect."  Had  the  regulations  been  fully  complied  with  "the  expiration  of  his  leave 
would  have  found  him  at  his  permanent  station." — Comp.,  Mar.  12,  1909;  P.  M.  G.  0., 
74184. 

358.  "When  an  officer  on  leave  of  absence  is  ordered  to  rejoin  his  station,  he  will 
not  be  entitled  to  mileage  unless  the  public  service  requires  the  performance  of  duty 
en  route,  in  which  case  the  order  will  specify  the  duty,  the  necessity  therefor,  and 
the  points  at  which  the  duty  will  begin  and  end." — A.  R.,  1309,  1908. 

359.  uAn  officer  of  the  Army  who,  while  on  a  leave  of  absence,  was  required  by 
an  imperative  public  exigency  to  return  to  his  station  is  not  entitled  to  mileage  for 
travel  performed  in  returning  to  his  station,  nor  to  mileage  for  travel  in  returning 
from  his  station  to  the  place  from  which  he  departed  for  the  purpose  of  resuming  his 
leave  status.     An  officer  takes  his  leave  of  absence  at  his  own  risk;  and  if  the  Govern- 
ment needs  his  services  before  his  leave  expires,  it  must  have  them,  and  he  must 
bear  his  own  expenses  in  returning  to  his  station." — 13  Comp.,  294,  Oct.  18,  1906. 

360.  "An  officer  relieved  from  duty  at  a  station  and  granted  leave  of  absence 
before  assignment  to  another,  who  receives  an  order  of  assignment  before  expiration 
of  leave,  is  entitled  to  mileage  from  the  place  where  he  receives  the  order  to  his  new 
station."—  A.  R.,  1314,  1908. 

361.  An  officer  relieved  from  duty  in  the  Philippine  Islands  and  directed  to 
proceed  to  San  Francisco  and  report  for  further  orders  was  granted  leave  of  absence 
with  permission  to  return  to  the  United  States  via  Europe.     After  landing  on  the 
eastern  coast  of  the  United  States  he  was  assigned  a  station  and  is  entitled  to  mileage 
from  place  of  receipt  of  order  to  new  station;  San  Francisco  not  being  his  station,  but 


58  MILEAGE — ON   LEAVE   OF  ABSENCE. 

a  place  from  which  he  was  to  report  for  orders. — Comp.,  Apr.  30,  1906,  P.  M.  G.  0., 
55892.     (Case  Lt.  Morse,  Asst.  Surg.)    See  par.  1314,  A.  R.,  1908. 

362.  "An  officer  under  orders  to  change  station  without  troops  who  takes  advan- 
tage of  a  leave  of  absence  before  he  joins  his  new  station  is  not  deprived  of  the  mileage 
to  which  he  would  be  entitled  had  he  not  availed  himself  of  the  leave.    The  leave 
of  absence  merely  suspends  the  execution  of  the  order  for  change  of  station,  and  at  the 
expiration  of  the  leave  the  officer  comes  under  operation  of  the  order,  and  in  obeying 
it  is  entitled  to  full  pay  for  the  time  necessary  to  perform  the  journey  from  his  old  to 
his  new  station."—  A.  R.,  1313,  1908. 

NOTE.— If  ordered  to  temporary  duty  during  his  leave  and  to  obey  his  first  order  on  the  termination  of 
such  duty,  he  is  entitled  to  mileage  from  old  to  new  station  and  from  place  of  leave  to  temporary  duty, 
and  any  excess  of  distance  from  place  of  temporary  duty  to  new  station  over  that  from  place  of  leave  to 
new  station. 

363.  An  officer  under  orders  to  change  station  at  a  future  date  was  granted  a  leave 
of  absence.     During  said  leave  his  date  of  relief  from  old  station  was  postponed,  and 
he  was  required  to  return  for  further  duty.     He  is  not  entitled  to  mileage  in  going 
to  or  returning  from  the  place  of  leave,  although  it  was  on  the  route  to  his  new  sta- 
tion.—Comp.,  Nov.  26, 1906,  P.  M.  G.  0.,  58134. 

364.  An  officer  under  orders  to  change  station  with  his  command  who  takes  advan- 
tage of  a  leave  of  absence  before  he  joins  his  new  station,  is  not  entitled  to  mileage; 
but  he  may  be  reimbursed  by  the  Quartermaster's  Department  the  additional  cost 
which  would  have  been  incurred  had  he  accompanied  the  command;  or,  if  he  so  elects, 
he  may  be  furnished  with  actual  transportation  for  the  journey  such  as  he  would  have 
received  had  he  accompanied  the  command. — Cir.  11,  W.  D.,  1905. 

But  an  officer  who  was  sick  when  his  regiment  changed  station  and  who  subsequently 
joined  under  orders  from  the  department  commander  is  entitled  to  mileage.  ' '  We  have 
no  authority  to  arrest  the  operation  of  the  statute  and  exclude  from  its  privileges 
one  who  brings  himself  within  its  terms  because  under  the  particular  circum- 
stances surrounding  the  transaction  it  seems  inequitable.  True,  the  order  direct- 
ing the  travel  recited  that  transportation  in  kind  would  be  furnished  by  route  of  the 
regiment;  but  the  rule  is  well  settled  that  authority  to  issue  orders  which  have  the 
force  of  law  is  subject  to  the  condition  that  they  conflict  with  no  act  of  Congress.  "- 
Ct.  Cls.,  Feb.  12,  1906.  (Case  Chaplain  Sutherland.) 

365.  An  officer  under  orders  to  change  station  with  his  command  from  the  Philip- 
pine Islands  to  the  United  States  via  San  Francisco  who  avails  himself  of  a  leave  of 
absence  and  is  transferred  to  and  joins  another  organization  upon  its  arrival  at  San 
Francisco,  is  not  by  such  transfer  debarred  from  receiving  the  actual  expenses  to  which 
he  would  have  been  entitled  had  he  traveled  with  his  command  to  that  point. — Comp., 
Sept.  28,  1908,  P.  M.  G.  0.,  66124.     (Case  of  Lieut.  Anton  Jurich,  jr.,  14th  Cavalry.) 

NOTE.— This  is  an  exception  to  the  rule  laid  down  in  Manual,  Paragraph  364,  and  is  to  be  applied  only 
to  cases  which  are  analogous  in  every  respect. — P.  M.  G. 

366.  An  officer  who  avails  himself  of  a  leave  of  absence  after  being  ordered  to  a 
new  station,  and  before  reaching  his  station  another  is  designated,  is  entitled  to  mile- 
age under  the  provisions  of  Manual  paragraph  367.     In  application,  the  station  to 
which  the  officer  was  under  orders  to  join  when  he  availed  himself  of  the  leave  consti- 
tutes the  constructive  old  station,  and  he  is  entitled  to  mileage  from  the  place  where 
he  received  the  last  order  to  the  new  station  designated  therein,  provided  the  dis- 
tance be  no  greater  than  from  the  constructive  old  station  to  the  new  station.     If 
greater,  mileage  accrues  for  a  distance  equal  to  that  from  the  constructive  old  station 
to  the  new  station.     The  fact  that  the  last-named  station  was  the  one  he  left  to  go  on 
leave  does  not  alter  the  case,  as  he  was  relieved  from  duty  thereat  when  he  went  on 
leave  and  his  station  was  then  the  one  at  which  he  would  have  reported  had  his  order 
not  been  changed  .—Comp.,  Feb. 3, 1908,  P.  M.G.O.,  59328.     (Case  Col.  J.A.  Lundeen.) 


MILEAGE — ON   LEAVE   OF  ABSENCE.  59 

Neither  is  the  method  of  computing  mileage  changed  if  the  order  fixing  the  last 
designated  station  was  issued  on  account  of  a  mutual  transfer  between  two  officers. — 
Comp.,  Feb.  21,  1908,  P.  M.  G.  0.,  66401.  (Case  Capt.  H.  A.  Hanigan.) 

367.  "  When  the  station  of  an  officer  is  changed  while  he  is  on  leave  of  absence, 
he  will,  on  joining  the  new  station,  be  entitled  to  mileage  for  the  distance  to  the  new 
station  from  the  place  where  he  received  the  order  directing  the  change,  prcnndf*! 
the  distance  be  no  greater  than  from  the  old  to  the  new  station;  but  if  the  distance 
be  greater,  he  will  be  entitled  to  mileage  for  a  distance  equal  to  that  from  the  old  to  the 
new  station  only."— Act  June  12,  1906,  34  Stat.,  247;  G.  0.,  115,  1906.     (See  A.  R., 
1312,  1908.} 

In  computing  mileage  under  the  foregoing  provision  of  law,  the  land-grant  rail- 
road on  the  official  route  of  travel  between  the  old  and  the  new  station  is  not  to  be 
taken  into  consideration,  but  only  the  land-grant  railroad  on  the  official  route  of 
travel  between  the  place  of  the  receipt  of  order  and  the  new  station. — Comp.,  Dec. 
4,  1909;  P.  M.G.O.,  79967. 

Where  entitled  to  mileage  for  a  distance  equal  to  that  from  the  old  to  the  new  station, 
the  deduction  should  be  for  any  land  grant  on  the  official  route  from  the  place  of 
receipt  of  the  order  to  a  point  distant  therefrom  by  the  number  of  miles  to  which 
entitled  to  mileage.— P.  M.  G.  0.,  63946. 

NOTE.— If  ordered  to  temporary  duty  during  such  leave  or  at  expiration  thereof,  and  on  completion  of 
such  duty  to  join  his  new  station,  and  the  distance  is  greater  than  from  old  to  new  station,  he  will  not  only 
be  entitled  to  mileage  for  a  distance  equal  to  that  from  the  old  to  the  new  station,  but  also  for  any  excess 
of  distance  from  place  of  temporary  duty  to  new  station  over  that  from  place  of  leave  to  new  station. 

368.  If  the  station  of  an  officer  is  changed  while  he  is  on  temporary  duty  or  while 
in  a  hospital  to  which  he  has  been  ordered,  or  if  ordered  to  temporary  duty  and  there 
granted  a  leave  of  absence,  during  which  his  station  is  changed,  the  place  of  tem- 
porary duty  should  be  viewed  as  his  old  station  in  computation  of  mileage. — P.  M.  G. 

369.  "An  officer  stationed  at  a  university  who  leaves  that  station  with  the  per- 
mission of  the  university  authorities,"  but  "without  specific  leave  from  the  War 
Department,  does  so  at  his  own  risk;"  and  if  ordered  to  other  duty  during  such 
absence,  he  "is  not  entitled  to  any  advantage  in  regard  to  mileage  which  might 
accrue  to  officers  receiving  orders  while  absent  from  their  stations  on  leave  granted 
by  military  authority."— J.  A.  G.,  Sept.  5,  1906,  P.  M.  G.  0.,  57630. 

ORDERS. 

370.  "All  orders  involving  the  payment  of  mileage  shall  state  the  special  duty 
enjoined."—  Act  Aug.  6,  1894,  28  Stat.,  237;  G.  0.,  32,  1894.     (See  A.  R.,  71,  1908.) 

"The  necessity  for  travel  in  the  military  service  shall  be  certified  to  by  the  officer 
issuing  the  order  and  stated  in  the  order." — Act  Mar.  3,  1883,  22  Stat.,  456;  G.  0., 
13,  1883.  (See  A.  R.,  71,  1908.) 

371.  "Orders    *    *    *    will  not  direct  travel  beyond  the  limits  of  the  command 
of  the  officer  who  issues  them,  except  that  the  commander  of  the  Philippines  Division 
may  order  officers  of  his  command  to  return  to  the  United  States  in  cases  of  emer- 
gency, in  which  the  travel  directed  is  manifestly  for  the  public  interest  or  is  nec- 
essary to  save  life.     When  a  general  officer  is  ordered  on  duty  beyond  the  limits  of 
his  command,  he  may  order  an  officer  of  his  staff  to  accompany  him;  if  ordered  to 
change  station,  he  may  order  the  necessary  change  of  station  of  his  personal  staff." — 
A.  R.,  71,  1908. 

372.  "To  entitle  an  officer  to  mileage,  the  order  for  travel  must  be  issued  previ- 
ously to  commencement  of  the  journey,  except  when  the  urgency  of  the  duty  pre- 
vents the  obtaining  of  previous  orders,  in  which  case  the  travel  must  be  confirmed 
in  orders.     Both  directory  and  confirmatory  orders  will  state  the  specific  duty  en- 


60  MILEAGE ORDERS. 

joined,  recite  that  the  travel  is  necessary  in  the  military  service,  and  direct  the  officer 
to  return  to  his  station  upon  completion  of  the  duty  assigned,  if  such  return  is  con- 
templated. Confirmatory  orders  should  recite  the  authority,  oral  or  otherwise,  under 
which  the  travel  was  performed,  or  state  that  the  urgency  was  such  as  to  prevent  the 
obtaining  of  orders  in  advance." — A.  R.,  1305,  1908. 

373.  If  journey  "was  not  performed  under  orders  and  it  does  not  appear  that 
there  was  any  urgent  public  duty  which  compelled  the  travel  previous  to  obtaining 
authority  therefor,  the  mere  approval  of  the  journey  by  the  Secretary  of  War"  does 
not  entitle  to  mileage.— Comp.,   June  12,  1905,  P.   M.  G.  0.,  12000.     (Case  Ca/>t. 
Andrus,  8th  Infantry.} 

374.  "A  commanding  general  not  having  authority  to  waive  a  regulation,  his 
approval  of  travel  not  performed  in  accordance  therewith  can  not  have  the  effect  of 
waiving  it."     Regulations  can  be  waived  by  the  Secretary  of  War  and  on  his  approval 
mileage  could  be  paid. — 9  Comp.,  412,  Feb.  13,  1903. 

375.  "Orders  will  not  prescribe  lines  of  travel  except  when  necessary,  and  then 
the  reasons  will  be  set  forth  in  the  order." — A.  R.,  1307,  1908. 

376.  "Orders  to  an  officer  involving  travel  on  duty,  as  for  the  inspection  or  pay- 
ment of  troops,  etc.,  will  designate  the  troops  and  posts  to  be  visited  and  the  order  in 
which  he  will  visit  them." — A.  R.,  805,  1908. 

377.  An  order  is  only  effective  so  long  as  travel  is  performed   thereunder,  and 
immediately  upon  the  issuance  by  competent  authority  of  another  order  the  officer's 
status  under  the  first  order  ceases-  and  he  comes  under  the  provisions  of  the  second 
order.—/.  A.  G.,  Sept.  12,  1903,  P.  M.  G.  0.,  39515. 

378.  A  subpoena  to  appear  before  a  court-martial,  retiring  board,  etc.,  is  not  a 
competent  order  within  the  meaning  of  the  mileage  laws  and  regulations,  and  pay- 
ment of  mileage  for  travel  made  in  compliance  therewith  is  not  authorized. — P.  M.  G., 
Feb.  25,  1904. 

379.  Officers  of  the  Army  are  not  regarded  as  entitled  to  mileage  for  journeys 
performed  under  orders  from  the  governor  or  the  adjutant-general  of  a  State.—  A.  G., 
Sept.  12,  1892;  P.  M.G.O.,  1649,  1892. 

380.  Any  companies  of  Philippine  Scouts  ordered  to  assist  the  constabulary  in 
the  maintenance  of  order  may  be  placed  under  the  command  of  the  chief  or  assistant 
chiefs  of  the  constabulary. — Act  Jan.  30,  1903,  32  Slat.,  783. 

Orders  directing  travel  without  troops  will  be  issued  by  the  chief  of  constabulary, 
or  by  an  assistant  chief  for  travel  within  his  district,  and  will  be  accepted  by  officers 
of  the  Pay  Department  as  if  issued  by  the  commanding  general  of  a  division  or  depart- 
ment. It  should  be  shown  affirmatively  in  such  orders  that  the  travel  is  directed 
with  a  view  to  the  maintenance  of  public  order  and  that  the  officer  has  been  duly 
placed  under  the  orders  of  the  constabulary  officer  issuing  the  order.— G.  0.,  99,  1904. 

MILITARY  ACADEMY. 

381.  "The  Superintendent  of  the  Military  Academy  shall  have  the  pay  of  a  colonel, 
and  the  commandant  of  cadets  shall  have  the  pay  of  a  lieutenant-colonel." — R.  S., 
1334. 

382.  For  pay  of  adjutant,  who  shall  not  be  above  the  rank  of  captain,  $600  in  addi- 
tion to  pay  of  his  grade.—  Act  May  28,  1908,  35  Stat.,  431;  G.  0.,  100,  1908. 

383.  "Each  of  the  professors  of  the  Military  Academy  whose  service  at  the  academy 
exceeds  ten  years  shall  have  the  pay  and  allowances  of  colonel,  and  all  other  professors 
the  pay  and  allowances  of  lieutenant-colonel." — R.  S.,  1336. 

Professor  of  ordnance  and  science  of  gunnery  (lieutenant-colonel),  position  to  be 
filled  by  the  detail  of  an  officer  of  the  Army,  who,  while  so  serving,  shall  have  the  title 
and  status  of  other  professors.— Act  Mar.  2,  1907,  G.  0.,  68,  1907. 


MILITARY   ACADEMY.  61 

384.  The  provision  contained  in  the  act  of  June  28, 1906  (34  Stat.,  521;  G.  0.,  126, 
1906),  "that  the  Secretary  of  War  may  detail  an  officer  of  the  Medical  Corps  to  the 
Military  Academy  as  professor  of  military  hygiene,"  carries  with  it  no  increase  of  pay 
unless  an  appropriation  is  made  for  the  purpose. — Comp.,  Oct.  11,  1906,  P.  M.  G.  0., 
5749  7 .     ( Case  Major  Gandy . ) 

385.  "The  instructor  of  ordnance  and  science  of  gunnery  and  of  practical  engineer- 
ing shall  have  the  pay  and  allowances  of  major." — R.  S.,  1336. 

386.  "The  Secretary  of  War  shall  assign  an  officer  as  associate  professor  of  modern 
languages,  who,  while  so  serving,  shall  receive  the  pay  and  allowances  of  a  major. "- 
Act  Mar.  3,  1903,  32  Stat.,  1012. 

"The  associate  professor  of  mathematics  shall  have  the  pay  and  allowances  of  a 
major."—  Act  Mar.  3,  1905,  33  Stat.,  850;  G.  0.,  50,  1905. 

387.  "Each  assistant  professor  and  each  senior  assistant  instructor  of  cavalry, 
artillery,  and  infantry  tactics  shall  receive  the  pay  of  a  captain." — R.  S.,  1337 . 

388.  The  chaplain  at  the  Military  Academy  shall  be  a  clergyman  appointed  by  the 
President  for  terms  of  four  years,  and  while  so  serving  shall  have  the  pay  and  allowances 
of  a  captain  mounted.—  Act  Feb.  18,  1896,  29  Stat.,  8;  G.  0.,  15,  1896. 

NOTE. — He  is  entitled  to  the  ten  per  cent  increase  for  length  of  service. 

389.  "The  master  of  the  sword  shall  have  the  relative  rank  and  shall  be  entitled 
to  the  pay,  allowances,  and  emoluments  of  a  captain  mounted." — Act  Mar.  3,  1905, 
33  Stat.,  850;  G.  0.,  50,  1905. 

The  master  of  the  sword,  not  being  a  commissioned  officer,  is  not  entitled  to  com- 
mutation of  quarters.— Comp.,  Apr.  22,  1907,  P.  M.  G.  0.,  60398. 

390.  ' '  The  teacher  of  music  shall  receive  the  pay  of  a  second  lieutenant  not  mounted 
and  shall  be  entitled  to  the  same  benefits  in  respect  to  pay,  emoluments,  and  retire- 
ment arising  from  longevity,  reenlistment,  and  length  of  service  as  are  or  may  here- 
after become  applicable  to  other  officers  of  the  Army." — Act  Mar.  3, 1905,  33  Stat.,  853; 
G.  0.,  50,  1905. 

391.  "For  pay  of  treasurer  and  quartermaster  and  commissary  of  cadets,  in  addi- 
tion to  pay  as  captain,  $GQO."—Act  May  28,  1908,  35  Stat.,  431;  G.  0.,  100,  1908. 

392.  "For  pay  of  one  line  officer  on  duty  in  the  Quartermaster's  Department  in 
addition  to  pay  as  first  lieutenant  mounted,  four  hundred  dollars." — Act  June  6, 
1900,  31,  Stat.,  646. 

393.  "Leave  of  absence  may  be  granted  by  the  Superintendent"  of  the  Military 
Academy,  "under  regulations  prescribed  by  the  Secretary  of  War,  to  the  professors, 
assistant  professors,  instructors,  and  other  officers  of  the  academy  for  the  entire  period 
of  the  suspension  of  the  ordinary  academic  studies,  without  deduction  from  pay  or 
allowances."—/?.  S.,  1330.     See  A.  R.,  1297,  1908. 

The  above  does  not  apply  to  the  Superintendent  of  the  Academy,  who  is  subject 
to  the  provisions  of  Revised  Statutes  1265. — Cir.  10,  A.  G.  0.,  1890. 

394.  Enlisted  men  entitled  to  "extra  pay"  from  the  Military  Academy  appro- 
priations, where  the  amount  appropriated  covers  employment  for  365  days  in  a  year, 
are  entitled  to  the  extra  pay  for  Sundays,  holidays,  or  authorized  absence  from  duty. 
Where  the  amount  appropriated  is  for  a  year  less  Sundays,  or  for  payment  "When 
employed,"  the  extra  pay  can  only  be  paid  for  each  day  of  actual  duty. — Auditor, 
Apr.  27,  1907,  P.  M.  G.  0.,  61443. 

CADETS. 

395.  "Payment  on  pay  rolls  and  final  accounts  will  be  made  to  the  cadets  at  the 
Military  Academy  by  a  paymaster,  who  will  turn  over  the  net  amount  of  the  rolls 
and  accounts  to  the  treasurer  of  the  academy." — A.  R.,  1332,  1908. 

"The  pay  of  cadets  at  the  Military  Academy  shall  hereafter  be  $600  a  year." — Act 

May  11,  1908,  35  Stat.,  108;  G.  0.,  80,  1908. 


62  MILITARY   ACADEMY CADETS. 

396.  A  cadet,  after  passing  the  required  entrance  examination,  is  entitled  to  pay 
from  date  of  entering  upon  duty  as  cadet,  which  is  regarded  as  equivalent  to  accept- 
ance, provided  that  prior  to  his  first  payment  he  has  taken  the  oath  of  office. —  Vol. 
3,  Digest  2d  Comp.,  884,  Sept.  3,  1891. 

397.  A  cadet  discharged  and,  after  an  interval,  reappointed  to  take  effect  at  the 
date  of  discharge,  is  only  entitled  to  pay  from  date  of  reappointment,  and  after  retaking 
the  oath.— Comp.,  May  5,  1900,  Cir.  234,  P.  M.  G.  0. 

398.  A  cadet  suspended  and  off  duty  is  not  entitled  to  pay  during  suspension. — 
Vol.  4,  Digest  2d  Comp.,  208,  229,  Jan.  8,  1894. 

399.  Cadets  upon  being  discharged  from  the  service  are  not  entitled  to  mileage, 
but  to  actual  expenses  to  their  homes,  payable  by  the  quartermaster  of  the  academy. — 
Vol.  2,  Digest  2d  Comp.,  1173,  Feb.  25,  1876.     See  A.  R.,  1333,  1908. 

400.  Cadets  are  not  entitled  to  mileage  for  travel  performed  on  duty  under  com- 
petent orders.— Op.  Judge-Advocate-General,  Apr.  12,  1909;  P.  M.  G.  0.,  74901. 

401.  "Leaves  of  absence  for  three  months,  from  date  of  graduation,  will  be  allowed 
to  graduates  of  the  Military  Academy.     Such  leaves  will  not  be  counted  against  them 
in  subsequent  applications  for  leave,  but  can  not  be  postponed  to  another  time.    A 
graduate  who  is  ordered  on  temporary  duty  at  the  Military  Academy  while  on  gradua- 
tion leave  will  revert  to  leave  status  on  completion  of  the  duty  and  will  be  permitted 
to  complete  a  period  of  three  months  on  graduation  leave  exclusive  of  the  time  spent 
on  such  duty."— A.  R.,  53,  1908. 

402.  Every  cadet  who  may  hereafter  be  commissioned  a  second  lieutenant  shall  be 
allowed  full  pay  as  second  lieutenant  from  the  date  of  his  graduation  to  the  date  of  his 
acceptance  of  and  qualification  under  his  commission  and  during  his  graduation 
leave.— Act  Dec.  20,  1886,  24  Stat.,  351;  G.  0.,  5,  1887. 

But  "appointment  to  a  lieutenancy  being  tendered  a  cadet,  acceptance  is  necessary 
to  constitute  him  an  officer  and  it  is  necessary  for  him  to  .take  an  oath  of  office  before 
he  becomes  entitled  to  pay  as  an  officer."  (  Vol.  3,  Digest  2d  Comp.,  858,  Oct  24, 1885.) 
Therefore  a  graduated  cadet  who  is  discharged  before  accepting  his  commission  is  only 
entitled  to  the  pay  of  a  cadet  to  date  of  discharge. — See  P.  M.G.O.,  51559.  See  A.  R.9 
1334,  1908. 

MILITIA. 

403.  "  Whenever  any  officer  or  enlisted  man  of  the  organized  militia  shall  upon 
the  recommendation  of  the  governor  of  any  State,  Territory,  or  the  commanding 
general  of  the  District  of  Columbia  militia,  and  when  authorized  by  the  President, 
attend  and  pursue  a  regular  course  of  study  at  any  military  school  or  college  of  the 
United  States,  such  officer  or  enlisted  man  shall  receive  from  the  annual  appropria- 
tion for  the  support  of  the  Army,  the  same  travel  allowances  and  quarters  or  commuta- 
tion of  quarters  to  which  an  officer  or  enlisted  man  of  the  Regular  Army  would  be 
entitled  for  attending  such  school  or  college  under  orders  from  proper  military  author- 
ity; such  officer  shall  also  receive  commutation  and  subsistence  at  the  rate  of  one 
dollar  per  day  and  each  enlisted  man  such  subsistence  as  is  furnished  to  an  enlisted 
man  of  the  Regular  Army  while  in  actual  attendance  upon  a  course  of  instruction.  "- 
Sec.  16,  Act  Jan.  21,  1903,  amended  by  act  May  27,  1908,  35  Stat.,  402;  G.  0.,  99,  1908. 

404.  Upon  reporting  at  the  school  the  militia  student  officer  may  be  paid  his 
mileage  as  would  an  officer  of  the  Regular  Army.—/.  A.  G.,  Dec.  6,  1905,  P.  M.  G.  0.; 
53771. 

The  commutation  of  subsistence  is  payable  by  the  Pay  Department  from  appro- 
priation "Pay  of  the  Army. "—  Sec.  War,  Nov.  10,  1904,  P.  M.  G.  0.,  47714. 

Quarters  in  kind  can  not  be  furnished  militia  officers. — G.  0.,  124,  1905. 

The  promotion  of  a  militia  student  officer  takes  effect  on  the  date  of  his  acceptance 
of  the  commission  in  the  higher  grade,  within  the  meaning  of  determining  the  rate  of 
his  commutation  of  quarters.—  Secretary  of  War,  Jan.  19,  1910,  P.  M.G.O.,  80420. 


MILITIA.  63 

405.  "A  militia  officer  attending  school  is  not  entitled  to  the  allowances  for  which 
the  statute  makes  provision  while  he  is  absent  on  account  of  either  ordinary  or  sick 
leave."— 14  Comp.,  641,  Mar.  30,  1908. 

"The  attendance  will  be  certified  to  by  the  commanding  officer.  If  the  officer 
attends  all  sessions  of  the  school  during  each  month  certificate  will  cover  the  entire 
month.  The  inclusive  dates  of  all  absences  will  be  stated  in  certificate.  The  cer- 
tificates will  be  filed  with  accounts  for  commutation  of  quarters  and  subsistence. 
The  first  account  will  also  be  accompanied  by  a  copy  of  the  authority  under  which 
the  officer  reported  at  the  school,  "—dr.,  29,  W.  D.,  1908. 

See  paragraph  226,  Regulations  of  the  War  Department  Governing  the  Organized 
Militia,  amended  by  G.  0.,  75,  W.  D.,  1908. 

406.  Under  the  decision  of  the  Comptroller  of  January  9,  1905  (paragraph  420, 
Manual),  if  attending  military  schools  under  section  16,  a  captain  and  assistant  surgeon 
is  entitled  to  the  commutation  of  quarters  of  a  captain. — P.  M.  G. 

407.  A  militia  student  officer  authorized  by  department  commander  to  take  a 
reexamination  after  close  of  regular  school  term  is  entitled  to  commutation  of  quarters 
and  subsistence  during  the  period  required  for  such  reexamination.     Copy  of  the 
authority  should  be  filed  with  the  voucher.— P.  M.  G.,  Apr.  24,  1906,  55901. 

408.  ''A  militia  officer  having  successfully  completed  the  prescribed  course  for 
a  term  shall  be  ordered  to  his  home,  and  his  commutation  of  quarters  and  allowance 
for  subsistence  shall  cease  until  the  beginning  of  the  next  term,  when  he  will  again 
be  ordered  to  the  same  post  and  will  thus  continue  until  the  entire  course  is  com- 
pleted."—£.  0.,  124,  1905. 

ENCAMPMENTS. 

409.  That  the  Secretary  of  War  is  authorized  to  provide  for  participation  by  any 
part  of  the  organized  militia  of  any  State,  Territory,  or  the  District  of  Columbia,  on 
the  request  of  the  governor  of  a  State  or  Territory,  or  the  commanding  general  of  the 
militia  of  the  District  of    Columbia,  in   the    encampments,  maneuvers,  and  field 
instruction  of  any  part  of  the  Regular  Army,  at  or  near  any  military  post  or  camp 
or  lake  or  sea-coast  defenses  of  the  United  States.     In  such  case  the  organized  militia 
so  participating  shall  receive  the  same  pay,  subsistence,  and  transportation  as  is 
provided  by  law  for  the  officers  and  men  of  the  Regular  Army,  and  no  part  of  the 
sums  appropriated  for  the  support  of  the  Regular  Army  shall  be  used  to  pay  any  part 
of  the  expenses  of  the  organized  militia  of  any  State  or  Territory  or  the  District  of 
Columbia,  while  engaged  in  joint  encampments,  maneuvers,  and  field  instruction  of 
the  Regular  Army  and  militia. — Extract  of  sec.  15,  act  Jan.  21,  1903,  amended  by  act 
Apr.  21,  1910;  G.  0.,  78,  W.  D.,  1910. 

NOTE. — When  participating  as  above,  the  militia  is  paid  by  army  paymasters  on  rolls  furnished  by  the 
Pay  Department,  Form  32. 

410.  When  participating  in  maneuvers  under  section  15,  the  militia  "may,  after 
being  duly  mustered  by  an  officer  of  the  Regular  Army,  be  paid  at  any  time  after 
such  muster  for  the  period  from  the  date  of  leaving  the  home  rendezvous  to  date  of 
return  thereto  as  determined  in  advance,  both  dates  inclusive,  and  such  payment, 
if  otherwise  correct,  shall  pass  to  the  credit  of  the  paymaster  making  the  same." — Act 
June  12,  1906,  34  StaL,  249;  G.  0.,  115,  1906. 

411.  A  member  of  the  organized  militia  participating  in  the  joint  maneuvers  with 
the  Regular  Army,  upon  the  invitation  of  the  Secretary  of  War,  who  was  not  duly 
mustered  by  an  officer  of  the  Regular  Army,  as  required  by  the  act  of  June  12,  1906, 
is  not  entitled  to  pay  for  his  services,  notwithstanding  that  he  was  on  duty  under 
orders  of  proper  state  authorities. — 15   Comp.,  414,    Jan.  12,  1909.     (Case  Captain 
Palmer,  7th  New  York.} 

412.  The  organization  of  the  militia  "shall  be  the  same  as  that  which  is  now  or  may 
hereafter  be  prescribed  for  the  Regular  and  Volunteer  Armies  of  the  United  States 


64  MILITIA ENCAMPMENTS. 

within  seven  years  from  the  date  of  the  approval  of  this  act." — Sec.  3,  act   Jan.  21, 
1903,  amended  by  joint  res.  Jan.  16,  1908. 

Until  January  21,  1910,  only  such  officers  as  are  provided  for  in  the  militia  laws  of 
the  State  are  entitled  to  pay  when  participating  in  an  encampment. — P.  M.  G.,  July 
2,  1906,  56448-13. 

413.  An  officer  of  militia  below  the  grade  of  major,  required  to  be  mounted  during 
period  of  encampment,  is  entitled  to  additional  pay  under  same  regulations  as  are 
army  officers.— 15  Comp.,  15,  Aug.  13,  1908. 

414.  Members  of  militia  "can  not  be  considered  as  participating  in  encampment 
prior  to  date  of  leaving  the  home  rendezvous,  or  subsequent  to  the  date  that  is  deter- 
mined in  advance  as  the  date  of  return  thereto,"  and  men  detained  in  field  hospital 
at  maneuver  camp  by  sickness  contracted  in  line  of  duty  while  attending  encampment 
are  not  entitled  to  pay  beyond  said  period. — Comp.,   May  25,  1907,  P.  M.  G.  0., 
56448-173.     (Case  S.  Dak.  Militia.) 

415.  Officers  and  enlisted  men  of  militia  engaged  in  service  under  section  14  or  15, 
militia  act,  are  entitled  to  be  paid  for  the  actual  number  of  days  (inclusive  of  the  31st) 
at  the  same  rates  of  pay  as  officers  and  enlisted  men  of  corresponding  grades  of  the  Regu- 
lar Army.— 10  Comp.,  392,  Oct.  30,  1903;  15  Comp.,  122,  Sept.  5,  1908. 

416.  Signatures  on  rolls  in  receipt  for  pay  must  be  the  genuine  signatures  of  the 
soldiers.     If  officers  or  men  were  ordered  to  camp  in  advance  of  period  of  encampment 
or  held  there  subsequent  thereto,  the  authority  in  each  instance  must  accompany  the 
roll.— Comp.,  Oct.  14,  1903,  P.  M.  G.  0.,  37274. 

417.  Members  of  the  militia  are  entitled  to  pay  only  while  on  duty  and  not  while  on 
leave,  during  the  period  of  encampment  of  the  militia  of  which  they  are  members. — 
Sec.  War,  Aug.  25,  1905,  Cir.  W.  D.,  June  25,  1906. 

418.  Line  officers  of  militia  belonging  to  organizations  not  attending  maneuvers 
may  be  assigned  to  duty  to  fill  vacancies  in  lower  grades  in  companies  of  militia  of  the 
State  to  which  they  belong  and  attending  maneuvers  and  draw  pay  for  such  temporary 
rank.— 10  Comp.,  360,  Oct,  19,  1903. 

The  above  applies  also  to  staff  officers.— P.  M.  G.,  Aug.  10, 1906,  56448-72. 

419.  In  computing  the  pay  of  officers  and  enlisted  men  of  the  organized  militia  any 
previous  service  by  them  in  the  regular  or  volunteer  forces  of  the  United  States  should 
not  be  taken  into  account. — 10  Comp.,  18,  July  7, 1903. 

Neither  are  they  entitled  to  longevity  pay  for  service  in  the  militia. — /.  A.  G.,  Oct. 
5,  1904,  P.  M.  G.  0.,  46479. 

420.  An  officer  of  the  organized  militia  lawfully  holding  the  rank  and  grade  of 
captain  and  assistant  surgeon  is  entitled  to  the  pay  of  captain  while  participating  in 
encampment  with  Regular  Army. — 11  Comp.,  345,  Jan.  9,  1905.     (Case  Dr. Martin- 
dale,  Iowa  National  Guard.) 

421.  A  militia  officer  does  not  "hold  office"  within  the  meaning  of  the  act  of  July 
31,  1894  (28  Stat.,  205),  and  is  entitled  to  pay  during  encampment,  even  though  he 
holds  a  Government  position  with  salary  of  more  than  $2,500  per  annum. — Comp., 
Oct.  27,  1904,  P.  M.  G.  0.,  47926.     (Case  Col.  McClintocJc,  postmaster,  Phoenix,  Ariz.) 

A  retired  officer  commissioned  as  an  officer  of  militia  may,  under  above  decision, 
receive  his  retired  pay  and  the  pay  of  his  rank  in  the  militia  while  participating  in 
an  encampment. — P.  M.  G.,  June  13,  1906,  47090. 

422.  There  is  no  provision  of  law  for  payment  of  mileage  to  officers  of  the  organized 
militia  who  participate  in  Regular  Army  encampments. — Comp.,  Sept.  30,  1903,  P. 
M.  G.  0.,  37274;  also  11  Comp.,  545,  Mar.  21,  1905,  and  Comp.,  June  24,  1908. 


NURSE   CORPS.  65 

NURSE   CORPS. 

423.  The  nurse  corps  (female)  shall  consist  of  one  superintendent,  at  $1,800  per 
annum,  and  as  many  chief  nurses,  nurses,  and  reserve  nurses  as  are  needed,  payment 
to  be  made  by  the  Pay  Department. 

Reserve  nurses  may  be  assigned  to  active  duty  when  the  emergency  of  the  service 
demands,  but  shall  receive  no  compensation  except  when  on  such  duty. — Act  Feb.  2, 
1901,  31  Stat.,  753;  G.  0.,  9,  1901. 

424.  Members  of  the  Nurse  Corps  (female)  shall  hereafter  be  paid  $50  per  month 
for  the  first  period  of  three  years'  service;  $55  per  month  for  the  second  period  of  three 
years'  service;  $60  per  month  for  the  third  period  of  three  years'  service,  and  $65  per 
month  after  nine  years'  service  in  said  Nurse  Corps.     All  female  nurses  shall  hereafter 
be  entitled,  in  addition  to  the  rates  of  pay  as  provided,  to  $10  per  month  when  serving 
beyond  the  limits  of  the  States  comprising  the  Union  and  the  Territories  of  the  United 
States  contiguous  thereto  (excepting  Porto  Rico  and  Hawaii).     When  serving  as  chief 
nurses  their  pay  may  be  increased  by  authority  of  the  Secretary  of  War,  such  increase 
not  to  exceed  $30  per  month.—  Act  Mar.  23,  1910;  G.  0.,  54,  Apr.  6,  1910. 

Service  in  the  Army  Nurse  Corps  prior  to  March  23,  1910,  as  well  as  subsequent 
thereto,  is  to  be  counted  in  determining  the  rate  of  pay  an  army  nurse  receives  from  and 
after  March  23,  1910—  Comp.,  Apr.  28,  1910,  P.  M.  G.  0.,  82272  ~ 

NOTE.— There  are  no  allowances  payable  by  the  Pay  Department. 

425.  The  pay  of  chief  nurses  at  general  hospitals,  at  base  hospitals,  and  on  hospital 
ships  will  be  their  pay  as  nurses  plus  $30  a  month.     The  pay  of  other  chief  nurses  will 
ordinarily  be  their  pay  as  nurses  plus  $20  a  month;  but  in  cases  where  special  skill 
and  capability  are  required  the  Surgeon-General  in  his  discretion  may  increase  the 
additional  amount  to  not  more  than  $30  a  month. 

(a)  The  additional  pay  provided  for  chief  nurses  as  above  can  be  allowed  to  them 
only  when  they  are  actually  serving  as  such.  When  on  leave  of  absence  or  en  route 
between  stations  they  can  draw  only  their  pay  as  nurses. — G.  0.,  106,  W.  D.,  1910. 

The  increased  pay  authorized  by  law  for  chief  nurses  is  given  them  for  their  service 
as  such  in  fact,  and  not  because  they  are  appointed  as  chief  nurses.  When  not 
actually  serving  at  hospitals  at  which  there  are  other  nurses  of  whom  they  presumably 
are  at  the  head,  they  only  get  the  pay  provided  for  all  nurses. — Comp.,  May  7,  1910, 
P.  M.G.  0.,  82676.  (Navy  Department  case.} 

426.  Nurses,  including  chief  nurses,  will  be  paid  monthly  on  pay  rolls  prepared 
and  certified  by  the  commanding  officer  of  the  hospital  or  sanitary  formation  to  which 
they  are  attached  for  duty.     Blank  forms  for  the  purpose  will  be  furnished  by  the 
Pay  Department.    The  instructions  thereon  must  be  carefully  observed. 

(c)  All  payments  to  nurses  must  be  noted  on  their  letters  of  appointment. — G.  0., 
106,  W.  D.,  1910. 

NOTE. — The  notation  of  payment  will  be  made  on  the  appointment  by  the  surgeon  under  whom  the 
nurse  is  serving  at  time  of  payment. 

427.  Members  of  the  Nurse  Corps  may  be  granted  leaves  of  absence  for  thirty  days, 
with  pay,  for  each  calendar  year.—  Act  Feb.  2,  1901,  31  Stat.,  753;  G.  0.,  9,  1901. 

All  female  nurses  shall  hereafter  be  entitled  to  cumulative  leave  of  absence  with  pay 
at  the  rate  of  thirty  days  for  each  calendar  year  of  service  in  the  Nurse vCorps. — Act 
Mar.  23,  1910;  G.  0.,  54,  W.  D.,  Apr.  6,  1910. 

Nurses  will  not  be  granted  extra  leave  of  absence  with  pay  because  of  illness. — 
Manual  for  the  Medical  Department;  G.  0.,  141,  W.  D.,  1907. 

428.  Reserve  nurses  will  be  allowed  leave  with  pay  at  the  rate  of  two  and  one- 
half  days  for  each  calendar  month  of  active  duty  and  not  exceeding  thirty  days  during 
any  calendar  year. — Cir.  12,  A.  G.  0.,  1901. 

54748°— 10 5 


66  NUKSE    CORPS. 

429.  "When  a  nurse  is  under  orders  to  leave  her  station,  or  is  granted  a  leave  of 
absence,  the  officer  in  charge  of  the  hospital  will  indorse  on  her  appointment  the  date 
of  her  departure,  with  date  and  source  of  order,  date  of  last  payment,  and  name  of 
paymaster  by  whom  paid.     The  date  of  return  to  duty  will  also  be  indorsed  there*  >n .  "- 
G.  0.,  54,  W.  D.,1903. 

430.  Discharged  nurses  will  be  paid  on  pay  rolls  certified  by  the  commanding  ollicer 
of  the  hospital  or  sanitary  formation  to  which  they  were  attached  at  the  time  of  dis- 
charge. 

The  pay  accounts  of  nurses  ordered  home  for  discharge  will  be  prepared  in  the  oilice  of 
the  Surgeon-General.— G.  0.,  106,  W.  D.,  1910. 

PAYMASTER-  GENERAL. 

431.  "The  Paymaster-General  shall  perform  the  duties  of  his  oilice  under  the 
direction  of  the  President."— R.  S.,  1186.  , 

432.  The  Paymaster-General  is  charged  v/ith  the  financial  and  internal  adminis- 
trative duties  of  his  department;  the  distribution  of  funds  to  paymasters,  guarding 
against  any  excess  of  funds  in  paymasters'  hands  and  unnecessary  accumnlat  ion  thereof 
in  Government  depositories;  the  examination  of  accounts  of  all  paymasters;  the  deter- 
mination of  distances,  deductions,  and  routes  for  payment  of  mileage,  and  the  prepa- 
ration of  the  official  tables  of  distances;  the  recording  in  detail  of  all  allotments  of 
monthly  pay  made  by  soldiers  for  the  benefit  of  their  families;  and  of  all  deposits 
made  by  enlisted  men  and  repaid  to  them  when  they  are  discharged  or  retired. — 
P.  M.  G. 

433..  "All  the  accounts  of  individual  paymasters  shall  be  analyzed  under  tin- 
several  heads  of  the  appropriation  and  recorded  in  detail  by  the  Paymaster-General 
of  the  Army  before  said  accounts  are  forwarded  to  the  Treasury  Department  for  final 
audit."— Act  Mar.  2,  1905,  33  Stat.,  832;  G.  0.,  40,  1905.  ' 

"The  time  for  examination  of  monthly  accounts  '  '  after  the  date  of  actual 

receipt  and  before  transmitting  the  same  to  the  Auditor  is  hereby  extended  from 
twenty  to  sixty  days."— Act  Afar.  2, 1901,  31  Stat.,  910;  G.  0.,  26,  1901;  amending  sec. 
12,  act  July  31,  1894,  28  Stat.,  209;  G.  0.,  36,  1894-  See  A.  R.,  659,  1908. 

434.  "Chiefs  of  bureaus  may  grant  leaves  for  one  month  to  officers  of  their  respec- 
tive corps  serving  under  their  immediate  direction,  or  extend  to  that  period  those 
already  granted  to  such  officers."— A.  R.,  52,  1908. 

435.  "Efficiency  reports  will  be  made  on  June  30  of  each  year  and  forwarded  to 
The  Adjutant-General  of  the  Army  through  intermediate  commanders,  who  will 
indorse  thereon  such  remarks  as  may  be  proper  in  each  case: 

******* 

2.  "  By  the  chief  of  each  staff  department  or  corps  and  each  staff  bureau  respecting 
each  officer  of  his  department,  corps,  or  bureau  not  otherwise  reported  on." — A.  R., 
839,  1908,  as  amended  byG.  0.,  84,  1910. 

436.  "In  preparing  efficiency  reports,  reporting  officers  will  exercise  the  greatest 
care  to  set  forth  all  facts  concerning  each  officer  and  his  record  which  may  aid  the 
Department  in  forming  a  true  estimate  of  standing,  ability,  and  special  fitness  for  any 
military  duties."— A.  R.,  842,  1908. 

437.  "Chiefs  of  staff  corps  and  departments  will  note  the  correctness  of  the  effi- 
ciency reports  received  and  will  add  any  data  known  to  them  which  will  contribute 
to  the  completeness  of  the  record  in  each  case.     All  efficiency  reports  will  be  trans- 
mitted to  the  Secretary  of  War  as  soon  as  practicable  after  their  receipt,  verification, 
and  completion."— A.  R.,  843,  1908. 


PAYMASTERS.  67 

PAYMASTERS. 

438.  "  The  paymasters  and  additional  paymasters  shall  pay  the  regular  troops, 
and  shall  pay  all  other  troops  in  the  service  of  the  United  States,  when  required  to 
do  so  by  order  of  the  President."— #.  S.,  1188. 

439.  "Every  disbursing  officer,  in  opening  his  first  account  and  before  issuing 
any  checks,  will  furnish  the  depositary  on  whom  the  checks  are  to  be  drawn"wifh 
his  official  signature,  duly  verified  by  some  officer  whose  signature  is  known  to  the 
depositary."— 4.  R.,  598,  1908. 

440.  Paymasters  in  the  United  States  other  than  those  mentioned  in  paragraph 
455,  Manual,  will,  on  December  31st  of  each  year,  deposit  all  unexpended  balances 
except  those  of  the  current  fiscal  year. — G.  0.,  73,  W.  D.,  .790-5,  amended  by  Sec.  Treas. 
Jan.  9,  1904,  P.  M.  G.  0.,  42094. 

441.  A  line  officer  detailed  as  paymaster  will  sign  as  captain^  paymaster. — G.  0., 
24,  W.  D.,  1903. 

442.  Officers  serving  abroad  and  acting  as  paymasters  should  be  designated  as 
"special  disbursing  agents"  under  the  provisions  of  section  3614,  Revised  Statutes. 
They  should  charge  themselves  with  the  full  amount  of  funds  and  take  credit  for 
any  loss  in  effecting  exchange,  or  charge  themselves  with  the  profit  resulting  from 
such  exchange,  stating  all  particulars  as  to  the  rate  at  the  time  it  was  effected.     The 
profit  or  loss  should  be  credited  or  charged  to  "Pay  of  the  Army."— Comp.,  Nov. 
16,  1904,  dr.  51,  W.  D.,  1904;  11  Comp.,  430,  Feb.  5,  1905;  Annual  appropriation  act. 

443.  "No  officer  or  clerk  of  a  disbursing  officer  shall  be  interested  in  the  pur- 
chase of  any  soldier's  certificate  of  pay  due  or  any  other  claim  against  the  United 
States."— A.  R.,  595,  1908. 

NOTE. — But  when  an  officer  purchases  final  statements  as  an  accommodation  to  the  soldier,  and  not 
himself  profiting  thereby,  payment  will  be  admitted  on  the  officer's  certificate  to  the  facts. 

444.  Wherever  an  officer  has  found  it  necessary  to  advance  his  private  funds 
in  order  to  properly  perform  his  duty,  such  an  advance  is  not  regarded  as  voluntary 
or  unauthorized,  creating  no  liability  on  the  part  of  the  Government;  but  is  an 
advancement  rendered  necessary  by  the  exigencies  of  the  situation  for  the  existence 
of  which  the  Government  is  responsible,  and  for  which  the  officer  is  entitled  to  reim- 
bursement.— 8  Comp.,  46,  July  17,  1901. 

445.  "If  any  disbursing  officer  shall  bet  at  cards  or  any  game  of  hazard,  his  com- 
manding officer  will  suspend  his  functions,  require  him  to  turn  over  all  public  funds 
in  his  keeping,  and  will  immediately  report  the  case  to  the  proper  bureau  of  the  War 
Department.     He  will  also  report  the  case  to  the  department  commander,  who  will 
at  once  convene  a  court-martial  for  the  trial  of  the  officer. — A.  R.,  597,  1908. 

446.  Quartermasters'  supplies  on  change  of  station:  Typewriters    and  property 
which  a  paymaster  does  not  desire  to  take  with  him  to  his  new  station  will  be  turned 
in  to  the  nearest  quartermaster  and  same  credited  on  his  memorandum  receipt. 
Property  that  a  paymaster  desires  to  take  with  him  to  new  station,  such  as  dating 
stamps,  seals,  etc.,  will  be  duly  invoiced  by  the  quartermaster's  department  to  the 
nearest  quartermaster  to  new  station;  and  the  paymaster  will  give  a  new  memoran- 
dum receipt  and  the  old  one  will  be  canceled. — See  Cir.  51,  W.  D.,  1905. 

447.  An  officer  ordered  to  the  Philippine  Islands,  Honolulu,  or  Cuba  will  imme- 
diately apply  to  the  Quartermaster-General  for  transportation  on  the  transport  on 
which  he  is  to  sail.— G.  0.,  196,  1907. 

448.  When  a  paymaster  is  ordered  to  turn  over  his  funds  and  close  his  accounts, 
he  need  turn  over  his  actual  money  balance  only.     On  resuming  duty  he  will  again 
take  up  the  amount  of  the  suspensions.     When  ordered  to  rebond  he  will  turn  over 
his  actual  money  balance,  but  on  resuming  duty  he  will  not  take  up  on  his  new 


68  PAYMASTERS. 

account-current  the  amount  of  his  suspensions  under  his  old  bond,  against  which 
they  will  remain  charged  until  removed. — Cir.  86,  P.  M.  G.  0.,  May  18,  181, i. 

449.  A  paymaster  need  not  close  his  accounts  if  taking  advantage  of  a  leave  of 
absence  of  less  than  ten  days,  or  if  changing  station  within  the  department  where  lie 
is  serving. — P.  M.  G. 

450.  "When  an  officer  ceases  to  act  as  a  disbursing  officer,  or  for  any  reason  closes 
his  accounts,  he  will  prepare  a  closing  statement  of  his  money  accounts,  from  date 
of  last  inspection  to  and  including  the  closing  of  his  accounts,  with  a  separate  list  of 
checks  outstanding  for  each  depositary.     If  he  is  under  the  command  of  a  division 
or  department  commander,  or  his  accounts  are  assigned  for  inspection  to  tin-  division 
or  department  inspector,  he  will  forward  the  statement  and  list  of  checks  to  division 
or  department  headquarters,  through  military  channels,  for  the  usual  action,  including 
inspection  if  practicable.     If  disbursing  under  the  direction  of  the  Secretary  of  War 
without  such  assignment,  he  will  forward  his  papers  directly  to  the  Adjutant-General 
of  the  Army,  who  will  transmit  them  to  the  Inspector-General  of  the  Army." — A.  R., 
910,  1908. 

451.  "When  a  paymaster  shall  be  ordered  to  be  retired,  discharged,  or  mustered 
out  of  the  service  of  the  United  States,  and  is  relieved  from  duty,  he  will  at  once  close 
his  accounts  and  transmit  the  same  to  this  office  without  delay,  accompanied  by  a 
statement  of  outstanding  checks  and  the  number  of  the  last  check  drawn  by  him 
on  each  depository  where  he  had  funds  to  his  credit.     He  will,  at  the  same  time,  turn 
over  his  balances  and  unused  checks  and  check  books  to  a  paymaster,  retaining  only 
the  stubs  of  checks  issued  by  him."— Cir.  249,  P.  M.  G.  0.,  Sept.  27,  Won. 

NOTE.— The  receipts  obtained  for  unused  checks  and  check  books  will  be  forwarded  to  the  office  origi- 
nally supplying  the  checks. 

CHIEFS. 

452.  The  department  staff  will  include  a  chief  paymaster,  who  will  make  a  portion 
of  the  payments  in  the  command. — A.  R.,  195,  1908. 

Mileage  payments  will  be  made  by  the  chief  paymaster  of  the  department. — dr., 
266,  P.  M.  G.  0.,  May  12,  1<»>!. 

453.  "The  chief  paymaster  of  a  command,  under  the  direction  of  its  commander, 
will  have  control  of  all  paymasters  therein,  and  be  responsible  for  the  payment  of 
the  troops  of  the  command."— A.  R.,  1273,  1908. 

454.  Estimates  for  funds  will  be  prepared  by  chief  paymasters  and  mailed  to 
reach  the  Paymaster-General's  Office  not  later  than  the  10th  of  each  month.     Chief 
paymasters  will  be  held  responsible  for  any  unnecessary  accumulation  of  funds, 
either  in  depositories  or  in  the  hands  of  paymasters  under  their  control.— P.  M.  G. 

455.  Chief  paymasters  and  the  post  paymaster  at  Washington  may  withhold  until 
appropriation  lapses  such  balances  of  the  two  preceding  fiscal  years  as  may  be  neces- 
sary to  meet  outstanding  liabilities. — G.  0.,  73,  W.  D.,  1903,  amended  by  Sec.  Trcas., 
Apr.  17,  1907,  P.  M.  G.  0.,  42094. 

Authority  for  action  of  Secretary  of  Treasury  contained  in  section  3691,  of  the 
Revised  Statutes. 

456.  "Chief  paymasters  will  examine  the  books  and  accounts  of  paymasters 
serving  under  them  at  such  times  as  in  their  opinion  may  be  necessary,  and  at  least 
once  in  four  months,  at  a  time  as  nearly  midway  between  the  inspections  made  by 
the  regular  inspectors-general  of  the  Army  as  possible.     Report  will  be  made  direct 
to  the  Paymaster-General  upon  blank  forms  prepared  in  this  office,  showing  the  bal- 
ance on  hand  at  time  of  the  examination  and  its  disposition;  whether  cash  and  check 
books  are  kept  in  compliance  with  orders;  if  deposit  and  weekly  statement  books 
are  kept  up  to  date;  whether  all  cash  left  over  from  field  payments  and  received 
from  miscellaneous  sources  is  promptly  deposited;   whether  vouchers  are   properly 
filled  in  and  briefed,  and  whether  the  requirements  of  paragraphs  1276,  1277  and 


PAYMASTERS — CHIEFS.  69 

1278,  Army  Regulations,  1908,  have  been  strictly  complied  with.     Chief  paymasters 
will  make  reports  of  their  own  accounts."—  Cir.  274,  P.  M.G.  0.,  Oct.  27,  1904. 

457  e  Chief  paymasters  are  prohibited  from  calling  for  copies  of  regular  reports  and 
returns  at  stated  times  additional  to  those  required  by  regulations.—  Cir.  58,  W.D.,  1905. 

458.  Chief  paymasters  who  forward  communications  from  their  subordinates  to  the 
Paymaster-General  should  indorse  on  them  their  remarks  or  opinion,  without  letters  jof 
transmittal;  but  they  are  enjoined  to  forward  no  communication  inquiring  for  informa- 
tion, or  for  an  expression  of  opinion  upon  matters  of  official  business  where  their  own 
opinion  or  action  is  competent  to  govern  in  the  case. — P.  M.  G.,  Nov.  7,  1863. 

459.  Chief  paymasters  will,  upon  their  monthly  reports,  which  should  be  forwarded 
to  the  Paymaster-General  as  promptly  as  practicable  after  the  first  of  every  month,  show 
the  following  data  with  reference  to  each  officer  borne  thereon :  The  station  of  the  officer 
at  date  of  report;  his  duties  during  the  month  just  past;  date  of  commencement  of 
absence  from  his  proper  station;  whether  on  duty  or  on  leave;  the  nature  of  such 
absence,  with  the  authority  therefor;  date  of  rejoining  station,  and  date  of  entry  upon 
or  relief  from  any  duty.     In  case  of  payments  to  troops,  the  reports  should  specify  the 
posts  paid,  with  dates  of  payment  and  upon  what  muster. — Cir.  141,  P.  M.  G.  #., 
May  7,  1890. 

In  addition  to  the  above  data,  the  following  will  be  included  in  the  report:  (1)  In 
cases  of  payments  by  checks  or  by  currency  sent  by  express,  the  fact  to  be  so  noted  in 
column  of  remarks;  (2)  special  service  (whether  involving  absence  from  station  or  not) 
on  boards  of  survey,  courts-martial,  retiring  or  examining  boards,  etc.,  noting  dates 
employed  and  authority  therefor.— P.  M.  G.,  Mar.  25,  1893,  713  of  1893. 

460.  "Efficiency  reports  will  be  made  on  June  30  of  each  year  and  forwarded  to 
The  Adjutant-General  of  the  Army,  through  intermediate  commanders,  who  will 
indorse  thereon  such  remarks  as  may  be  proper  in  each  case: 

******* 
3.  By  the  head  of  each  staff  department  or  corps  at  the  headquarters  of  a  territorial 
division  or  department  respecting  each  officer  attached  to  his  office  or  serving  under 
his  immediate  direction. "—A.  R.,  839,  1908,  as  amended  by  G.  0.,  84,  1910. 

NOTE— The  above  applies  to  chief  paymasters,  who  should  report  on  each  paymaster  serving  under 
his  direction.  See  also  paragraph  436  Manual. 

REPORTS. 

461.  "An  officer  of  a  staff  corps  or  department,  or  an  officer  serving  therein  by 
detail,  will  report  to  The  Adjutant-General  of  the  Army  and  to  the  head  of  his  corps 
or  department  on  the  last  day  of  every  month,  giving  his  address,  a  statement  of  the 
duties  on  which  he  has  been  employed  during  the  month,  the  date  of  his  assignment 
thereto,  and  the  authority  by  which  so  assigned." — A.  R.,  836,  1908. 

462.  "All  officers  absent  from  their  regiments,  corps,  or  commands  will  at  the  end 
of  each  month  make  report  by  letter  to  The  Adjutant-General  of  the  Army  and  to  the 
headquarters  of  their  regiment,  corps,  or  command,  giving  their  address;  if  on  duty, 
the  date  of  commencement  of  same,  nature  thereof,  and  by  what  authority,  and  if 
not  on  duty,  date  of  commencement  of  and  authority  for  absence;  and  any  officer  so 
absent  who  may  incur  any  sickness  or  injury  will  include  in  his  report  for  the  month 
in  which  it  occurred  a  statement  of  the  fact,  giving  the  nature  and  cause  of  such 
sickness  or  injury."—  A.  R.,  834,  1908. 

463.  "  An  officer  granted  leave  of  absence  for  more  than  ten  days  will,  upon  taking 
advantage  thereof,  report  to  his  post  and  regimental  or  corps  commander  and  to  The 
Adjutant-General  of  the  Army  the  date  of  his  departure  and  his  new  address,  and  there- 
after he  will  immediately  report  any  change  in  his  address  and  the  date  of  return  to 
duty  to  the  same  officers.    Verbal  permits  for  less  than  twenty-four  hours  are  not 
counted  as  leaves  of  absence,  but  every  other  absence,  of  whatever  duration,  with  date 
of  departure  and  return,  will  be  noted  on  the  rolls  and  returns." — A.  R.,  64,  1908. 


70  PAYMASTERS REPORTS. 

464.  Each  change  of  address,  when  a  paymaster  is  on  leave  of  absence    or    on 
detached  service,  will  at  once  be  reported  to  the  Paymaster-General. — Cir.  1.56, 
P.  M.G.O.,  Jan.  28, 1893. 

465.  Each  officer  of  the  Pay  Department,  when  ordered  to  a  new  station  for  per- 
manent duty,  or  to  temporary  duty  at  another  station,  will  report  at  once  by  letter 
to  the  Paymaster-General,  (a)  on  departure  from  the  old  station  the  time  of  departure, 
(b)  on  arrival  at  the  new  station  the  time  of  arrival. — P.  M.  G. 

466.  "When  any  officer  arrives  at  Washington,  D.  C.,  or  at  headquarters  of  a  terri- 
torial division  or  department,  he  will  report  at  the  office  of  The  Adjutant-General, 
and  will  there  record  his  name,  residence  in  the  city,  and  the  authority  by  which 
he  is  absent  from  his  station." — A.  R.,  832,  1908. 

467.  "An  individual  service  report  will  be  made  on  June  30  of  each  year  by  <•;«  -h 
officer  of  the  Army,  except  general  officers  and  the  chiefs  of  the  Staff  Corps,  departmen  I  s, 
or  bureaus  of  the  War  Department.     The  report  will  be  forwarded  to  The  Adjutant  - 
General  of  the  Army  through  intermediate  commanders,  who  will  verify  as  far  aa 
practicable  from  official  records  under  their  charge  all  statements  made  under  the  head- 
ing 'Succinct  account  of  services.'  ''—A.  R.,  838,  1908. 

468.  "Hereafter  all  requests  and  recommendations,   either  written  or  verbal, 
received  at  the  War  Department  from  or  on  behalf  of  army  officers,  of  whatever 
nature — other  than  those  received  through  regular  military  channels — shall  be  filed 
with  or  noted  on  their  records.     Officers  who  do  not  desire  such  notations  on  their 
records  should  take  such  action  as  may  be  necessary  to  prevent  such  requests  or  recom- 
mendations being  made."— Executive  Order,  Mar.  3,  1909,  G.  0»,  38,  1909. 

469.  At  the  close  of  business  on  each  Saturday  paymasters  will  render  to  the 
Paymaster-General,  through  the  office  of  the  chief  paymaster,  a  statement  of  funds 
on  hand,  showing  where  they  are  deposited.     Funds  reported  on  the  statement  as  in 
transit  will  be  fully  described. 

Weekly  statements  will  be  rendered  from  any  place  an  officer  may  be  on  Saturday 
and  said  place  will  be  stated.  W7hen  cash  is  in  hand  at  the  end  of  the  week  the  reasons 
for  it  will  be  stated  in  full;  e.  g.,  "Cash  in  hand  too  late  for  deposit; "  "Cash  in  transit 
by  Q.  M.  D.;"  "Cash  in  hand  for  field  payments." 

Officers  on  leave  of  absence  and  not  responsible  for  funds  need  not  render  weekly 
statements.— Cir.  176,  P.  M.  G.  0.,  June  11,  1898,  hereby  amended. 

PAYMASTERS'    CLERKS. 

470.  Paymasters  are  authorized  by  and  with  the  approbation  of  the  Secretary 
of  War  to  employ  citizens  as  clerks. — R.  S.,  1190. 

Paymaster's  clerks  are  appointed  by  the  Secretary  of  War  upon  the  recommendation 
of  the  Paymaster-General. 

Personal  clerks  to  detailed  paymasters  will  be  selected  from  the  clerks  on  the  unas- 
signed  list  who  are  available  for  such  details,  the  paymaster  being  privileged  to  surest 
his  preference  before  the  assignment  is  made. 

471.  A  clerk  whose  acceptance  of  an  appointment  was  evidenced  by  his  entrance 
on  duty  is  entitled  to  pay  from  that  date,  although  oath  was  not  taken  until  a  later 
date;  but  the  voucher  should  show  the  manner  of  acceptance. — Comp.,  Feb.  20,  1900, 
P.  M.G.O.,  13259  (case  Fred  Barnes);  4  Comp.,  496,  Mar.  9,  1898. 

472.  WThen  a  clerk  is  assigned  to  duty  with  a  paymaster  and  proves  unsatisfactory, 
the  officer  may  apply  to  have  another  assigned  in  his  place;  or  if  the  clerk  finds  his 
relations  unsatisfactory  he  may  apply,  through  the  paymaster,  to  the  Paymaster-Gen- 
eral for  a  different  assignment.     In  either  case  the  reason  must  be  stated. — Cir.  ,'4<>, 
P.  M.G.O.,  June  30,  1900. 

The  paymaster  should  report  to  the  Paymaster-General  after  three  months  whether 
clerk  is  satisfactory  or  not.— P.  M.  G.,  Jan.  3,  1903,  27420. 


PAYMASTERS  '   CLERKS.  71 

473.  "Hereafter  the  pay  of  army  paymasters'  clerks  who  have  served  as  such  over 
fifteen  years  shall  be  $1,800  per  annum;"  the  pay  of  those  who  have  served  as  such  over 
ten  years  shall  be  $1,600;  the  pay  of  those  who  have  served  as  such  over  five  years  shall 
be  $1,500,  and  the  pay  of  other  army  paymasters'  clerks  shall  be  $1,400  per  annum. — 
Act  May   26,    1900,   31  Stat.,  209;  G.O.,  76,  1900. 

474.  Paymasters'  clerks  are  entitled  to  10  per  cent  increase  for  foreign  servicemen 
and  after  July  1,  1907.— Act  Mar.  2,  1907,  34  Stat.,  1164;  14  Comp.,  198,  Oct.  9, 1907. 

475.  The  pay  accounts  of  a  paymaster's  clerk,  will,  as  a  rule,  be  paid  by  the  pay- 
master with  whom  he  is  serving.     If  payment  is  made  by  another  paymaster,  the 
account  must  be  approved  by  the  paymaster  with  whom  he  is  serving. — P.  M.  G. 

476.  Paymasters'  clerks  are  authorized  to  draw  pay  on  the  15th  and  last  days  of  each 
month.—  Sec.  War,  Jan.  9,  1905,  P.  M.  G.  0.,  43129. 

477.  The  attention  of  paymasters  and  paymasters'  clerks  is  called  to  the  fact  that 
there  is  no  authority  in  law  or  army  regulations  for  a  paymaster's  clerk  to  assign,  trans- 
fer, or  in  any  manner  dispose  of  his  pay  accounts  other  than  to  receive  payment  in 
person  from  the  paymaster  with  whom  he  is  serving,  or  when  on,  or  about  to  depart  for, 
foreign  service,  to  deposit  in  this  office  for  payment  when  due  such  accounts  as  he  may 
desire  to  leave  for  the  support  of  his  family  while  so  absent. — Cir.  269,  P.  M.  G.  0., 
May  16,  1903. 

478.  Suspensions  against  paymasters'  clerks,  made  either  by  the  Paymaster-Gen- 
eral's office  or  the  Auditor  for  the  War  Department,  if  not  promptly  replied  to  and 
explanations  furnished,  will  be  placed  on  the  stoppage  circular  and  the  amount 
deducted  from  their  pay.— P.  M.  G.,  July  15,  1902. 

479.  A  paymaster's  clerk  is  not  entitled  to  count  service  as  a  clerk,  Pay  Department 
at  Large,  in  computing  longevity  pay. — Comp.,  May  25,  1905,  P.  M.  G.  0.,  5363. 
(Case  J.  Brixen.) 

480.  "A  paymaster's  clerk  is  an  officer  in  the  military  service  within  the  meaning 
of  the  act  of  March  3, 1885  (23  Stat.,  350),  and  is  entitled  to  reimbursement  for  property 
lost  or  destroyed  in  the  military  service  under  circumstances  therein  stated. " — 13 
Comp.,  654,   Mar.  30,  1907. 

481.  Leaves  of  absence  of  paymasters'  clerks,  whether  granted  by  the  chief  pay- 
masters or  paymasters  with  whom  they  are  serving  as  personal  clerks  will  be  reported 
to  the  Paymaster-General,  giving  the  date  of  commencement  and  termination  of  such 
leaves. 

When  a  paymaster  is  on  leave  of  absence  his  personal  clerk  comes  under  the  control 
of  the  chief  paymaster,  who  should  promptly  furnish  him  with  instructions. 

482.  Paymasters'  clerks  will  not  be  allowed  to  be  interested  in  any  manner  what- 
ever, either  directly  or  indirectly,  in  any  account  to  be  paid  by  the  Pay  Department; 
nor  will  they  be  permitted  to  undertake  or  assist  in  the  collection  of  claims. — Cir.  13, 
P.  M.  G.  0.,  May  10,  1864. 

483.  "The  Secretary  of  War  may  hereafter  authorize  the  assignment  to  duty  in 
the  office  of  the  Paymaster-General,  not  to  exceed  five  of  the  paymasters'  clerks 
authorized  by  law."— Act  Mar.  2,  1905,  33  Stat.,  833;  G.  0.,  40,  1905. 

TRAVELING  EXPENSES. 

484.  Paymasters'  clerks  shall  be  allowed,  when  traveling  on  duty,  "  four  cents 
per  mile,  and  in  addition  thereto,  when  transportation  can  not  be  furnished  by  the 
Quartermaster's  Department,  the  cost  of  the  same  actually  paid  by  them,  exclusive 
of  parlor-car  or  sleeping-car  fare  and  transfers."— Act  Feb.  27,  1893,  27  Stat.,  480; 
G.  0.,  20,  1893. 

Actual  expenses  only  shall  be  paid  for  sea  travel,  but  "travel  in  the  Philippine 
Archipelago,  the  Hawaiian  Archipelago,  the  home  waters  of  the  United  States,  and 


72 


PAYMASTERS      CLERKS TRAVELING   EXPENSES. 


between  the  United  States  and  Alaska  shall  not  be  regarded  as  sea  travel,  and  shall 
be  paid  for  at  the  rates  established  by  law  for  land  travel." — Act  June  12,  1906,  34 
Stat.,  247;  G.  0.,  115,  1906.  See  A.  R.,  740,  1908. 

485.  The  law  allowing  four  cents  per  mile  and  actual  cost  of  transportation  exclu- 
sive of  sleeping  or  parlor  car  fare,  is  construed  as  not  excluding  reimbursement  for 
cost  of  stateroom  or  berth  on  commercial  steamer  when  transportation  or  fare  does 
not  include  same.— 2d  Comp.,  Cir.  142,  P.  M.  G.  0.,  May  20,  1890. 

486.  A  paymasters'  clerk  is  entitled  to  the  four  cents  and  reimbursement  for  actual 
transportation  including  subsistence  "if  it  is  impossible  to  secure  transportation 
separate  from  subsistence."— 10  Comp.,  331,  Oct.  7,  1903.     (Case  Otto  Gralund.} 

487.  A  paymasters'  clerk  who  fails  to  avail  himself  of  the  transportation  which 
the  Government  stands  ready  to  furnish  is  only  entitled  to  what  it  would  have  cost 
to  have  furnished  such  transportation. — Comp.,  Nov.  80,  1904,  P-  M.  G.  0.,  51814- 
(Case  A.  A.  Padmore.) 

488.  An  order  for  a  paymaster  to  change  station  or  to  perform  journeys  for  the  pay- 
ment of  troops  will  cover  the  legal  traveling  allowances  of  his  authorized  clerk. — 
P.  M.  G.,  June  4,  1897,  3780.    See  also  A..R.,  742,  1908. 

489.  The  baggage  to  be  packed,  crated,  and  transported  at  public  expense,  includ- 
ing mess  chests  and  personal  baggage,  upon  change  of  station  will  not  exceed  3,000 
pounds  for  civilian  employees  of  the  classified  service  transferred  for  the  good  of  I  In- 
service.— See  A.  R.,  1144,  1908. 

490.  An  order  to  a  paymaster  to  travel  without  funds  on  temporary  duty,  not 
requiring  the  services  of  a  clerk,  will  not  cover  transportation  for  a  clerk. — Decision 
War  Department. 

PAYMASTERS'   MESSENGERS. 

491.  Paymasters'  messengers  are  appointed  under  civil-service  rules,  but  applica- 
tion for  such  should  be  made  to  the  Paymaster-General.     Pay  begins  from  dale  of 
taking  oath  of  office  and  entering  upon  duty. — P.  M.  G. 

492.  In  case  of  emergency  or  pending  certification  of  eligibles  by  the  Civil  Service 
Commission,  a  paymaster's  messenger  may  be  employed  for  a  period  not  exceeding 
30  days,  authority  therefor  to  be  obtained  from  the  Paymaster-General  and  report 
made  through  his  office  to  the  Secretary  of  War  of  name  of  employee  and  date  of 
entrance  on  duty,  also  date  of  relief  from  duty. — See  Civil  Service  Rule  VIII. 

NOTE.— An  oath  of  office  is  not  necessary. 

493.  A  messenger's  pay  vouchers  must  be  approved  by  the  senior  paymaster  at  the 
station  where  he  is  serving,  and  may  be  paid  on  the  15th  and  last  day  of  each  month. — 
P.  M.  G.,  Nov.  21,  1907,  64742. 


494. 


PAY  OF  COMMISSIONED  OFFICERS. 


Grade. 

Pay  of  grade. 
(Act  May  11,  1908.) 

Monthly  pay. 
(R.  S.,  1262,  1263,  Act  May  11,  1908.) 

Yearly. 

Monthly. 

After 
5  years' 
service. 

After 
10  years' 
service. 

After 
15  years' 
service. 

After 
20  years' 
service. 

Lieutenant  general 

$11,000.00 
8,000.00 
6,000.00 
4,000.00 
3,500.00 
3,000.00 
2,  400.  00 
2,000.00 
1,70000 

$916.  67 
666.66 
500.00 
333.  33 
291.67 
250.00 
200.00 
166.67 
141.  67 

Major  general 

Brigadier  general  
Colonel 

$366.  67 
320.83 
275.00 
220.  00 
183.33 
155.83 

$400.00 
350.00 
300.  00 
240.00 
200.00 
170.00 

$416.  67 
:i7o.  on 
325.00 
260.00 
216.  67 
184.17 

$416.  67 
375.00 
333.  33 
280.00 
233.33 
198.33 

Lieutenant  colonel 

Major... 

Captain 

First  lieutenant 

Second  lieutenant  

PAY   OF    COMMISSIONED    OFFICERS.  73 

495.  "Officers  will  be  paid  monthly  on  accounts  certified  by  themselves  according 
to  prescribed  forms."— A.  R.,  1275,  1908.     See  R.  S.,  1268. 

Memorandum  or  retained  voucher  will  in  all  cases  be  prepared  in  the  office  of  the 
paymaster.— Cir.  279,  P.  M.  G.  0.,  Sept.  28,  1907. 

496.  "An  officer  of  the  Army  will  be  paid  within  the  limits  of  his  department,  and, 
as  far  as  practicable,  by  the  same  paymaster,  unless  he  is  on  leave  of  absence  or  detached 
duty  beyond  the  limits  of  his  department,  or  shall  have  transferred  or  disposed  of  his' 
accounts  as  provided  in  paragraphs  1277  and  1278,  or  has  the  authority  of  the  Paymas- 
ter-General for  payment  elsewhere." — A.  R.,  1276,  1908. 

497.  "A  person  appointed  to  the  Army,  or  receiving  an  appointment  to  a  new 
office  therein,  is  entitled  to  pay  from  date  of  acceptance  only.     If  the  appointment 
creates  vacancies  to  be  filled  by  promotion,  the  promoted  officers  are  entitled  to  pay 
of  the  new  grade  from  the  date  of  acceptance  of  the  appointee.     In  all  other  cases  of  pro- 
motion the  officer  is  entitled  to  pay  from  date  of  the  occurrence  of  the  vacancy.  "- 
A.  R.,  1279,  1908.    See  also  Comp.,  June  22,  1907,  P.  M.  G.  0.,  57827.     (Case  Gen.  H. 
Clay  Wood.} 

498.  "An  officer  promoted  by  seniority  is  entitled  to  the  pay  of  the  higher  grade 
from  date  of  vacancy,  whether  such  vacancy  arises  from  death,  resignation,  promotion, 
removal,  the  creation  of  an  additional  office,  or  from  any  other  cause." — Comp.,  Jan. 
18, 1899,  8  Ms.,  85;  15  Comp.,  159,  Sept.  25,  1908. 

But  if  the  promotion  is  not  one  to  which  the  officer  was  required  by  law  to  be  pro- 
moted by  virtue  of  seniority,  it  is  regarded  as  a  new  appointment,  and  the  pay  of  the 
higher  grade  does  not  commence  until  he  accepts  the  appointment. — 2d  Comp.,  Sept. 
17,  1894. 

499.  A  vacancy  in  an  office  does  not  arise  until  the  officer  having  legal  title  to  it 
ceases  legally  to  hold  it.     As  the  law  does  not  recognize  fractional  parts  of  a  day  in 
the  matter  of  retirements,  promotions,  and  appointments  in  the  Army,  a  vacancy 
caused  by  an  officer's  retirement  does  not  begin  to  run  until  the  day  following  his 
retirement,  -and  an  officer  promoted  by  seniority  or  receiving  an  original  appointment 
to  fill  a  vacancy  caused  by  the  retirement  of  an  officer  of  higher  grade  is  only  entitled 
to  the  pay  of  the  higher  grade  from  and  including  the  day  succeeding  the  day  the 
retirement  of  his  predecessor  became  legally  effective,  excepting  that  an  officer  receiv- 
ing an  original  appointment  in  the  Army  who  accepts  the  same  on  a  date  later  than 
the  day  succeeding  the  day  the  retirement  of  hi&  predecessor  became  legally  effective, 
is  only  entitled  to  pay  from  the  date  of  such  acceptance. — Comp.,  Apr.  30,  1910, 
P.  M.  G.  0.,  82565. 

NOTE.— This  decision  applies  equally  when  the  vacancy  is  due  to  an  officer's  death,  resignation,  promo- 
tion, or  removal  from  the  service.  The  principle  of  the  decision  also  applies  to  a  vacancy  caused  by  the 
relief  of  an  officer  from  detail  to  duty  which  carries  an  increase  of  pay  to  the  officer  detailed  to  fill  such 
vacancy. 

500.  "An  officer  of  the  Army  appointed  to  a  grade  in  the  volunteers  or  militia  in 
the  service  of  the  United  States  superior  to  that  held  by  him  in  the  Army  will  be 
entitled  to  the  pay  and  emoluments  of  the  grade  to  which  appointed  from  date  of 
acceptance  of  such  appointment  or  from  date  of  muster-in  thereunder." — A.  R.,  1280, 
1908. 

501.  An  officer  appointed  during  a  recess  of  the  Senate  ceases  to  be  such  on  the 
date  of  adjournment  of  the  Senate  without  confirmation  of  the  appointment,  unless 
he  has  been  placed  beyond  the  reach  of  communication  by  military  authority  and 
continues  to  perform  military  duty  in  ignorance  of  such  adjournment. —  Vol.  3,  Digest 
2d  Comp.,  915,  926,  July  18,  1888. 

502.  An  officer  appointed  during  a  recess  of  Congress  and  the  name  withdrawn 
before  confirmation  is  entitled  to  pay  to  date  of  qualification  of  successor,  provided 
that  said  date  did  not  extend  beyond  the  end  of  the  first  succeeding  session  of  Con- 
gress.— Comp.,  Feb.  7,  1904,  P.  M.  G.  0.,  48943.     (Case  Major  Fowler.) 


74  PAY    OF    COMMISSIONED    OFFICERS. 

503.  If  an  officer  or  enlisted  man  is  afflicted  with  mental  disability  that  disqualifies 
him  from  signing  his  name,  the  law  requires  the  appointment  of  a  committee  or  guar- 
dian.— Vol.  2,  Digest  2d  Comp.,  1109,  July  18,  1883. 

NOTE.— The  papers  appointing  such  guardian  should  be  filed  with  the  first  voucher,  and  in  future  pay- 
ments reference  to  such  voucher,  by  number,  should  be  made.  If  in  an  asylum,  the  superintendent's 
certificate  that  the  officer  was  alive  at  the  time  payment  was  due  should  be  filed  with  each  voucher.  The 
guardian  should  sign  the  name  of  the  officer  or  man,  followed  by  his  own  signature  as  guardian. 

504.  Letters  of  conservatorship  issued  by  a  court  of  one  State  do  not  operate  in 
another  State.     The  Government  has  the  right  to  pay  its  obligations  at  any  plac<-  in 
the  United  States.     If  payment  is  made  in  the  State  where  guardianship  papers  were 
taken,  the  receipt  of  the  guardian  is  a  valid  acquittance  of  the  obligation;  but  if  the 
creditor  moves  to  another  State  and  desires  payment  made  direct  to  him  it  may 
properly  done.—/.  A.  G.,  Sept.  12,  1907,  P.  M.  G.  0.,  60544. 

505.  If  an  officer  or  enlisted  man  is  afflicted  with  a  mere  physical  inability  to  writ  c 
and  he  causes  his  amanuensis  to  sign  his  name  in  his  presence,  such  signature  is 
regarded  as  a  signing  by  claimant. —  Vol.  2,  Digest  2d  Comp.,  1109,  July  18,  1883. 

NOTE. — A  physician's  certificate  as  to  the  affliction  should  be  filed  with  the  first  voucher.  The  signature 
of  the  amanuensis  must  be  certified  to  by  two  witnesses. 

506.  If  an  officer  fail  in  other  than  his  physical  examination,  he  shall  be  reexamined 
after  one  year  and  in  case  of  failure  shall  be  honorably  discharged  with  one  year's 
pay.— Act  Oct.  1,  1890,  26  Stat.,  562;  G.  0.,  116,  1890. 

Captains  and  lieutenants  of  the  Medical  Corps  found  disqualified  for  promotion  for 
other  than  physical  reasons  shall  not  be  allowed  a  second  examination  but  shall  be 
honorably  discharged  with  one  year's  pay. — Sec.  5,  act  Apr.  23,  1908,  .;r>  ,S'////.,  67; 
G.  0.,  67,  1908. 

507.  A  line  officer  detailed  for  staff  duty  or  a  staff  officer  appointed  as  chid'  of  any 
staff  corps  or  department,  who  has  less  than  four  years  to  serve  before  date  of  retire- 
ment, shall  not  so  serve  or  be  paid  as  if  on  the  active  list  beyond  the  date  of  his 
retirement.— Act  June  30,  1902,  32  Stat.,  509;  G.O.,  68,  1902. 

508.  "No  officer  holding  a  rank  above  that  of  colonel  shall  be  retired  except  for 
disability  or  on  account  of  having  reached  the  age  of  64  years  until  he  shall  have  served 
at  least  one  year  in  such  rank." — Act  June  12,  1906,  34  Stat.,  245;  G.  0.,  115,  19()>>. 

509.  "An  officer  who  resigns,  is  dismissed,  honorably  discharged,  or  wholly  retired, 
will  forward  his  pay  account  (Form  3)  to  the  Paymaster-General,  who  will  canst-  a 
certificate  of  nonindeb  ted  ness  to  be  obtained  and  the  account  settled.     An  officer  who 
has  served  in  the  Philippine  Islands  will  procure  a  certificate  of  nonindebtedness 
from  the  Insular  Auditor  prior  to  departure  from  the  islands,  this  certificate  being  an 
indispensable  prerequisite  to  the  settlement  of  an  officer's  final  accounts  with  the 
Government."— A.  R.,  1281,  1908. 

"No  part  of  the  arrears  due  an  officer  who  has  resigned  will  be  paid  to  him,  except 
upon  a  full  and  final  settlement  of  the  whole." — Digest  2d  Comp.,  1140  ed.  1869. 

The  account  of  an  officer  of  the  Medical  Reserve  Corps  relieved  from  active  duty  is 
not  a  final  account  within  the  meaning  of  the  regulation,  but  the  certificate  of  the  post 
commander  that  the  officer  has  no  money  or  property  accountability  should  be  obtained 
before  payment.— P.  M.  G.  0.,  Apr.  30,  1909,  75570. 

510.  The  separation  from  active  service  of  an  officer  of  the  Army  by  retirement, 
discharge,  dismissal,  or  resignation  can  not  be  effected  before  the  date  on  which 
the  officer  receives  or  becomes  legally  chargeable  with  notice  of  his  retirement,  dis- 
charge, dismissal,  or  of  the  acceptance  of  his  resignation. — See  Cir.  56,  W.  D.,  1906. 

511.  "An  officer  whose  resignation  is  accepted  while  he  is  on  leave  of  absence 
will  receive  pay  to  include  the  date  of  acceptance;  if  accepted  while  he  is  on  duty, 


PAY   OF    COMMISSIONED    OFFICERS.  75 

he  will  receive  pay  to  include  the  date  he  receives  notice  of  its  acceptance,  or  if 
sooner  relieved  from  duty,  to  include  the  date  of  relief.  An  officer  whose  resignation 
takes  effect  at  a  future  date  is  entitled  to  pay  to  include  that  date." — A.  R.,  1282, 
1908. 

512.  An  officer  discharged  from  the  service  is  entitled  to  pay  and  allowances  to 
include  the  date  he  actually  receives  notice  of  discharge,  or  is  relieved  frprn^  duty 
if  held  to  duty,  irrespective  of  prior  date  set  for  discharge  in  orders. — Comp.,  Mar.  16, 
1901,  Cir.  29,  A.  G.  0.,  1901. 

513.  "An  officer  dismissed  by  sentence  of  court-martial  will  be  paid  to  include 
the  date  of  termination  of  service  as  specified  in  the  order  promulgating  the  sen- 
tence."— A.  R.,  1284,  1908. 

514.  The  sentence  of  dismissal  of  an  officer  imposed  by  an  illegally  constituted 
court-martial  is  without  legal  effect  and  therefore  inoperative  to  separate  such  officer 
from  Ihe  military  service;  but  the  appointment  of  his  successor  would  operate  to 
separate  him  from  the  military  service,  and  pay  would  not  accrue  to  him  after  the 
appointment  and  acceptance  thereof  of  his  successor. — 15  Comp.,  875,  June  23,  1909. 

515.  "Brevets  conferred  upon  commissioned  officers  shall  not  entitle  them  to  any 
increase  of  pay." — R.  S.,  1264. 

AIDS. 

516.  The  Lieutenant-General  may  select  two  aids  and  a  military  secretary  who 
shall  have  the  rank  of  lieutenant-colonel  while  serving.—  /?.  S.,  1097. 

"Each  major-general  shall  have  three  aids,  who  may  be  selected  by  him  from 
captains  or  lieutenants.  Each  brigadier-general  shall  have  two  aids,  who  may  be 
selected  by  him  from  lieutenants."— R.  S.,  1098. 

Acts  authorizing  aids  and  military  secretaries  shall  not  apply  to  general  officers 
of  the  General  Staff  Corps.— Act  Feb.  14,  1903,  32  Stat.,  831;  G.  0.,  15,  A.  G.  0.,  1903. 

517.  "While  it  is  doubtless  within  the  power  of  the  Secretary  of  War  to  assign 
any  number  of  aids  to  an  officer,  only  the  number  authorized  by  law  can  be  allowed 
the  additional  compensation  or  increased  rank." — 6  Comp.,  157,  Aug.  26,  1899.     (Case 
Navy  Department.) 

518.  An  aid  to  a  major-general  is  allowed  $200  per  year  in  addition  to  the  pay  of 
his  rank,  and  an  aid  to  a  brigadier-general  is  allowed  $150  per  year  in  addition  to  the 
pay  of  his  rank. — R.  S.,  1261. 

NOTE. — The  pay  of  aid  should  not  be  included  in  computing  an  officer's  longevity  pay. — Sup.  Ct.,  Jan. 
6, 1908.  ( Case  Lt.  Miller,  Navy  Department. ) 

519.  An  officer  who,  while  on  leave  of  absence,  is  appointed  aid  to  a  general  officer, 
also  on  leave,  can  not  go  to  status  of  duty  except  by  reporting  at  the  proper  station  or 
post  of  duty  of  his  general.     So  long  as  his  general  remains  on  leave  and  he,  the  aid, 
remains  absent,  he  must  have  the  same  status  as  to  pay  as  the  general. — A.  G.O.,  Jan. 

12,  1883. 

520.  An  aid  is  entitled  to  the  additional  pay  from  date  of  reporting  in  person  for 
duty.— Cir.  1,  A.  G.  0.,  1883;  2d  Comp.,  Dec.  9,  1893. 

An  aid's  pay  ceases  with  the  date  preceding  the  date  of  his  promotion. — Comp., 
June  26,  1905,  P.  M.  G.  0.,  50769.  (Case  Capt.  C.  S.  Smith.) 

NOTE.— Except  on  promotion,  an  aid  is  entitled  to  pay  to  include  date  of  actual  relief  if  on  duty,  but  if 
on  leave  of  absence  is  entitled  to  pay  to  date  of  order  relieving  him.  If  the  general  is  retired,  the  aid  is 
relieved  as  of  the  date  of  such  retirement. 

521.  An  aid  can  not  draw  pay  as  such  and  as  acting  judge-advocate  for  the  same 
time. — 5  Comp.,  971,  June  29,  1899. 


76  PAY   OF    COMMISSIONED   OFFICERS. 

FOREIGN   SERVICE. 

522.  " Provided,  That  hereafter  the  pay  proper  of  all  commissioned  officers  and 
enlisted  men  serving  beyond  the  limits  of  the  States  comprising  the  Union  and  the 
territories  of  the  United  States  contiguous  thereto  shall  be  increased  ten  per  centum 
for  officers  and  twenty  per  centum  for  enlisted  men  over  and  above  the  rates  of  pay 
proper  as  fixed  by  law  for  time  of  peace,  and  the  time  of  such  service  shall  be  counted 
from  the  date  of  departure  from  said  States  to  the  date  of  return  thereto. " — Act  June 
30,  1902,  32  Slat.,  512;  G.  0.,  68,  W.  D.,  1902. 

Both  dates  inclusive.— 13  Comp.,  632,  Mar.  21,  1907. 

"Increase  of  pay  for  service  beyond  the  limits  of  the  States  comprising  the  Union, 
and  the  territories  of  the  United  States  contiguous  thereto,  shall  be  as  now  provided 
by  law."— Act  May  11,  1908,  35  Stat.,  110;  G.  0.,  80,  W.  D.,  1908. 

NOTE.— The  date  of  arrival  in  the  United  States  of  officers  returning  from  a  tour  of  foreign  service  or  on 
leave  of  absence  is  held  to  be  the  date  on  which  the  vessel  bearing  them  reaches  the  dock  provided  for  land- 
ing purposes  in  the  harbor  of  destination  of  such  officers  within  the  continental  limits  of  the  United  St: 
See  dr.  19,  W.-D..  1910. 

523.  The  10  per  cent  increase  of  pay  for  foreign  service  is  not  payable  to  oflicers 
for  service  in  Porto  Rico  and  Hawaii. 

The  effect  of  the  provision  of  the  act  of  May  11, 1908  (35  Stat.,  110;  G.  0.,  80,  1908), 
being  to  continue  the  limitation  imposed  by  the  acts  of  June  12,  1906  (34  Stat.,  LM7; 
G.  O.,  115,  1906)  and  March  2,  1907  (34  Stat.,  1164;  G.  O.,  48,  1907).— 14  Comp.. 
June  2,  1908;  dr.  57,  W.  D.,  1908. 

Foreign  service  pay  to  officers  for  service  in  Porto  Rico  and  Hawaii  (cased  .Tune  30, 
1906.— See  13  Comp.,  33,  July  21,  1906. 

524.  "The  ten  per  cent  allowed  by  law  to  officers  serving  beyond  the  limits  of 
the  United  States  and  territories  contiguous  thereto,  except    Hawaii  and  Porto  Kicn, 
will  ba  paid  on  their  regular  monthly  pay  vouchers,  which  will  l>e  made  up  t<>  include 
the  entire  compensation,  of  whatever  character,  which  may  be  due  the  officer  for  the 
calendar  month,  or  months,  included  in  the  accounts.     There  will  be  noted  on  the 
pay  accounts  the  numbers  and  dates  of  orders  or  any  other  facts  which  affect  the 
officer's  pay  status  for  the  period  covered  by  the  accounts  presented  for  payment.  "- 
A.R.,  1287,  1908. 

525.  "The  statute  is  complied  with  if  the  officer  is  regularly  assigned  to  some  mili- 
tary duty  at  some  place  on  land  outside  the  limits  of  the  United  States  other  than  duty 
of  such  a  temporary  character  as  might  be  attended  to  in  connection  with  travel,  or 
without  seriously  interfering  with  travel." — 8  Comp.,  302,  Nov.  14,  1901  (case  C<ij>t. 
Myers,  Marine  Corps);  see  also  Comp.,  Oct.  20,  1902,  P.  M.  G.  0.,  30907  (case  It.  /•;. 
Birkhimer). 

526.  "When  an  officer's  principal  duty  is  to  travel  to  a  point  outside  the  United 
States  for  the  purpose  of  doing  some  specific  thing  and  then  to  return  to  the  United 
States,  his  service  is  not  the  kind  for  which  the  ten  per  centum  increase  of  pay  is  pro- 
vided."—Comp.,  Sept.  26, 1901  (case  F.  C.  Cosby,  U.  S.  Navy);  see  also  Comp.,  Mar.  9, 
1905  (case  General  Bates}. 

527.  An  officer  serving  at  a  foreign  station  who  is  not  relieved  from  sucli  station 
when  ordered  to  the  United  States  for  temporary  duty  pertaining  directly  to  the  dut  ies 
on  which  he  was  engaged  while  at  his  permanent  station  is  not  debarred  from  receiving 
the  10  per  cent  foreign  service  pay  while  in  the  United  States. — 13  Comp.,  884,  June 
28,  1907.     (Case  Capt.  Schulz,  Engr.  Corps.) 

But  where  an  officer  does  not  remain  in  actual  direct  charge  of  the  work  at  his  perma- 
nent station,  he  is  not  entitled  to  the  10  per  cent  increase  for  foreign  service  while  in 
the  United  States  on  such  temporary  duty. — 14  Comp.,  485,  Feb.  6,  1908.  (Case  Capt. 
H.  L.  Wigmore,  Corps  of  Engrs.) 


PAY  OF   COMMISSIONED    OFFICERS FOREIGN    SERVICE.  77 

528.  An  officer  serving  at  a  foreign- station  ordered  to  the  United  States  to  appear 
as  a  witness  before  a  United  States  court  is  not  entitled  to  10  per  cent  increase  of  pay 
while  in  the  United  States.- -Comp.,  Nov.  11, 1909  (case  Captain  Weigel}.     P.  M.G.O., 
29488. 

NOTE.— In  the  foregoing  decision  it  is  held  that  except  in  cases  which  come  under  paragraph  527,  the  right 
to  the  10  per  cent  increase  of  pay  is  dependent  upon  whether  in  fact  the  service  for  which  it  is  claimed  was 
performed  at  a  foreign  station,  or  while  going  to  and  returning  therefrom.  Therefore,  an  officer  Availing 
himself  of  a  leave  from  a  foreign  station  is  not  entitled  to  10  per  cent  increase  while  in  the  United  States.— 
P.  M.  0. 

529.  "Pay  proper  means  the  regular  ordinary  pay  which  an  officer  may  be  entitled 
to  under  the  facts  in  his  case,  and  if  by  virtue  of  length  of  service  he  is  entitled  to 
receive  the  compensation  provided  for  in  section  1262,  that  compensation  is  his  pay, 
as  distinguished  from  possible  other  compensation  by  any  allowances,  commutation, 
or  otherwise. "—Sup.  Ct.,  Mar.  13,  1905.     (Case  S.  C.  Mills.) 

NOTE.— Under  the  above,  foreign-service  pay  should  be  computed  on  the  highest  grade  held,  including 
longevity  pay,  pay  as  aid,  as  acting  commissary,  and  pay  for  mounts.— See  15  Comp.,  430  and  566,  Jan.  15 
and  Mar.  22,  1909,  respectively. 

530.  An  officer  on  foreign  service  "who  has  been  relieved  from  duty  and  ordered 
to  return  to  the  United  States,  but  who  receives  permission  to  delay  en  route,  which 
amounts  to  a  leave  of  absence,  is  entitled  to  increase  of  pay  for  foreign  service  during 
the  period  of  such  delay."— Comp.,  Apr.  27,  1903,  Cir.  26,  A.  G.  0.,  1903.     (Case 
Capt.  Lynch.) 

NOTE.— Should  the  officer  go  to  half-pay  status  before  his  arrival  hi  the  United  States  he  is  entitled  to 
the  10  per  cent  on  such  half  pay. 

531.  An  officer  ordered  to  report  for  duty  on  a  revenue  steamer  cruising  in  Alaskan 
waters  is  not  entitled  to  foreign-service  pay,  as  he  is  not  "serving  at  foreign  stations" 
within  the  meaning  of  the  law.— £  Comp.,  553,  Apr.  13,  1903.     (Case  Lt.  Wiley.) 

532.  An  officer  on  duty  in  the  transport  service  who  is  assigned  to  a  trans-oceanic 
transport  under  the  provisions  of  General  Orders  116,  War  Department,  1905,  is  not 
entitled  to  the  10  per  cent  increase  of  pay  for  foreign  service. — Court  of  Claims,  Feb.  3, 
1908  (43  Ct.  Cls.,  166). 

The  fact  that  the  order  assigning  an  officer  to  duty  on  a  trans-oceanic  transport 
announces  his  station  as  Manila  or  some  other  place  beyond  the  limits  of  the  United 
States  does  not  confer  a  right  to  the  10  per  cent  increase. — P.  M.  G.  0.,  Feb.  10,  1909, 
74002. 

533.  "Officers  and  enlisted  men  who  have  served  on  Army  transports  in  the  Philip- 
pine Archipelago  at  any  time  since  May  26,  1900,  under  the  control  and  orders  of  the 
commanding  general,  Philippines  Division,  or  who  may  hereafter  so  serve,  shall  be 
entitled  to  receive  the  same  rate  of  pay  as  is  provided  by  law  for  officers  and  enlisted 
men  serving  at  shore  stations  beyond  the  limits  of  the  United  States." — Act  May 
11,  1908,  35  Stat.,  114;  G.  0.,  80,  1908. 

"An  officer  or  enlisted  man  is  not  entitled  to  the  same  until  he  enters  upon  duty 
on  an  Army  transport  in  the  Philippine  Archipelago  under  the  control  and  orders 
of  the  commanding  general;  and  his  right  thereto  ceases  when  such  duty  ceases." 
The  time  of  going  to  or  returning  from  said  archipelago  should  not  be  included.  The 
act  does  not  apply  to  a  voyage  between  the  Philippine  Islands  and  the  United  States 
or  between  the  islands  and  a  foreign  port  unless  such  voyage  is  incident  to  and  part 
of  the  duty,  as  described  above.— 14  Comp.,  907,  June  23,  1908. 

534.  An  officer  serving  with  the  Panama  Canal  Commission  is  not  entitled  to 
foreign-service  pay  from  army  appropriations. — 12  Comp.,  343,  Dec.  5,  1905.     (Case 
Major  La  Garde.) 


78  PAY   OF    COMMISSIONED   OFFICERS. 

HIGHER  COMMAND. 

535.  "In  time  of  war  every  officer  serving  with  troops  operating  against  an  enemy 
who  shall  exercise,  under  assignment  in  orders  issued  by  competent  authority,  a  com- 
mand above  that  pertaining  to  his  grade  shall  be  entitled  to  receive  the  pay  and 
allowances  of  the  grade  appropriate  to  the  command  so  exercised;  provided,  that  a 
rate  of  pay  exceeding  that  of  a  brigadier-general  shall  not  be  paid  in  any  case  by 
reason  of  such  assignment."— Act  Apr.  26,  1898,  30  Stat.,  365;  G.  0.,  29,  1898. 

536.  "To  entitle  an  officer  to  additional  pay  *      *  for  exercising  a  command 
above  that  pertaining  to  his  grade,  he  must  have  exercised  such  command  of  troops 
operating  against  an  enemy  *  *  *  in  obedience  to  orders  issued  by  superior  authority 
which  he  was  bound  to  obey,  and  no  pay  or  allowances  as  of  a  higher  grade  than  that 
actually  held  by  an  officer  will  be  paid  him  under  this  regulation  unless  a  certified 
copy,  in  duplicate  of  such  order,  accompanied  by  a  statement  of  service  thereunder, 
is  filed  with  the  paymaster."— A.  R.,  1286,  1908. 

NOTE. — Where  an  officer  exercises  a  higher  command  by  virtue  of  seniority  no  additional  pay  accrues, 
and  the  fact  that  orders  were  issued  by  competent  authority  directing  him  to  assume  the  higher  command 
does  not  effect  a  change  in  his  status  so  as  to  entitle  him  to  the  pay.— 205  U.  S.,  1G1,  Mar.  18, 1907.  ( Case 
Lt.  D.  C.  Mitchell,  1st  Ohio  Vol.  Cav.) 

LONGEVITY. 

537.  "There  shall  be  allowed  and  paid  to  each  commissioned  officer  below  the 
rank  of  brigadier-general,  including  chaplains  and  others  having  assimilated  rank 
or  pay,  10  per  cent  of  their  current  yearly  pay  for  each  term  of  five  years'  service. "- 
R.  S.,  1262.     (Act  July  15,  1870.} 

Longevity  pay  shall  be  computed  on  the  yearly  pay  of  the  grade  fixed  by  sections 
1261  and  1274,  Revised  Statutes.— Act  June  30,  1882,  22  Stat.,  118;  G.  0.,  72,  1882. 

538.  "The  total  amount  of  increase  for  length  of  service  shall  in  no  case  exceed 
40  per  cent  on  the  yearly  pay  of  the  grade." — R.  S.,  1263. 

"In  no  case  shall  the  pay  of  a  colonel  exceed  $5,000  a  year;  the  pay  of  a  lieutenant 
colonel  exceed  $4,500  a  year,  or  the  pay  of  a  major  exceed  $4,000  a  year." — Act  May 
11,  1908,  35  Stat.,  108;  G.  0.,  80,  1908. 

539.  The  10  per  cent  increase  for  length  of  service  is  computed  from  date  of 
acceptance  of  appointment. — 12  Comp.,  245,  Oct.  28,  1905.     (Case  Marine  Corps.) 

540.  Officers  are  entitled  to  count  the  full  time  as  officers  of  volunteers  or  as  en- 
listed men,  regular  or  volunteer,  in  computing  their  service  for  longevity. — Act  June 
18,  1878,  20  Stat.,  150;  G.O.,  37,  1878. 

But  the  time  between  date  of  enrollment  and  muster-in  can  not  be  counted. — 
7  Comp.,  617,  Apr.  8,  1901. 

Service  as  an  enlisted  man  or  as  an  officer  of  volunteers  prior  to  the  act  of  June  18, 
1878,  can  not  be  counted  in  computing  longevity  pay. — 15  Comp.,  220,  Oct.  10,  1908. 

"The  actual  time  of  service  in  the  Army  or  Navy,  or  both,  shall  be  allowed  officers 
in  computing  longevity  pay."— Act  Feb.  24,  1881,  21  Stat.,  346;  G.  0.,  27,  1881. 

Service  as  an  "apothecary"  in  the  Navy  counted  in  computing  longevity  pay. — 
5  Comp.,  203,  Oct.  29,  1898. 

Service  in  the  Marine  Corps  counted  for  longevity  pay. — See  sec.  1612,  R.  S. 

511.  "In  computing  longevity  pay,  service  performed  as  cadets  at  the  Military 
or  Naval  academy,  or  as  enlisted  men  of  the  Army  or  Navy,  will  be  counted.  "- 
A.  R.,  1290,  1908. 

A  cadet  sentenced  to  suspension  without  pay  for  a  year  is  nevertheless  entitled  to 
count  the  time  so  suspended  in  computation  of  longevity  pay.—- 2d  Comp.,  A  2585, 
L.  R.,  P.  M.  G.  0.,  1888. 


PAY   OF    COMMISSIONED    OFFICERS LONGEVITY.  79 

542.  Time  served  as  a  paymaster's  clerk  is  counted  in  computing  longevity  pay 
for  subsequent  service  as  a  commissioned  officer.— 9  Comp.,  90,  Sept.  4,  1902. 

543.  Service  as  a  contract  surgeon  can  not  be  counted  in  computing  an  officer's 
longevity  pay.— 10  Comp.,  424,  Nov.  16,  1903,  also  Comp.,  Aug.  19,  1909,  in  case  of 
Herbert.  W.   Yeamans,  1st  Lt.  Medical  Reserve  Corps,  formerly  contract  surgeon. 

544.  Service  as  messenger  and  clerk  in  Commissary  and  Quartermaster's  Depart- 
ments can  not  be  computed  for  longevity  pay  as  an  officer.  —10  Comp.,  S3,  July2o, 
1903. 

545.  Marine-Hospital  service  is  not  service  in  the  Army  or  Navy,  and  therefore 
can  not  be.  computed  for  longevity  pay. — 5  Comp.,  175,  Oct.  18,  1898. 

MISCELLANEOUS  DUTY. 

546.  The  officer  in  charge  of  public  buildings  and  grounds  shall  have  the  rank, 
pay,  and  emoluments  of  a  colonel.— Act  Mar.  3,  1873,  17  Stat.,  535;  G.  0.,  29,  1873. 

547.  "The  President  is  authorized  to  appoint  an  officer  of  the  Signal  Corps  as  chief 
of  the  telegraph  and  cipher  bureau  of  the  Executive  Office,  who  shall  have,  while 
so  serving,  the  rank,  pay,  and  allowances  of  a  major." — Act  Mar.  2,  1903,  32  Stat.,  932; 
G.  0.,  24,  A.  G.  0.,  1903. 

548.  An  acting  commissary  shall  receive  $100  per  annum  in  addition  to  the  pay  of 
his  rank.— R.  S.,  1261. 

NOTE.— Not  to  be  included  in  computing  an  officer's  longevity  pay. 

549.  "An  acting  commissary  will  be  paid  the  additional  pay  allowed  by  law,  on 
the  certificate  of  the  Commissary-General  that  he  has  performed  the  duty  contem- 
plated therein  during  the  time  charged.     To  entitle  him  to  this  pay  he  must  be  detailed 
under  proper  orders  from  some  established  post  or  body  of  troops,  and  must  issue  full 
rations  to  troops  from  stores  for  which  he  is  responsible.     A  regimental,  squadron,  or 
battalion  commissary  is  not  entitled  to  this  additional  pay." — A.  R.,  1288,  1908. 

550.  "No  officer  shall  receive  pay  for  two  staff  appointments  for  the  same  time. 
This  prohibition  does  not  prevent  a  quartermaster  of  a  regiment,  who,  in  addition  to 
the  duties  of  his  office,  may  be  acting  commissary,  from  receiving  the  extra  compen- 
sation allowed  by  law  for  performing  the  duties  of  the  latter." — A.  R.,  1289,  1908. 

551.  An  officer  of  the  Army  may  be  detailed  as  chief  of  the  Philippine  constabulary 
and  four  officers  as  assistant  chiefs,  with  the  rank,  pay,  and  allowances  of  brigadier- 
general  and  colonel,  respectively,  but  the  increased  pay  and  allowances  shall  be  paid 
out  of  the  Philippine  treasury.—  Act  Jan.  30,  1903,  32  Stat.,  783;  G.  0.,  12,  A.  G.  0., 
1903. 

PAY  FOR  MOUNTS. 

552.  "Hereafter  the  United  States  shall  furnish  mounts  and  horse  equipments  for  , 
all  officers  of  the  Army  below  the  grade  of  major  required  to  be  mounted,  but  in  case 
any  officer  below  the  grade  of  major  required  to  be  mounted  provides  himself  with 
suitable  mounts  at  his  own  expense,  he  shall  receive  an  addition  to  his  pay  of  $150 
per  annum  if  he  provides  one  mount,  and  $200  per  annum  if  he  provides  two  mounts. "- 
Act  May  11,  1908,  35  Stat.,  108;  G.O.,  80,  1908. 

553.  "An  officer  claiming  additional  pay  for  providing  his  own  mount  must  per- 
sonally certify  on  each  account  that  he  was  suitably  mounted  at  his  own  expense,  and 
is  the  actual  and  exclusive  owner  of  the  mount  or  mounts  in  question,  specifying  the 
place  at  which  maintained.     In  case  an  officer  is  only  temporarily  upon  duty  requiring 


80  PAY   OF    COMMISSIONED   OFFICERS PAY   FOR   MOUNTS. 

him  to  be  mounted,  the  authority  by  which  he  was  placed  upon  such  duty  must  accom- 
pany his  first  voucher  and  be  cited  upon  subsequent  vouchers  upon  which  additional 
pay  is  claimed  accompanied  by  a  certificate  that  he  has  continued  under  the  authority 
cited  upon  the  mounted  duty  in  question. 

The  officer's  certificate  upon  his  pay  accounts  will  be  the  evidence  upon  which  pay- 
masters will  base  their  payments  of  additional  pay  for  mounts,  until  information  is 
received  by  them  from  proper  authority  that  such  additional  pay  is  to  be  stopped. "- 
Par.  1292,  A.  R.,  amended  by  G.  0.,  15,  Jan.  26,  1910. 

554.  "Officers  below  the  grade  of  major  providing  their  own  mounts  do  not  forfeit 
the  right  to  additional  pay  by  reason  of  absence  on  account  of  sickness  or  on  ordinary 
leave,  nor  will  the  mere  fact  that  such  officers  are  detached  for  a  purely  temporary 
period  from  the  stations  where  their  mounts  are  kept  deprive  them  of  their  right  to  the 
additional  pay  so  long  as  the  horses  are  actually  and  exclusively  owned  and  kept  for 
their  use  in  the  military  service  at  their  regular  stations.     In  all  other  cases  the  right 
to  the  additional  pay  accrues  only  where  the  mounts  are  actually  available  for  UH-  ai 
the  station  where  the  officer  is  serving." — A.  R.,  1293,  1908,  as  anemded  by  G.  0.,  .'/.'>, 
W.  D.,  Oct.  30,  1909. 

555.  "The  officers  on  the  active  list  hereinafter  designated  are  required  to  be 
mounted:  All  officers  of  the  General  Staff  Corps;  officers  of  the  staff  corps  and  depart- 
ments, whether  permanent  or  detailed;  officers  of  cavalry;  officers  of  field  artillery; 
authorized  aids  duly  appointed;  regimental  and  battalion  staff  officers;  acting  judge- 
advocates  detailed  under  the  act  of  Congress  approved  February  2,  1901;  all  officers 
above  the  grade  of  captain,  whatever  their  arm  or  corps;  chaplains  of  all  grades;  officers 
temporarily  attached  to  staff  corps  or  to  organizations  of  cavalry,  field  artillery,  and 
mounted  infantry;  regularly  detailed  assistants  to  the  Chief  of  Coast  Artillery;  the 
authorized  staff  officers  of  artillery  districts;  officers  serving  as  military  attaches  t<» 
the  embassies  and  legations  of  the  United  States  at  foreign  capitals;  instructors  and 
student  officers  at  the  Army  School  of  the  Line,  the  Army  Signal  School,  the  Army 
Staff  College,  and  the  Army  War  College;  officers  on  duty  in  the  Department  of  Tact  ics 
and  in  the  Department  of  Practical  Military  Engineering,  Military  Signaling  and  Tel- 
egraphy at  the  United  States  Military  Academy. 

"  In  addition  to  the  foregoing,  officers  not  ordinarily  required  to  be  mounted  may 
be  temporarily  placed  upon  duty  that  shall  require  them  to  be  mounted.  This  may 
be  done  by  the  Secretary  of  War,  the  commander  of  an  army,  army  corps,  or  of  a 
territorial  division  or  department;  the  order  in  each  case  will  state  that  the  duty 
therein  assigned  to  the  officer  requires  him  to  be  mounted." — A.  R.,  1291,  1908, 
amended  by  G.O.,  36,  W.  D.,  Feb.  26,  1909. 

556.  Officers  on  duty  as  constructing  quartermasters  under  detail  of  the   War 
Department,  and  placed  under  the  instructions  of  the  Quartermaster-General  of  the 
Army  for  that  duty,  are  "officers  temporarily  attached  to  staff  corps"  within  the 
meaning  of  paragraph  1291,  Army  Regulations. — Cir.  106,  1908. 

557.  Veterinarians  of  cavalry  and  field  artillery  are   "officers  required  to  be 
mounted"  within  the  meaning  of  paragraph  1291,  Army  Regulations. — Cir.  5,  W.  D., 
1909;  see  also  15  Comp.,  819,  June  12,  1909. 

558.  An  officer  of  cavalry  or  field  artillery  below  the  grade  of  major  detailed  for 
duty  with  an  educational  institution  is  entitled  to  additional  pay  for  suitable  private 
mounts  owned  and  maintained  by  him  at  his  place  of  duty. — Comp.,  Mar.  31,  1910, 
Cir.  21,  W.  D.,  1910. 

The  principle  of  this  decision  applies  equally  to  an  officer  of  the  cavalry  or  field 
artillery  assigned  to  duty  with  the  organized  militia  or  any  other  similar  duty  which 
permits  him  to  use  his  private  mounts. 

But  when  an  officer  who  is  ordinarily  required  to  be  mounted  is  assigned  to  duty 
(other  than  of  a  temporary  nature)  which  manifestly  prevents  him  from  using  his 


PAY   OF    COMMISSIONED   OFFICERS PAY   FOR   MOUNTS. 


81 


private  mounts  the  additional  pay  does  not  accrue. — See  16  Comp.,  110,  Aug.  21, 
1909,  and  Comp.,  Mar.  31,  1910,  dr.  21,  W.  D.,  1910. 

559.  Officers  of  the  Army  on  the  retired  list  who  may  be  detailed  to  active  duty 
in  the  recruiting  service  or  as  professors  of  military  science  and  tactics  at  educational 
institutions   are  not  officers  "required  to  be  mounted,"  and   therefore  do  not  fall 
within  the  provisions  of  paragraph  1291,  Army  Regulations. — Cir.  81,  W.  D.,  1908. 

If  assigned  to  active  duty  with  organized  militia,  their  right  to  additional  pay-for 
private  mounts  is  dependent  upon  the  order  of  assignment  announcing  that  the  duty 
requires  them  to  be  mounted.—  Sec.  of  War,  Aug..  4,  1909,  P.  M.  G.  0.,  77098. 

560.  The  authorized   staff  officers  of   artillery  districts  within  the  meaning  of 
paragraph  555  are  as  follows: 


District. 

Captains. 

Lieu- 
tenants.a 

District. 

Captains. 

Lieu- 
tenants.a 

Portland 

3 

j 

Savannah... 

1 

2 

2 

Key  West  

1 

2 

3 

1 

Tampa 

2 

3 

1 

Pensacola  

2 

2 

3 

1 

Mobile 

2 

3 

1 

New  Orleans 

2 

Southern  New  York 

3 

1 

San  Diego                     

2 

2 

1 

San  Francisco 

3 

1 

Baltimore 

2 

1 

The  Columbia  

1 

1 

2 

1 

Puget  Sound 

3 

1 

3 

I 

Subig  Bay 

2 

I 

Manila  Bay 

1 

New  Bedford 

I 

Honolulu  

1 

1 

Charleston 

2 

1 

a  Lieutenants  may  be  detailed  in  place  of  captains  if  the  allowance  is  not  exceeded. 

The  only  artillery  district  staff  officers  who  are  certified  as  required  to  be  mounted 
are: 

Where  there  is  authorized  in  this  order — 

One  staff  officer — the  adjutant. 

Two  staff  officers — the  adjutant  and  the  artillery  engineer. 

Three  staff  officers — the  adjutant,  the  artillery  engineer,  and  the  ordnance  officer. 

Four  staff  officers— the  adjutant,  the  artillery  engineer,  the  ordnance  officer,  and 
the  quartermaster. 

See  G.  O.,  16,  1905,  G.  O.,  2  and  86,  1907,  G.  O.,  13  and  62,  1908,  G.  O.,  16  and  74, 
1909. 

STAFF  DETAILS. 

561.  "The  regimental  staff  officers  are  appointed  from  the  captains,  and  consist  of 
the  adjutant,  the  quartermaster,  and  the  commissary,  and  they  will  be  so  designated, 
respectively.  They  are  appointed  by  the  regimental  commander,  who  will  at  once 
report  his  action  to  The  Adjutant  General  of  the  Army.  The  battalion  staff  officers 
consist  of  the  adjutant  and  the  quartermaster  and  commissary,  and  will  be  designated 
as  the  battalion  (or  squadron)  adjutant  and  the  battalion  (or  squadron)  quartermaster 
and  commissary,  respectively.  In  the  cavalry  and  infantry  arms  the  battalion 
adjutant  will  be  appointed  from  the  first  lieutenants  and  the  battalion  quartermaster 
and  commissary  from  the  second  lieutenants.  In  the  engineer  and  field  artillery  arms 
battalion  adjutants  are  appointed  from  the  captains;  battalion  quartermasters  and  com- 
missaries from  the  lieutenants.  Except  in  the  battalions  of  engineers  they  are 
appointed  by  the  regimental  commander  after  consultation  with  the  battalion  com- 
mander. When  a  battalion  is  detached  and  serving  at  such  a  distance  from  regimental 
headquarters  that  more  than  fifteen  days  are  required  for  exchange  of  correspondence 
by  mail,  the  battalion  staff  officers  are  appointed  by  the  battalion  commander,  who  will 
immediately  notify  the  regimental  commander  and  The  Adjutant  General  of  the  Army. 

54748°— 10 6 


82  PAY   OF    COMMISSIONED   OFFICERS STAFF   DETAILS. 

In  the  battalions  of  engineers  they  are  appointed  by  the  battalion  commanders.  " — A, 
R.  243, 1908.     Amended  by  G.  0.,  3,  W.  D.,  Jan.  9, 1909. 

NOTE. — Regimental  and  battalion  or  squadron  staff  officers  appointed  pursuant  to  the  terms  of  this 
regulation  are  entitled  to  the  pay  of  their  grade.— See  14  Comp.,  856,  June  8, 1908. 

562.  A  regimental,  squadron,  or  battalion  commissary  is  not  entitled  1<>  pay  as 
acting  commissary.— 5  Comp.,  761,  May  2,  1899;  Comp.,  Oct.  28,  1903,  Cir.  20,  W.  D., 
1903. 

563.  Acting  judge-advocates  will  have  "the  rank,  pay,  and  allowances  of  captain, 
mounted, "  and  "shall  be  detailed  from  officers  of  the  grades  of  captain  or  first  lieu- 
tenant of  the  line. "— Act  Feb.  2, 1901,  31  Stat.,  751;  G.  0.,  9, 1901. 

NOTE. — A  lieutenant  is  entitled  to  the  increased  pay  from  date  of  reporting  in  person  for  duty,  or  from  date 
of  order  if  in  performance  of  such  duty  on  that  date.  The  increased  pay  ceases  with  date  of  actual  relief 
unless  relieved  while  on  leave  of  absence,  in  which  case  it  ceases  with  date  of  order. 

564.  Captains  and  lieutenants  may  be  detailed  for  duty  with  the  General  Staff 
Corps,  and  "while  so  serving,  shall  have  the  rank,  pay,  and  allowances  of  captain, 
mounted."— Act  Feb.  14,  1903,  32  Stat.,  831;  G.  0.,  15,  1903. 

565.  The  detail  of  an  officer  to  a  staff  department  vacates  his  position  in  ilic  line. 
which  is  at  once  filled  by  promotion.     He  therefore  becomes  an  officer  of  the  si  at! 
corps  or  department  from  the  date  the  detail  is  effective. — P.  M.  G. 

566.  Second  lieutenants  detailed  for  duty  in  the  Ordnance  Department  ''shall 
while  so  serving,  receive  the  pay  of  first  lieutenant." — Act  Mar.  2,  1903,  32  Stat., 
943;  G.  0.,  24,  A.  G.  0.,  1903. 

11  Details  to  the  Ordnance  Department  under  the  provisions  of  the  act  of  February  L', 
1901,  may  be  made  from  the  Army  at  large  from  the  grade  in  which  the  vacancy  exists 
or  from  the  grade  below."— Act  June  25,  1906,  34  Stat.,  455;  G.  0.,  191,  1906. 

567.  "The  principal  assistant  in  the  Ordnance  Bureau  shall  receive  a  compen- 
sation, including  pay  and  emoluments,  not  exceeding  that  of  a  major  of  ordnance.  "- 
R.  S.,  1279. 

568.  "A  chief  ordnance  officer  may  be  assigned  to  the  staff  of  an  army  or  mrps 
commander,  and  while  so  assigned  shall  have  the  rank,  pay,  and  allowances  of  a  lieu- 
tenant-colonel.    A  chief  ordnance  officer  may  be  assigned  to  the  staff  of  a  division 
commander,  and  while  so  assigned  shall  have  the  rank,  pay,  and  allowances  of  a 
major."— Act  July  7,  1898,  30  Stat.,  720;  G.  0.,  96,  1898. 

The  assignment  of  a  chief  ordnance  officer  can  only  be  made  by  the  Presideni  to 
entitle  to  the  increased  pay.— 7  Comp.,  460,  Feb.  25,  1901;  dr.,  253,  P.  M.  G.  0. 
(Case  Captain  Wood.} 

569.  The  Secretary  of  War  is  authorized  to  detail  an  officer  to  duty  as  assistant 
to  the  Chief  of  the  Bureau  of  Insular  Affairs  of  the  War  Department,  who  while  act  ing 
under  said  detail  shall  have  the  rank,  pay,  and  allowances  of  a  major.— Act  Mar.  2, 
1907,35  Stat.,  1162. 

Authorized  to  detail  one  additional  officer  as  assistant  to  the  Chief  of  the  Bureau 
of  Insular  Affairs  of  the  War  Department,  who  while  serving  in  this  capacity  shall 
have  the  rank,  pay,  and  allowances  of  a  colonel.  Both  officers  detailed  in  the  Bureau 
of  Insular  Affairs  shall  hereafter  be  designated,  while  on  this  duty,  as  assistants  to 
the  chief  of  the  bureau.— Act  Mar.  23,  1910;  G.  0.,  54,  1910. 

PAY  OF  ENLISTED  MEN. 

570.  "The  Army  shall  be  paid  in  such  manner  that  the  arrears  shall  at  no  time 
exceed  two  months,  unless  circumstances  shall  render  further  arrears  unavoidable.  "- 
R.  S.,  1189. 

571.  "Troops  will  be  paid  every  month  unless  circumstances  prevent,  in  which 
case  the  paymaster  charged  with  the  payment  will  immediately  report  the  facts 
through  his  chief  paymaster,  to  the  Paymaster-General." — A.  R.,  1335,  1908. 


PAY   OP   ENLISTED   MEN.  83 

572.  Rates  of  monthly  pay  to  enlisted  men,  acts  May  11  and  28, 1908,  and  Mar.  23, 1910. 


H  ank  and  arm  of  service. 

Enlistment  period. 

E 

K 

Second. 

•d 

1 

$83 
73 

53 

48 

44 
36 

53 
44 

36 

30 

27 
24 
21 

83 

48 

44 

36 
30 

53 

58 
36 

30 
24 
22 

83 
53 
44 
36 

58 

,cj 
£ 

fj 

5 

4 

« 

02 

If 

§  o 

02  w 

CORPS,   REGIMENT,   BATTALION. 

Master  signal  electrician 

\  $75 
65 

45 
40 

$79 
69 

49 

44 

40 
33 

49 
40 

33 

27 

24 
21 

18 

79 
44 

40 

33 

27 

49 

54 
33 

27 
21 
19 

79 
49 
40 
33 

54 

$87 
77 

57 

52 

48 
39 

57 

48 

39 

33 

30 
27 
22 

87 
52 

48 

39 
33 

57 

62 
39 

33 
27 
23 

87 
57 
48 
39 

62 

$91 
81 

61 

56 

52 
42 

61 
52 

42 

36 

33 
30 
23 

91 

56 

52 

42 
36 

61 

66 
42 

36 
30 
24 

91 
61 
52 
42 

66 

$95 
85 

65 

60 

56 
45 

65 
56 

45 

39 

36 
33 
24 

95 
60 

56 

45 
39 

65 

70 
45 

39 
33 
25 

95 
65 
56 
45 

70 

$99 
89 

69 

64 

60 

48 

69 
60 

48 

42 

39 
36 
25 

99 
64 

60 

48 
42 

69 

74 

48 

42 
36 
26 

• 

99 
69 
60 

48 

74 

Master  electrician  —  Coast  Artillery  

Engineer    Coast  Artillery  . 

First-class  electrician-sergeant  —  Coast  Artillery  

Battalion     sergeant-major,      quartermaster-sergeant  —  En- 
gineers               

Regimental  sergeant-major,  quartermaster-sergeant,  com- 
missary-sergeant —  Artillery,  Cavalry,  Infantry 

Senior  sergeant-major  —  Coast  Artillery  

Squadron,  battalion  sergeant-major—  Cavalry,  Infantry  
Battalion    sergeant-major,    quartermaster-sergeant—  Field 
Artillery 

Junior  sergeant-major    Coast  Artillery 

Master  gunner  —  Coast  A  r  tiller  v. 

}    36 
30 

}    45 
}    36 

Second-class  electrician-sergeant  —  Coast  Artillery  

Color  sergeant  —  Artillery,  Cavalry,  Infantry  

Fireman  —  Coast  Artillery 

BATTERY,   TROOP,  COMPANY. 

Sergeant  first  class  —  Signal  Corps 

First  sergeant—  Artillery,  Cavalry,  Infantry,  Engineers  
Sergeant  —  Engineers,  Ordnance,  Signal  Corps 

Quartermaster-sergeant—  Engineers  

Sergeant  —  Artillery,  Cavalry,  Infantry 

Quartermaster-sergeant—  Artillery,  Cavalry,  Infantry  
Stable  sergeant  —  Field  Artillery  

30 
24 

1" 

18 

1" 

75 
}    40 

36 

}30 
24 

1- 

50 
}30 

24 
18 
16 

75 
45 
36 
30 

50 

Cook        

Horseshoer  —  Cavalry  and  Field  Artillery 

Corporal  —  Engineers,  Ordnance,  Signal  Corps  

Mechanic  —  Coast  Artillery  

Chief  mechanic  —  Field  Artillery  

Corporal    Artillery  Cavalry,  Infantry 

Artificer  —  Infantry                                 .  .  . 

Mechanic  —  Field  Artillery 

Farrier,  saddler,  wagoner  —  Cavalry  

Private,  first  class—  Engineers,  Ordnance,  Signal  Corps  
Trumpeter  —  Cavalry  

Musician  —  Artillery,  Infantry,  Engineers.... 

Private  —  Artillery,  Cavalry,  Infantry.  Signal  Corps  
Private,  second  class—  Engineers,  Ordnance       

'       BANDS—  ARTILLERY,  CAVALRY,  INFANTRY,  ENGINEERS. 

Chief  musician    .  . 

Chief  trumpeter—  Artillery  

Principal  musician     

Drum  major 

Sergeant 

Cook  

Corporal  

Private 

POST  NONCOMMISSIONED  STAFF. 

Ordnance-sergeant 

Commissary-sergeant  

Quartermaster-sergeant  

HOSPITAL  CORPS. 

Sergeant,  first  class  

Sergeant         

Acting  cook 

Corporal  

Private,  first  class  

Private 

BAND,   MILITARY  ACADEMY. 

Band  sergeant  and  assistant  leader  

Musician,  first  class  

Musician,  second  class. 

Musician,  third  class 

FIELD  MUSICIAN,   MILITARY  ACADEMY. 

Sergeant  

^ 

OF   THE              A 
UKSIVFRSITY 

84  PAY   OF   ENLISTED    MEN. 

573.  An  enlisted  man  "captured  by  the  enemy  shall  be  entitled  to  receive  during 
his  captivity,  notwithstanding  the  expiration  of  his  term  of  service,  the  same  pay 
and  allowances  to  which  he  may  be  entitled  while  in  the  actual  service  of  the  United 
States."— R.  S.  1288. 

574.  "Payments  to  enlisted  men  will  be  made  on  pay  rolls,  with  the  following 
exceptions:  Enlisted  men  retired;  men  of  the  post  noncommissioned  staff  (or  an  ing 
as  such),  and  men  of  the  Signal  Corps  on  duty  where  there  are  no  other  troops.     These 
men  will  be  paid  on  their  descriptive  lists.     Payments  to  discharged  soldiers  will  be 
made  by  any  paymaster  under  the  provisions  of  paragraphs  1395  to  1403." — A.  R., 
1357,  1908. 

575.  Upon  the  application  of  the  governor  of  any  State  or  Territory  furnished  with 
material  of  war  the  Secretary  of  War  may,  in  his  discretion,  detail  one  or  more  enliMed 
men  of  the  Army  to  report  to  the  governor  of  such  State  or  Territory  for  duty  in  con- 
nection with  the  organized  militia. — Sec.  20,  act  Jan.  21,  1903,  amended  by  act  J/< 
1908,  35  Stat.,  403. 

All  matters  relating  to  the  pay,  clothing  allowance,  subsistence,  discharge,  reen- 
listment,  death  and  desertion  of  enlisted  men  detailed  for  duty  with  the  organ! /cd 
militia  under  section  20  of  the  act  of  Congress  approved  January  21,  190:5,  as  amended 
by  the  act  of  Congress  approved  May  27,  1908,  will  be  administered  and  determined 
at  the  headquarters  of  the  department  in  which  such  enlisted  men  may  be  serving. 
The  descriptive  lists  of  these  men  will  be  kept  at  department  headquarters. — Par. 
104%,  A.  R.,  published  in  G.  0.,  64,  W.  D.,  Mar.  30,  1909. 

576.  In  making  payments  on  descriptive  lists  paymasters  will  be  held  responsible 
that  payment  accords  with,  and  has  been  noted  on,  the  soldier's  descriptive  list. 

NOTE. — Erasures  of  entries  on  a  descriptive  list  or  descriptive  and  assignment  card  are  prohibited.  All 
changes  made  in  original  entries  thereon  will  be  duly  authenticated  by  the  signal  un>  of  the  olliccr  making 
the  changes.  Under  no  circumstances  will  slips  of  paper  be  pasted  or  attached  to  a  descriptive  list  or 
descriptive  and  assignment  card.—  dr.  19,  W.  D.,  1910. 

577.  " Payments  will  be  made  as  soon  after  the  close  of  each  month  as  practieable. 
The  troops  at  posts  where  paymasters  are  stationed  and  others  in  their  immediate 
vicinity,  to  be  designated  in  instructions  issued  from  the  War  Department,  will  he 
paid  by  paymasters  in  person.     *  Troops  in  the  field' will  be  paid  by  paymas- 
ters in  person,  unless  instructions  to  the  contrary  are  given  by  proper  authority.  "- 
A.  R.,  1336,  1908. 

578.  ''The  commander  of  any  territorial  division  or  department  will,  unless  »>i  her- 
wise  directed  by  the  War  Department,  give  the  necessary  orders  providing  for  the 
payment  of  troops  at  posts  or  places,  within  the  limits  of  his  division  or  depart  ment , 
that  are  excepted  from  his  control  by  the  War  Department."— A  R.,  187,  HUM. 

579.  A  commanding  officer  is  not  authorized  to  withhold  a  soldier's  pay  on  the 
theory  that,  if  paid,  he  would  probably  desert.— Cir.  14,  A.  G.  0.,  1890. 

580.  "A  soldier  awaiting  result  of  t rial  will  not  be  paid  before  the  result  is  known . ' ' 
—A.  R.,  979,  1908. 

581.  No  payments  will  be  made  to  furloughed  soldiers  without  authority  from  the 
War  Department.— A.  R.,  112,  1908. 

582.  "When  a  paymaster  has  made  an  incorrect  payment  to  an  enlisted  man,  he 
will  report  the  fact  to  the  commander  of  the  company  in  which  the  man  is  mustered, 
who  will  note  the  same  on  the  next  muster  and  pay  roll,  that  it  may  be  corrected. "- 
'A.  R.,  1356,  1908. 

583.  A  soldier  detained  by  civil  authorities  as  witness  before  State  court  is  entitled 
to  pay  during  such  period.— P.  M.  G.,  Feb.  20,  1855. 

584.  "Officers  and  enlisted  men  in  arrest  and  confinement  by  the  civil  authorities 
will  receive  no  pay  for  the  time  of  such  absence;  if  released  without  trial,  or  alter 


PAY   OF   ENLISTED    MEN.  85 

• 

trial  and  acquitted,  their  right  to  pay  for  the  time  of  such  absence  is  restored. "- 
A.  R.,  1391,  1908. 

NOTE.— If  pending  the  final  determination  of  the  case  the  soldier  rejoins  his  station  he  should  be  paid  any 
arrears  of  pay  due  at  date  of  arrest  and  also  from  the  date  of  reporting  at  his  station.—/.  A.  G.,  Dec.  15, 
1908;  P.  M.G.O.,  72740. 

585.  An  enlisted  man  arrested  by  civil  authorities,  admitted  to  bail,  and  his  trial 
indefinitely  postponed,  it  being  apparently  not  the  intention  of  the  authorities  to 
prosecute  the  case,  is  entitled  to  pay  from  the  date  of  his  arrest.— 10  Comp.,  490, 
Dec.  22,  1903.     (Case  Michael  Rose,  Navy.) 

586.  A  soldier  arrested  and  held  in  confinement  by  the  civil  authorities  and  whose 
case  is  settled  out  of  court  is  in  the  status  of  discharged  without  trial  and  his  right  to 
pay  for  the  time  of  his  absence  in  confinement  is  restored. — /.  A.  G.,  Dec.  21,  1909; 
P.  M.G.O.,  80120. 

587.  When  the  case  against  a  soldier  held  in  confinement  by  the  civil  authorities 
has  boon  nol-prossed  his  right  to  pay  for  the  period  of  his  absence  in  confinement 
is  restored.— J.  A.  G.,  Mar.  18,  1909;  P.  M.  G.O.,  74603. 

588.  A  soldier  arrested  and  convicted  by  civil  authorities  while  on  furlough  is 
entitled  to  pay  until  expiration  of  said  furlough. — 9  Comp.,  253,  Dec.  12,  1902. 

589.  A  soldier  discharged  by  the  civil  authorities  after  three  trials — the  jury 
failing  to  agree— is  entitled  to  pay  for  the  time  held  in  confinement,  as  he  was  not 
convicted.— M  Comp.,  A  4532,  P.  M.  G.  0.,  1892. 

590.  Pay  and  allowances  due  a  soldier  at  date  he  was  withdrawn  from  service  by 
civil  authorities  can  not  be  disallowed  because  of  conviction  of  crime  by  such  author- 
ity.—^ Comp.,  Mar.  17,  1879,  G.  0.,  39,  1879;  9  Comp.,  249,  Dec.  12,  1902. 

591.  "A  fraudulent  contract  of  enlistment  is  not  void  but  voidable  only  at  the 
option  of  the  Government.     The  Government,  on  becoming  cognizant  of  the  fraud, 
may  avoid  the  contract,  or  waive  the  objection  and  allow  it  to  stand,  in  which  latter 
case  the  accepted  service  is  as  legal  as  that  of  any  other  soldier.     Where  the  fraudulent 
character  of  an  enlistment  contract  did  not  become  known  until  after  a  part  of  it  had 
been  executed,  held,  that  while  the  same,  as  to  its  unexecuted  portion  might  legally 
then  be  avoided  and  terminated,  yet,  as  to  the  part  executed,  it  was  a  valid  con- 
tract. "—Digest  J.  A.  G.,  1901,  1415;  see  also  12  Comp.,  326,  Nov.  25,  1905.     (Case 
rim*.  Davidson.)     Also  12  Comp.,  445,  Feb.  6,  1906. 

And  a  soldier  serving  in  fraudulent  enlistment  who  deserted  from  the  Army,  sur- 
rendered to  the  Marine  Corps,  served  sentence  for  desertion  in  said  corps,  returned 
to  military  control,  was  tried  and  found  guilty  of  fraudulent  enlistment,  but  not 
uniilly  of  desertion,  and  sentenced  to  forfeit  a  portion  of  his  pay  for  six  months,  is 
entitled  to  his  pay  and  allowances  except  during  the  time  he  was  absent. — Comp., 
Jan.  31,  1907,  P.  M.  G.  0.,  59881.  (Case  Geo.  Logan,  C.Art.) 

592.  Where  a  soldier  fraudulently  enlists  without  a  discharge  from  a  prior  enlist- 
ment, he  may  be  brought  to  trial  for  desertion  and  fraudulent  enlistment,  or  he  may 
be  restored  to  duty  without  trial  and  held  to  serve  either  the  fraudulent  enlistment 
or  the  one  from  which  he  deserted,  or  both,  at  the  option  of  the  Government.     In 
practice,  if  he  is  held  to  serve  only  one,  he  is  discharged  without  honor  from  the 
other. — Opinions  J.  A.  G.,  cd.  1901,  par.  1419. 

593.  A  soldier  discharged  for  fraudulent  enlistment  by  order  of  a  United  States 
court  on  habeas  corpus  proceedings,  is  not  entitled  to  pay,  travel  pay,  or  other  allow- 
ances— although  the  War  Department  had  been  cognizant  of  the  claim  of  fraud  but 
had  held  him  in  service.— JS  Comp.,  816,  May  25,  1907.     (Navy  case.) 

594.  It  is  well  settled  that  an  enlisted  man  whose  enlistment  is  procured  by  fraud, 
unless  the  Government  waives  the  objection  and  allows  the  enlistment  to.  stand,  is 
not  entitled  to  any  arrears  of  pay  and  allowances  for  the  service  under  the  fraudulent 
enlistment,— 12  Comp.,  326,  Nov.  25,  1905. 


86  PAY   OF   ENLISTED    MEN. 

It  has,  however,  been  the  practice  not  to  charge  against  amounts  subsequently  due 
an  enlisted  man  the  sums  actually  paid  him  as  pay  and  allowances  during  a  fraudulent 
enlistment.— 12  Comp.,  445,  Feb.  6,  1906;  14  Comp.,  267,  Nov.  8,  1907. 

595.  The  continuance  of  an  enlisted  man  in  service  after  the  discovery  of  fraud  in 
his  enlistment,  without  directing  trial  by  court-martial,  was  a  waiver  of  such  fraud, 
and  he  is  entitled  to  retain  pay  received  and  to  receive  arrears  unpaid.— 14  Comp., 
267,  Nov.  8,  1907. 

ABSENT  WITHOUT  LEAVE. 

596.  "An  enlisted  man  who  absents  himself  from  his  post  or  company  without  au- 
thority will  forfeit  all  pay  and  allowances  accruing  during  such  absence,  and,  unless 
serving  an  enlistment  entered  upon  prior  to  May  11,  1908,  will  be  required  to  make 
good  the  time  lost  by  such  absence.     If  serving  an  enlistment  entered  upon  prior  to 
May  11,  1908,  he  can  not  be  required,  by  sentence  of  court-martial  or  otherwise,  to 
make  good  the  time  lost,  except  as  provided  in  the  48th  Article  of  War;  but  the  period 
of  absence  will  not  be  regarded  as  service  in  the  computation  of  continuous  service 
pay  under  the  laws  existing  prior  to  the  act  of  Congress  approved  May  11,  1908,  or 
for  retirement.     *    *    *    *    An  absence  without  leave  of  less  than  one  day  will  not 
be  noted  upon  the  muster  rolls."— A.  R.,  131,  amended  by  G.  0.,  196,  W.  D.,  /.WAV. 

597.  The  provisions  of  paragraph  131,  Army  Regulations,  do  not  contemplate  that 
an  absence  without  leave  of  less  than  twenty-four  consecutive  hours  will  be  noted  on 
pay  rolls;  but  should  such  an  absence  be  noted  the  paymaster  will  make  no  deduc- 
tion of  pay  therefor,  regardless  of  whether  the  unauthorized  absence  of  less  than 
twenty-four  hours  is  in  one  day  or  covers  parts  of  two  days.     Neither  fractional  parts 
of  a  day,  nor  the  sum  total  of  such  fractional  periods  of  absence  during  the  time  cov- 
ered by  the  pay  roll,  should  be  considered  in  making  deduction  from  pay  for  absence 
without  leave. — See  12  Comp.,  309,  Nov.  18,  1905. 

598.  "An  enlisted  man  forfeits  his  pay  and  allowances  during  the  period  of  an 
absence  without  leave,  as  provided  in  army  regulations.     During  such  absence  he 
renders  no  service  and  therefore  earns  neither  pay  nor  allowances.     The  forfeit  tire 
is  thus  by  operation  of  law  and  accrues  independently  of  the  result  of  a  trial  for  the 
military  offence  involved  in  the  unauthorized  absence." — Par.  378,  Digest  of  Opinions, 
Judge- Advocate-General  of  the  Army,  1901. 

599.  "Provided,  That  for  one  day's  unauthorized  absence  on  the  thirty-first  day  of 
any  calendar  month  one  day's  pay  shall  be  forfeited.  "—Acts  June  12  and  .',(>,  HHM;; 
34  Stat.,  248,  763;  G.  0.,  115,  135,  1906. 

"Unauthorized  absence  on  the  31st  day  of  a  month  results  in  the  loss  of  one  day's 
pay."— Sec.  11,  A.  R.,  655,  1908. 

600.  The  time  absent  without  leave  in  each  calendar  month  will  be  computed 
separately,  deducting  one  month's  time  or  pay  for  an  absence  of  an  entire  calendar 
month,  regardless  of  the  number  of  days  in  the  month.     One-thirtieth  of  the  monthly 
compensation  should  be  deducted  for  each  actual  day  of  absence  without  leave  (includ- 
ing the  31st)  when  the  absence  covers  fractional  parts  of  months.— l.i  Comp.,  207, 
Sept.  10,  1906. 

In  computing  time  of  absence  without  leave,  the  day  of  departure  is  a  day  of  absence 
and  the  day  of  return  a  day  of  duty,  without  regard  to  hours.— 14  Comp.,  29,  July 
26,  1907. 

Where  the  dates  are  stated  as  "inclusive"  both  will  be  computed  as  days  of  ab- 
sence.— P.  M.  G.,  June  22,  1896. 

NOTE. — For  an  absence  without  leave  on  February  28  or  29  only  one  day's  pay  should  be  deducted. — 
IS  Comp.,  207,  Sept.  10,  1907. 

601.  Army  Regulation  131  is  applicable  to  a  man  absent  in  the  hands  of  civil 
authorities  if  he  is  convicted  in  the  civil  court. — Cir.  21,  W.  D.,  1909. 


PAY   OF    ENLISTED    MEN ABSENT   WITHOUT    LEAVE.  87 

602.  When  the  time  of  absence  without  leave  pertains  to  the  period  for  which  pay- 
ment is  being  made  the  pay  therefor  will  not  be  included  in  the  amount  due.     Pay 
for  time  absent  without  leave  pertaining  to  a  prior  period  not  previously  deducted 
represents  an  overpayment  and  should  be  treated  as  a  stoppage. — P.  M.  G. 

ADDITIONAL,  PAY. 

603.  "Hereafter  enlisted  men  now  qualified  or  hereafter  qualifying  as  marksmen 
shall  receive  $2  per  month;  as  sharpshooters,  $3  per  month;  as  expert  riflemen,  $5 
per  month;  as  second-class  gunners,   $2  per  month;  as  first-class  gunners,   $3  per 
month;  as  gun  pointers,  gun  commanders,  observers  second  class,  chief  planters, 
and  chief  loaders,  $7  per  month;  as  plotters,  observers  first  class,  and  casemate  elec- 
tricians, $9  per  month,  all  in  addition  to  their  pay  under  such  regulations  as  the 
Secretary  of  War  may  prescribe,  but  no  enlisted  man  shall  receive  at  the  same  time 
additional  pay  for  more  than  one  of  the  classifications  named." — Act  May  11,  1908, 
35Stat.,  110;  see  A.  R.,  1364  and  1365,  1908;  G.  0.,  80,  1908. 

604.  Expert  riflemen,  sharpshooters,  and  marksmen  are  entitled  to  the  additional 
pay  from  the  date  of  qualification  to  the  end  of  the  enlistment  in  which  they  qualify, 
provided  that  during  that  time  they  do  not  attain  a  higher  classification  and  that  they 
continue  to  be  members  of  an  organization  armed  with  the  rifle  or  are  transferred  for 
the  convenience  of  the  Government  to  some  organization  not  so  armed. — A.  R.,  1365, 
1908,  amended  by  G.  0.21,  1909. 

"The  target  year  for  all  arms  of  the  service  will  begin  January  1  and  end  December 
31."— G.  0.,  5,  1910. 

605.  ' '  A  soldier  who  reenlists  in  an  organization  armed  with  the  rifle,  in  which  quali- 
fication is  authorized,  within  three  months  from  the  date  of  discharge  from  such  an 
organization,  will  continue  to  receive,  for  one  year  from  the  date  of  such  reenlistment, 
the  extra  compensation  to  which  he  was  entitled  at  the  date  of  discharge,  provided 
the  soldier  does  not  attain  a  higher  classification  within  that  period. 

"  In  case  a  reenlisted  soldier  in  the  first  year  subsequent  to  his  reenlistment  qualifies 
in  a  lower  grade  than  that  held  in  his  prior  enlistment,  extra  compensation  for  the 
higher  grade  held  in  his  prior  enlistment  will  cease  and  that  for  the  grade  in  which  he 
qualified  will  begin  one  year  from  the  date  of  his  reenlistment.  Qualification  can  not 
be  made  in  the  Coast  Artillery  Corps  nor  in  bands  of  any  arm.  In  each  enlistment  a 
soldier  will  begin  his  firing  with  the  marksman's  course  and  will  be  graded  for  extra 
compensation  as  set  forth  above  for  that  enlistment. 

"  The  fact  of  qualification  will  be  published  in  department  orders,  which  will  show 
the  date  of  actual  qualification  from  which  the  soldier  is  entitled  to  increased  pay, 
and  the  first  muster  roll  and  pay  roll  will  give  the  date  of  actual  qualification  and  the 
number,  date,  and  source  of  the  order.  Subsequent  rolls  will  show  the  date  of  quali- 
fication, thus.  'Expert  rifleman,  June  30,  1905, '  and  in  case  of  transfer  for  the  con- 
venience of  the  Government  to  an  organization  not  armed  with  the  rifle,  this  fact 
will  also  be  noted.  In  case  the  soldier  is  discharged  before  his  qualification  has  been 
published  in  department  orders,  notation  will  be  made  on  the  final  statements 
of  the  fact  and  date  of  qualification  and  that  department  orders  announcing  such 
qualification  have  not  been  received.  Such  notation  will  authorize  the  payment  of 
the  amount  due  the  soldier  as  additional  pay.  When  a  soldier  ceases  to  be  entitled 
to  the  additional  pay  herein  provided  for,  that  fact  will  be  noted  on  the  muster  rolls 
and  pay  rolls."—  A.  R.,  1365,  amended  by  G.  0.,  21,  1909. 

606.  Those  who  can  not  qualify  for  additional  pay  as  expert  riflemen,  sharp- 
shooters, or  marksmen  are  men  of  the  post  noncommissioned  staff,  Hospital  Corps, 
ordnance  detachments,  Field  and  Coast  Artillery,  bandsmen  of  all  arms  of  service, 
general  service  detachments  (including  recruiting  parties),  prison  guard  companies, 
and  army  service  school  detachments. 


88  PAY  OF  ENLISTED   MEN — ADDITIONAL  PAY. 

607.  All  enlisted  men  who  qualified  during  the  target  season  of  1908  and  were 
entitled  to  extra  compensation  on  January  1,  1909,  will  continue  to  receive  such  extra 
compensation  during  the  remainder  of  their  current  enlistment,  provided  that  during 
that  time  they  do  not  attain  a  higher  classification  and  that  they  continue  to  be  mem- 
bers of  an  organization  armed  with  the  rifle  or  are  transferred  for  the  convenience  of 
the  Government  to  some  organization  not  so  armed. — Par.  1,  Cir.  7,  W.  D.,  Feb.  3, 1909. 

The  provisions  of  paragraph  1,  Circular  No.  7,  War  Department,  February  3,  1909, 
are  construed  so  as  to  continue  the  payment  of  extra  compensation  for  qualification 
in  marksmanship  until  December  31,  1909,  instead  of  during  the  remainder  of  the 
current  enlistment,  in  the  cases  of  all  enlisted  men  who  qualified  in  1908,  and  who, 
subsequently  to  the  date  of  qualification  and  prior  to  February  3,  1909,  wrere  reen- 
listed  for  or  transferred  to  an  organization  armed  with  the  rifle  in  which  qualification 
is  not  authorized,  or  were  transferred  for  the  convenience  of  the  Government  to  an 
organization  not  so  armed;  but  no  enlisted  man  who  reenlists  after  February  :>,  I !)(>!), 
in  an  organization  armed  with  the  rifle  in  which  qualification  is  not  authorized  is 
entitled  to  such  extra  compensation  after  reenlistment.  No  modification  of  Circular 
No.  7,  War  Department,  February  3,  1909,  has  been  made  in  the  case  of  men  who  have- 
been  or  may  be  transferred,  as  hereinbefore  indicated,  after  February  3,  1909,  it  being 
understood  that  such  men  are  entitled  to  receive  the  extra  compensation  to  the  end 
of  the  enlistment  in  which  they  were  serving  at  the  time  of  transfer. — Cir.  33,  W.  />.. 
May  31,  1909. 

NOTE  1.— The  term  "current  enlistment"  has  reference  to  the  enlistment  in  which  the  soldier  was  serv- 
ing on  February  3,  1909,  and  it  is  not  essential  that  such  enlistment  he.  the  one  in  which  he  attained  the 
qualification  in  1908. 

NOTE  2.— If  discharged  from  an  organization  armed  with  the  rifle,  in  which  qualification  is  authorized, 
and  reenlisted  within  three  months  in  such  an  organization,  right  to  additional  pay  continues  for  one  year 
from  date  of  reenlistment  as  provided  in  Manual  paragraph  <K)f>. 

608.  "Reduced  Classifications"  given  to  enlisted  men  who  fired  in  1908  and  failed 
to  renew  then-  qualifications,  are  equivalent  to  actual  qualifications  in  190S,  within 
the  meaning  of  paragraph  1,  Circular  7,  W.  D.,  1909. — Secretary  of  War,  May  15,  1909, 
75718,  P.  M.  G.  0. 

609.  Transfers  of  enlisted  men  of  the  line  of  the  Army  to  the  Hospital  (  Wps  under 
the  provisions  of  paragraph  1430,  Army  Regulations,  are  regarded  as  being   made 
for  the  convenience  of  the  Government,  regardless  of  the  conditions  that  bring  about 
applications  for  such  transfers. —  Cir.  81,  W.  D.,  Nov.  30,  1909. 

610.  The  school  detachments  provided  for  in  General  Orders,  No.  1  Is,  War  I  Apart- 
ment, June  15,  1909,  as  amended  by  paragraph  1,  General  Orders,  No.  25,  War  Depart- 
ment, February  15,  1910,  are  regarded  as  organizations  not  armed  with  the  rifle  within 
the  meaning  of  paragraph  1365,  Army  Regulations,  as  amended  by  General  Orders, 
No.  21,  War  Department,  February  3,  1909.— Cir.  33,  W.  D.,  May  31,  V.nn. 

Enlisted  men  transferred  from  the  line  of  the  Army  to  school  detachments  at  the 
service  schools,  under  the  provisions  of  General  Orders,  No.  118,  War  Department, 
June  15,  1909,  are  transferred  for  the  convenience  of  the  Government,  within  the 
meaning  of  paragraph  1365,  Army  Regulations,  as  amended  by  paragraph  I,  General 
Orders,  No.  153,  War  Department,  September  23,  1908,  and  by  General  Orders,  No.  21 , 
War  Department,  February  3,  1909.— Cir.  54,  W.  D.,  Aug.  31,  1909. 

611.  The  post  noncommissioned  staff  being  regarded  as  an  organization  not  armed 
with  the  rifle,  enlisted  men  appointed  to  the  post  noncommissioned  staff  are  consid- 
ered as  not  having  been  transferred  for  the  convenience  of  the  Government  within  Un- 
meaning of  paragraph  1365,  Army  Regulations,  as  amended  by  General  Orders,  No. 
21,  War  Department,  February  3,  1909.— Cir.  98,  W.  D.,  Dec.  31,  1909. 

612.  "All  enlisted  men  who  are  entitled  to  extra  compensation  for  hold-over  classi- 
fications will  continue  to  receive  such  extra  compensation  until  December  31,  1909, 
under  the  conditions  stated  in  paragraph  1  of  this  circular." — Par.  2,  Cir.  7,  W.  D., 
Feb.  3,  1909. 


PAY   OF   ENLISTED    MEN ADDITIONAL   PAY.  89 

613.  "No  hold-over  classifications  will  be  granted  in  the  future  except  in  the  cases 
of  men  who  were  deprived,  through  the  exigencies  of  the  service  during  the  target 
season  of  1908,  of  an  opportunity  to  requalify  for  a  classification  already  attained,  and 
who  have  not  yet  been  announced  in  orders  as  entitled  to  such  hold-over  classifica- 
tions."—Par.  3,  Cir.  7,  W.  D.,  Feb.  3,  1909. 

614.  When  a  first  or  second  class  gunner,  expert  rifleman,  sharpshooter  or— marks- 
man is  about  to  be  discharged  or  transferred,  his  commanding  officer  will  enter  on 
his  discharge  certificate  (or  descriptive  list  in  case  of  transfer)  the  date  and  grade  of 
qualification,  and  number,  date  and  source  of   order  announcing  same. — dr.,  33, 
W.  D.,  1908. 

615.  "An  enlisted  man,  qualified  as  a  gunner  in  coast  artillery  or  field  artillery, 
is  entitled  to  pay  at  the  rate  of  three  dollars  a  month  if  he  be  a  first-class  gunner,  and 
at  the  rate  of  two  dollars  a  month  if  he  be  a  second-class  gunner,  in  addition  to  his 
pay,  for  a  period  of  three  years  from  the  date  of  qualification:  Provided,  That  during 
such  period  he  continues  to  be  a  member  of  the  branch  of  the  artillery  service  in 
which  qualification  was  made  or  reenlists  in  that  branch  of  the  service  within  three 
months  from  date  of  discharge,  or  is  transferred  for  the  convenience  of  the  Govern- 
ment to  another  arm  or  branch  of  the  service.     Notation  on  all  the  pay  rolls  after 
transfer  will  be  made  in  the  following  manner:    'First-class  gunner,  June  30,  1905, 
transferred  for  the  convenience  of  the  Government  September  30,  1907.'     If  dis- 
charged before  the  expiration  of  three  years  from  the  date  of  qualification  and  reen- 
listed  within  three  months  from  the  date  of  discharge,  the  interval  between  the  date 
of  discharge  and  the  date  of  reenlistment  will  be  counted  as  a  part  of  the  three-year 
period  for  which  he  is  entitled  to  gunner's  pay.     The  first  muster  roll  and  pay  roll  on 
which  a  gunner  is  mustered  for  pay  must  show  the  date  of  qualification  and  the  number, 
date,  and  source  of  the  order  in  which  it  is  announced.     Subsequent  rolls  will  show 
the  date  of  qualification,  thus:  'First-class  gunner,  June  30,  1905.'"—  A.  R.,  1364, 
1908,  amended  by  G.O.,  153,  1908. 

NOTE. — The  first  roll  after  reenlistment  need  only  show  date  of  qualification,  as  indicated  above. 

616.  Enlisted  men  of  the  artillery,  not  belonging  to  companies  or  batteries,  are 
authorized  to  take  the  gunner's  examination,  and  upon  qualification  are  entitled 
to  the  additional  pay  provided  by  law  for  gunners.     For  purpose  of  examination 
and  qualification  such  men  shall  be  attached  to  convenient  organizations,  and  in 
all  matters  pertaining  to  the  examination  shall  be  governed  by  existing  orders,  as 
are  the  men  of  the  organization  to  which  they  are  attached. — G.  0.,  198,  1905. 

617.  "If,  by  reason  of  the  exigencies  of  the  service,  and  not  from  neglect  on  his 
part,  a  gunner  is  prevented  from  participating  in  the  regular  gunners'  examination 
of  his  company  or  battery  prior  to  the  completion  of  his  three-year  qualification, 
his  qualification  will  continue  in  force  until  such  time  as  he  may  have  an  opportunity 
to  be  examined  for  requalification  in  accordance  with  existing  orders  governing 
the  examination  and  qualification  of  gunners,  such  extension  not  to  exceed  one  year. 
Such  hold-over  qualification  will  be  published  in  orders  and  the  number,  date,  and 
source  of  the  order  will  be  entered  on  the  first  muster  roll  and  pay  roll  on  which  pay 
is  drawn  thereunder.     The  date  of  qualification  and  fact  of  extension  will  be  entered 
on  succeeding  rolls  in  the  following  manner:  'First-class  gunner,  June  30,  1905 — 
Classification  extended.'"— A.  R.,  1364,  1908. 

618.  Enlisted  men  transferred  to  organizations  to  fill  vacancies  caused  by  the 
assignment  of  men  to  duty  with  the  organized  militia,  under  paragraph  3,  General 
Orders,  No.  60,  War  Department,  1909,  are  transferred  for  the  convenience  of  the 
Government  within  the  meaning  of  paragraph  1364,  Army  Regulations.—  Secretary  of 
War,  Jan.  24,  1910;  P.  M.  G.  0.,  80395. 

619.  The  provisions  of  manual  paragraphs  609,  610,  and  611,  relative  to  transfers, 
apply  equally  to  gunners. 


90  PAY   OF    ENLISTED    MEN ADDITIONAL   PAY. 

620.  Desertion  does  not  operate  to  annul  a  qualification  in  gunnery  or  marksman- 
ship.—Sec.  War,  Nov.  14,  1906,  P.  M.  G.  0.,  58698. 

621.  A  qualification  in  gunnery  or  marksmanship  attained  in  a  fraudulent  enlist- 
ment is  nullified  if  the  fraudulent  contract  of  enlistment  is  voided  by  the  Govern- 
ment.—P.  M.  G.  0.,  Dec.  8,  1909. 

622.  Only  a  sergeant,  corporal,  or  private  who  is  a  first-class  gunner  shall  be  eligible 
for  rating  as  plotter,  observer  first-class,  casemate  electrician,  gun  pointer,  gun  com- 
mander, observer  second-class,  chief  planter  or  chief  loader,  and  while  holding  one 
of  these  ratings  he  shall  be  required  to  requalify  as  first-class  gunner  at  the  prescribed 
intervals.     In  case  of  disrating  he  will  revert  to  the  pay  of  first-class  gunner.     If  his 
qualification  as  first-class  gunner  lapses  he  is  thereby  disrated  and  on  ^qualification 
must  be  again  rated. 

The  date  of  rating  or  disrating  will  be  the  date  of  the  order  of  the  artillery  district 
commander  or  the  commanding  officer  of  a  mine  planter  announcing  such  rating  or 
disrating.  When  a  man  is  discharged  and  reenlisted  on  the  day  following,  his  rating 
will  be  considered  continuous  if  an  order  announcing  that  fact  is  issued  by  the  author- 
ity authorized  to  make  such  rating;  the  date,  number,  and  source  of  the  order  to  be 
noted  on  muster  and  pay  rolls,  and  the  man  will  be  entitled  to  additional  pay  from 
date  of  reenlistment.— See  G.O.,  89,  1908. 

An  enlisted  man  holding  an  artillery  rating  "will  not  be  detailed  as  mess  sergeant 
or  on  extra  duty."— G.  0.,  171,  1908. 

623.  The  muster  and  pay  roll  on  which  a  first-class  gunner  is  rated  or  disrated 
will  show  the  dates  thus:  "First-class  gunner,  June  30,  1906.     Rated  chief  loader 
Mar.  10,  1907,"  or  "First-class  gunner,  June  30,  1906.     Disrated  chief  loader  Apr.  10, 
1907."     All  intermediate  rolls  will  contain  the  remark  "Chief  loader,    first-class 
gunner,  June  30,  1906."— A.  R.,  1364,  1908. 

624.  "Hereafter  mess  sergeants  shall  receive  $6  per -month  in  addition  to  their 
pay."— Act  May  11,  1908,  35  Stat.,  109;  G.  0.,  80,  1908. 

625.  Mess  sergeants  are  authorized  as  follows:    One  for  each  troop  of  cavalry. 
battery  of   field  artillery,  company  of   engineers,   infantry,  or  coast  artillery.  II"— 
pital  Corps  company,  Signal  Corps  company,  authori/ed    hand,  and  one   for  each 
regularly  established  separate  detachment  mess  of  enlisted  men,  whether  of  the  line 
or  staff  corps,  but  no  mess  sergeant  will  be  detailed  for  a  detachment  when  the  num- 
ber of  men  habitually  messed  is  less  than  25,  except  upon  special  authority  of  the 
Secretary  of  War  in  each  case.     Mess  sergeants  will  be  detailed  from  tin-  grade  of 
sergeant,  drum  major,  or  troop,  battery,  or  company  quartermaster  sergeant,  or  ser- 
geant Hospital  Corps,  by  the  officer  in  immediate  command  of   the    company  or 
detachment.     Mess  sergeants  may  be  detailed  from  the  grade  of  sergeant,  first  class. 
Hospital  Corps,  but  only  by  special  authority  of  the  Smgeon-General  in  each  indi- 

1  vidual  case,  granted  after  consideration  of  evidence  showing  that  such  detail  is  nec- 
essary and  for  the  best  interests  of  the  service.  When  organizations  or  detachments 
are  merged  into  a  general  mess,  mess  sergeants  will  not  be  detailed,  bin  additional 
compensation  will  be  given  to  the  mess  steward  as  provided  in  paragraph  330,  Army 
Regulations.— A.  R.,  1365%,  1908,  amended  by  G.  0.,  147,  W.  D.,  Sept.  11,  1908. 

NOTE.— Each  pay  roll  should  set  forth  the  date  of  entering  upon  duty,  and  upon  termination  of  such 
service  the  date  of  actual  relief  should  be  shown.  The  detail  being  made  by  the  organization  commander. 
citation  of  an  order  is  unnecessary.— P.  M.  G.,  agreed  to  verbally  by  the  Auditor  Sept.  16,  1908,  (!.',i:n.:  1J$. 

626.  When  the  special  authority  of  the  Secretary  of  War  or  the  Surgeon-General 
is  a  necessary  prerequisite  to  the  detail  of  a  soldier  as  mess  sergeant,  the  additional 
pay  can  not  accrue  from  a  date  prior  to  that  of  assumption  of  duty  following  a  detail 
made  pursuant  to  such  special  authority. — P.  M.  G. 

627.  The  $6  per  month  provided  for  mess  sergeant  is  "additional  pay"  and  does 
not  accrue  to  a  soldier  while  he  is  absent  from  the  performance  of  duty  as  mess  sergeant 
by  reason  of  being  on  furlough.— P.  M.  G.  0.,  Nov.  4,  1909,  79255. 


PAY   OF   ENLISTED   MEN ADDITIONAL   PAY.  91 

628.  The  additional  pay  of  a  regularly  detailed  mess  sergeant  is  not  affected  by 
the  merging  of  his  organization  temporarily  into  a  general  mess. — Decision  Secretary  of 
War,  Cir.  47,  W.  D.,  1909. 

629.  First  sergeants  and  color  sergeants  are  not  eligible  to  detail  as  mess  sergeant. — 
P.  M.  G.  0.,  Feb.  15  and  25,  1909,  73970  and  74162. 

630.  The  provision  in  the  Act  of  May  11,  1908,  as  amended  by  the  Act  oiMarch  3, 
1909,  for  the  payment  of  additional  pay  at  the  rate  of  $9  per  month  for  the  performance 
of  duty  as  horseshoer  in  the  cavalry  and  field  artillery,  is  revoked  by  the  Act  of  March 
23,  1910,  which  provides:  "That  one  of  the  two  'blacksmiths  and  farriers '  now  author- 
ized by  law  for  each  troop  of  cavalry  shall  hereafter  be  designated  as  'horseshoer'  and 
receive  the  pay  of  a  sergeant  of  cavalry,  and  the  other  shall  hereafter  be  designated 
as  ' farrier '  and  receive  the  pay  of  a  corporal  of  cavalry;  and  that  one  of  the  ' mechanics ' 
now  authorized  by  law  for  each  battery  of  field  artillery  shall  hereafter  be  designated 
as  'horseshoer'  and  receive  the  pay  of  a  sergeant  of  artillery." 

631.  The  Act  of  March  23,  1910,  abolishes  the  grade  of  blacksmith  and  farrier  in 
the  cavalry,  and  in  lieu  thereof  creates  a  grade  of  horseshoer  and  a  grade  of  farrier; 
it  also  reduces  the  authorized  number  of  mechanics  for  each  battery  of  field  artillery 
from  four  to  three,  and  establishes  a  grade  of  horseshoer  in  the  field  artillery. 

For  decisions  pertaining  to  payment  of  the  additional  pay  under  the  acts  of  May 
11,  1908,  and  March  3,  1909,  see  War  Department  circulars  41  and  65,  1909,  and  15, 
1910. 

BONUS   FOR  REENLISTMENT. 

632.  ''Hereafter  any  private  soldier,  musician,  or  trumpeter  honorably  discharged 
at  the  termination  of  his  first  enlistment  who  reenlists  within  three  months  of  the  date 
of  said  discharge  shall,  upon  such  reenlistment,  receive  an  amount  equal  to  three 
months'  pay  at  the  rate  he  was  receiving  at  the  time  of  his  discharge." — Act  May  11, 
1908,  35  Stat.,  110;  G.O.,  80,  1908. 

633.  The  bonus  for  reenlistment  is  payable  to  privates  first-class  of  engineers, 
ordnance,  Signal  Corps,  and  Hospital  Corps;  privates  Hospital  Corps;  trumpeters; 
musicians  of  infantry,  artillery,  and  engineers;  privates  of  cavalry,  artillery,  infantry, 
and  Signal  Corps;  privates  second-class  of  engineers  and  ordnance,  and  is  payable  to 
men  who  may  have  been  discharged  prior  to  May  11,  but  reenlisted  after  May  11,  as 
well  as  to  those  who  are  discharged  after  May  11.     (All  bands  are  excluded.)    The 
three  months'  pay  includes  all  pay  he  was  receiving  at  the  time  of  his  discharge,  such 
as  foreign  service  increase,  additional  pay  for  marksmanship,  gunner,  extra-duty  or 
special  ratings  in  the  Coast  Artillery  Corps.—  See  14  Comp.,  859  and  866,  June  8  and  11, 
1908;   Cir.  52  and  57 ,  W.  D.,  1908. 

NOTE. — The  appointment  of  a  corporal  or  sergeant  at  recruiting  stations,  as  provided  by  the  Act  of 
February  2,  1901  (Manual,  paragraph  714),  does  not  confer  upon  him  the  noncommissioned  office  of  a 
sergeant  or  corporal,  but  only  the  rank,  pay,  and  allowances  of  the  noncommissioned  grade,  and  in  con- 
templation of  said  act  he  remains  a  private  and  is  therefore  not  deprived  of  a  right  to  receive  the  bonus 
of  three  month's  pay.  The  rate  of  the  bonus  is  the  rate  of  pay  which  was  actually  being  received  at  the 
date  of  discharge.  Comptroller,  July  30,  1910.  (Marine  Corps  case.)  P.  M.  G.  O.,  84267,  G.  O.  157,  W. 
D.,  1910. 

634.  When  a  soldier's  continuous  service  on  May  11,  1908,  was  such  as  placed  him 
in  his  first  enlistment  period,  any  service  which  he  may  have  had  prior  to  the  com- 
mencement of  such  continuous  service  does  not  affect  his  right  to  the  bonus  of  three 
months'  pay.— Comp.,  July  21,  1908,  Cir.  71,  W.  D.,  1908. 

635.  A  soldier  discharged  for  the  convenience  of  the  Government  subsequent  to 
May  11,  1908,  after  having  completed  more  than  half  of  his  first  enlistment  period, 
is  to  be  viewed  as  having  been  discharged  at  the  termination  of  his  first  enlistment. — 
P.  M.G.O.,  July  1,  1908,  63603. 

636.  An  enlisted  man  of  the  Marine  Corps  honorably  discharged  as  a  private  or 
musician  at  the  expiration  of  his  first  enlistment  of  four  years  subsequent  to  May  11, 


92  PAY   OF   ENLISTED   MEN BONUS   FOR   REENLISTMENT. 

1908,  and  who  enlist?  in  the  Army  within  three  months,  is  entitled  under  the  act  of  May 
11,  1908,  to  receive  the  three  months'  pay  as  provided  by  said  act.  He  is  entitled 
to  the  bonus  at  the  rate  he  was  receiving  at  date  of  his  discharge. — 15  Comp.,  97,  Aug. 
21,  1908. 

If  discharged  prior  to  May  11,  1908,  and  enlisted  after  the  passage  of  the  act,  but 
within  three  months  of  discharge,  is  entitled  to  the  bonus. — See  15  Comp.,  .'>•>'.!,  Nov. 
8,  1908. 

637.  A  soldier  discharged  as  an  acting  cook  of  the  Hospital  Corps  is  not  entitled  to 
bonus  upon  reenlistment. — Comp.,  Aug.  31,  1908,  P.  M.  G.  0.,  63603-119. 

638.  A  private  of  a  band  transferred  to  a  casual  detachment  of  other  than  bands,  for 
the  purpose  of  discharge,  ceases  to  be  a  member  of  a  band  from  the  date  of  his  t  ransfcr, 
and  is  therefore  entitled  to  the  bonus  upon  reenlistment.—  Sec.  of  War,  Di< .  .'/.  /'/o,v, 
P.  M.  G.  0.,  7KStt. 

BY  EXPRESS  OR  REGISTERED  MAIL. 

639.  "The  Secretary  of  War  is  authorized  to  arrange  for  the  payment  of  the  enlisted 
men  serving  at  posts  or  places  where  no  paymaster  is  on  duty,  by  check  or  by  cur- 
rency, to  be  sent  to  them  by  mail  or  by  express,  at  the  expense  and  risk  of  the  United 
States."—  Act  Feb.  27,  1893,  27  Slat.,  479;  G.  0.,  20,  ISU.l. 

640.  "Upon  application  approved  by  the  department  commander,   a   quarter- 
master may  transport  public  funds  by  express.     In  such  cases  he  will  receipt  only 
for  so  many  sealed  packages  said  to  contain  so  much  public  money.     When  an  absent 
disbursing  officer  sends  his  check  to  the  order  of  the  quartermaster,  requesting  him 
to  express  the  amount  named  therein,  the  latter  will  receipt  for  the  actual  amount 
to  be  transported.     In  case  of  loss  of  funds  by  unavoidable  accident  the  shipping 
officer  will  not  be  held  responsible,  and  the  officer  accountable  for  the  funds  must 
seek  relief  through  application  to  the  Court  of  Claims  or  to  Congress." — A.  /.'..  l !•'><>. 
1908. 

641.  "For  posts  at  which  payments  are  not  required  to  be  made  in  person,  the 
paymaster  will  transmit  by  registered  mail  or  express  the  pay  due  in  one  or  more  of 
the  following  ways: 

1.  By  individual  check,  payable  to  the  order  of  each  man,  for  the  exact  amount  du--. 

2.  By  inclosing  in  a  separate  sealed  envelope  the  exact  amount  in  curjvncy 
each  soldier,  with  his  name  and  the  amount  inclosed  marked  thereon."     J  .  /,'.,  t 
1908. 

642.  "If  the  payment  is  not  to  be  made  by  the  paymaster  in  person,  the  com- 
manding officer,  when  forwarding  the  rolls,  will  furnish   the  paymaster  with  the 
name,  rank,  etc.,  of  the  officer  designated  to  see  thai  the  men  of  the  command  are 
paid,  and  at  the  same  time  will  state  what  part  of  the  pay  can  convenient  ly  be  received 
by  the  men:  in  individual  checks  and  cashed  at  or  near  the  post  without  discount, 
designating  the  location  of  depository  on  which  it  is  desired  that  the  checks  should 
be  drawn,  and  whether  it  is  desired  that  the  checks  be  sent  by  mail  or  by  express. 
The  remainder  of  the  pay  will  be  sent  in  envelopes." — A.  R.,  1340,  1908. 

643.  "The  paymaster  will,  as  far  as  practicable,  draw  the  checks  on  the  depository 
designated;  the  checks,  when  not  sent  by  mail,  and  the  money  for  each  organization 
will  be  inclosed  in  separate  packages  properly  marked,  and  the  whole  will  be  consoli- 
dated into  one  package  and  forwarded  by  express  to  the  post  commander.     One  of 
each  of  the  company  or  detachment  rolls,  extended  to  show  the  amounts  to  be  paid, 
will  be  returned  to  the  commanding  officer  and  by  him  sent  to  the  proper  company 
commanders." — A.  R.,  1341,  1908. 

644.  "The  paymaster  will,  in  the  presence  of  at  least  one  witness,  personally  place 
in  each  envelope  the  exact  amount  of  money  due  the  soldier,  seal  the  same,  see  that 


PAY  OF  ENLISTED  MEN BY  EXPRESS  OE  REGISTERED  MAIL. 


93 


the  name  of  the  soldier  and  amount  inclosed  are  marked  on  the  envelope,  and  that 
the  individual  checks  and  the  sealed  envelopes  are  inclosed  in  one  sealed  package, 
upon  the  outside  of  which  will  be  indorsed — 

1.  Name  of  the  organization. 

2.  Number  of  checks  inclosed. 

3.  Number  of  sealed  envelopes  in-closed. 

4.  Total  amount  of  pay  due  and  remitted,  less  deposits,  $ —    — . 

(a)  By  check $ —    — . 


(6)  By  currency  ............................................  $  -  —  . 

5.  Signature  of  the  paymaster. 

All  the  packages  containing  checks  and  sealed  envelopes  for  the  several  organiza- 
tions, completed  and  indorsed  as  above,  will  be  made  up  into  one  parcel  and  sealed 
by  the  paymaster.  Upon  the  outside  will  be  marked  the  name  and  address  of  the 
post  or  other  command  and  the  names  of  the  subordinate  organizations  for  which  pay 
is  therein  remitted,  and  the  paymaster  will  append  thereto  his  signature."  —  A.  R., 
1.14.!,  1908. 

645.  "The  consolidated  package  thus  marked  and  addressed  to  the  commanding 
officer  will  be  turned  over  to  the  quartermaster,  who  will  forward  the  same  by  express 
to  its  destination. 

The  following  are  specimen  indorsements: 

FOR  THE  COMMANDING  OFFICER,   FORT  LEAVEN- 
WORTH,  KANS. 

Contents  of  this  package. 

The  pay,  less  deposits,   due  for  month  of  Sep- 
tember, 1896,  for— 

N.  C.  O.  and  band,  20th  Infantry. 
Co.  -A, 
B, 
C, 


E, 


H, 
Troop  A, 


G  h  Cavalry 


Hospital  Corps  Detachment. 
Post  N.  C.  Staff. 

In  making  up  the  contents  of  this  package  the  pro- 
visions of  paragraph  1342  of  the  Army  Regulations 
have  been  complied  with. 

JOHN  SMITH, 
Major  and  Paymaster. 


Pay  for  Troop  F,  8th  Cavalry,  September,  1896. 
Contents. 

43  sealed  envelopes $1, 000. 00 

17  checks...  563.18 


60  remittances 1, 563. 18 

JOHN  SMITH, 
Major  and  Paymaster. 


Private  Joseph  Thompson,  Co.  A,  20th  Infantry. 

Contents. 
$14.75  in  currency." 


—A.  R.,  1343,  1908. 


646.  "At  places  beyond  express  delivery  the  post  commander,  when  notified  by 
the  paymaster  that  funds  sent  by  express  are  to  be  expected,  will  send  an  officer  with 
a  suitable  escort  to  receipt  for  the  express  package  and  convey  the  funds  to  the  post. 
The  name  of  the  officer  authorized  to  receipt  for  the  package  will  previously  have  been 
reported  to  the  paymaster." — A.  R.,  1344,  1908. 

647.  "When  the  express  package  is  received  at  the  post  it  will  be  opened  in  the 
presence  of  witnesses  by  the  commanding  officer,  who  will  observe  the  condition  of 
the  seals,  verify  the  number  of  company  and  detachment  packages,  and  see  that  the 
marking  upon  them  conforms  to  these  instructions.     The  separate  sealed  packages 
containing  the  pay  for  the  several  companies  and  detachments  will  then  be  delivered 
to  the  officer  designated  to  pay  the  command,  for  distribution,  which  will  be  made 


94          PAY  OF  ENLISTED  MEN BY  EXPRESS  OF  REGISTERED  MAIL. 

as  soon  as  practicable  thereafter;  but  in  no  case  will  such  distribution  be  deferred 
more  than  twenty-four  hours.  The  commanding  officer  will  be  responsible  for  the 
safe-keeping  of  the  packages  of  funds  from  the  time  of  their  receipt  at  the  post  until 
they  have  been  thus  turned  over  for  distribution." — A.  R.,  1345,  1908. 

648.  "When  a  company  or  detachment  is  paraded  for  pay,  the  officer  designated 
to  pay  the  command  will  open  the  package  containing  the  pay  for  that  company  or 
detachment  in  the  presence  of  at  least  one  witness,  who  shall  be  a  commissioned 
officer;  or,  in  the  absence  of  a  commissioned  officer,  the  verification  and  delivery 
may  be  witnessed  by  a  contract  surgeon.     The  number  of  checks  in  the  package  and 
the  number  of  sealed  envelopes  purporting  to  contain  the  pay  of  individual  soldiers 
will  be  counted,  and  the  agreement  of  this  number  with  the  record  made  by  the  pay- 
master upon  the  wrapper  will  be  verified  by  both  officers,  and  the  amount  marked 
on  the  sealed  envelope  as  the  pay  due  each  man  will  be  verified  by  comparison  with 
the  pay  roll  before  the  distribution  begins.     As  each  man's  name  is  called  the  check- 
drawn  to  his  order  will  be  given  to  him,  or  the  envelope  bearing  the  man's  name  will 
be  opened,  its  contents  verified  by  comparison  with  the  marks  on  the  envelop**  or 
with  the  pay  roll,  and  the  money  handed  to  the  soldier  by  said  officer,  all  in  presence 
and  under  the  personal  observation  of  the  officer  designated  to  witness  the  pay- 
ment. "—A.  R.,  1346,  1908. 

649.  "Should  there  be  a  deficiency  it  will  be  KO  certified  on  the  r<>ll  by  the  paying 
and  verifying  officers,  and  the  envelope  will  be  resealed  without  taking  anything 
from  it,  and  returned  to  the  paymaster  unless  the  amount  should  be  offset  by  finding 
a  surplus  in  another  envelope.     Should  there  be  an  excess  the  surplus  will  be  returned 
to  the  paymaster.     In  each  case  a  statement  of  the  facts,  with  appropriate  ceri  ificates, 
will  be  sent  to  the  paymaster  by  the  commanding  officer." — A.  R.,  1347,  1908. 

650.  "  In  case  of  error  or  informality  a  statement  of  the  facts  as  found  to  exist  will 
be  immediately  indorsed  upon  the  envelope  or  wrapper,  as  the  case  may  be,  and  the 
officers  present  will  certify  to  the  correctness  of  the  statement  and  lay  the  same  before 
the  commanding  officer."— A.  R.,  1348,  1908. 

651.  "The  copy  of  the  pay  rpll  of  each  organization,  which  the  paymaster    is 
required  by  paragraph  1341  to  return  to  the  post,  will  be  reforwarded  to  the  paymaster 
by  the  commanding  officer,   without  delay,   after  the  payment   is  < -ompleted."- 
A.  R.,  1349,  1908. 

652.  "Should  any  error  or  informality  be  discovered  in  a  check  it  will  be  ret  urned 
to  the  paymaster,  who  will  correct  the  same  and  return  it  with  the  least  practicable 
delay.    The  roll  will  be  returned  to  the  paymaster  after  payment  of  the  company 
with  a  note  thereon,  verified  by  the  witnessing  officer,  stating  the  facts  as  to  the 
erroneous  check.     The  receipt  of  the  corrected  check  will  be  certified  by  the  company 
commander  to  the  paymaster,  who  will  file  such  certificate  with  the  pay  rolls." 
A.  R.,  1350,  1908. 

653.  "Should  the  bank  or  person  who  cashes  the  individual  check  so  desire,  the 
company  commander  will  certify  to  the  correctness  of  the  indorsements  made  by 
his  men  upon  their  respective  checks.  " — A.  R.,  1351,  1908. 

654.  "An  officer  commanding  a  company  or  detachment  at  the  time  of  payment 
will  sign  the  prescribed  certificate  as  to  witnessing  the  payment,  printed  on  the  pay 
roll,  and,  when  requested  to  do  so  by  the  paymaster,  will  certify  that  the  paymaster's 
retained  roll  is  a  true  copy  of  the  roll  upon  which  payment  was  made.  "—A.  R.,  1352, 
1908. 

655.  "Should  a  soldier  die  or  desert  in  the  interval  between  the  signing  of  the 
pay  roll  and  the  receipt  of  the  money  at  the  post  from  the  paymaster,  the  check  or 
cash  will  be  returned  immediately  to  the  paymaster  by  the  company  or  detachment 


PAY  OF  ENLISTED  MEN BY  EXPRESS  OR  REGISTERED  MAIL          95 

commander,  the  cash  by  express,  through  the  Quartermaster's  Department,  the  check 
by  registered  mail;  and  a  note  of  explanation  stating  the  fact  of  nonpayment  and 
return  of  the  check  or  money  will  be  made  on  the  roll,  and  verified  by  the  signature 
of  the  witnessing  officer.  The  same  course  will  be  pursued  should  a  soldier  decline 
to  receive  his  pay,  or  if  for  any  reason  it  should  be  impracticable  to  deliver  it  to  him 
in  person.  When  a  paymaster  has  had  money  returned  to  him  in  such  cases  he  will 
not  cancel  the  signature  of  the  soldier  on  the  roll,  but  will  mark  '  Not  paid  '  opposite, 
the  signature. 

' '  Should  it  appear  from  the  pay  rolls  submitted  to  the  paymaster  that  the  term  of 
any  soldier  thereon  will  expire  and  he  be  discharged  before  the  pay  rolls  and  money  can 
be  received  back  at  the  post,  the  paymaster  will  ignore  the  man's  account  and  mark 
'Not  paid 'in  the  'Total  paid'  column,  and  the  company  commander  in  preparing 
such  soldier's  final  statements  will  note  thereon  the  date  of  the  last  actual  payment 
and  not  the  date  of  expiration  of  the  muster  period  for  which  he  has  signed  the  roll.  "- 
A.  R.,  1353,  1908. 

NOTE. — The  money  returned  to  the  paymaster  should  be  taken  up  in  collections. — See  Manual,  para- 
graph 823, 

656.  Money  sent  to  an  officer  for  delivery  to  a  soldier  who  deserts  before  its  receipt 
can  not  be  used  by  the  officer  to  settle  the  soldier's  debts.—  Digest  Comp.,  1902,  p.  127. 

Where  the  company  commander  has  made  a  technical  delivery  of  the  pay  to  the 
soldier  it  is  to  be  viewed  as  having  been  constructively  placed  in  the  soldier's  possession 
and  may  be  used  to  liquidate  post  exchange  dues  and  similar  authorized  indebtedness. 
Any  balance  remaining  should  be  deposited  as  "effects  of  deserter." — /.  A.G.,  Feb.  3, 
1907,  and  Oct.  12,  1909;  P.  M.  G.O.,  60190  and  77593, 

Should  the  date  of  desertion  antedate  the  date  of  payment  of  the  command  there 
can  be  no  actual  or  technical  delivery  of  the  pay.— P.  M.  G.  0.,  Apr.  8,  1908,  63090. 

657.  "When  companies  or  detachments  of  troops  are  absent  from  their  stations 
for  an  indefinite  period,  and  funds  for  their  payment  can  not  be  sent  by  express, 
the  rolls  will  be  held  and  not  sent  to  the  paymaster  until  the  troops  reach  some  point 
to  which  it  is  practicable  to  send  funds.     When  a  command  can  be  mustered  and  the 
rolls  completed  and  duly  signed  by  the  men,  they  can  be  sent  to  the  paymaster  to  be 
made  out  and  held  by  him  until  notified  where  and  when  the  command  can  be  paid. 
In  cases  where  the  rolls  have  been  sent  to  the  paymaster  and  the  troops  are  sent  away 
from  their  station  before  the  receipt  of  funds  for  their  payment,  post  commanders  will 
not  hold  the  money  at  their  discretion,  but  will  return  the  rolls  and  the  money  to  the 
paymaster  unless  payment  can  be  made  within  a  reasonable  time,  not  exceeding  three 
days."— A.  R  ,  1354,  1908. 

658.  "Deposits  may  be  made  in  the  usual  manner,  the  amount  to  be  deposited 
being  reported  to  the  paymaster  by  letter  forwarded  with  the  rolls,  the  soldier's 
deposit  book  being  also  forwarded  therewith.     When  it  is  known  that  the  payment 
will  be  made  by  check  and  the  rolls  are  forwarded  without  signatures,  an  order  direct- 
ing deposit  of  the  desired  amount  of  pay,  signed  by  the  soldier  and  witnessed  by  the 
company  or  detachment  commander,  will  accompany  the  rolls.     Should  a  man  desire 
to  deposit  a  sum  greater  than  his  pay  his  company  commander  will  see  that  a  proper 
check,  postal  order,  or  express  order  accompanies  his  deposit  book;  if  neither  check 
nor  order  can  be  obtained  the  company  commander  will  send  the  money  by  registered 
mail  at  public  expense,  verifying  the  amount  and  reporting  it  in  a  separate  communi- 
cation to  the  paymaster.     Deposit  books  will  be  returned  to  the  company  commander 
properly  filled  in  for  attestation."— A.  R.,  1355,  1908,  amended  by  G.  0.,  128,  W.  D., 
1908. 

NOTE.— The  amount  of  pay  so  deposited  should  be  treated  as  if  actually  deposited  by  the  soldier  in  cash 
and  paid  to  him  in  cash.  The  written  order  for  deposit  of  an  amount  of  pay  due  will  be  accepted  as  a 
valid  acknowledgment  of  receipt  of  payment.— P.  M  G.  0  ,  78079. 


96  PAY   OF    ENLISTED    MEN. 

CERTIFICATE  OF  MERIT. 

659.  "A  certificate  of  merit  granted  to  an  enlisted  man  for  distinguished  service 
shall  entitle  him,  from  the  date  of  such  service,  to  additional  pay  at  the  rate  of  $2 
per  month  while  he  is  in  the  military  service,  although  such  service  may  not  be  con- 
tinuous."—/?. S.,  1285  amended  by  act  Feb.  9,  1891,  26  Stat.,  737;  G.  0.,  19,  1891. 

The  above  is  payable  during  military  service,  whether  as  an  officer  or  enlisted  man 
(7  Comp.,  550,  Mar.  19,  1901),  and  is  payable  in  full,  whether  on  the  active  or  retired 
list.— 8  Comp.,  405,  Dec.  14,  1901. 

NOTE.— The  holder  of  a  medal  of  honor  is  not  entitled  to  additional  p;iy  therefor. 

660.  If  the  recommendation  for  the  granting  of  a  certificate  of  merit  to  a  soldier 
is  made  prior  to  his  discharge  the  granting  of  the  certificate  after  his  discharge  is  author- 
ized and  he  is  entitled  to  the  additional  pay  thereunder. — 9  Comp.,  160,  Oct.  24,  1902. 
(Case  Sergt.  Hamilton.) 

NOTE.— Payable  by  the  Auditor  only. 

EXTRA  DUTY. 

661.  Enlisted  men  employed  on  extra  duty  for  periods  of  not  less  than  ten  days 
in  the  offices  of  the  artillery  district  engineers  and  artillery  district  on  1  name  officers, 
and  as  switchboard  operators  at  seacoast  fortifications,  and  also  enlisted  men  employed 
as  switchboard  operators  at  interior  posts  receive  extra-duty  pay  at  the  rate  of  thirty- 
five  cents  per  day  from  the  Pay  Department. — See  annual  appropriation  act. 

As  the  number  of  enlisted  men  that  may  draw  extra-duty  pay  as  clerks  to  district 
artillery  engineers  and  artillery  district  ordnance  officers,  and  as  switchboard  oper- 
ators at  seacoast  fortifications  and  at  all  other  posts,  is  allotted  by  the  War  Depart- 
ment, commanding  officers  will  see  that  the  number  of  enlisted  men  detailed  for  such 
duties  is  not  in  excess  of  the  number  allotted. — Cir.  1,  W.  D.,  1908. 

NOTE. — The  allotment  of  clerks  and  switchboard  operators  is  announced  from  time  to  linn-  in  War 
Department  circulars. 

662.  To  be  entitled  to  extra  pay  for  extra  duty  in  the  office  of  an  artillery  district 
engineer  or  an  artillery  district  ordnance  officer,  or  as  switchboard  operator  at  a  sea- 
coast  fortification  or  an  interior  post,  an  enlisted  man  must  be  detailed  by  name  in 
orders  issued  in  advance  of  his  entry  upon  the  extra  duty,  reciting  that  the  detail  is 
for  duty  for  not  less  than  ten  days.     When  so  employed  he  will  be  mustered  for  the 
extra-duty  pay  on  pay  rolls  of  his  organization  or  on  final  statements.     No  payment 
of  the  extra-duty  pay  can  be  made  to  a  soldier  unless  the  voucher  shows  t  hat  lie  has  per- 
formed extra  duty  for  ten  full  days  under  the  same  detail,  but  it  is  not  necessary  that 
such  service  be  rendered  on  consecutive  days.     Where  the  exigencies  of  the  service 
are  such  as  to  prevent  the  issuance  of  orders  for  details  on  extra  duty  in  advance  of 
the  assumption  of  the  duty,  such  details  should  be  confirmed  in  orders,  and  will  be 
effective  from  the  date  set  forth  in  the  confirmatory  orders,  which  will  show  the  actual 
date  of  the  detail.— See  Circular  50,  W.  D.,  1906. 

663.  An  enlisted  man  when  employed  in  the  office  of  an  artillery  district  engineer 
or  an  artillery  district  ordnance  officer  for  a  period  of  not  less  than  ten  days  is  entitled 
to  extra-duty  pay  for  six  days  a  week,  and  when  employed,  after  July  1,  1907,  for  a 
period  of  not  less  than  ten  days  as  a  switchboard  operator  at  a  seacoast  fortification  is 
entitled  to  extra-duty  pay  for  seven  days  a  week.     The  muster  roll  and  pay  roll  on 
which  an  enlisted  man  is  mustered  for  extra-duty  pay  will  contain  the  following  data 
under  the  head  of  remarks:  Dates  of  the  beginning  and  of  the  ending  of  the  time  for 
which  employed  during  the  period  covered  by  the  muster  and  also  the  actual  number 
of  days  to  which  he  is  entitled  to  the  extra-duty  pay;  for  example,  "Clerk  District 
Engineer,  entitled  to  extra-duty  pay  May  1  to  31,  1907,  27  days,"  or  "Switchboard 
operator,  entitled  to  extra-duty  pay  July  1  to  31,  1907,  31  days."     In  other  words, 


PAY  OF   ENLISTED   MEN — EXTKA  DUTY.  97 

Sundays  will  be  excluded  from  computation  of  extra-duty  pay  in  the  case  of  a  man 
employed  in  the  office  of  an  artillery  district  engineer  or  an  artillery  district  ordnance 
officer  and  included  in  the  case  of  a  man  performing  the  duties  of  a  switchboard 
operator. 

The  muster  roll  and  pay  roll  in  the  case  of  an  enlisted  man  entitled  to  extra-duty 
pay  while  performing  the  duties  of  a  switchboard  operator  at  an  interior  post  will  con- 
tain the  following  data  under  the  head  of  remarks:  Dates  of  the  beginning  and  ending 
of  the  time  for  which  the  soldier  was  employed  during  the  period  covered  by  the  roll 
and  the  actual  number  of  days  to  which  he  is  entitled  to  the  extra-duty  pay;  for 
example,  "Switchboard  operator,  entitled  to  extra-duty  pay  July  1  to  31,  1907,  22 
days."— Cir.  32,  W.  D.,  1907. 

NOTE. — The  order  making  the  detail  should  be  noted  on  the  first  pay  roll  and  the  order  for  relief  should 
be  noted  on  the  last  pay  roll. 

664.  Where  a  man  is  mustered  for  extra  duty  for  less  than  ten  days,  the  paymaster 
will  refuse  payment  unless  the  pay  roll  shows  that  the  soldier  has  performed  extra  duty 
for  ten  full  days  under  same  detail— not  necessarily  consecutive  days. — P.  M.  G. 

665.  "Except  in  case  of  emergency,  a  noncommissioned  officer  will  not  be  detailed 
on  extra  duty,  other  than  that  of  overseer,  without  prior  authority  for  such  detail 
having  been  obtained  from  the  department  commander  or  the  general  officer  command- 
ing the  post,  or,  in  the  case  of  places  excepted  from  the  control  of  department  com- 
manders by  paragraph  187,  from  the  Secretary  of  War,  upon  an  application  in  each 
case  for  authority  fully  setting  forth  the  necessity  for  the  detail  and  specifying  the 
kind  of  duty  to  be  performed.     The  name  of  the  noncommissioned  officer  to  be  detailed 
need  not  be  stated  in  the  application,  but  the  orders  detailing  noncommissioned  officers 
and  other  enlisted  men  for  extra  duty  must  in  each  case  specify  the  men  by  name. 
A  noncommissioned  officer  will  not  be  detailed  on  any  duty  inconsistent  with  his  rank 
and  position  in  the  military  service." — A.  R.,  169, 1908,  as  amended  by  G.  0.,  96,  W.  D.t 
1910. 

NOTE.— When  a  noncommissioned  officer  is  mustered  for  extra-duty  pay,  the  roll  or  final  statements 
should  indicate  that  the  detail  had  been  approved  by  department  commander. 

666.  ' '  Signal-Service  men  shall  not  receive  extra-duty  pay  unless  specially  directed 
by  the  Secretary  of  War."—  Act  June  20,  1878,  20  Stat.,  219;  G.  0.,  41,  1878. 

NOTE. — Tf  enlisted  men  of  the  Signal  Corps  are  detailed  as  switchboard  operators  at  seacoast  fortifications 
and  at  interior  posts,  with  the  authority  of  the  Secretary  of  War,  they  are  entitled  to  the  extra-duty  pay 
provided  therefor. — Opinion  J.  A.  G.,  Any.  2ft,  1907;  P.  M.  G.  0.,  63258. 

667.  "Enlisted  men  of  the  several  staff  departments,  including  members  of  the 
post  noncommissioned  staff,  will  not  be  detailed  on  extra  duty  without  authority  from 
the  War  Department.     They  are  not  entitled  to  extra-duty  pay  for  services  rendered 
in  their  respective  departments." — A.  R.,  170,  1908. 

The  "authority  from  the  War  Department"  must  be  obtained  in  advance  of  the 
detail.—/.  A.  G.,  Nov.  17,  1904,  Cir.  53,  W.  D.,  1904. 

668.  "Enlisted  men  receiving  or  entitled  to  the  20  per  cent  increased  pay"  (for 
foreign  service)  "shall  not  be  entitled  to  or  receive  any  additional  increased  compen- 
sation for  what  is  known  as  extra    *    *    *    duty." — Act  Mar.  2,  1901,  31  Stat.,  903; 
G.  0.,  26,  1901. 

669.  Enlisted  men  of  the  line  of  the  Army  and  of  the  Signal  Corps,  employed 
in  the  Territory  of  Alaska  on  the  Alaskan  cable  and  telegraph  system  for  periods  of 
not  less  than  ten  days,  receive  extra  pay  at  the  rate  of  thirty-five  cents  per  day. — 
Act  May  11,  1908,  35  Stat.,  114;  G.  0.,  80,  1908. 

Without  determining  whether  the  proviso  in  the  act  of  March  2,  1901  (Manual, 
paragraph  668),  is  still  in  force,  the  above  extra  pay  is  payable  for  the  fiscal  year  1909 
or  for  any  year  that  a  specific  appropriation  is  made  therefor. — 14  Comp.,  846,  June  2, 
1908;  Cir.  57,  W.  D.,  1908. 

54748°— 10 7 


98  PAY  OF   ENLISTED   MEN. 

FOREIGN   SERVICE. 

670.  "Provided,  That  hereafter  the  pay  proper  of  all  commissioned  officers  and 
enlisted  men  serving  beyond  the  limits  of  the  States  comprising  the  Union,  and  the 
territories  of  the  United  States  contiguous  thereto,  shall  be  increased  ten  per  centum 
for  officers  and  twenty  per  centum  for  enlisted  men  over  and  above  the  rates  of  pay 
proper  as  fixed  by  law  for  time  of  peace,  and  the  time  of  such  service  shall  be  counted 
from  the  date  of  departure  from  said  States  to  the  date  of  return  thereto." — Act  June 
SO,  1902,  82  Stat.,  512;  G.  0.,  68,  W.  D.,  1902. 

Both  dates  inclusive.— 13  Comp.,  632,  Mar.  21,  1907. 

"Increase  of  pay  for  service  beyond  the  limits  of  the  States  comprising  the  Union, 
and  the  territories  of  the  United  States  contiguous  thereto,  shall  be  as  now  provided 
by  law."— Act  May  11,  1908,  35  Stat.,  110;  G.  0.,  80,  1908. 

NOTE. — The  date  of  arrival  in  the  United  States  of  enlisted  men  returning  from  a  tour  of  foreign  service 
or  on  furlough  is  held  to  be  the  date  on  which  the  vessel  bearing  them  reaches  the  dock  provided  for  landing 
purposes  in  the  harbor  of  destination  of  such  enlisted  men  within  the  continental  limits  of  the  United 
States.— See  Cir.  12,  W.  D.,  1910. 

671.  The  20  per  cent  increase  of  pay  for  foreign  service  is  not  payable  to  enlisted 
men  for  service  in  Porto  Rico  and  Hawaii. 

The  effect  of  the  provision  of  the  act  of  May  11,  1908  (35  Stat.,  110;  G.  O.,  80,  1908), 
being  to  continue  the  limitation  imposed  by  the  acts  of  June  12,  1906  (34  Stat.,  247; 
G.  O.,  115, 1906),  and  March  2,  1907  (34  Stat.,  1164;  G.  O.,  48, 1907).— 14  Comp.,  845, 
June  2,  1908;  Cir.  57,  W.  D.,  1908. 

Foreign  service  pay  to  enlisted  men  for  service  in  Porto  Rico  and  Hawaii  ceased 
June  30,  1906.— See  13  Comp.,  33,  July  21,  1906. 

672.  "The  term  'pay  proper'  means  compensation  which  may  properly  be  desig- 
nated as  'pay'  as  distinguished  from  allowances  or  other  methods  of  compensation 
not  specifically  described  as  'pay,'  and  includes  longevity  pay." — Sup.  Ct.,  Mar.  /.;, 
1905.     (Case  S.  C.  Mills.) 

Also  includes  the  $2  for  certificate  of  merit  and  the  $1  and  $2  for  gunners. — 11  Comp., 
696,  760,  May  17,  June  14,  1905. 

NOTE.— Under  the  above  the  additional  pay  of  gunners,  expert  riflemen,  casemate  electricians,  etc., 
will  be  included  in  computation  of  foreign  service  pay. 

673.  An  enlisted  man  on  detached  service  with  the  Zeigler  Polar  Expedition 
was  not  assigned  to  duty  on  land  beyond  the  limits  of  the  United  States,  and  is  not 
entitled  to  foreign  service  pay. — 12  Comp.,  609,  Apr.  11,  1906.     (Case  J.  E.  Moulton, 
2d  Cavalry.) 

An  enlisted  man  serving  on  an  army  transport  is  not  entitled  to  foreign  service  pay 
(Comp.,  June  19,  1906,  case  R.  A.  Tarbert),  except  as  provided  in  the  act  of  May  11, 
1908,  35  Stat.,  114.— See  Manual,  paragraph  533. 

674.  An  enlisted  man  who,  through  his  own  fault,  does  not  return  to  the  United 
States  from  foreign  service  with  his  organization  is  not,  under  the  terms  of  the  law, 
deprived  of  foreign  service  increase  until  he  reaches  the  United  States. — P.  M.  G. 

LENGTH  OF  SERVICE. 

675.  "Hereafter  any  soldier  honorably  discharged  at  the  termination  of  an  enlist- 
ment period  who  reenlists  within  three  months  thereafter  shall  be  entitled  to  con- 
tinuous service  pay  as  follows,  which  shall  be  in  addition  to  the  initial  pay:  For 
those  whose  initial  pay  is  $36  or  more,  an  increase  of  $4  monthly  for  and  during  the 
second  enlistment,  and  a  further  increase  of  $4  for  and  during  each  subsequent  enlist- 
ment up  to  and  including  the  seventh.     For  those  whose  initial  pay  is  $18,  $21,  $24, 
or  $30,  an  increase  of  $3  monthly  for  and  during  the  second  enlistment,  and  a  further 
increase  of  $3  for  and  during  each  subsequent  enlistment  up  to  and  including  the 


PAY  OF   ENLISTED   MEN LENGTH   OF   SERVICE.  99 

seventh.  For  those  whose  initial  pay  is  $15  or  $16,  an  increase  of  $3  monthly  for  and 
during  the  second  and  third  enlistments  each,  and  a  further  increase  of  $1  for  and 
during  each  subsequent  enlistment  up  to  and  including  the  seventh." — Act  May  11, 
1908,  35  Stot.,  109;  G.  0.,  80,  1908. 

676.  "The  present  enlistment  period  of  men  now  in  service  shall  be  determined 
by  the  number  of  years  of  continuous  service  they  have  had  at  the  date  of  approval 
of  this  act,  under  existing  laws,  counting  three  years  to  an  enlistment,  and  the  former 
service  entitling  an  enlisted  man  to  reenlisted  pay  under  existing  laws  shall  be 
counted  as  one  enlistment  period."— Act  May  11,  1908,  35  Stat.,  109;  G.  0.,  80,  1908. 

677.  Any  enlisted  man  in  service  on  May  11,  1908,  who  had  prior  service  entitling 
him  to  reenlisted  pay  is  entitled  to  credit  for  one  enlistment  period  on  account  of 
such  service,  regardless  of  whether,  on  May  11,  1908,  he  was  in  a  status  of  "entitled 
to  reenlisted  pay"  or  in  a  status  of  a  certain  year  of  continuous  service. — 14  Comp., 
851,  JuneS,  1908. 

Any  soldier  who  completed  at  least  five  years  of  continuous  service  which  included 
an  honorable  discharge  and  reenlistment  and  who  then  remained  out  of  service  over 
three  months  became  entitled  to  "reenlisted  pay"  under  the  laws  in  force  prior  to 
May  11,  1908. 

678.  An  enlisted  man  who  reenlisted  in  the  Army  after  the  approval  of  the  act  of 
May  11,  1908,  within  three  months  from  an  honorable  discharge  at  the  termination 
of  an  enlistment  period  prior  to  the  passage  of  the  act  is  entitled  to  have  his  service 
counted  as  continuous  within  the  meaning  of  the  provisions  of  said  act  granting  con- 
tinuous-service pay. — 14  Comp.,  866,  June  11,  1908. 

And  is  entitled  to  credit,  in  computing  his  continuous-service  pay,  for  as  many 
enlistment  periods  served  as  is  found  by  dividing  the  time  actually  served  (contin- 
uously) by  three.— 15  Comp.,  340,  Nov.  28,  1908. 

Adding  one  enlistment  period  for  any  prior  service  which  entitled  him  to  reenlisted 
pay.— 14  Comp.,  851,  June  8,  1908;  Cir.  57,  W.  D.,  1908. 

For  example:  If  the  soldier  on  discharge  had  eight  years  of  continuous  service,  he 
would  on  reenlistment  be  entitled  to  pay  of  the  third  enlistment  period.  If,  prior  to 
the  commencement  of  such  continuous  service,  he  had  service  which  entitled  him  to 
reenlisted  pay,  he  would  be  entitled  to  pay  of  the  fourth  enlistment  period. 

679.  "Nothing  herein  contained  shall  be  construed  so  as  to  reduce  the  pay  or 
allowances  now  authorized  by  law  for  any    *    *    *    enlisted  man  of  the  Army." — 
Act  May  11,  1908,  35  Stat.,  110;  G.  0.,  80,  1908. 

NOTE. — This  applies  only  to  men  who  were  in  the  service  on  May  11,  1908,  by  virtue  of  having  enlisted 
prior  to  such  date. 

680.  Men  in  service  at  the  time  of  approval  of  the  act  of  May  11,  1908,  are  entitled 
to  be  paid  for  the  remainder  of  the  enlistment  in  which  they  were  serving  on  that 
date  at  the  old  or  new  rate  of  pay,  whichever  works  to  their  advantage. — 14  Comp., 
857,  JuneS,  1908;  Cir.  57,  W.  D.,  1908;  15  Com.p.,  165,  Sept. 28, 1908;  G.  0.,  172,  1908. 

NOTE.— When  a  soldier  is  mustered  for  pay  at  the  old  rate,  the  year  of  continuous  service  should  be  shown 
on  the  muster  and  pay  rolls  in  addition  to  the  enlistment  period.— G.  0.,  172,  1908. 

681.  The  time  a  soldier  is  held  in  service  beyond  expiration  of  his  enlistment 
period  is  a  part  of  that  enlistment,  and  upon  reenlistment  within  three  months  he  is 
entitled  to  the  pay  of  the  next  enlistment  period. — Comp.,  July  21,  1908,  Cir.  71, 
W.  D.,  1908.     (Case  Pvt.  Lemker,  118  C.  A.  C.) 

682.  "The  act  (May  11,  1908)  does  not  provide  for  counting  service  in  the  army 
without  regard  to  discharge  and  reenlistment,  except  service  rendered  prior  to  the 
date  of  approval  of  the  act.     On  and  after  such  date  service  is  to  be  counted  by  enlist- 
ment periods,  and  enlistment  periods  aro  determined  by  discharge  and  reenlistment. 
The  enlistment  period  of  a  soldier  in  service  at  the  date  of  the  approval  of  the  act 


100  PAY   OF   ENLISTED   MEN — LENGTH   OF   SERVICE. 

having  been  determined  under  the  rule  laid  down  in  the  art,  it  continues  until  his 
discharge  at  the  termination  of  the  enlistment  period  in  which  he  is  found  to  be  serv- 
ing."— 15  Comp.,  82,  Aug.  8,  1908.  (Case  Marine  Corps.) 

683.  A  soldier  discharged  by  purchase  and  reenlisted  within  three  months  is  not 
entitled  to  credit  for  an  additional  enlistment  period.     Upon  such  reenlistment  he 
takes  up  the  thread  of  the  enlistment  period  in  which  he  was  serving  at  the  date  of  dis- 
charge by  purchase.— P.  M.  G.  0.,  Sept.  17,  1908,  70406. 

684.  "Hereafter  an  enlistment  shall  not  be  regarded  as  complete  until  the  soldier 
shall  have  made  good  any  time  lost  during  an  enlistment  period  by  unauthorized 
absences  exceeding  one  day,  but  any  soldier  who  receives  an  honorable  discharge  for 
the  convenience  of  the  Government  after  having  served  more  than  half  of  his  enlist- 
ment shall  be  considered  as  having  served  an  enlistment  period  within   the  meaning 
of  this  act."— Act  May  11,  1908,  35  Stat.,  109;  G.  0.,  80,  1908. 

The  requirement  for  making  good  time  absent  without  leave  applies  only  to  men 
enlisting  on  or  after  May  11,  1908. 

685.  A  soldier  enlisted  prior  to  May  11,  1908,  is  entitled  to  be  discharged  three 
years  from  date  of  enlistment  without  making  good  time  lost  by  absence  without  leave. 
Such  date  of  discharge  marks  the  termination  of  an  enlistment  period,  and  upon  reen- 
listment within  three  months  he  is  entitled  to  the  pay  of  the  next  enlistment  period. — 
Comp.,  Sept.  1,  1908,  P.  M.  G.  0.,  63603-79.     (Case  C.  M.  Smith,  17th  Infantry.) 

686.  "No  soldier  shall  be  again  enlisted  in  the  Army  whose  service  during  his  last 
preceding  term  of  enlistment  has  not  been  honest  and  faithful." — Sec.  2,  act  Aug.  1, 
1894,  28  Stat.,  216. 

Under  above  act  it  is  held  that  a  discharge  which  is  other  than  for  "service  honest 
and  faithful"  precludes  reenlistment. — Cir.  73,  W.  D.,  1907. 

687.  Reenlistments  can  not  be  antedated  so  as  to  place  soldiers  within  the  three 
months'  limit  for  purposes  of  continuous  service  pay  (6  Comp.,  754,  Mar.  28,  1900), 
nor  does  an  application  for  reenlistment  within  three  months  entitle  I  he  soldier  to 
such  increase.     The  benefit  can  only  be  obtained  by  actual  reenlistniont  before  the 
expiration  of  three  months. — Comp.,  Nov.  26,  1902,  Cir.  63,  A.  G.  0.,  HMJ. 

In  computing  the  period  of  three  months,  the  day  of  discharge  must  be  excluded. — 
5  Comp.,  363,  Jan.  4,  1899. 

688.  Enlisted  men  of  the  Regular  Army  who  served  as  commissioned  officers,  U.  S. 
Volunteers  organized  in  1898  and  1899,  or  in  the  Porto  Rico  Regiment  or  Philippine 
Scouts  on  or  before  March  2,  1903,  and  who  upon  their  muster  out  returned  to  the 
ranks  of  the  Regular  Army,  shall  have  such  service  counted  as  if  it  had  been  rendered 
as  enlisted  men,  and  be  entitled  to  all  continuous  service  pay. — Act  Mar.  2,  1903,  32 
Stat.,  934;  G.  0.,  24,  A.  G.  0.,  1903. 

The  above  made  applicable  to  all  service  as  commissioned  officers  with  Philippine 
Scouts.— Act  June  12,  1906,  34  Stat.,  248;  G.  0.,  115,  1906. 

The  enlistment  period  of  a  man  who  has  enlisted  within  three  months  from  the  date 
of  his  discharge  as  a  commissioned  officer  of  Philippine  Scouts  is  determined  by 
dividing  his  total  continuous  service  at  date  of  discharge  by  three,  adding  an  addi- 
tional enlistment  period  for  any  prior  service  which  entitled  him  to  "reenlisted  pay." 
For  example:  If  the  officer  on  discharge  had  eight  years  of  continuous  service  he  would, 
on  reenlistment,  be  entitled  to  pay  of  the  third  enlistment  period.  If  prior  to  the 
commencement  of  such  continuous  service  he  had  service  which  entitled  him  to 
reenlisted  pay  he  would  be  placed  in  his  fourth  enlistment  period. — P.  M.  G.  0., 
Apr.  21  and  Sept.  7,  1909,  74979  and  78043. 

689.  Those  men  who  have  been  honorably  discharged  from  the  Marine  Corps  and 
enlisted  in  the  Army  within  the  time  prescribed  by  law  for  that  purpose  are  regarded 


PAY   OF    ENLISTED   MEN LENGTH   OF 'SERVICE.  101 

as  having  been  continuously  in  the  service  and  entitled  to  all  the  advantages  it  con- 
fers under  the  laws  regulating  this  subject. — Digest,  2  Comp.,  1915,  ed.  1869. 

NOTE. -Service  in  the  Navy  does  not  count  for  continuous  service  in  the  Army.— 12  Comp.,  532,  Mar. 
16,  1906. 

690.  An  enlisted  man  of  the  Marine  Corps,  honorably  discharged  at  the  expiration 
of  his  first  enlistment  of  four  years  and  enlisted  in  the  Army  within  three  months 
therefrom,  is  only  entitled  to  pay  of  the  second  enlistment  period. — P.  M.  G.  0., 
Sept.  18,  1908,  70439.     See  15  Comp.,  82,  Aug.  8,  1908. 

691.  "An  enlisted  man  is  not  entitled  to  count  time  served  as  a  cadet  in  computing 
his  pay  for  continuous  service." — Comp.,  Nov.  17,  1902,  Cir.  57,  A.  G.  0.,  1902. 

692.  Time  served  in  fraudulent  enlistment  can  not  be  counted  in  computation  of 
service  pay.— Comp.,  Sept.  28,  1900,  P.  M.  G.  0.,  4302. 

NOTE.— Unless  the  Government  waives  the  objection  and  allows  the  contract  to  stand.— Sec  paragraph 
Ml,  Manual,  14  Comp.,  267  and  367,  Nov.  8  and  Dec.  17,  1907:  also  Comp.,  June  8,  1908,  P.  M.  G.  0., 


693.  Time  served  prior  to  a  discharge,  which  is  other  than  honorable,  can  not  be 
considered  in  determining  a  soldier's  status  for  pay  purposes  in  a  subsequent  enlist- 
ment.— 14  Comp.,  367,  Dec.  17,  1907;  Comp.,  June  8,  1908,  P.  M.  G.  0.,  58999  (Case 
Harry  A.  Rappold);  Comp.,  Jan.  11,  1908,  P.  M.  G.  0.,  68684.     (Case  David  Mosten.) 

Except  that  in  determining  the  enlistment  period  of  a  man  in  service  (or  construc- 
tively in  service)  on  May  11,  1908,  credit  for  an  additional  enlistment  period  may  be 
allowed  for  service  which  entitled  him  to  "reenlisted  pay  "  and  which  was  terminated 
by  other  than  an  honorable  discharge,  provided  such  discharge  was  not  by  sentence  of 
court-martial.— Comp.,  June  28,  1910,  P.  M.  G.  0.,  82897.  (Case  Kaspar  Baebler.) 

694.  "Hereafter  any  soldier  honorably  discharged  at  the  termination  of  his  first 
or  any  succeeding  enlistment  period  who  reenlists  after  the  expiration  of  three  months 
shall  be  regarded  as  in  his  second  enlistment." — Act  May  11,  1908,  35  Stat.,  109;  G. 
0.,  80,  1908. 

An  enlisted  man  honorably  discharged  or  mustered  out  of  service  as  a  member  of  the 
volunteer  force  organized  under  the  act  of  March  2,  1899,  can  not  be  viewed  as  having 
been  discharged  at  the  termination  of  an  enlistment  period. — Comp.,  Apr.  5,  1910; 
P.  M.  G.  ().,  82059. 

This  applies  equally  to  enlisted  men  of  volunteers  organized  under  the  act  of  April 
23,  1898.— P.  M.  G. 

695.  An  enlisted  man  "honorably  discharged  at  the  termination  of  his  first  or  any 
succeeding  enlistment  period,  "  either  before  or  after  May  11,  1908,  who  reenlists  sub- 
sequent to  May  11,  1908,  after  the  expiration  of  three  months  from  the  date  of  his  dis- 
charge, is  entitled,  under  the  provisions  of  the  act  of  May  11,  1908,  to  be  paid  as  of  his 
second  enlistment  period. — 15  Comp.,  558,  March  20,  1909. 

696.  An  enlisted  man  honorably  discharged  for  the  convenience  of  the  Govern- 
ment after  the  completion  of  more  than  half  of  his  enlistment,  either  before  or  after 
May  11,  1908,  who  reenlists  subsequent  to  May  11,  1908,  after  the  expiration  of  three 
months  from  the  date  of  his  discharge,  is  entitled  to  be  paid  as  of  his  second  enlistment 
period.— Comptroller,  Aug.  30,  1909,  Cir.  53,  W.  D.,  1909. 

697.  A  soldier  serving  in  his  first  enlistment  period  on  May  11,  1908,  and  discharged 
for  the  convenience  of  the  Government  before  serving  more  than  half  of  his  enlist- 
ment (or  by  purchase  before  completing  his  enlistment)  is  entitled,  should  he  again 
enter  the  service  before  or  after  the  expiration  of  three  months  from  the  date  of  dis- 
charge, to  pay  of  the  first  enlistment  period  only,  regardless  of  the  fact  that  prior  to  the 
commencement  of  the  continuous  service  which  -placed  him  in  his  first  enlistment 
period  on  May  11,  1908,  he  had  served  a  completed  enlistment  period. — 15  Comp., 
6;i8,  Apr.  20,  1909,  Cir.  20,  W.  D.,  1909.     (Case  Private  Le  Roy.) 


102  PAY   OF  ENLISTED   MEN — LENGTH   OF   SERVICE. 

698.  An  enlisted  man  discharged  from  a  five-year  enlistment,  under  the  prov:^«n  • 
of  the  act  of  June  16,  1890,  after  serving  three  years  and  three  months,  was  not  dis- 
charged at  the  termination  of  an  enlistment  period  within  the  meaning  of  the  act  of 
May  11,  1908,  and  upon  reenlistment  after  May  11,  1908,  is  not  entitled  to  count  such 
service  so  as  to  place  him  in  his  second  enlistment  period. — Comp.,  October  20, 1909, 
P.  M.  G.  0.,  78396. 

NONCOMMISSIONED  OFFICERS. 

699.  "The  regimental  noncommissioned  staff    officers    consist  of  the  sergeant 
major,  the  quartermaster  sergeant,  commissary  sergeant,  and  two  color  sergeants,  and 
are  appointed  by  the  regimental  commander.     The  battalion  noncommissioned  staff 
officers  are  the  battalion  sergeants  major,  and  in  engineer  and  field  artillery  troops, 
battalion  quartermaster  sergeants.     They  are  appointed  by  the  regimental  commander 
after  consultation  with  the  battalion  commander.     When  a  battalion  is  detached  from 
regimental  headquarters  the  battalion  noncommissioned  staff  officers  are  appointed 
temporarily  by  the  battalion  commander,  who  will  immediately  notify  the  regimental 
commander,  and  such  temporary  appointment  will  be  in  full  force  and  effect  from  the 
date  it  is  made  and  will  continue  in  full  force  and  effect  from  that  date  if  it  be  approved 
by   the  regimental  commander.     If  the  regimental  commander  disapproves   the 
appointment,  then  the  increased  rank  and  pay  will  cease  upon  receipt  by  the  battalion 
commander  of  notice  of  such  disapproval.     Each  noncommissioned  staff  officer  will 
be  furnished  with  a  warrant  signed  by  the  regimental  commander  and  countersigned 
by  the  regimental  adjutant.    The  appointment  takes  effect  on  the  day  upon  which 
it  is  made  and  the  warrant  may  be  continued  in  force  upon  discharge  and  reenlistment, 
if  reenlistment  be  made  on  the  day  following  that  of  discharge;  each  reenlistment  and 
continuance  will  be  noted  on  the  warrant  by  the  adjutant.     Any  noncommissioned 
staff  officer  may  be  reduced  to  the  ranks  by  the  sentence  of  a  court-martial,  or  by  order 
of  the  commander  having  final  authority  to  appoint  such  noncommissioned  officer.  " — 
A.  R.,  251,  1908,  amended  by  G.  0.,  169,  W.  D.,  1908. 

NOTE.— When  the  warrant  is  continued  on  reenlistment  the  roll  should  show  that  fact  affirmatively. 

700.  "The  Coast  Artillery  Corps  noncommissioned  staff  officers  consist  of  ser- 
geants major,  senior  grade;  master  electricians;  engineers;  electrician  sergeants,  first 
class;  electrician  sergeants,  second  class;  master  gunners;  sergeants  major,  junior 
grade,  and  firemen.    They  are  appointed  upon  the  recommendation  of  the  Chief  of 
Coast  Artillery  after  due  examination  under  rules  announced  from  time  to  time  by  the 
War  Department.     They  will  be  furnished  with  warrants  signed  by  the  Chief  of  Coast 
Artillery.    The  appointment  takes  effect  on  the  day  upon  which  it  is  made  and  the 
warrant  may  be  continued  in  force  upon  discharge  and  reenlistment  if  reenlistment 
be  made  on  the  day  following  that  of  discharge;  each  reenlistment  and  continuance 
will  be  noted  on  the  warrant  by  the  artillery  district  commander  and  The  Adjutant- 
General  of  the  Army  will  be  informed  of  the  fact.    Master  electricians,  engineers, 
electrician  sergeants,  first  class,  electrician  sergeants,  second  class,  and  master  gunners, 
though  liable  to  discharge  for  inefficiency  or  misconduct,  will  not  be  reduced.     Any 
other  Coast  Artillery  Corps  noncommissioned  staff  officer  may  be  reduced  to  the  ranks, 
by  the  sentence  of  a  court-martial  or  upon  the  recommendation  of  the  artillery  dis- 
trict commander  approved  by  the  Secretary  of  War." — A.  R.,  305,  1908,  amended 
by  G.  0.,  128,  1908. 

701.  "The  promotion  and  reduction  of  noncommissioned  officers  of  the  Engineers 
is  governed  by  the  following  extract  from  paragraph  239,  Army  Regulations: 

"The  regulations  relative  to  reductions  apply  to  battalions  not  organized  into  regi- 
ments unless  otherwise  specifically  provided." 

702.  Post  noncommissioned  staff  officers  and  others  appointed  by  the  Secretary 
of  War  receive  pay  from  date  of  appointment,  not  from  date  of  warrant. — P.  M.  G.; 
see  Par.  93,  A.  R.,  1908. 


PAY  OF   ENLISTED   MEN — NONCOMMISSIONED   OFFICERS.        103 

703.  Company  noncommissioned  officers  are  appointed  by  regimental  commanders, 
or  temporarily  appointed  by  battalion  commanders,  under  the  conditions  stated  in 
paragraph  251  (Army  Regulations),  on  the  recommendation  of  their  company  com- 
manders; but  in  no  case  will  any  company  organization  have  an  excess  of  noncom- 
missioned officers  above  that  allowed  by  law.    The  noncommissioned  officers  of 
Coast  Artillery  Corps  companies  will,  upon  the  recommendation  of  the  company 
commanders,   be  appointed  by  artillery  district  commanders. — A.   R.,  26ft,   1908, 
amended  by  G.  0.,  164,  W.  D.,  1908. 

704.  " Appointments  of  company  noncommissioned  officers  and  acting  cooks  of  the 
Hospital  Corps  will  take  effect  on  the  day  of  appointment  by  the  authorized  com- 
mander,   and    of   first   sergeants,    quartermaster   sergeants,    stable   sergeants,    chief 
mechanics,  cooks,  artificers,   farriers,  horseshoers,   mechanics,   saddlers,   wagoners, 
musicians,  trumpeters,  and  first-class  privates  on  the  day  of  appointment  by  the  com- 
pany commander;   but  in  case  of  vacancy  in  a  company  absent  from  regimental  and 
battalion  headquarters  a  company  commander  may  make  a  temporary  appointment  of 
a  noncommissioned  officer,  which  will  carry  rank  and  pay  from  the  date  of  such  appoint- 
ment.    Information  of  the  appointment  will  be  promptly  sent  to  the  regimental  com- 
mander, and  if  he  disapproves  it  the  increased  rank  and  pay  will  cease  upon  receipt  by 
the  company  commander  of  such  disapproval." — A.  R.,  270,  1908,  amended  by  G.  0., 
141,  1909. 

NOTE. — Appointments  and  promotions  can  not  be  antedated,  but  carry  pay  from  the  date  when  actually 
made,  though  announced  in  orders  of  a  later  date. 

705.  "  Chief  mechanics,  cooks,  farriers,  horseshoers,  mechanics,  artificers,  saddlers, 
wagoners,  musicians,  trumpeters,  and  first-class  privates  are  enlisted  as  privates,  and 
after  joining  their  companies  are  appointed  by  their  respective  company  commanders. 
For  inefficiency  or  misconduct  they  are  subject  to  reduction  by  the  same  authority." — 
A.  R.,  273,  1908,  amended  byG.0.,141,  1909. 

706.  "Men  may  be  enlisted  for  the  Signal  Corps,  at  the  discretion  of  the  Chief 
Signal  Officer  of  the  Army,  in  the  class  or  grade  for  which  they  are  competent  and  in 
which  there  is  a  vacancy.     They  will  be  promoted  and  reduced  in  the  class  or  grade, 
as  fixed  by  law,  by  the  Chief  Signal  Officer  of  the  Army  or  by  his  authority." — A.  R.t 
1575,  1908. 

The  promotion  of  noncommissioned  officers  of  the  Signal  Corps  takes  effect  from  the 
date  as  stated  in  the  order  announcing  the  change  of  rank,  though  the  date  of  issue  of 
order  may  be  subsequent  to  the  date  on  which  the  promotion  took  effect.- — P.  M.  (?., 
Aug.  25,  1899,  13068. 

707.  Men  at  ordnance  stations  are  enlisted  as  second-class  privates  and  mustered, 
at  discretion  of  officer  in  command,  in  any  grade  for  which  they  are  competent  and  in 
which  there  is  a  vacancy,  except  the  grades  of  corporal  and  sergeant,  promotion  to 
which  requires  the  previous  sanction  of  the  Chief  of  Ordnance  (and  pay  begins  from 
date  of  such  promotion).    They  may  be  discharged  for  cause  by  the  Secretary  of  War, 
before  expiration  of  enlistment. — See  R.  S.,  1162;  par.  11,  Ord.  Regs. 

Warrants  of  noncommissioned  officers  at  Manila  ordnance  depot  are  dated  back  to 
date  of  appointment  by  depot  commander  and  pay  is  due  from  date  the  duties  com- 
mence.— Chf.  Ord.,  Mar.  18,  1903,  P.  M.  G.  0.,  36403. 

708.  "A  noncommissioned  officer  may  be  reduced  to  the  ranks  by  sentence  of  a 
court-martial,  or  on  the  recommendation  of  the  company  commander,  by  the  order 
of  the  commander  having  final  authority  to  appoint  such  noncommissioned  officer, 
but  a  noncommissioned  officer  will  not  be  reduced  because  of  absence  on  account  of 
sickness  or  injury  contracted  in  the  line  of  duty.     If  reduced  to  the  ranks  by  sentence 
of  court-martial  at  a  post  not  the  headquarters  of  his  regiment,  the  company  com- 
mander will  forward  a  transcript  of  the  order  to  the  regimental  commander.     The 
transfer  of  a  noncommissioned  officer  from  one  organization  to  another  carries  with  it 


104       PAY  OF   ENLISTED   MEN  —  NONCOMMISSIONED   OFFICERS. 

reduction  to  the  ranks  unless  otherwise  specified  in  the  order  by  authority  competent 
to  issue  a  new  warrant."  —  A.  R.,  271,  amended  by  G.  0.,  164,  1908. 

709.  "When  a  noncommissioned  officer,  while  in  arrest  or  confinement,  is  reduced 
by  sentence  of  a  court-martial,  the  date  of  the  order  publishing  the  sentence  is  the  date 
of  reduction.  In  all  other  cases  reduction  takes  effect  on  the  date  of  receipt  of  the 
order  at  the  soldier's  station.  The  desertion  of  a  noncommissioned  officer  vacates 
his  position  from  the  date  of  his  unauthorized  absence."  —  A.  R.,  272,  1908. 

The  provision  in  A.  R.,  272,  1908,  that  "the  desertion  of  a  noncommissioned  officer 
vacates  his  position  from  the  date  of  his  unauthorized  absence,"  applies  to  privates 
first  class  of  all  organizations  having  such  grade.  —  /.  A.  G.,  Apr.  28,  1909,  P.  M.  G.  0., 


710.  Regimental  and  company  noncommissioned  officers  transferred  to  casual 
detachments  en  route  to  the  United  States  for  discharge  hold  their  rank  until  expira- 
tion of  term  of  service;  but  when  held  to  service  beyond  term  of  enlistment  they 
revert  to  privates.     Appointments  to  fill  vacancies  will  not  be  made  until  expiration 
of  service  of  preceding  incumbents.  —  Sec.  War,  Feb.,  17,  1902. 

But  the  above  does  not  apply  to  the  Hospital  or  Signal  Corps,  Ordnance  Depart- 
ment, nor  post  noncommissioned  staff  officers,  who  are  entitled  to  pay  of  their  grades 
for  time  retained  in  service.—  Sec.  War,  Sept.  23,  1904;  P.  M.G.O.,  43827. 

Noncommissioned  officers  and  privates  of  bands  transferred  to  casual  detachments 
en  route  to  the  United  States  for  discharge  hold  their  rank  and  status  as  members  of 
bands  until  expiration  of  term  of  service;  but  when  held  to  service  beyond  term  of 
enlistment  they  revert  to  privates  of  the  line.  —  Dec.  Seer.  War,  Mar.  18,  1909;  P.  M. 
G.  0.,  43827. 

711.  A  noncommissioned  officer  appointed  or  promoted  subsequent  to  date  of  the 
order  reducing  the  number  in  a  company,  but  prior  to  receipt  of  the  order  at  the  post 
where  he  is  serving,  is  entitled  to  the  pay  of  his  new  grade.  —Comp.,  Feb.  10,  1903,  <  '/>., 
7,  A.  G.  0.,  1903. 

712.  "Hereafter  the  Secretary  of  War  shall  be  authorized  to  detach  from  the  Army 
at  large  such  number  of  enlisted  men  as  may  be  necessary  to  perform  duty  at  the 
various  recruit  depots  and  the  United  States  military  prison,  and  while  performing 
such  duty  there  shall  be  allowed  for  each  depot  and  the  prison,  one  who  shall  have 
the  rank,  pay,  and  allowances  of  battalion  ~br  squadron  sergeant-major."  —  Act  June  12, 
1906,  34Stat.,  242;  G.  0.,  115,  1906. 

"Hereafter  recruit  and  prison  companies  shall  have  noncommissioned  officers, 
musicians,  artificers,  and  cooks  of  the  number  and  grades  allowed  by  law  for  com 
panics  of  infantry."—  Act  Mnr.  2,  1907,  34  Stat.,  1160;  G.  0.,  48,  1907. 

"Hereafter  the  Secretary  of  War  may  authorize  the  temporary  appointment  of 
such  number  of  sergeants  and  corporals  in  the  companies  at  the  general  recruiting 
depots  as  may  be  necessary  for  the  proper  control  and  instruction  of  the  varying 
number  of  recruits  attached  to  such  companies."  —  Act  Mar.  3,  1909,  35  Stat.,  741; 
G.  0.,  49,  1909. 

713.  "Hereafter  one  of  the  companies  at  each  recruiting  depot  shall  have  the 
organization  of  an  infantry  band,  to  which  recruits  showing  an  aptitude  for  music 
may  be  attached  for  examination  and  instruction  before  assignment  to  organizations 
in  the  Army."—  Act  Mar.  3,  1909,  35  Stat.,  745;  G.O.,  49,  1909. 

Recruits  attached  for  instruction  are  not  entitled  to  pay  as  bandsmen.  —  P.  M.  G. 

714.  "The  Secretary  of  War  is  authorized  to  detach  from  the  Army  at  large  such 
number  of  enlisted  men  as  may  be  necessary  to  perform  duty  at  the  various  recruiting 
stations,  and  while  performing  such  duty  one  member  of  each  party  shall  have  the 
rank,  pay,  and  allowances  of  sergeant  and  one  the  rank,  pay,  and  allowances  of  corporal 
of  the  arm  of  service  to  which  they  respectively  belong."  —  Act  Feb.  2,  1901,  31  Stal., 
756;  G.  0.,  9,  1901. 


PAY   OF   ENLISTED    MEN NONCOMMISSIONED   OFFICERS.        105 

"All  assignments  of  enlisted  men  to  the  general  recruiting  service  will  be  as  pri- 
vates."—A  R.,  855,  1908. 

The  recruiting  officer  in  charge  of  each  general  recruiting  station  will  announce 
in  orders  from  his  station,  and  muster  from  the  date  of  such  announcement,  one  mem- 
ber of  his  recruiting  party  as  sergeant  and  one  as  corporal. — A.  R.,  853,  1908.  (For 
Bonus,  see  note,  par.  633,  Manual,  — .) 

715.  Any  appointment  in  excess  of  the  number  allowed  by  law  will  not  be  entitled 
to  the  pay  of  the  rank.— Comp.,  Aug.  8,  1907,  Navy  dr.,  78,  1907. 

716.  "Members  of  recruiting  parties  announced  and  mustered  as  sergeants  or 
corporals  will  not  be  reduced  while  performing  such  duty  without  the  approval  of  The 
Adjutant-General  of  the  Army.     Their  appointments  as  sergeants  or  corporals  will, 
however,  terminate  whenever  they  are  relieved  from  recruiting  duty,  or  when  the 
stations  at  which  they  are  serving  are  discontinued,  unless  they  shall  be  assigned 
to  other  recruiting  stations  at  which  there  are  vacancies  in  their  respective  grades. 
The  recruiting  officer  wili  in  every  case  announce  in  orders  the  date  of  the  termination 
of  an  appointment  as  sergeant  or  corporal  and  furnish  copies  of  each  order,  as  indicated 
in  paragraph  853."—  A.  R.,  854,  1908. 

717.  "From  the  enlisted  force  of  the  army  now  provided  by  law  the  President 
may  authorize  the  organization  of  school  detachments  at  each  of  the  service  schools, 
and  may    authorize  the    appointment  therein    of  such    noncommissioned  officers, 
mechanics,  artificers,  farriers,  horseshoers,  and  cooks  as  may  be  necessary  for  the 
administration  of  such  school:  Provided,  That  nothing  herein  shall  be  construed  as 
to  authorize  an  increase  in  the  total  number  of  enlisted  men  of  the  army  now  author- 
ized by  law."—  Act  Mar.  3,  1909,  35  Stat.,  733;  G.  0.,  49,  1909. 

For  service  school  detachments  authorized,  see  War  Department  General  Orders. 

PAY  ROLLS. 

718.  "At  every  muster  of  troops  pay  rolls  will  be  prepared,  signed,  and  disposed 
of  in  accordance  with  the  directions  on  the  blank  forms  furnished  by  the  Paymaster- 
General  of  the  Army,  and  at  each  bimonthly  muster  on  the  last  day  of  February, 
April,  June,  August,  October,  and  December  muster  rolls  will  be  prepared,  signed, 
and  disposed  of  in  accordance  with  the  directions  on  the  blank  forms  furnished  by 
The  Adjutant-General  of  the  Army. 

There  will  be  reported,  on  the  field,  staff,  and  band  roll,  the  regimental  field  officers, 
the  chaplain,  regimental  and  battalion  staff  (commissioned  and  noncommissioned), 
and  band;  on  the  post  artillery  corps  rolls,  the  noncommissioned  staff  (artillery  corps 
bands  on  seprate  rolls);  on  the  company  rolls,  the  officers  and  enlisted  men  belonging 
to  the  company;  on  the  hospital  rolls,  the  medical  officers,  the  hospital  corps,  and 
the  authorized  matrons;  on  the  post  noncommissioned  staff  rolls,  the  post  noncom- 
missioned staff.  The  last-named  rolls  will  be  prepared  and  signed  by  the  adjutant, 
who  will  also  keep  the  accounts  and  prepare  the  final  statements  of  the  men  borne 
thereon."—  A.  R.,  812,  1908. 

NOTE. — All  changes  of  rank  or  grade,  with  dates  of  same,  and  numbers  and  dates  of  orders,  must  be 
noted  on  the  pay  rolls. 

719.  The  preparation  of  muster  rolls,  pay  rolls,  inventories  of  effects,  and  certifi- 
cates of  disability  for  discharge,  on  a  typewriting  machine,  is  authorized,  provided 
a  black-record  ribbon  of  standard  quality  is  used,  but  carbon  copies  of  such  papers 
will  not  be  forwarded  to  the  War  Department. 

Under  no  circumstances  will  discharge  certificates  and  final  statements  be  prepared 
on  a  typewriting  machine. — Cir.  41,  W.  D.,  1910. 

720.  "A  soldier  on  duty  or  in  hospital  at  a  post  or  station  where  his  company  is 
not  mustered  will  be  mustered  on  a  detachment  roll,  a  separate  roll  being  prepared 
for  each  regiment  or  corps.  "—A.  R.,  813,  1908. 

NOTE. — For  men  of  the  Coast  Artillery  a  separate  roll  will  be  required  for  the  bands  and  for  each  company 
represented  at  the  post.— See  Cir.  3,  A.  G.  O.,  1903. 


106  PAY  OF   ENLISTED   MEN — PAY  ROLLS. 

721 .  Substitution  of  figures  for  names  of  months,  in  columns  of  "date  of  enlistment " 
and  "last  paid, "  is  not  approved.— Chf.  Sta/,  Jan.  15,  1904,  P.  3/.  G.  0.,  42356. 

722.  "All  enlisted  men  present  will  receipt  one  of  the  triplicate  rolls  for  the  amount 
due  to  them,  except  when  it  is  known  that  payment  will  be  made  by  check,  in  which 
case  signatures  will  not  be  required.     Witnessing  officers  will  see  that  the  soldiers' 
signatures  correspond  with  their  names  as  borne  on  the  roll,  and  when  a  soldier  can 
not  write  he  will  receipt  by  his  mark,  which  will  be  witnessed  by  a  commissioned 
officer,  or,  in  the  absence  of  a  commissioned  officer,  by  a  contract  surgeon.     Duplicate 
copies  of  the  rolls  will  then  be  forwarded  by  the  commanding  officer  to  the  paymaster 
designated  to  pay  the  command. — A.  R.,  1339,  1908. 

723.  "When  enlisted  men  are  not  present  at  the  pay  table  owing  to  exigencies  of 
the  service,  the  paymaster  may  place  in  the  hands  of  the  company  commander  for 
delivery  the  pay  of  the  men  thus  necessarily  absent,  notation  of  '  Not  Paid '  being 
made  on  the  pay  rolls  opposite  the  names  of  the  men.     In  such  cases  the  company 
commander  upon  turning  over  the  pay  to  the  men  will  require  them  to  siirn  a  sub- 
voucher  (Form  28  H,  Pay  Dept.);  will  himself  sign  the  certificate  thereon  attesting 
the  payment,  and  then  forward  the  subvoucher  to  the  paymaster  without  delay.  "- 
dr.,  43,   W.  D.,  1908;  See  Comp.,   May  15,  1908. 

NOTE.— The  remark  "Not  paid"  should  be  made  on  the  pay  roll  opposite  the  soldiers'  signatures,  in 
order  that  the  conditions  of  the  witnessing  officer's  certificate  on  the  pay  roll  may  be  conformed  to. 

NOTE  2.— The  subvoucher,  which  is  intended  for  use  only  where  an  organization  is  paid  by  the  pay- 
master in  person,  should  not  be  utilized  for  making  payment  to  an  entire  organization,  but  only  to  those 
men  who,  through  the  exigencies  of  the  service,  are  not  able  to  appear  in  person  at  the  pay  table. — /'.  \f. 
O.O.,  Nov.  5,  1909,  65207. 

724.  When  the  pay  of  enlisted  men  is  turned  over  to  the  company  commander 
the  amount  on  the  pay  roll  will  not  be  ruled  out,  as  the  paymaster  should  take  credit 
for  such  payments  in  entering  the  voucher  on  his  abstract  of  expenditures.     The 
notation  "see  subvoucher  attached  "  should  be  made  against  the  remark  "Not  Paid.  " 
Any  amount  returned  by  the  company  commander  as  unpaid,  if  received  before  tin- 
voucher  is  entered  in  the  paymaster's  accounts,  may  be  ruled  out  and  dropped  from 
the  footing  of  the  roll;  but  if  the  voucher  has  been  closed  and  entered,  the  amount 
so  returned  should  be  taken  up  in  collections  and  statement  to  that  effect  made  on 
the  roll.— P.  M.  G.,  June  4,  1908,  65207. 

NOTE. — See  paragraph  656,  Manual  for  the  Pay  Department. 

725.  "  Corrections  on  muster  and  pay  rolls,  after  muster  and  before  they  have  been 
forwarded,  will  not  be  made  except  with  the  approval  of  the  mustering  officer.     Re- 
tained rolls  will  not  be  changed  without  authority  from  the  War  Department.  "- 
A.  R.,  815,  1908. 

Pay  rolls  must  not  be  changed  by  company  officers  after  they  have  been  presented 
to  the  paymaster.— dr.  21,  A.G.O.,  1899. 

726.  "  Calculations  on  the  pay  rolls  are  made  by  the  paymaster  and  copied  on  the 
retained  roll  by  the  company  or  detachment  commander,  who  will  certify  that  he  wit- 
nessed the  payment,  and  will  enter  thereon  the  name  of  the  paymaster  and  date  of 
payment."— A  R.,  1338,  1908. 

The  sum  of  each  page  of  the  pay  rolls  will  be  entered  in  ink  at  the  bottom  and  carried 
to  the  top  of  the  next  page.— dr.  140,  P.  M.  G.  0.,  Jan.  21,  1890. 

Pay  rolls  extended  in  pencil  will  not  be  accepted.— dr.  177,  P.  M.  G.  0.,  Oct.  25, 
1898. 

727.  "All  vouchers  showing  changes  in  figures  will  be  suspended,  unless  it  be 
shown  that  the  changes  were  made  before  payment  and  the  actual  amount  paid  the 
soldier  be  separately  certified  by  the  mustering  officer,  commanding  officer  of  the 
company,"  or  officer  witnessing  the  payment. — Auditor,   Feb.  13,  1903,    Cir.  268, 
P.  M.  G.  0. 


PAY    OF   ENLISTED   MEN PAY   ROLLS.  107 

728.  "No  settlement  of  the  pay  account  of  any  enlisted  man  will  be  made  on  the 
rolls  until  sufficient  pay  shall  have  accrued  to  satisfy  all  dues  to  the  United  States 
and  pay  a  balance  to  the  soldier."— A.  R.,  1394,  1908. 

The  officer  who  prepares  a  pay  roll  should  not  attempt  to  settle  the  account  of  a 
soldier  by  striking  a  balance  between  his  undrawn  pay  and  indebtedness  to  the  United 
States,  this  being  the  duty  of  the  paymaster. — See  paragraph  10  of  instructions  on  the 
back  of  pay-roll  forms. 

729.  Where  the  full  amount  of  court-martial  stoppages  on  a  muster  roll  is  not 
deducted,  the  paymaster  will  note  in  the  witness  column  the  amount  actually  deducted, 
thus:  "  $5.20,  court-martial  fine  deducted, "  and  the  company  commander  should  enter 
such  amount  in  the  column  of  remarks  on  next  roll  after  the  stoppages  in  question  as 
" deducted  on  previous  roll"  in  accordance  with  paragraph  5,  General  Orders,  No.  53, 
1878.— P.  M.  G. 

730.  Where  a  remission  of  part  or  all  of  a  court-martial  sentence  forfeiting  pay 
appears  on  the  pay  roll  against  an  enlisted  man,  and  the  remission  is  made  because  the 
fine  was  in  excess  of  the  legal  limit,  or  was  illegal,  that  fact  should  be  specifically 
stated.— P.  M.  G. 

731.  Amounts  due  in  a  prior  enlistment  can  not  be  adjusted  on  rolls  of  current 
enlistment.     For  such  amounts  application  should  be  made  to  the  Auditor  for  the  War 
Department.— Comp.,  June  26,  1899;  dr.  189,  P.  M.  G.  0. 

732.  "A  transfer  will  take  effect  on  the  date  of  the  receipt  of  the  order  at  the 
post  where  the  soldier  is  serving,  and  a  descriptive  list  and  account  of  pay  and 
clothing  showing  that  date  will  be  forwarded  to  the  commanding  officer  of  the  com- 
pany or  detachment  to  which  the  soldier  is  transferred.     The  actual  date  of  transfer 
will  be  stated  on  the  roll  upon  which  the  soldier  is  first  paid  after  transfer." — A.  R., 
114,  1908. 

WAR  PAY. 

733.  "In  time  of  war  the  pay  proper  of  enlisted  men  shall  be  increased  twenty 
per  centum  over  and  above  the  rates  of  pay  so  fixed  by  law." — Act  Apr.  26,  1898, 
30  Stat.,  365;  G.  0.,  29,  1898. 

PAY  ON  DISCHARGE. 

734.  "An  enlisted  man  will  not  be  discharged  before  the  expiration  of  his  term 
of  service  except: 

1.  By  order  of  the  President  or  of  the  Secretary  of  War. 

2.  By  sentence  of  a  general  court-martial  or  military  commission. 

3.  Under  rules  governing  discharge  by  purchase,  by  direction  of  the  commander 
of  a  territorial  department  or  army  in  the  field. 

4.  By  order  of  the  commanding  general,  Philippines  Division,  as  authorized  by 
paragraph  125. 

5.  In  compliance  with  an  order  of  one  of  the  United  States  courts,  or  a  justice  or  a 
judge  thereof,  on  a  writ  of  habeas  corpus." — A.  R.,  138,  1908,  amended  by  G.  0.,  175, 
W.  D.,  Aug.  12,  1909. 

735.  "In  the  event  of  the  enlistment  of  a  soldier  in  the  Army  for  the  period 
required  by  law,  and  after  the  expiration  of  one  year  of  service,  should  either  of 
his  parents  die,  leaving  the  other  solely  dependent  upon  the  soldier  for  support,  such 
soldier  may,  upon  his  own  application,  be  honorably  discharged  from  the  service  of 
the  United  States  upon  due  proof  being  made  of  such  condition  to  the  Secretary  of 
War."— Sec.  30,  Act  Feb.  2,  1901,  31  Stat.,  756;  G.  0.,  9,  1901. 

NOTE. — Application  for  discharge  under  above  law  will  be  forwarded  through  military  channels,  with 
the  required  proof,  to  The  Adjutant-General  of  the  Army.— G.  O.,  4,1906. 


108  PAY   OF   ENLISTED   MEN PAY   ON    DISCHARGE. 

736.  When  discharged  before  expiration  of  enlistment  for  the  convenience  of  the 
government,  and  reenlisted,  the  discharge  certificate  and  final  statements  will  be 
withheld  until  reenlistment  and  a  notation  made  on  each  that  the  soldier  was  dis- 
charged for  the  convenience  of  the  Government  prior  to  the  expiration  of  his  term  of 
service.— G.  0.,52,  1906. ' 

737.  When  an  enlisted  man  is  discharged  by  expiration  of  service,  his  discharge 
will  take  effect  on  the  last  day  thereof;  i.  e.,  if  enlisted  on  the  second  day  of  the  month 
his  term  will  expire  on  the  first  day  of  the  same  month  in  the  last  year  of  his  term  of 
enlistment.     When  a  soldier  immediately  reenlists  after  discharge,  the  reenlistment 
will  be  completed  on  and  bear  the  date  of  the  day  following  that  of  discharge.     1 1  is 
pay  will  then  be  continuous."— A.  R.,  141,  1908. 

738.  "The  discharge  of  a  soldier  takes  effect  on  the  date  of  notice  to  him  of  such 
discharge,  either  actual,  by  delivery  of  the  certificate  of  discharge,  or  constructive, 
as  where  such  delivery  can  not  be  made  owing  to  his  absence  for  his  own  convenience 
or  through  his  own  fault,  in  which  case  the  receipt  of  the  discharge  at  his  proper  sta- 
tion will  be  deemed  sufficient  notice.     The  date  of  discharge  on  the  final  statements 
must  be  the  same  as  that  on  the  discharge  certificate." — A.  R.,  150,  1908. 

739.  "An  enlisted  man  remains  in  service  until  receipt  of  discharge  or  until  such 
action  is  taken  as  renders  him  legally  chargeable  with  notice  thereof,  notwithstanding 
the  expiration  of  term  of  service  during  absence  on  furlough  granted  at  his  own 
request."— 2  Comp.,  94,  Aug.  31,  1895.     (Case  Marine  Corps.) 

740.  When,  from  the  situation  of  his  company  or  the  nature  of  the  service,  a 
soldier  can  not  receive  his  discharge  when  his  time  expires,  and  is  from  necessity 
retained  in  service,  he  is  to  be  paid  up  to  the  time  of  his  actual  discharge. — Digest 
2d  Comp.,  sec.  1290,  Ed.  1869. 

NOTE. — The  final  statements  must  show  cause  of  retention. 

741.  A  soldier  detained  in  the  service  after  expiration  of  term  of  enlistment  is 
entitled  to  pay  during  period  of  detention  at  the  rate  to  which  he  was  entitled  at 
expiration  thereof. — 7  Comp.,  391,  Feb.  4,  1901.     (Case  J.  L.  McCrackcn.)    See  also 
Dec.  Comp.  of  July  21,  1908;  Cir.  71,  W.  D.,  1908.     (Case  Private  Lemker,  118,  Co.  C., 
C.  A.  C.) 

742.  "When  a  soldier  is  sentenced  by  court-martial  to  confinement  without  dis- 
honorable discharge,  for  a  period  extending  beyond  the  expiration  of  his  term  of 
enlistment,  he  will  be  discharged,  honorably  or  without  honor,  on  the  date  of  the 
expiration  of  the  term  of  enlistment,  but  will  be  held  to  serve  out  his  sentence,  the 
certificate  of  discharge  being  delivered  to  him  on  his  release  from  confinement. 
When,  however,  a  soldier's  term  of  enlistment  expires  while  he  is  awaiting  trial  or 
sentence  he  will  be  discharged  (honorably,  without  honor,  or  dishonorably,  according 
to  circumstances)  on  the  date  of  the  receipt  of  an  order  publishing  the  case  or  other- 
wise disposing  of  it,  and  the  discharge  will  be  dated  accordingly." — A.  R.,  155,  1908. 

743.  A  soldier  detained  in  service  after  expiration  of  enlistment  for  trial  for  offense 
committed  prior  to- such  expiration  is  entitled  to  pay  to  date  of  actual  discharge  (sub- 
ject to  all  proper  stoppages),  though  held  awaiting  trial  and  finally  convicted. —  Vol.  2, 
Digest  2d  Comp.,  sec.  833,  May  24,  1882. 

744.  A  soldier  held  as  a  court-martial  prisoner  awaiting  dishonorable  discharge  is 
not  entitled  to  pay  and  allowances  between  expiration  of  enlistment  and  date  of  dis- 
honorable discharge. — 14  Comp.,  22,  July  17,  1907.     (Case  Marine  Corps.) 

745.  "The  time  at  which  a  dishonorable  discharge  is  to  take  effect,  as  fixed  by 
a  sentence,  can  not  be  postponed  by  the  reviewing  officer.  " — A.  R.,  984,  1908. 

But  where  an  enlisted  man  was  sentenced  to  confinement  for  two  years  with  loss  of 
pay  and  then  to  be  dishonorably  discharged,  and  was  held  at  the  Insane  Hospital  lor 
some  time  after  expiration  of  the  two  years:  Held,  That  he  is  entitled  to  pay  from  date 


PAY   OF   ENLISTED   MEN PAY   ON   DISCHARGE.  109 

of  expiration  of  term  of  confinement  to  date  of  discharge,  his  term  of  enlistment  not 
having  expired.— 13  Comp.,  409,  Dec.  19,  1906.  (Case  Marine  Corps.) 

746.  "An  enlisted  man  discharged  for  minority  concealed  at  enlistment,  or  for 
other  cause  involving  fraud  on  his  part  in  the  enlistment,  is  not  entitled  to  pay  and 
allowances,  including  those  for  travel,  and  will  not  receive  final  statements  unless 
deposits  are  due  him,  in  which  case  final  statements,  containing  a  full  statement  4*f  the 
soldier's  accounts  at  date  of  discharge,  will  be  furnished.  " — A.  R.,  1400,  1908,  amended 
byG.  0.,  152,  W.  D.,  1910. 

747*  "Recruits are  entitled  to  pay  and  allowances  when  discharged  on  certificates 
of  disability.  When  discharged  for  any  cause  involving  fraud  on  their  part  at  enlist- 
ment, paragraph  1400  will  govern.  "—A.  R.,  1402,  1908. 

748.  A  soldier  apprehended  as  a  deserter  from  a  fraudulent  enlistment,  who  was 
then  discharged  for  mental  incompetency,  is  entitled  to  pay  from  date  of  apprehension 
and  to  travel  pay.— Comp.,  Apr.  10,  1903,  P.  M.  G.  0.,  36708.     (Case  Pvt.  Marion.} 

749.  A  soldier  discharged  (by  expiration  of  term  of  service  while  in  the  hands  of 
the  civil  authorities  awaiting  trial)  should  be  paid  only  to  include  the  date  of  his 
arrest  and  should  not  be  paid  travel  pay.     His  right  to  pay  and  allowances  after  date 
of  arrest  and  to  travel  pay  is  dependent  upon  the  final  action  of  the  civil  authorities; 
if  convicted,  he  is  not  entitled  to  pay  and  allowances  after  date  of  arrest  or  to  travel 
pay;  if  acquitted,  he  is  entitled  to  pay  and  allowances  to  date  of  discharge  and  to 
travel  pay. — 9  Comp.,  249,  Dec.  12,  1902  (case  Reuben  Lewis,  25th  Inf.);  Comp.,  May  27, 
1905,  P.  M.  G.  0.,  50406  (case  J.  W.  Cantrell,  9th  Infantry).     See  Manual,  par.  762. 

750.  A   soldier  discharged   without   honor  on  account  of  imprisonment   under 
sentence  of  civil  court  is  not  entitled  to  pay  or  allowances  after  date  of  arrest  or  to 
travel  pay. — 14  Comp.,  116,  Aug.  31,  1907.     (Case  of  Homer  J.  Robison,  Hospital 
Corps.) 

751.  A  soldier  convicted  by  civil  authorities,  then  pardoned  and  returned  to 
military  authorities,  is  entitled  to  pay  to  date  of  discharge  less  the  time  absent  in  the 
hands  of  civil  authorities,  and  to  allowances  including  travel  pay. — Comp.,  Dec.  15, 
1902,  P.  M.  G.  0.,  33840.     (Case  Corporal  Knox,  12th  Infantry.) 

But  a  soldier  discharged  by  reason  of  a  conviction  by  civil  authorities,  who  is 
afterwards  pardoned,  is  not  entitled  to  travel  pay  nor  pay  from  date  he  was  turned 
over  to  civil  authorities.—,?  Comp.,  334,  Feb.  4,  1897.  (Case  T.  M.  Koyt.) 

752.  "Upon  payment  of  the  final  statements  of  a  discharged  soldier  the  paymaster 
will  write  on  the  discharge  'Paid  in  full,'  with  his  signature,  noting  amount"  (and 
date)  "paid,  except  when  the  final  statements  have  been  transferred  and  are  not 
accompanied  by  the  discharge.     The  day  of  enlistment  and  the  day  of  discharge  will 
both  be  included  in  reckoning  pay."—  A.  R.,  1396,  1908. 

753.  Paymasters  can  not  fail  to  understand  that  they  are  liable  on  their  official 
bonds  for  the  amount  of  all  payments  made  by  them  on  spurious  vouchers.     The 
identity  required  in  cases  of  discharged  soldiers  should  embrace  not  only  tho  fact 
that  the  claimant  is  the  person  named  in  the  final  papers,  but  also  that  he  is  the 
identical  soldier  so  enlisted  and  discharged  as  therein  set  forth. — Cir.  58,  P.  M.  G.  0., 
Aug.  12,  1867. 

When  doubt  exists  as  to  the  identity  of  a  soldier  presenting  discharge  papers  for 
payment,  paymasters  are  authorized,  to  telegraph  to  the  officer  who  signed  the  notifi- 
cation of  discharge  for  verification  of  the  same. — P.  M.  G,,  Mar.  2,  1882;  A.  1425, 1882. 

754.  In  paying  discharged  soldiers  if  the  paymaster  issues  a  check  on  a  distant 
depository  he  should  address  a  letter,  containing  a  description  of  the  soldier  and  check 
and  bearing  the  signature  of  the  soldier,  to  some  paymaster  or  other  officer  on  duty 
where  the  check  is  to  be  presented  and  instruct  the  soldier  to  go  to  such  officer  for 
identification.—  Cir.  145,  P.  M.  G.  0.,  July  28,  1882,  A.  1425,  1882, 


110  PAY   OF    ENLISTED    MEN PAY   ON   DISCHARGE. 

755.  In  case  of  loss  of  discharge   certificate  the  Secretary  of  War  may  furnish  a 
certificate,  to  be  indelibly  marked  as  a  certificate  in  lieu  of  a  lost  discharge,  which 
shall  not  be  accepted  as  a  voucher  for  payment  of  any  claim.— Act  July  1,  1902,  32 
Stat.,  629;  G.  0.,  76,  1902. 

When  a  discharge  is  lost,  application  for  payment  on  final  statements  will  be  made 
to  the  Auditor  for  the  War  Department.— G.  0.,  30,  1863. 

756.  "Paymasters,  or  other  officers  to  whom  a  discharged  soldier  reports  the  loss 
or  nonreceipt  by  him  of  final  statements  to  which  he  is  entitled,  will  report  the  fact 
to  the  Paymaster-General,  with  any  evidence  the  soldier  furnishes  them  in  the  matter. 
The  Paymaster-General  will  transmit  the  evidence  to  the  Auditor  for  the  War  Depart- 
ment."—A  R.,  1397,  1908. 

757.  In  case  of  discharge  papers  being  lost  the  payment  of  arrearages  will     be 
delayed  for  six  months  from  the  date  of  the  alleged  loss. — Digest  2d  Comp.,  sec.  1300, 

ed.  1869. 

FINAL  STATEMENTS. 

758.  "When  an  enlisted  man  is  discharged,  his  company  commander  will  furnish 
him  with  final  statements,  in  duplicate,  or  a  full  statement  in  writing  of  the  reasons 
why  such  final  statements  are  not  furnished.     Final  statements  will  not  be  furnished 
a  soldier  who  has  forfeited  all  pay  and  allowances  and  has  no  deposits  due  him.     If 
he  has  deposits,  final  statements  will  be  issued,  containing  a  full  statement  of  the 
soldier's  accounts  at  the  date  of  his  discharge,  in  order  that  the  paymaster  may  deter- 
mine whether  there  is  any  balance  of  stoppages  which  should  be  collected  from  the 
amount  due  for  deposits.     When  the  discharge  is  made  on  certificate  of  disability 
the  ascertained  disability,  as  recited  in  the  certificate,  must  be  given  in  the  final 
statements  as  the  reason  or  cause  for  discharge." — A.  R.,  139,  1908,  amended  by  G.  0. 
152;  W.D.,  1910. 

NOTE.— Erasures,  interlineations,  etc.,  on  final  statements  which  affect  the  settlement  thereof,  will  not 
be  accepted  by  paymasters  unless  satisfactorily  explained  by  the  issuing  officer. 

759.  When  an  enlisted  man  is  discharged  outside  the  United  States,  final  state- 
ments must  show  if  he  has  been  furnished  transportation  and  subsistence.     Notation 
will  not  be  made  unless  transportation  has  been  furnished. — Chief  of  Staff,  Sept.  ^7, 
1904,  P.  M.  G.  0.,  46982. 

760.  When  enlisted  men  are  discharged  at  remote  points,  the  distance  to  the 
nearest  known  railway  station  will  be  stated  on  the  final  statements. — Cir.  27,  A. 
G.  0.,  1897. 

761.  "Whenever  an  enlisted  man  is  discharged  from  the  army  prior  to  the  expi- 
ration of  his  term  of  service,  the  actual  cause  of  discharge  will  be  stated  in  the  order 
directing  the  same  and  noted  on  the  final  statements.     Officers  signing  final  state- 
ments will  be  careful  to  see  that  these  notations  are  made  in  all  cases,  as  the  cause 
of  discharge  determines  the  soldier's  right  to  travel  allowances,  and  the  mere  quota- 
tion of  the  number  and  date  of  the  order  upon  which  discharge  is  based  is  insufficient 
as  a  guide  to  proper  payment." — A.  R.,  140,  1908. 

762.  A  soldier  held  in  military  custody  under  sentence  of- court-martial  beyond 
his  term  of  enlistment  (except  where  dishonorable  discharge  is  imposed)  will  be  fur- 
nished with  final  statements  showing  the  actual  date  of  discharge  and  the  cause  of 
detention.     A  soldier  in  the  hands  of  civil  authorities  awaiting  trial  should,  at  the 
expiration  of  his  term  of  service,  be  furnished  with  his  discharge  certificate  and  final 
statements  containing  all  necessary  data  for  the  paymaster,  giving  date  and  cause  of 
arrest  and  remark  "Not  entitled  to  pay  or  clothing  since  date  of  arrest  nor  to  travel 
pay  unless  acquitted  or  released  without  trial." — A.  R.,  1401,  1908.     See  Manual, 
par.  749. 

763.  "In  order  to  prevent  payment  on  fraudulent  discharge  papers,  the  officer 
who  prepares  the  final  statements  of  a  soldier  will,  at  least  one  week  before  the  dis- 


PAY   OF    ENLISTED    MEN FINAL    STATEMENTS.  Ill 

charge  takes  effect,  send  by  mail  to  the  paymaster  to  whom  the  soldier  may  wish  to 
apply  for  payment  a  notification,  stating  therein,  in  his  own  handwriting,  the  date 
of  last  payment  to  the  soldier,  and  his  credits  and  debits  both  in  words  and  figures, 
and  other  essential  data.  The  officer  will  also  send  the  soldier's  signature,  or  will 
report  that  the  soldier  can  not  write  his  name.  Blank  forms  for  this  notification  will 
be  supplied  by  The  Adjutant-General  of  the  Army.  The  officer  issuing  the  final 
statements  will  inform  the  discharged  soldier  of  the  name  and  location  of  the  pay- 
master to  whom  he  shall  apply  for  payment.  It  should  be  borne  in  mind  that  over- 
payments caused  by  erroneous  final  statements  will  be  charged  against  the  officer  who 
signed  the  final  statements.  In  cases  arising  under  paragraph  138  the  notification  will 
be  sent  to  the  paymaster  as  soon  as  possible  after  the  order  for  discharge  reaches  the 
officer  who  prepares  and  signs  the  final  statements,  and,  in  any  event,  before  the  dis- 
charge certificate  and  final  statements  are  signed." — A.  R.,  153,  1908. 

764.  "Discharged  soldiers  will  be  paid  on  final  statements  prepared  in  duplicate 
and  furnished  to  them  by  their  company  or  detachment  commanders.     Payment  will 
be  made  only  on  presentation  of  both  copies.     Except  when  notified  as  prescribed  in 
paragraph  153,  paymasters  will  not  pay  discharged  soldiers,  unless  otherwise  satisfied 
of  the  genuineness  of  the  discharge  papers  and  the  identity  of  the  claimants." — A.  R., 
1395,  1908. 

765.  A  paymaster  is  not  authorized  to  pay  any  allowances  except  such  as  are  shown 
by  the  final  statements.     Any  other  amount  due  must  be  settled  by  the  Auditor. — 
Comp.,  Apr.  23,  1901,  P.  M.  G.  0.,  11826-62. 

NOTE. — Payments  to  discharged  soldiers  should  be  charged  as  follows:   Pay,  to  the  fiscal  years  in  which 
it  accrued;  all  other  items,  to  the  fiscal  year  in  which  the  soldier  was  discharged. 

766.  Payment  of  final  statements  in  advance  of  the  date  of  soldier's  discharge  is 
illegal.— Chief  of  Staff,  Oct.  10,  1903,  P.  M.  G.  0.,  40242. 

767.  When  a  large  number  of  men  are  to  be  discharged  on  one  day  from  the  same 
organization,  payments  may  be  made  on  form  38,  Pay  Department,  "Final  payment 
roll  of  detachment."— P.  M.  G. 

PURCHASE. 

768.  In  time  of  peace  the  President  may,  in  his  discretion,  permit  any  enlisted 
man  to  purchase  his  discharge.     The  purchase  money  shall  be  deposited  to  the  credit 
of  one  or  more  of  the  current  appropriations  for  support  of  the  Army  and  be  available 
for  expenses  during  the  fiscal  year  in  which  discharge  is  made. — Act  June  16,  1890, 
26  Stat.,  158;  G.  0.,  68,  1890. 

769.  "  In  time  of  peace,  except  as  hereinafter  provided,  any  enlisted  man  who  has 
completed  one  year's  service  as  such,  and  is  not  undergoing  punishment  or  under 
charges,  and  has  not  by  reenlisting  become  entitled  within  a  year  to  the  bonus  of  three 
months'  pay  authorized  by  the  act  of  Congress  approved  May  11,  1908,  may  obtain  the 
privilege  of  purchasing  his  discharge,  subject  to  the  approval  of  the  authority  com- 
petent to  order  it.     The  price  of  purchase  will  consist  of  the  travel  allowances  due  on 
discharge,  which  will  be  retained  by  the  United  States  in  all  cases,  and  in  addition 
thereto  the  following: 

After  1  year's  service $120 

After  2  years'  service 100 

After  3  years'  service 90 

After  4  years'  service 85 

After  5  years'  service 80 

After  6  years'  service 65 

After  7  years'  service 60 

After  8  years'  service 55 

After  9  years'  service * 40 

After  10  years'  service 35 

After  11  years'  service 30 


112  PAY   OF    ENLISTED    MEN PURCHASE. 

"Service  in  the  Regular  Army  only  will  be  considered,  and  such  service  is  not 
required  to  be  continuous  in  determining  the  purchase  price  of  discharge. 

"  Company  commanders  will  enter  on  the  final  statements  of  men  who  are  discharged 
by  purchase  a  full  statement  of  all  previous  enlistments  terminated  by  honorable 
discharge,  showing  the  dates  of  all  such  enlistments  and  discharges." — G.  0.,  4,  1906, 
amended  by  G.  0.,  13,  1909. 

770.  The  final  statements  of  a  soldier  discharged  by  purchase  will  show  the  amount 
of  purchase  price  (exclusive  of  travel  allowances,  which  will  be  retained  by  the  United 
States  in  all  cases).— Note  13,  Form  No.  62,  A.  G.  0. 

The  price  fixed  at  the  time  a  soldier's  discharge  takes  effect  is  the  price  which  will 
govern.— 14  Comp.,  192,  Oct.  4,  1907,  P.M.  G.  0.,  64067. 

771.  "To  obtain  the  privilege  of  purchasing  his  discharge,  the  soldier  will  make 
application  to  department  headquarters,  through  military  channels,  giving  his  reasons 
for  desiring  his  discharge.     The  company  commander  in  forwarding  the  application 
will  state  in  full  the  condition  of  the  accounts  of  the  applicant,  giving  a  complete 
statement  of  the  soldier's  service,  with  any  information  which  would  in  the  light  of 
this  order  bear  on  the  granting  or  withholding  of  the  privilege  requested. 

If  the  statement  of  the  soldier's  accounts  does  not  show  that  he  has  sufficient  credit 
with  the  United  States  to  cover  his  indebtedness  to  the  Government,  including  the 
price  of  purchase,  the  company  commander  will  so  notify  the  soldier  and  will  not 
forward  the  application  until  the  amount  of  deficit  has  been  deposited  with  him  by 
the  soldier."— Sec.  2,  G.  0.,  13,  1909. 

772.  "When  a  soldier  makes  application  for  discharge  by  purchase  on  account  of 
dependency  of  near  relatives    *    *    *    and  shows  in  connection  therewith  that  u 
state  of  actual  destitution  exists,  that  he  has  to  the  extent  of  his  opportunities  and 
ability  made  contributions  to  the  support  of  such  relatives,  but  that  tin-so  contribu- 
tions have  proved  insufficient  to  relieve  the  destitution-,  the  authority  competent  to 
order  the  dischrage  may,  in  his  discretion,  remit  such  part  of  the  purchase  price 
of  discharge,  except  travel  allowances,  as  may  seem  to  him  proper  and  necessary  by 
reason  of  the  inability  of  the  soldier  to  pay  the  full  amount.     In  this  class  of  cases 
no  advance  deposit  will  be  required  of  the  soldier  prior  to  forwarding  his  application, 
but  upon  receipt  of  the  order  authorizing  his  discharge  the  soldier  must  deposit  with 
the  company  commander  an  amount  sufficient  to  cover  his  indebtedness  to  the  Gov- 
ernment, including  the  price  of  purchase  as  fixed  by  the  authority  ordering  the  dis- 
charge."—Sec.  5,  G.  0.,  13,  1909. 

773.  "If  an  enlisted  man  deposits  money  with  the  company  or  post  commander, 
the  same  to  be  applied  for  purchase  of  his  discharge,  the  officer  will  immediately 
upon  receipt  of  order  for  discharge  of  the  man  forward  the  money  to  a  paymaster  for 
deposit  and  send  to  the  Paymaster-General  the  usual  notification  of  deposit.     On 
return  of  the  deposit  book  by  the  paymaster,  the  final  statements  can  be  completed 
by  notation  of  the  deposit  thereon,  thus  showing  on  their  face  the  total  credit  of  the 
soldier,  which  must  in  every  case  be  sufficient  to  cover  all  indebtedness  to  the  United 
States."— A.  R.,  1388,  1908. 

NOTE.— If,  in  violation  of  above  regulation,  the  purchase  price  is  not  received  by  the  paymaster  until 
after  the  soldier  has  been  discharged,  the  amount  should  be  taken  up  as  a  collection  and  not  as  a  soldier's 
deposit. 

PHILIPPINE   SCOUTS. 

774.  The  President  is  authorized  to  enlist  natives  of  the  Philippine  Islands,  not  to 
exceed  12,000,  to  be  organized  as  scouts,  or  as  troops  or  companies  as  provided  for  the 
Regular  Army;  the  pay,  rations,  and  clothing  allowance  to  be  fixed  by  the  Secretary 
of  War.     The  majors  shall  be  selected  from  the  next  lower  grade  in  the  Regular  Army, 
and  while  so  serving  shall  have  the  rank,  pay,  and  allowances  of  the  grade  to  which 


PHILIPPINE   SCOUTS. 


113 


assigned.  Captains  shall  be  selected  from  first  lieutenants  of  scouts  and  given  pro- 
visional appointments  for  periods  of  four  years  each.  The  squadron  and  battalion 
staff  officers  and  first  and  second  lieutenants  of  companies  may  be  appointed  from  non- 
commissioned officers  or  enlisted  men  of  the  Army  for  periods  of  four  years  each; 
and  shall  have  the  pay  and  allowances  of  officers  of  like  grade  in  the  Regular  Army. 
Natives  may  be  appointed  to  the  grade  of  second  and  first  lieutenants  and  shall  have 
the  pay  and  allowances  as  fixed  by  the  Secretary  of  War.— Act.  Feb.  2,  1901,  31  Stat., 
757;  G.  0.,  9,  1901,  and  act  May  16,  1908,  35  Stat.,  163;  G.  0.,  91,  1908. 

NOTE.— Native  scout  officers  are  entitled  to  the  pay  and  allowances  authorized  for  officers  of  like  grades 
in  the  Regular  Army.— G.  O.,  67, 1907. 

775.  An  officer  assigned  to  duty  with  the  Philippine  Scouts  is  entitled  to  the  pay 
of  the  advanced  grade  from  date  of  reporting  in  person  for  duty  with  the  command. — 
P.  M.  G.,  Oct.  20,  1905,  53255,  and  Comp.,  Apr.  2,  1910;  P.  M.  G.  0.,  81901. 

But  if  detached  for  duty  with  the  civil  government  his  additional  pay  ceases  dur- 
ing such  service.— Auditor,  Nov.  21,  1906,  P.  M.  G.  0.,  58956. 

776.  Captains  and  first  lieutenants  of  Philippine  scouts  will  be  commissioned  as 
of  the  date  when  the  vacancy  occurred  and  will  be  entitled  to  pay  and  allowances 
as  of  the  new  grade  from  same  date. — G.  0.  26,  1909 . 

777.  The  pay  of  enlisted  men  of  the  Philippine  Scouts  from  March  1,  1910,  is  fixed 
as  follows: 


First 

Second 

Third 

Fourth 

Fifth 

enlist- 

enlist- 

enlist- 

enlist- 

enlist- 

Grade. 

ment; 

ment; 

ment; 

ment; 

ment; 

1,2,3 

4,5,6 

7,8,9 

10,11,12 

13,14,15 

years. 

years. 

years. 

years. 

years. 

Battalion  sergeant  major                         

22.00 

22.50 

23.00 

23.50 

24.00 

First  sergeant 

20.00 

20.50 

21.00 

21.50 

22.00 

Company  quartermaster  sergeant  and  sergeant  
Corporal  and  artificer 

15.00 
10.00 

15.50 
11.00 

16.00 
12.00 

16.50 
12.50 

17.00 
13.00 

Cook                                                       

11.00 

12.00 

13.00 

14.00 

14.50 

Musician  and  private 

7.50 

8.00 

8.50 

9.00 

9.50 

Sixth 

Seventh 

Eighth 

Ninth 

Tenth 

enlist- 

enlist- 

enlist- 

enlist- 

enlist- 

Grade. 

ment; 

ment; 

ment; 

ment; 

ment; 

16,17,18 

19,20,21 

22,23,24 

25,26,27 

28,29,30 

years. 

years. 

years. 

years. 

years. 

Battalion  sergeant  major 

24.50 

25.00 

25.50 

26.00 

26.50 

First  sergeant  .                            

22.50 

23.00 

23.50 

24.00 

24.50 

Company  quartermaster  sergeant  and  sergeant  
Corporal  and  artificer  .               .           

17.50 
13.50 

18.00 
14.00 

18.50 
14.50 

19.00 
15.00 

19.50 
15.50 

Cook 

15.00 

15.50 

16.00 

16.50 

17.00 

Musician  and  private  .  .               

10.00 

10.50 

11.00 

11.50 

12.00 

In  order  to  entitle  an  enlisted  Philippine  Scout  to  the  increase  of  pay  in  the  second 
or  a  subsequent  enlistment,  he  must  reenlist  within  three  months  from  the  date  of 
discharge  from  the  previous  enlistment  of  three  years.  In  case  a  scout  shall  again 
enter  the  service  after  a  period  of  more  than  three  months  from  the  date  of  last  dis- 
charge he  will  receive  the  pay  of  the  first  enlistment,  with  increase  thereafter  as  shown 
in  the  foregoing  table.— G.  0.,  236,  1909. 

Not  to  exceed  three  privates  in  each  Philippine  Scout  company  may  be  employed 
on  special  sanitary  work  with  additional  pay  of  $1.20  per  month.— G.  0.,  8,  1908. 

778.  Philippine  scouts  are  not  entitled  to  bonus  of  three  months'  pay  for  reenlist- 
ment  within  three  months  after  discharge  from  first  enlistment  period. — Secretary  of 
War,  Oct.  29,  1908,  P.  M.  G.  0.,  63603-145. 

54748°— 


114  PHILIPPINE   SCOUTS. 

779.  Table  specifying  the  money  allowance  for  clothing  for  all  enlisted  men  of  the 

Philippine  Scouts. 

Initial  allowance $30.  60 

Monthly  share  of  initial  allowance 5. 10 

Daily  share  of  initial  allowance 17 

Semiannual  allowance 10.  80 

Monthly  allowance 1.  80 

Daily  allowance 06 

Total  money  allowance  for  three  years 95.  40 

Philippine  Scouts  who  have  received  the  allowance  for  the  first  six  months,  under 
the  provisions  of  General  Orders,  No.  108,  War  Department,  June  29,  1908,  or  General 
Orders,  No.  124,  War  Department,  June  24,  1909,  and  have  not  received  the  allowance 
for  the  second  and  third  six  months,  shall  be  entitled  for  the  second  and  third  six 
months  of  their  service  to  the  allowance  provided  in  General  Orders,  No.  124,  War 
Department,  June  24,  1909.— G.  0.,  201,  Oct.  4,  1909. 

780.  Philippine  scouts  are  entitled  to  the  same  travel  pay  on  discharge  as  are 
enlisted  men  of  the  Regular  Army.—  Sec.  War,  Mar.  19,  1904,  P.  M.  G.  0.,  4-1609. 

781.  Philippine  Scouts  hereafter  qualifying  as  expert  riflemen  will  receive  $1.50 
per  month  in  addition  to  their  pay,  those  qualifying  as  sharpshooter  $1  per  month, 
and  those  qualifying  as  marksmen  50  cents  per  month. — Cablegram,  Adj.  Gen.,  Feb. 
19,  1908. 

They  are  entitled  to  such  pay  from  date  of  qualification  to  close  of  next  succeeding 
target  year  provided  that,  if  discharged,  they  reenlist  within  three  months.  Quali- 
fication can  not  be  made  by  bandsmen.  Orders  will  be  published  from  proper  depart- 
ment headquarters  showing  date  of  actual  qualification.  The  first  muster  and  pay 
rolls  will  state  date  of  qualification  and  number,  date  and  source  of  order,  and  sub- 
sequent rolls  will  show  grade  and  date  of  qualification.  In  case  of  discharge  before 
publication  of  orders,  notation  will  be  made  on  final  statements  of  the  fact  and  dat«- 
of  qualification  and  that  department  orders  have  not  been  received.  Such  notation 
will  authorize  payment  of  the  amount  due. 

If  an  expert  rifleman  fails  to  requalify  as  such,  but  qualifies  as  a  sharpshooter 
or  marksman,  he  will  be  entitled  to  the  pay  of  the  qualification  made,  from  the  close 
of  that  target  year  to  the  close  of  the  next  succeeding  target  year.  The  same  rule 
applies  to  a  sharpshooter  who  fails  to  requalify  as  such  but  qualifies  as  marksman. 
When  the  sum  is  thus  reduced  or  when  a  man  ceases  to  be  entitled  to  any  one  of  the 
additional  sums,  the  fact  and  date  will  be  noted  on  muster  and  pay  rolls. — G.  0., 
28,  1908. 

Philippine  Scouts  are  not  deprived  of  their  right  to  pay  for  marksmanship  by 
reason  of  their  being  detailed  to  volunteer  bands  organized  under  authority  of  G.  O.,  8, 
1908.— Sec.  War,  May  18,  1909,  P.  M.  G.  0.,  75728. 

782.  Enlisted  men  of  the  Philippine  Scouts  can  not  allot  their  pay. — /.  A.  G., 
Sept.  21,  1903,  P.  M.  G.  0.,  40157. 

PORTO   RICO   REGIMENT. 

783.  On  and  after  June  30,  1908,  the  Porto  Rico  Regiment  of  Infantry  shall  be 
composed  of  two  battalions  of  four  companies  each.     The  field  officers  shall  be 
one  lieutenant-colonel  and  two  majors  detailed  for  four  years  from  officers  not  below 
the  rank  of  captain  in  the  Army.     Officers  below  the  grade  of  field  officer  will  be 
commissioned  as  officers  of  the  Porto  Rico  Regiment  of  Infantry  and  shall  have  the 
same  rank,  pay,  rights,  and  allowances  as  provided  by  law  for  officers  of  the  Army 
of  the  United  States,  except  that  they  shall  be  promoted  according  to  seniority  within 
the  regiment,  such  appointments  and  promotions  to  be  made  with  the  advice  and 
consent  of  the  Senate. 


PORTO   RICO   REGIMENT.  115 

Men  enlisted  after  May  11,  1908,  shall  be  enlisted  for  a  period  of  three  years  and 
may  be  reenlisted,  such  enlistments  and  reenlistments  to  be  subject  to  the  regula- 
tions governing  the  Army  at  large;  their  pay  and  allowances  to  be  the  same  as  author- 
ized for  like  grades  in  the  Army  of  the  United  States.— Act  Apr.  23,  1904,  33  Stat., 
266,  G.  0.,  76,  1904;  act  May  11  and  27,  1908,  35  Stat.,  114  and  392;  G.  0.,  80  and  100, 
1908. 

784.  Under  the  provisions  of  the  act  of  April  23,  1904,  the  promotion  of  an  officer 
of  the  Porto  Rico  Regiment  takes  effect  from  date  of  vacancy,  the  same  as  in  the 
Regular  Army.— P.  M.  G.,  Feb.  21,  1907,  60361. 

785.  Under  the  act  of  June  30,  1902  (32  Stat.,  512),  native  officers  and  enlisted 
men  of  the  Porto  Rico  Regiment  are  entitled  to  foreign-service  pay.— 13  Comp.,  150, 
Aug.  27,  1906;  Comp.,  Jan.  3,  1907,  P.  M.G.O.,  57185. 

But  by  the  act  of  June  12,  1906  (34  Stat.,  247),  foreign-service  increase  is  not  pay- 
able for  service  in  Porto  Rico. — 13  Comp.,  33,  July  21,  1906.  (Case  Marine  Corps.) 
See  Manual,  pars.  523  and  671. 

786.  Service  in  the  Porto  Rico  Regiment  is  service  in  the  Army. — 13  Comp.,  72, 
July  31,  1906.     (Case  Marine  Corps.) 

787.  A  soldier  discharged  from  his  first  two-year  enlistment  in  the  Porto  Rico 
Provisional  Regiment  and  reenlisted  after  May  11,  1908,  "is  to  be  regarded  as  serving 
in  his  first  enlistment  period  during  the  latter  enlistment." — 15  Comp.,  213,  Oct.  6, 
1908;  Cir.  86,  W.  D.,  1908. 

If  serving  in  his  second  or  any  succeeding  enlistment  on  May  11,  1908,  his  service 
should  be  computed  under  paragraph  676,  Manual. — P.  M.  G. 

788.  Men  of  the  Porto  Rico  Provisional  Regiment  who  were  enlisted  for  two  years 
pursuant  to  the  act  of  April  23,  1904,  and  who  reenlist  for  three  years  under  the  act  of 
May  11,  1908,  are  not  entitled,  on  such  enlistment,  to  receive  an  amount  equal  to 
three  months'  pay,  as  provided  in  Manual,  paragraph  632. — 14  Comp.,  843,  June  2, 
1908;  Cir.  57,  W.  D.,  1908. 

789.  Enlisted  men  of  the  Porto  Rico  Regiment  can  not  allot  their  pay. — /.  A.  G., 
Sept.  21,  1903,  P.  M.  G.  0.,  40157. 

PUBLIC    MONEY. 

790.  "All  sums  appropriated  for  the  various  branches  of  expenditure  in  the  public 
service  shall  be  applied  solely  to  the  objects  for  which  they  are  respectively  made, 
and  for  no  others."—  R.  S.,  3678. 

791.  "The  Secretary  of  the  Treasury  shall  cause  all  unexpended  balances  of 
appropriations  which  shall  have  remained  upon  the  books  of  the  Treasury  for  two 
fiscal  years  to  be  carried  to  the  surplus  fund  and  covered  into  the  Treasury." — Act 
June  20,  1874,  18  Stat.,  110;  G.  0.,  68,  1874. 

NOTE.— The  "two  fiscal  years"  is  interpreted  by  the  Treasury  Department  to  mean  "two  years  exclu- 
sive of  a  current  fiscal  year."  Therefore  the  Pay  Department  has  available  at  all  times  appropriations 
for  three  full  fiscal  years. 

792.  In  the  absence  of  any  provision  of  law  making  appropriations  available  at 
an  earlier  date,  they  do  not  become  available  until  July  1st. — Comp.,  June  26,  1905, 
P.  M.G.O.,  51242. 

Acts  of  Congress  are  not  repealed  nor  is  the  Government  relieved  from  liability  by 
failure  to  make  further  appropriation.  Liability,  however,  which  is  assumed  by  and 
rests  wholly  on  an  appropriation,  ceases  when  the  appropriation  is  exhausted. — 
Comp.,  Apr.  6,  1903.  (Case  C.  W.  Abbott,  12th  Infantry,  "Increased  pay  for  higher 
command.") 


116  PUBLIC    MONEY. 

793.  When  money  has  been  erroneously  covered  into  the  credit  of  an  appropria- 
tion subject  to  draft  it  may  be  drawn  out  to  correct  error. —  Vol.  2,  Digest  2d  Comp.,  31, 
Dec.  29,  1874. 

NOTE. — If  a  paymaster,  on  return  from  pay  trip,  deposits  too  much  money  by  error,  the  excess  may  be 
drawn  out  b*~  check. 

794.  "An  officer  is  not  authorized  to  insure  public  money  or  property,  and  he  will 
not  be  allowed  credit  for  any  expense  paid  for  the  collection  of  money  on  checks, 
except  as  provided  in  paragraph  1108  for  military  attaches  serving  abroad." — A.  R., 
600,  1908. 

795.  "Disbursing  officers  having  moneys  in  their  possession  not  required  for  cur- 
rent expenditure  shall  pay  the  same  to  the  Treasurer,  an  assistant  treasurer,  or  some 
public  depositary  of  the  United  States  without  delay,  and  in  all  cases  within  thirty 
days  after  their  receipt."— R.  S.,  3621,  amended  by  act  May  28,  1896,  29  Stat.,  t79; 
G.  0.,  30,  1896. 

796.  "Public  money,  subject  to  disbursement,  coming  into  the  hand-  of  an  ofii< -cr 
from  any  source  will  be  promptly  placed  by  him  to  his  credit  with  the  Treasurer  or  un 
assistant  treasurer  of  the  United  States,  or  a  duly  designated  depositary,  or  else  trans- 
ferred to  a  disbursing  officer  of  that  branch  of  the  public  service  to  which  the  money 
pertains.     Exceptions  to  this  rule  are  allowed    *    *    *    in  cases  where  an  officer, 
when  stationed  on  the  extreme  frontier  or  at  a  place  far  remote  from  depositaries,  has 
been  specially  authorized  by  the  Secretary  of  War  to  keep  at  his  own  risk  such  money 
as  may  be  intrusted  to  him  for  disbursement.     Money  in  hand,  subject  to  di-lmrse- 
ment,  may  be  disbursed  at  once  without  being  placed  in  depositaries  if  a  payment  is 
due."—  A.  R.,  590,  1908. 

797.  Alaska  disbursing  officers  are  authorized  to  keep  money  in  personal  possession 
and  to  exchange  their  official  checks  for  currency  with  the  Post-Office,  Signal  Corps, 
or  Subsistence  Department. — G.  0.,  120,  1905. 

798.  "  Where  there  are  two  or  more  designated  depositories  in  the  same  place, 
credit  should  be  so  regulated  by  each  disbursing  officer  there  stationed  as  to  maintain, 
as  far  as  possible  (by  deposits,  disbursements,  and  transfers),  a  proportion  between 
the  amount  of  his  credit  at  each  depository  and  the  amount  of  securities  filed  by  it 
with  the  United  States  Treasurer.     Transfers  from  one  depository  to  another  are  not 
authorized  except  through  the  Treasury  Department." — A.  R.,  587,  1908. 

799.  "  For  every  Treasury  draft  received  by  a  depositary  to  be  placed  to  the  official 
credit  of  a  disbursing  officer,  and  for  every  deposit  of  funds  made  by  the  officer  to  his 
official  credit,  subject  to  payment  of  his  checks,  a  receipt,  numbered  in  serial  order, 
and  giving  the  place  and  date  of  issue,  will  be  furnished  him  by  the  depositary,  selling 
forth  the  character  of  the  funds,  i.  e.,  whether  coin  or  currency.     If  the  credit  is  made 
by  a  disbursing  officer's  check  transferring  funds,  the  essential  items  of  the  check 
will  be  enumerated,  and  if  by  a  Treasury  draft,  the  warrant  number.     The  title  of 
the  officer  will  be  expressed,  and  the  title  of  the  account  will  also  show  for  what  branch 
of  the  public  service  it  is  kept.    The  receipt,  called  'a  disbursing  officer's  receipt,' 
will  be  retained  by  the  officer  in  whose  favor  it  is  made." — A.  R.,  599,  1908. 

800.  Paymasters  are  directed  to  make  prompt  reports  to  the  depositaries  on  the 
receipt  of  the  monthly  statements  of  their  disbursing  accounts. — P.  M.  G.,  Mai/  t9t 
1868.     See  also  Cir.  9,  W.  D.,  1910. 

NOTE. — When  prompt  report  can  not  be  made  the  receipt  of  the  disbursing  statement  should  be  imme- 
diately acknowledged,  and  the  depositary  informed  as  to  the  cause  of  delay  and  when  proper  report  probably 
can  be  made. 

801.  ''When  unexpended  balances  are  deposited  to  the  credit  of  the  Treasurer  of 
the  United  States  they  should  be  so  deposited  in  the  depository  in  which  (he  officer 
has  such  balances,  and  cash  on  hand  will  be  deposited  in  the  nearest  designated 


PUBLIC   MONEY.  117 

depository  for  public  funds."—  Cir.  2,    W.  D.,  1903.     Also    Treas.  Dept.,   Cir.  102, 
Dee.  7,  1906;  Cir.  2,  W.  D.,  Jan.  1,5,  1909. 

802.  Disbursing  officers  are  not  authorized  to  transfer  funds  standing  to  their  credit 
with  one  depositary  to  their  credit  with  another  depositary;  such  transfers  will  be 
made  by  the  Secretary  of  the  Treasury  upon  requests  of  the  heads  of  the  departments 
under  which  the  officers  are  serving. — Treasury  Cir.  102,  Dec.  7,  1906;  Cir.  2^~WrD., 
Jan.  15,  1909. 

803.  "A  disbursing  officer  of  one  staff  department  making  stoppages  on  account 
of  the  funds  or  property  of  another  staff  department  will,  in  the  absence  of  special 
instructions  to  the  contrary,  deposit  the  funds  so  received,  and  not  leave  them  to  be 
transferred  upon  the  settlement  of  his  accounts  at  the  Treasury."— A.  R.,  617,  1908. 

804.  "The  transfer  of  public  moneys  advanced  under  one  appropriation  to  be 
used  for  an  object  provided  for  by  another  appropriation,  the  former  to  be  subse- 
quently reimbursed  from  the  latter,  is  not  authorized  by  law." — 7  Comp.,  187,  Oct. 
20,  1900.     (Case  transfer  between  Army  and  Navy.) 

805.  "Public  funds  will,  as  a  rule,  be  transferred  as  follows:  When  the  accounts 
are  in  the  same  office  or  bank,  the  officer  making  the  transfer  will  draw  his  check 
directing  the  depositary  to  place  a  stated  amount  to  the  official  credit  of  the  officer 
named  on  the  check.     The  check  will  be  sent  to  the  depositary  and  not  to  the  officer 
in  whose  favor  it  is  drawn.     If  it  is  necessary  that  the  officer  to  whom  the  funds  are 
transferred  shall  receive  them  without  delay,  the  transferring  officer  may  draw  his 
check  and  transmit  it  directly  to  the  payee.     In  either  case  an  invoice  will  be  sent 
to  the  receiving  officer,  but  no  receipt  will  be  given  by  him  except  for  cash  transfers. 
Transfers  of  public  funds  from  one  office  or  bank  to  another  are  made  by  the  Secretary 
of  the  Treasury  on  the  recommendation  of  the  Secretary  of  War." — A.  R.,  601,  1908. 

NOTE. — Paymasters  are  expected  to  charge  themselves,  upon  receipt  of  proper  invoices,  with  funds 
transferred  by  other  paymasters  by  checks,  carrying  and  reporting  the  same  as  in  transitu  funds  until 
informed  by  the  depositaries  that  the  checks  have  been  received  and  amounts  duly  credited,  but  such 
funds  are  not  available  for  disbursement  until  so  credited. 

806.  "When  unexpended  balances  are  transferred  to  another  officer  of  the  same 
department  such  transfer  must  in  all  cases  be  effected  by  an  actual  transfer  of  funds, 
whether  by  cash  or  by  transfer  check  upon  the  proper  depository.     In  the  latter  case 
the  check  must  be  immediately  transmitted  by  the  payee  for  transfer  to  his  credit. 
If  the  officer  after  approval  of  his  new  bond  is  again  placed  in  funds  by  the  officer  to 
whom  his  former  balance  was  transferred,  care  will  be  taken  that  the  amount  so  remit- 
ted will  vary  in  amount  from  that  received." — Cir.  2,  W.  D.,  1903. 

807.  Receipts  for  transfer  of  funds  between  paymasters  will  not  be  forwarded  to 
the  Paymaster-General's  Office  in  advance  of  the  monthly  accounts  to  which  the 
receipts  appertain.— Cir.  278,  P.  M.  G.  0.,  Dec.  1,  1906. 

808.  "An  invoice  of  funds  transferred  will  show  the  place  and  date  of  transfer,  the 
name  and  title  of  the  officer  to  whom  transferred,  the  character  of  funds,  and  the 
amount  transferred  under  each  head  of  appropriation. 

"If  the  transfer  is  of  cash,  a  receipt  will  be  obtained  and  filed  with  the  account 
current."— A  R.,  643,  1908. 

ACCOUNTS. 

809.  "All  officers,  agents,  or  other  persons  receiving  public  moneys  shall  render 
distinct  accounts  of  the  application  thereof,  according  to  the  appropriation  under 
which  the  same  may  have  been  advanced  to  them." — R.  S.,  3623. 

810.  "All  persons  charged  by  law  with  the  safekeeping,  transfer,  and  disburse- 
ment of  the  public  moneys    *    *    *    are  required  to  keep  an  accurate  entry  of  each 
sum  received  and  of  each  payment  or  transfer." — R.  S.,  3643. 


118  PUBLIC   MONEY— ACCOUNTS. 

811.  "Every  officer  or  agent  of  the  United  States  who,  having  received  public 
money  which  he  is  not  authorized  to  retain  as  salary,  pay,  or  emolument,  fails  to 
render  his  account  for  the  same  as  provided  by  law,  shall  be  deemed  guilty  of  embezzle- 
ment, and  shall  be  fined  in  a  sum  equal  to  the  amount  of  money  embezzled,  and 
shall  be  imprisoned  not  less  than  six  months  or  more  than  ten  years." — R.  S.,  5491. 

812.  All  the  money  appropriated  for  the  Pay  Department,  except  the  appropria- 
tion for  mileage,  shall  be  disbursed  and  accounted  for  by  officers  of  the  Pay  Depart- 
ment as  pay  of  the  Army,  and  for  that  purpose  shall  constitute  one  fund. — Annual 
appropriation  act. 

All  the  money  appropriated  for  pay  of  the  Military  Academy  "shall  be  disbursed 
and  accounted  for  by  officers  of  the  Pay  Department  as  pay  of  the  Military  Academy, 
and  for  that  purpose  shall  constitute  one  fund." — Annual  appropriation  act. 

813.  Each  officer  of  the  Pay  Department  will  keep  a  cashbook,  an  abstract  of 
payments  book,  abstract  of  deposits  book,  and  accounts-current  book  in  form  and 
manner  as  prescribed  by  the  Paymaster-General. — P.  M.  G. 

814.  "The  accounts  of  a  bonded  disbursing  officer  must  be  kept  separately  under 
each  bond.     *    *    *    When  a  new  bond  is  given,  the  officer  should  close  his  accounts 
under  the  former  bond  and  deposit  to  the  credit  of  the  Treasurer  of  the  United  States, 
or  transfer  to  a  bonded  officer  of  the  same  department  who  is  authorized  by  law  to 
handle  the  same  class  of  funds,  any  unexpended  balance  before  an  advance  is  made 
under  the  new  bond  in  order  that  the  liability  of  the  sureties  on  the  respective  bonds 
may  be  definitely  fixed.     In  all  cases  of  transfer  it  should  be  an  actual  transfer  of  funds 
and  not  a  mere  paper  transaction." — Comp.,  July  21,  1903,  Cir.  2,  W.  D.,  190.1. 

815.  "Accounts  in  the  Treasury  are  never  closed.     In  neither  the  legal  nor  mer- 
cantile sense  of  the  term  is  an  account  between  the  Government  and  one  of  its  oflircrs 
ever  '  finally  adjusted,'  nor  is  his  official  bond  ever  canceled  or  surrendered.  " — 14  Ct. 
Cls.,  118,  December,  1878.     (Case  Maj.  Wm.  Smith.) 

816.  All  disbursing  officers  shall  render  their  accounts  quarterly,  but  the  Secretary 
of  the  Treasury  may  direct  any  or  all  such  accounts  to  be  rendered  more  frequently 
when  in  his  judgment  the  public  interests  may  require. — Act  Aug.  30,  1890,  .''<  .S' 'tat., 
413;  G.  0.,  109,  1890. 

Officers  of  the  Pay  Department  will  render  their  accounts  monthly  (G.O.,  114, 1890), 
except  "special  disbursing  agents,"  who  are  military  attached,  whose  accounts  may 
be  rendered  quarterly.—  Sec.  Treas.,  Feb.  15,  1907,  P.  M.  G.  0.,  56.;n.->. 

817.  "All  monthly  accounts  shall  be  mailed  or  otherwise  sent  to  the  proper  officers 
at  Washington  within  ten  days  after  the  end  of  the  month  to  which  they  relate;" 
but  the  Secretary  of  the  Treasury  may  relax  the  requirements  of  mailing  within  ten 
days.— Sec.  12,  Act  July  31,  1894,  28  Stat.,  209;  G.O.,  36,  1894. 

818.  "Disbursing  officers  who  render  accounts  which  eventually  pass  to  the  Treas- 
ury Department  for  settlement  are  required  to  prepare  their  accounts,  with  abstracts 
and  vouchers  complete,  and  deposit  them  in  the  post-office,  addressed  to  the  chief  of 
the  bureau  of  the  War  Department  to  which  they  pertain,  on  or  before  the  10th  day  of 
each  month.     Irregularities  in  the  mail  service  or  want  of  blank  forms  will  not  excuse 
a  failure  to  comply  with  this  paragraph.     When  vouchers  are  not  sent  with  the  account 
to  which  they  belong,  but  are  subsequently  rendered,  suitable  explanations  will  be 
made."—  A.  R.,  631,  1908. 

NOTE. — Letters  of  transmittal  will  accompany  the  monthly  accounts  of  paymasters,  as  the  date  thereof 
will  be  the  guaranty  to  the  Auditor  that  the  account  was  deposited  in  the  mail  within  the  time  specified 
by  law. 

819.  No  package  weighing  more  than  four  pounds  is  mailable,  except  in  case  of 
single  books,  or  books  circulated  by  Congress,  or  official  matter  emanating  from  the 
Executive  Departments  and  mailed  at  Washington. — Act  June  8,  1896,  29  Slat.,  262. 


PUBLIC   MONEY ACCOUNTS.  119 

"Accounts  for  the  mail  should  be  securely  wrapped  and  tied  with  strong  twine  (not 
rubber  bands). "—Cir.  266,  P.  M.  G.  0.,  May  12,  1902. 

Paymaster's  accounts  should  not  be  forwarded  by  express. — P.  M.  G.,0ct.  15, 1904, 
33331. 

820.  Paymasters  may,  if  they  so  desire,  mail  to  this  office  on  the  15th  of  the  month 
all  vouchers  paid  to  that  date. — P.  M.  G. 

821.  "Abstracts  of  payments  should  be  kept  together  and  not  scattered  through 
the  account,  and  the  entry  of  vouchers  thereon  should  be  in  the  regular  order  of 
their  payment."— Cir.  266,  P.  M.  G.  0.,  May  12,  1902. 

The  sum  of  each  page  must  be  entered  in  ink  at  the  bottom  and  carried  to  the  top 
of  next  page.— Cir.  140,  P.  M.  G.  0.,  Jan.  21,  1890. 

822.  "An  abstract  of  amounts  deducted  from  pay  on  account  of  allotments  will 
be  prepared  by  the  paymaster  and  forwarded  to  this  office,  with  his  account,  on 
forms  supplied  by  this  office.     The  name,  rank,  company,  and  regiment  of  the  soldier 
will  be  stated,  together  with  the  amount  deducted  as  'allotment.'     The  month  or 
months  to  which  the  same  pertains  will  also  be  stated."— Cir.  223,  P.  M.G.O.,  Jan. 
29,  1900. 

NOTE.— All  allotments  withheld  from  the  pay  of  enlisted  men,  either  by  being  dropped  from  the  "  Total 
amount  due"  on  the  pay  rolls  and  "  Pay"  on  final  statements  or  treated  as  a  collection,  must  be  entered 
on  the  abstract  of  allotments.— P.  M.  G. 

823.  Abstracts  of  collections  in  cases  of  individual  collections,  either  on  account 
of  suspensions  or  stoppages,  the  name,  rank,  and  organization  of  officer  or  soldier 
concerned  should  be  stated;  for  suspensions,  the  nature  of  collection,  number  of 
voucher,  and  account  and  paymaster,  and  for  stoppages  the  name  of  the  department 
requesting  same. 

Proceeds  of  sale  of  effects  of  deceased  soldiers  should  be  entered  in  full,  giving 
name,  rank,  organization,  and  when  possible  date  of  soldier's  death. 

Soldier's  pay  returned  should  show  the  name  of  the  soldier,  the  organization  to 
which  he  belongs,  period  paid  for,  name  of  paymaster  making  the  payment,  and 
number  of  voucher  and  account,  and  when  a  canceled  check  is  involved  the  number 
of  same  and  the  depository  upon  which  drawn. 

Deduction  on  account  of  purchase  of  discharge  should  be  entered  on  abstract  of 
collections  separate  from  any  other  collections  that  may  be  made  on  the  same  voucher, 
and  should  state  on  account  of  "purchase  of  discharge,"  giving  name,  rank,  and 
organization  of  soldier,  and  number  of  voucher  from  which  deducted. — Cir.  266, 


P.M.  G.  0.,^May  12,  1902. 


ACCOUNTS  CURRENT. 


824.  An  account  current,  accompanied  by  abstracts  and  vouchers,  will  be  for- 
warded to  the  chief  of  the  bureau  to  which  it  pertains  and  a  memorandum  copy  thereof 
retained  by  the  officer.     The  balances  acknowledged  by  a  disbursing  officer  and  his 
analyses  thereof  must  actually  represent  the  state  of  his  business  at  the  close  of  the  last 
day  for  which  the  account  is  rendered.     He  will  so  arrange  his  business  that  he  may, 
when  called  upon  to  do  so,  close  his  accounts  and  analyze  his  acknowledged  balances. 
All  transactions  coming  within  the  time  covered  by  the  account  will  be  reported 
therein.     No  payments  or  collections  not  actually  made,  and  not  in  the  hands  of  the 
officer  during  the  period  of  the  account,  will  be  included  therein.     An  officer  dis- 
bursing in  part  by  cash  and  drawing  official  checks  to  obtain  cash  to  make  payments 
will  render  with  his  account  current  a  subsidiary  cash  account,  the  balance  of  which 
will  agree  or  be  reconciled  with  his  cash  as  shown  by  his  analysis  of  balance  with  his 
account  current.—  A.  R.  630,  1908. 

NOTE.— Chief  paymasters  should  be  furnished  with  a  copy  of  the  account  current. 

825.  Paymasters  having  cash  on  hand  at  the  close  of  business  on  the  last  day  of  a 
period  for  which  an  account  is  rendered,  whenever  feasible,  should  have  a  disinterested 


120  PUBLIC   MONEY — ACCOUNTS — CURRENT. 

officer  witness  the  count  thereof,  and  have  him  certify  on  the  account  current  to  the 
fact  of  verification  of  the  cash  balance  reported  thereon. — Paragraphs  36  and  37,  ( 'ir. 
52,  Treasury  Department,  1907,  see  14  Comp.,951. 

The  attention  of  all  disbursing  officers  under  the  War  Department  is,  therefore, 
called  to  the  requirements  of  the  foregoing  paragraphs  of  the  aforesaid  circular,  with 
the  injunction  that  they  must  be  strictly  adhered  to,  and  all  disbursing  officers  who 
retain  cash  in  their  hands  at  the  time  of  rendering  their  accounts  will  furnish  a  complete 
verification  of  the  amount  of  cash,  etc.,  so  retained,  as  contemplated  by  the  paragraphs 
above  quoted. 

Whenever  it  is  not  feasible  for  a  disbursing  officer  to  comply  with  the  foregoing 
requirements,  he  will  so  state  in  writing,  giving  the  reasons,  etc.,  and  attach  same  to 
the  account  current  to  be  rendered  by  him. 

In  order  that  the  certificate  of  verification  may  be  uniform,  it  is  directed  that  there 
be  placed  upon  the  face  of  the  account  current,  by  stamp  or  otherwise,  the  following 
certificate: 

This  is  to  certify  that  I  have  counted  the  cash  and  verified  the  net  balances,  excepting  the  depositary 
balance,  as  stated  on  this  account  current. 


[Name  of  witness.) 


[Rank,  capacity,  or  official  designation  of  witness.] 
—Cir.  63,  W.  D.,  Oct.  2,  1909,  amended  by  Cir.  19,  W.  D.,  1910. 

826.  Accounts  current  will,  in  general,  cover  monthly  periods  only.     They  may, 
if  necessary,  be  stated  at  intermediate  dates  when  rendered  to  close  accounts  on 
renewal  of  bond,  change  of  station,  or  taking  advantage  of  leave  of  absence  for  more 
than  ten  days.     In  these  cases  the  paymaster  must  make  an  actual  transfer  of  his  cut  ire 
balance  of  public  funds.     If  the  transfer  is  by  check,  such  check  will  be  drawn  to  the 
order  of  the  officer  to  whom  the  transfer  is  made,  who  will  immediately  forward  the 
same  for  transfer  to  his  credit. — P.  M.  G. 

827.  The  account  current  will  exhibit  the  receipts  and  expenditures  for  the  period 
embraced  and  show  the  balance  due  the  United  States  deposited  in  authorized  deposi- 
tories on  the  date  to  which  it  is  rendered,  and  such  sums  as  the  officer  may  have  in  his 
personal  possession  by  special  authority  from  the  Secretary  of  War.     The  amounts 
received  and  disbursed,  and  the  balances  on  hand,  of  the  several  appropriations  of 
each  fiscal  year  must  be  exhibited.     In  crediting  drafts  on  the  account  current  the 
number  of  the  requisition,  as  indicated  on  each  draft,  will  be  carefully  noted  on  the 
credit  entry.     The  amounts  shown  by  the  account  current  as  deposited  in  the  deposi- 
tories in  which  the  paymaster's  credits  are  kept  should  exactly  agree  with  the  balance 
in  such  depositories,  as  shown  by  the  check  books.     If  the  two  balances  are  not  iden- 
tical, the  error  should  be  at  once  corrected. — P.  M.  G. 

828.  "Every  account  current  should  show  the  paymaster  charged  and  credited  with 
the  amount  of  all  collections  made  during  the  time  covered  by  the  account  current, 
and  during  such  time  only.     The  date  of  the  deposit  of  the  collections  is  not  material, 
and  may,  if  circumstances  require  it,  be  subsequent  to  the  period  for  which  the  account 
current  is  rendered.     If  a  paymaster  is  in  the  field  at  the  end  of  a  month,  the  fact  that 
he  can  not,  on  that  particular  day,  deposit  the  collections  for  the  month  need  not 
prevent  rendition  of  the  required  account  current.     He  can,  under  such  circumstances, 
draw  his  check  on  the  last  day  of  the  month  for  the  amount  of  the  collections  and  for- 
ward it  at  once  for  deposit,  or  retain  it  therefor  until  his  return  to  his  station.     This 
will  in  no  wise  affect  the  agreement  which  should  subsist  between  his  cash  and  check 
books  and  his  returns."— Cir.  219,  P.  M.  G.  0.,  Jan.  5,  1900. 

829.  "Account-current  vouchers  should  be  numbered  and  folded  separately,  and 
not  pasted,  pinned,  or  in  any  way  fastened  to  the  account  current." — Cir.  266,  P.  M. 
G.  0.,  May  12,  1902. 


PUBLIC   MONEY.  121 

CERTIFICATES  OF  DEPOSIT. 

830.  "  Public  moneys  are  transferred  to  the  general  Treasury  by  being  deposited 
to  the  'credit  of  the  Treasurer  of  the  United  States, '  either  at  the  Treasurer's  office,  or 
at  the  office  of  one  of  the  assistant  treasurers,  or  at  one  of  the  designated  depositories. 
All  'miscellaneous  receipts  on  account  of  proceeds  of  Government  property'  (par. 
622  A.  R.)  must  be  deposited;  also,  when  required  by  chiefs  of  bureaus  tojwhich  the 
funds  pertain,  the  public  moneys  in  the  possession  of  or  to  the  credit  of  disbursing 
officers  or  others.     For  each  deposit  made  a  'certificate  of  deposit'  in  duplicate  will 
be  given,  showing  the  full  name,  rank,  regiment,  or  corps  of  the  depositor,  and  to 
what  appropriation  or  fund  the  amount  belongs,  the  depositor  giving  the  necessary 
information  when  making  the  deposit." — A.  R.,  615,  1908. 

831.  "The  number,  date,  and  amount  of  the  certificate  of  deposit,  together  with 
the  specific  appropriation,  if  named,  will  be  noted  on  the  account-current  upon  which 
the  depositor  desires  to  be  credited  with  the  money  deposited.     Certificates  of  deposits 
will  not  be  filed  with  accounts-current.     Officers  will  state  in  such  accounts  dates  of 
deposits  and  name  and  location  of  depository." — A.  R.,  619,  1908. 

832.  "The  'originals'  of  all  certificates  of  deposit  are  required  by  law  to  be  for- 
warded by  the  depositaries  direct  to  the  Secretary  of  the  Treasury;  the  'duplicates' 
are  filed  by  the  depositing  officers  with  their  retained  papers    *    *    *." — A.  R., 
616,  1908. 

833.  "Certificates  of  deposit  must  be  recorded  in  the  proper  bureaus  of  the  War 
Department.     The  'originals,'  upon  their  receipt  at  the  Treasury,  are  immediately 
forwarded  to  the  Secretary  of  War,  who  refers  them  to  the  proper  bureaus  to  which  the 
deposits  pertain  for  verification  and  designation  of  the  appropriation." — A.  R.,  620, 
1908. 

LAWS  PROTECTING-. 

834.  "No  officer  in  any  branch  of  the  public  service,  or  any  other  person  whose 
salary,  pay,  or  emoluments  are  fixed  by  law  or  regulations,  shall  receive  any  addi- 
tional pay,  extra  allowance,  or  compensation  in  any  form  whatever  for  the  disburse- 
ment of  public  money  or  any  other  service  or  duty  whatsoever,  unless  the  same  shall 
be  authorized  by  law  and  explicitly  set  out  in  the  appropriation.  "~R.  S.,  1765. 

835.  "Every  officer  of  the  United  States  concerned  in  the  disbursement  of  the 
revenues  thereof,  who  carries  on  any  trade  or  business  in  the  funds  or  debts  of  the 
United  States  or  of  any  State,  or  in  any  public  property  of  either,  shall  be  deemed 
guilty  of  a  misdemeanor  and  punished  by  a  fine  of  $3,000,  and  shall,  upon  conviction, 
be  removed  from  office  and  forever  thereafter  be  incapable  of  holding  office  under 
the  United  States."— #.  S.,  1788. 

836.  "All  public  officers  of  whatsoever  character  are  required  to  keep  safely, 
without  loaning,  using,  depositing  in  banks,  or  exchanging  for  other  funds  than  as 
specially  allowed  by  law,  all  the  public  money  collected  by  them  or  otherwise  at  any 
time  placed  in  their  possession  and  custody,  till  the  same  is  ordered  by  the  proper  de- 
partment or  officer  of  the  Government  to  be  transferred  or  paid  out;  and  when  such 
orders  for  transfer  or  payment  are  received,  faithfully  and  promptly  to  make  the  same 
as  directed,  and  to  do  and  perform  all  other  duties  as  fiscal  agents  of  the  Government 
which  may  be  imposed  by  any  law  or  by  any  regulation  of  the  Treasury  Department 
made  in  conformity  to  law." — R.  S.,  3639. 

837.  "No  exchange  of  funds  shall  be  made  by  any  disbursing  officer  or  agent 
of  the  Government  of  any  grade  or  denomination  whatever  or  connected  with  any 
branch  of  the  public  service,  other  than  exchange  for  gold,  silver,  United  States 
notes,  and  national-bank  notes;  and  every  such  disbursing  officer,  when  the  means 


122  PUBLIC    MONEY — LAWS  PROTECTING. 

for  his  disbursements  are  furnished  to  him  in  gold,  silver.  United  States  notes,  or 
national-bank  notes,  shall  make  his  payments  in  the  moneys  so  furnished,  or,  when 
they  are  furnished  to  him  in  drafts,  shall  cause  those  drafts  to  be  presented  at  their 
place  of  payment  and  properly  paid  according  to  law,  and  shall  make  his  payments  in 
the  moneys  so  received  for  the  drafts  furnished,  unless  in  either  case  he  can  exchange 
the  means  in  his  hands  for  gold  and  silver  at  par.  And  it  shall  be  the  duty  of  the 
head  of  the  proper  department  immediately  to  suspend  from  duty  any  disbursing 
officer  or  agent  who  violates  the  provisions  of  this  section,  and  forthwith  to  report  the 
name  of  the  officer  or  agent  to  the  President,  with  the  fact  of  the  violation  and  all  the 
circumstances  accompanying  the  same  and  within  the  knowledge  of  the  Secretary, 
to  the  end  that  such  officer  or  agent  may  be  promptly  removed  from  office  or  restored 
to  his  trust  and  the  performance  of  his  duties,  as  the  President  may  deem  just  and 
proper."— R.  S.,  3651. 

838.  "  No  officer  of  the  United  States  shall,  either  directly  or  indirectly,  sell  or  dis- 
pose of  to  any  person,  for  a  premium,  any  Treasury  note,  draft,  warrant,  or  other 
public  security  not  his  private  property,  or  sell  or  dispose  of  the  avails  or  proceeds 
of  such  note,  draft,  warrant,  or  security  in  his  hands  for  disbursement,  without  making 
return  of  such  premium  and  accounting  therefor  by  charging  the  same  in  his  accounts 
to  the  credit  of  the  United  States,  and  any  officer  violating  this  section  shall  be  forth 
with  dismissed  from  office."—/?.  S.,  3652. 

839.  "Every  person  having  charge,  possession,  custody,  or  control  of  any  money 
or  other  public  property  used  or  to  be  used  in  the  military  service,  who,  with  intent 
to  defraud  the  United  States  or  willfully  to  conceal  such  money  or  other  property, 
delivers,  or  causes  to  be  delivered,  to  any  person  having  authority  to  receive  the  same 
any  amount  of  such  money  or  other  property  less  than  that  for  which  he  received  a 
certificate  or  took  a  receipt,  shall  be  imprisoned  at  hard  labor  for  not  more  than  five 
years,  or  fined  not  more  than  five  thousand  dollars." — R.  S.,  5438,  amended  by  act 
May  .30,  1908,  35  Stat.,  555. 

840.  "Every  officer  charged  with  the  payment  of  any  of  the  appropriations  made 
by  act  of  Congress  who  pays  to  any  clerk  or  other  employee  of  the  United  States  a 
sum  less  than  that  provided  by  law,  and  requires  such  employee  to  receipt  or  give  a 
voucher  for  an  amount  greater  than  that  actually  paid  to  and  received  by  him,  is 
guilty  of  embezzlement,  and  shall  be  fined  in  double  the  amount  so  withheld  from 
any  employee  of  the  Government,  and  shall  be  imprisoned  at  hard  labor  for  the  term 
of  two  years."—/?.  S.,  5483. 

841.  "Every  disbursing  officer  of  the  United  States  who  deposits  any  money 
intrusted  to  him  in  any  place  or  in  any  manner,  except  as  authorized  by  law,  or  con- 
verts to  his  own  use  in  any  way  whatever,  or  loans  with  or  without  interest,  or  for 
any  purpose  not  prescribed  by  law  withdraws  from  the  Treasurer  or  any  assistant 
treasurer  or  any  authorized  depositary,  or  for  any  purpose  not  prescribed  by  law 
transfers  or  applies  any  portion  of  the  public  money  intrusted  to  him,  is,  in  every 
such  act,  deemed  guilty  of  an  embezzlement  of  the  money  so  deposited,  converted, 
loaned,  withdrawn,  transferred,  or  applied;  and  shall  be  punished  by  imprisonment 
with  hard  labor  for  a  term  not  less  than  one  year  nor  more  than  ten  years,  or  by  a  fine 
of  not  more  than  the  amount  embezzled  or  less  than  one  thousand  dollars,  or  by  both 
such  fine  and  imprisonment." — R.  S.,  5488. 

842.  "Every  officer  or  other  person  charged  by  any  act  of  Congress  with  the  safe- 
keeping of  the  public  moneys,  who  fails  to  safely  keep  the  same,  without  loaning, 
using,  converting  to  his  own  use,  depositing  in  banks,  or  exchanging  for  other  funds, 
except  as  specially  allowed  by  law,  shall  be  guilty  of  embezzlement  of  the  amount  so 
loaned,  used,  converted,  deposited,  or  exchanged;  and  shall  be  imprisoned  not  less  than 
six  months  nor  more  than  ten  years,  and  fined  in  a  sum  equal  to  the  amount  so 
embezzled."— 7?.  S.,  5490. 


PUBLIC    MONEY — LAWS  PROTECTING.  123 

843.  "Every  person  who,  having  moneys  of  the  United  States  in  his  hands  or 
possession,  fails  to  make  deposit  of  the  same  with  the  Treasurer  or  some  assistant 
treasurer,  or  some  public  depositary  of  the  United  States,  when  required  to  do  so 
by  the  Secretary  of  the  Treasury,  or  the  head  of  any  other  proper  department,  or 
by  the  accounting  officers  of  the  Treasury,  shall  be  deemed  guilty  of  embezzlement 
thereof,  and  shall  be  imprisoned  not  less  than  six  months  nor  more  than  ten  years, 
and  fined  in  a  sum  equal  to  the  amount  of  money  embezzled." — R.  $7,  539%r 

844.  "If  any  officer  charged  with  the  disbursement  of  the  public  money  accepts, 
receives,  or  transmits  to  the  Treasury  Department,  to  be  allowed  in  his  favor,  any 
receipt  or  voucher  from  a  creditor  of  the  United  States  without  having  paid  to  such 
creditor  in  such  funds  as  the  officer  received  for  disbursement,  or  in  such  funds  as  he 
may  be  authorized  by  law  to  take  in  exchange,  the  full  amount  specified  in  such 
receipt  or  voucher,  every  such  act  is  an  act  of  conversion,  by  such  officer,  to  his  own 
use  of  the  amount  specified  in  such  receipt  or  voucher." — R.  8.,  5496. 

845.  Every  officer  of  the  United  States  and  every  person  acting  for  or  on  behalf 
of  the  United  States  in  any  official  capacity  under  or  by  virtue  of  the  authority  of  any 
department  or  office  of  the  Government  thereof  who  asks,  accepts,  or  receives  any 
money  or  any  contract,  promise,  undertaking,  obligation,  gratuity,  or  security  for  the 
payment  of  money  or  for  the  delivery  or  conveyance  of  anything  of  value  with  the 
intent  to  have  his  decision  or  action  on  any  question,  matter,  cause,  or  proceeding 
which  may  at  any  time  be  pending  or  which  may  be  by  law  brought  before  him  in 
his  official  capacity  or  in  his  place  of  trust  or  profit,  influenced  thereby,  shall  be  pun- 
ished by  a  fine  of  not  more  than  three  times  the  amount  asked,  accepted,  or  received, 
and  by  imprisonment  not  more  than  three  years;  and  if  he  hold  any  place  of  profit 
or  trust  shall  forfeit  his  office  or  place  and  shall  thereafter  be  forever  disqualified  from 
holding  any  office  of  honor,  trust,  or  profit  under  the  United  States. — R.  S.,  5500, 
5501,  and  5502. 

846.  "  No  executive  department  or  other  government  establishment  of  the  United 
States  shall  expend,  in  any  one   fiscal   year,  any  sum  in   excess  of  appropriations 
made  by  Congress  for  that  fiscal  year,  or  involve  the  Government  in  any  contract 
or  other  obligation  for  the  future  payment  of  money  in  excess  of  such  appropriations 
unless  such  contract  or  obligation  is  authorized  by  law.     Nor  shall  any  department 
or  any  officer  of  the  Government  accept  voluntary  service  for  the  Government  or 
employ  personal  service  in  excess  of  that  authorized  by  law,  except  in  cases  of  sudden 
emergency  involving  the  loss  of  human  life  or  the  destruction  of  property.     All 
appropriations  made  for  contingent  expenses  or  other  general  purposes,  except  appro- 
priations made  in  fulfillment  of  contract  obligations  expressly  authorized  by  law,  or 
for  objects  required  or  authorized  by  law  without  reference  to  the  amounts  annually 
appropriated  therefor,  shall  on  or  before  the  beginning  of  each  fiscal  year,  be  so  appor- 
tioned by  monthly  or  other  allotments  as  to  prevent  expenditures  in  one  portion  of 
the  year  which  may  necessitate  deficiency  or  additional  appropriations  to  complete 
the  service  of  the  fiscal  year  for  which  said  appropriations  are  made;  and  all  such 
apportionments  shall  be  adhered  to  and  shall  not  be  waived  or  modified  except  upon 
the  happening  of  some  extraordinary  emergency  or  unusual  circumstance  which  could 
not  be  anticipated  at  the  time  of  making  such  apportionment,  but  this  provision  shall 
not  apply  to  the  contingent  appropriations  of  the  Senate  or  House  of  Representatives; 
and  in  case  said  apportionments  are  waived  or  modified  as  herein  provided^  the  same 
shall  be  waived  or  modified  in  writing  by  the  head  of  such  executive  department  or 
other  government  establishment  having  control  of  the  expenditure,  and  the  reasons 
therefor  shall  be  fully  set  forth  in  each  particular  case  and  communicated  to  Congress 
in  connection  with  estimates  for  any  additional  appropriations  required  on  account 
thereof.     Any  person  violating  any  provision  of  this  section  shall  be  summarily 
removed  from  office  and  may  also  be  punished  by  a  fine  of  not  less  than  one  hundred 
dollars  or  by  imprisonment  for  not  less  than  one  month." — R.  S.,3679,  amended  by 
act  Feb.  27,  1906,  34  Stat.,  49;  G.  0.,  69,  1906. 


124  PUBLIC    MONEY. 

RECEIPTS. 

847.  "An  officer  of  the  Pay  Department  will  not  give  a  receipt,  except  in  the 
following  cases : 

1.  For  the  transfer  of  money  when  the  transfer  is  of  cash. 

2.  For  the  money  of  a  deceased  soldier,  deserter,  or  an  escaped  military  prisoner. 

3.  For  a  stoppage  authorized  by  the  Secretary  of  War,  for  which  the  Paymaster- 
General  may  direct  a  receipt  to  be  given. 

4.  For  a  refundment  made  by  an  officer  on  account  of  an  overpayment  made  by  a 
paymaster. 

A  separate  receipt  will  be  given  in  each  individual  case. 

In  all  other  cases  the  person  turning  over  or  refunding  money  will  deposit  it  in 
some  authorized  public  depositary  or  transfer  it  to  a  disbursing  officer  of  the  depart- 
ment to  which  the  money  belongs." — A.  R.,  1404,  1908. 

848.  "The  giving  or  taking  of  a  receipt  for  public  money  in  blank  or  in  advance 
of  actual  payment,  or  the  signing  of  a  check  for  public  money  in  blank,  is  prohib- 
ited."— A.  R.,  641,  1908. 

SUSPENSIONS. 

849.  "In  case  of  discovered  error  or  disallowance  in  an  account  upon  its  exami- 
nation by  the  proper  authority,  the  officer  responsible  will,  upon  notification  thereof, 
unless  able  to  furnish  evidence  to  correct  or  remove  the  same,  make  the  proper  correc- 
tion in  his  next  account-current  and  refer  therein  to  the  particular  voucher  in  which 
the  error  occurred  or  the  disallowance  was  made." — A.  R.,  660,  1908. 

NOTE. — In  correspondence  regarding  stoppages,  suspensions,  etc.,  name  of  person  concerned  should  be 
given  as  well  as  number  of  voucher  and  amount. 

850.  When  the  aggregate  of  small  arithmetical  errors  on  any  voucher  exceeds  20 
cents,  it  should  be  noted  and  disallowed. —  Vol.  3,  Digest  2d  Comp.,  607,  Nov.  26,  1889. 

851.  Each  paymaster  is  furnished  with  a  preliminary  statement  of  suspensions 
made  in  his  accounts  after  examination  in  the  office  of  the  Paymaster-General.     Upon 
receipt  of  his  reply  the  account  is  reexamined,  if  necessary,  and  the  preliminary 
statement  revised.     The  suspensions  remaining  after  such  revision  are  charged  against 
the  paymaster  upon  -the  books  of  the  Paymaster-General's  Office  and  are  noted  on 
the  analysis  of  the  account  sent  to  the  Auditor  for  the  War  Department.     A  copy  of 
this  analysis  is  furnished  to  the  paymaster. 

Paymasters  will  not  charge  themselves  on  accounts  current  with  the  suspensions 
reported  by  the  Paymaster-General's  Office  on  either  the  preliminary  statement  or 
the  analysis  of  account  until  the  same  are  embodied  in  the  statement  of  differences 
received  from  the  Auditor  for  the  War  Department.— P.  M.  G.,  Oct.  29,  1909  (79207). 

852.  Paymasters  in  returning  preliminary  statements  to  this  office  will  indorse 
thereon  the  date  of  the  return  and  sign  the  same.     They  will  promptly  notify  company 
commanders  of  short  payments  on  rolls,  that  the  amounts  may  be  credited  on  next 
roll,  if  not  already  repaid.     Enlisted  men  short  paid  on  final  statements  should  be 
told  to  apply  to  Auditor  for  amounts.     When  the  substitution  of  retained  vouchers 
or  the  furnishing  of  certificates  or  other  papers  would  manifestly  remove  all  objections 
to  the  acceptance  of  vouchers,  such  supplementary  papers  will  be  forwarded  with 
returned  preliminary. — P.  M.  G. 

853.  Paymasters  will  charge  their  suspension  account  on  accounts  current  with 
only  such  suspensions  as  are  reported  on  statement  of  differences  from  the  Auditor  k  r 
the  War  Department.     Under  this  rule,  the  suspension  account  will  be  the  total  a 
suspensions  reported  on  the  latest  statement  of  differences  received  and  will  remain  un- 
changed until  the  receipt  of  the  next  succeeding  statement  of  differences  when  it 


PUBLIC   MONEY — SUSPENSIONS.  125 

will  be  amended  to  show  only  such  suspensions  as  are  reported  thereon. — P.  M.  G.  0., 
Oct.  29,  1909,  79207. 

Accounts  current  will  show  only  such  suspensions  as  pertain  to  accounts  rendered 
under  the  bond  then  current. 

854.  The  final  analysis  sheet  transmitted  with  the  paymaster's  account  to  the 
Auditor,  a  copy  of  which  is  furnished  the  paymaster,  alone  indicates  the^  transfers 
that  will  be  made  to  correct  charges  to  the  wrong  appropriation  made  in  that  account. 
The  transfers  required  should  be  promptly  made  on  the  next  account-current  rendered 
after  receipt  of  the  analysis  sheet  and  not  before. 

Appropriation  transfers  can  only  be  made  under  the  bond  to  which  they  pertain.— 
See  dr.  114,  P.  M.G.  0.,  May  5,  1881. 

When  appropriation  transfers  to  correct  errors  in  accounts  for  several  different 
periods  are  adjusted  on  the  same  account-current  the  transfers  reported  on  each 
analysis  should  be  stated  separately. 

855.  Amounts  collected  or  refunded  by  a  paymaster  on  account  of  suspensions 
will,  like  collections  and  refundments  on  other  accounts,  be  taken  up  on  the  abstract 
of  collections,  noting  the  number  of  voucher  and  date  of  account  in  which  suspended. 
In  case  a  collection  be  on  account  of  an  overpayment  made  by  another  paymaster 
and  the  number  of  voucher  and  date  of  account  in  which  the  error  occurred  can  not 
be  stated,  then  note  should  be  made  upon  the  abstract  of  collections  of  the  name  of 
the  paymaster  concerned  and  the  period  covered  by  the  voucher  in  which  the  over- 
payment was  made.— Cir.  86,  P.  M.  G.  0.,  May  18,  1872. 

856.  "An  officer  will  have  credit  for  an  expenditure  of  money  made  in  obedience 
to  the  order  of  his  commanding  officer.     Every  order  issued  by  any  military  authority 
which  may  cause  an  expenditure  of  money  in  a  staff  department  will  be  given  in 
writing.     One  copy  thereof  will  be  forwarded  by  the  officer  receiving  it  to  the  head 
of  his  department,  and  the  other  will  be  filed  by  the  disbursing  officer  with  his 
voucher  for  the  disbursement.     If  the  expenditure  be  disallowed,  it  will  be  charged 
to  the  officer  who  ordered  it."— A.  R.,  657,  1908. 

The  provision  that  "an  officer  will  have  credit  for  an  expenditure  of  money  made 
in  obedience  to  an  order  of  his  commanding  officer,"  does  not  authorize  the  account- 
ing officers  to  credit  an  expenditure  made  in  contravention  of  law. — 7  Comp.,  268, 
Dec.  10,  1900.  (Case  Li.  J.  S.  Cator,  2d  N.  C.  Inf.) 

857.  The  amount  of  an  erroneous  payment  to  a  deserter  should,  under  provision 
of  Revised  Statute  4818,  be  credited  to  the  paymaster  in  the  settlement  of  his  accounts 
before  the  pay  which  the  soldier  forfeited  is  turned  over  to  the  Soldiers'  Home. —  Vol. 
3,  Digest  2d  Comp.,  1319,  Sept.  18,  1891. 

858.  A  paymaster  who  fails  to  take  up,  on  his  account-current,  a  deposit  of  an 
enlisted  man  is  liable  for  the  amount  of  such  deposit  together  with  interest  on  same 
from  date  of  deposit  to  date  of  soldier's  discharge. — 15  Comp.,  534,  Feb.  27,  1909. 
(Case  Navy  Department.} 

859.  "If  a  payment  made  on  the  certificate  of  an  officer  as  to  the  facts  is  afterwards 
disallowed  for  error  of  fact  in  the  certificate,  it  will  pass  to  the  credit  of  the  disbursing 
officer  and  be  charged  to  the  officer  who  gave  the  certificate,  but  the  disbursing  officer 
can  not  protect  himself  in  an  erroneous  payment  made  without  due  care  by  charging 
lack  of  care  against  the  officer  who  gave  the  certificate." — A.  R.,  658,  1908. 

860.  The  Supreme  Court,  in   105  U.  S.,  620  (case  Paymaster  Smith),  said:  "It 
does  not  appear  that  there  was  any  balance  of  money  of  the  Government  in  the  hands 
of  Smith,  either  when  he  brought  suit  or  when  he  obtained  judgment,  on  which  it 
could  be  applied  as  a  credit.     It  is  therefore  a  case  in  which  the  judgment  amounts  to 
a  recovery  of  the  sum  once  paid  by  claimant,  and  as  the  statute  gives  no  authority  to 
make  this  effectual  by  repayment  out  of  the  Treasury,  it  is  to  be  collected  by  per- 
mitting him  to  retain  it  out  of  a  future  balance  in  his  hands." 


126  PUBLIC   MONEY — SUSPENSIONS. 

Quoting  the  above,  the  Court  of  Claims  says:  "The  accounts  of  paymasters,  never 
being  closed,  the  accounting  officers  may  secure  immediate  payment  of  balances  due 
from  them  and  yet  open  and  readjust  their  accounts  at  any  time." — Ct.  Cls.,  Apr.  23, 
1906 .  ( Case  Major  Stevens . ) 

861.  The  accounting  officers  have  a  right  to  reopen  an  account  which  has  been 
settled  by  themselves,  but  are  not  authorized  to  reopen  accounts  settled  by  their 
predecessors  except  upon  new  evidence,  or  to  correct  mistakes  of  fact,  or  for  fraud  or 
collusion.— H  Comv..  459,  Feb.  17,  1905. 

862.  A  disbursing  officer,  by  the  voluntary  repayment  of  an  amount  disallowed 
by  the  Auditor,  forfeits  his  right  to  a  revision  of  the  account  by  the  comptroller; 
but  if  he  desires  to  have  claim  considered  on  its  merits  he  can  file  claim  with  the 
Auditor  for  amount  disallowed  and  then  appeal  to  the  comptroller  for  revision. — 
12  Comp.,  158,  Sept.  23,  1905.     (Case  Milton  J.  Needham.) 

863.  If  double  payment  be  made  to  an  officer,  the  paymaster  in  the  department 
in  which  the  officer  is  serving  shall  be  given  credit  therefor  and  suspension  be  made 
against  the  payment  made  outside  the  officer's  department,  regardless  of  the  dates 
of  payment.— Auditor,  Mar.  7,  June  4,  1903,  P.  M.G.  0.,  35423,  37568. 

864.  "A  disbursing  officer  who  makes  a  payment  in  disregard  of  the  restrictions 
of  Army  Regulations,  which  require  that,  so  far  as  practicable,  officers  are  to  draw 
their  pay  from  the  paymaster  of  the  district  where  they  may  be  on  duty,  and  in  dis- 
regard of  the  circulars  of  the  Pay  Department  on  the  same  subject,  does  so  at  his  own 
risk.  "—Vol.  2,  Digest  2d  Comp.,  444,  Apr.  16,  1884. 

865.  If  the  regulations  of  the  army  and  instructions  of  the  War  Department  are 
such  that  an  officer  can  fraudulently  draw  his  pay  more  than  once  for  the  same  service, 
the  paymasters  who  acted  in  good  faith  on  such  authority  were  without  responsibility 
for  the  loss.— Ct.  Cls.,  Nov.  5,  1888,  P.  M.  G.  0.,  B  3711.     (Case  Maj.  Wm.  Smith.) 

866.  A  disbursing  officer  is  entitled  to  credit  for  proper  payment  to  an  enlisted 
man  who  had  fraudulently  enlisted,  where  payment  was  made  without  knowledge 
of  the  fraud  and  prior  to  the  rescission  of  the  contract  by  the  Government. — 11  Comp., 
710,  May  31,  1905.     (Case  Navy  Department.) 

867.  An  act  takes  effect  on  the  date  of  its  approval,  and  payments  made  in  contra- 
vention of  that  act  can  not  be  credited  to  a  disbursing  officer  in  the  settlement  of  his 
accounts,  although  he  was  serving  at  a  distant  point  where  he  could  have  no  knowledge 
of  the  act.— Comp.,  Aug.  29,  1902,  Cir.  44,  A.  G.  0.,  1902. 

VOUCHERS. 

868.  A  voucher  will  not  be  made  in  duplicate  or  in  triplicate  unless  the  instructions 
on  the  proper  blank  require  it,  in  which  case  the  original  only  will  be  certified. — 
A.  R.,  635,  1908. 

869.  "Original  vouchers  will,  if  possible,  accompany  the  accounts;  copies  will  not 
be  accepted  unless  duly  certified  and  accompanied  by  satisfactory  evidence  of  the  loss 
or  destruction  of  the  originals,  or  that  their  retention  is  indispensable  to  the  perform- 
ance of  duty  by  an  officer."— A.  R.,  632,  1908. 

870.  A  voucher  for  funds  disbursed  will  be  made  out  in  full  before  being  certified 
by  a  public  creditor.     If  paid  with  check  no  receipt  will  be  required,  but  if  paid  with 
cash  one  receipt  will  be  obtained. — A.  R.,  642,  1908. 

871.  The  form  of  the  signature  to  the  certificate,  and  to  the  receipt  when  required, 
and  the  name  of  the  person  or  business  firm  as  entered  at  the  head  of  an  account  must 
be  literally  alike.— A.  R.,  650,  1908. 

When  a  signature  is  not  written  by  the  hand  of  the  party  it  must  be  witnessed  by  a 
disinterested  party,  a  commissioned  officer,  when  practicable. — A.  R.,  651,  1908. 

872.  A  voucher  for  a  payment  made  or  an  invoice  for  money  transferred  will  have 
noted  thereon  the  number,  date,  and  amount  of  checks  given  and  the  depositary  on 


PUBLIC    MONEY VOUCHERS.  127 

which  drawn.  If  payment  or  transfer  is  made  with  currency,  wholly  or  in  part,  the 
facts  will  be  stated  and  a  receipt  given  for  the  currency. — A.  R.,  644,  1908.  See  14 
Comp.,  382,  Dec.  27,  1907. 

873.  "Money  amounts  will  be  expressed  in  terms  of  dollars  and  cents.     When 
a  fraction  of  a  cent  less  than  one-half  occurs  in  the  footing  of  a  voucher  it  will  be  dis- 
regarded.    If  the  fraction  be  one-half  or  greater  it  will  be  reckoned  as  a  cent.  " — A.  R., 
639,  1908. 

874.  "In  final  statements,  receipts  for  money,  and  papers  of  like  character,  money 
amounts  will,  in  all  cases,  be  written  out  in  full  and  also  expressed  by  figures  in 
parentheses.     This  requirement  does  not  apply  to  pay  rolls  of  military  organizations 
and  pay  rolls  of  other  descriptions." — A.  R.,  652,  1908. 

875.  "The  correctness  of  the  facts  stated  on  a  voucher  and  the  justness  of  the 
account  must  be  certified  by  an  officer." — A.  R.,  636,  1908. 

Disbursing  officers  can  not  certify  to  true  copies  of  papers  filed  in  support  of  vouchers 
they  are  to  settle.— Audr.,  Oct.  28,  1903,  dr.,  25,  W.  D.,  1903. 

876.  "When  an  account  is  presented  by  an  individual  who  is  not  known  to  the 
disbursing  officer,  the  latter  will  require  him  to  be  identified.  " — A.  R.,  649,  1908. 

877.  It  is  not  the  duty  of  paymasters  or  their  clerks  to  write  out  the  vouchers 
upon  which  officers  demand  payment.      Especially  is  it  not  their  duty  to  make  copies 
of  orders  upon  which  payments  are  based  and  which  are  necessary  to  sustain  the 
vouchers.— P.   M.  G.,  Sept.  27,  1870,  7168. 

878.  Vouchers  should  be  numbered  consecutively  throughout  the  entire  year, 
beginning  a  new  series  on  the  1st  of  each  January. — dr.,  132,  P.  M.  G.  0.,  Nov.  20, 
1885. 

879.  "The  voucher  number  should  be  plainly  stamped  or  written  in  every  case. 
The  paymaster's  name  should  be  stamped  or  written  at  the  top  of  each  folded  voucher 
above  the  brief  and  also  at  the  head  of  the  first  column  of  receipts  in  the  pay  roll. 
Vouchers  (including  rolls)  should  be  properly  folded  with  the  necessary  papers 
securely  attached,  but  not  pasted  thereto,  so  that  they  may  be  readily  opened  for 
examination  and  record,  as  well  as  to  secure  a  more  regular  package  for  the  mail  and 
for  the  files  of  the  Paymaster-General's  and  the  Auditor's  office." — dr.  266,  P.  M. 
G.  0.,  May  12,  1902. 

NOTE. — The  same  instructions,  so  far  as  pertinent,  apply  to  retained  vouchers. 
RETIRED  ENLISTED  MEN. 

880.  "When  an  enlisted  man  shall  have  served  thirty  years  either  in  the  Army, 
Navy,  or  Marine  Corps,  or  in  all,  he  shall,  upon  making  application  to  the  President, 
be  placed  upon  the  retired  list,  with  75  %  erf  the  pay  and  allowances  he  may  then  be 
in  receipt  of,  and  that  said  allowances  shall  be  as  follows:   $9.50  per  month  in  lieu  of 
rations  and  clothing  and  $6.25  per  month  in  lieu  of  quarters,  fuel,  and  light:    Pro- 
vided, That  in  computing  the  necessary  thirty  years'  time  all  service  in  the  Army, 
Navy,  and  Marine  Corps  shall  be  credited."—  Act  Mar.  2,  1907,  34  Stat.,  1217;  G.  0., 
68,  1907.     See  also  act  Feb.  14,  1885,  23  Stat.,  305;  G.  0.,  18,  1885,  and  act  Mar.  16, 
1896,  29  Stat.,  62;  G.  0.,  12,  1896.     See  A.  R.,  133,  1908. 

Enlisted  men  are  entitled  to  active  pay  to  include  date  of  retirement. — Cir.  148, 
P.  M.  G.  0.,  Jan.  13,  1891. 

881.  "All  enlisted  men  on  the  retired  list  after  March  2,  1907,  whether  placed 
there  before  or  after  the  passage  of  said  act,  are  entitled  to  the  allowances  provided 
by  it,  (viz:  $15.75  per  month)  and  no  other."— 13  Comp.,  770,   May  7,  1907.     See 
A.  R.,  136,  1908. 

The  act  of  March  2,  1907,  is  not  retroactive  and  men  retired  prior  to  that  date  are 
not  entitled  to  quarters,  fuel,  and  light  in  kind,  nor  to  commutation  therefor,  until 
the  date  of  the  approval  of  the  act,— 14  Comp.,  196,  Oct.  8,  1907. 


128                                          RETIRED  ENLISTED   MEN. 
882.                                    Rates  of  monthly  pay  to  retired  men. 

Rank  and  arm  of  service. 

Retired  with  pay  of  — 

2d 
enlist- 
ment 
period. 

3d           4th 
cnli-l-     enlist  - 
incni       int-nt 
period,   period. 

5th 
enlist- 
ment 
period. 

6th 
enlist- 
ment 
period. 

7th 
enlist- 
ment 
period. 

CORPS,  REGIMENT,  BATTALION. 

Master  signal  electrician                           

1*59.  25 
51.75 

36.75 

33.00 

30.00 
24.75 

36.75 
30.00 

.  34.71 

20.25 
18.00 

15.75 
1  13.50 

50.25 
33.00 

1  30.00 

24.75 
20.25 

36.75 

40.50 
24.75 
20.25 
15.75 
14.25 

59.25 
3<>.  75 
30.00 
24.  75 

$62.  25 
54.75 

39.75 

36.00 

33.00 
27.00 

39.75 
33.00 

27.00 
22.  SO' 
20.25 

18.00 
15.75 

62.25 
36.00 

33.00 

27.00 
22.50 

39.75 

43.  50 
27.00 
22.50 
18.00 
16.50 

62.25 
.39.  75 
33.00 
27.00 

$65.25 
57.75 

42.  7"^ 

39.00 

36.00 
29.25 

42.75 
36.00 

29.25 
24.75 
22.50 

20.25 
16.50 

65.25 
39.00 

36:00 

29.25 
24.75 

42.75 

46.50 
29.25 
24.75 
20.25 
17.25 

65.25 
42.  75 
36.00 
29.  25 

$68.25 
60.75 

45.75 

42.00 

39.00 
31.50 

45.75 
39.00 

31.50 
27.00 
24.75 

22.50 
17.25 

68.25 
42.00 

39.00 

31.50 
27.00 

45.75 

49.50 
31.50 
27.00 
22.50 
18.00 

68.  25 
45.  75 
39.00 
31.50 

$71.25 
63.75 

48.75 

45.00 

42.00 
33.75 

•is.  ;:> 

42.00 

33.  75 

29.25 
27.00 

24.75 
18.00 

71.25 
45.00 

42.00 

33.75 
29.25 

48.75 

52.  50 
33.  75 
29.25 
24.75 

18.75 

71.25 
48.75 
42.00 
33.  75 

$74.25 
66.75 

51.75 

48.00 

45.00 
36.00 

51.75 

is.  eg 

M.OO 

HI..  50 
29.25 

27.00 
18.78 

74.25 
48.00 

45.00 

36.00 
31.50 

51.75 

55.50 
36.00 
31.50 
27.00 
19.50 

74.25 
51.75 
45.00 
36.00 

Master  electrician  —  Coast  Artillery 

Engineer—  Coast  Artillery  

First-class  electrician-sergeant—  Coast  Artillery  
Battalion    sergeant-major,    quartermaster-sergeant  — 
Engineers  

Regimental   sergeant-major,    quartermaster-sergeant, 
commissary-sergeant—  Field      Artillery,      Cavalry, 
Infantry 

Senior  sergeant-major  —  Coast  Artillery 

Battalion  sergeant-major—  Field   Artillery,   Cavalry, 
Infantry 

Battalion  quartermaster-sergeant—  Field  Artillery  
Junior  sergeant-major  —  ('oast  Artillery 

Master  gunner  —  Coast  Artillery  

Second-class  electrician  sergeant—  Coast  Artillery  
Color  sergeant  —  Field  Artillery,  Cavalry,  Infantry  
Fireman  —  Coast  Artillery  

BATTERY,  TROOP,  COMPANY. 

Sergeant,  first  class—  Signal  Corps  

First  sergeant  —  Artillery,   Cavalry,   Infantry,    Engi- 
neers    "  !  

Sergeant  —  Engineers,  Ordnance,  Signal  Corps 

Quartermaster-sergeant  —  Engineers  

Sergeant  —  Artillery,  Cavalry,  Infantry  

Quartermaster-sergeant  —  Artillery,  Cavalry,  Infantry.  . 
Stable  sergeant—  Field  Artillery  '  

Cook 

Horseshoer—  Cavalry,  Field  Artillery  

Corporal—  Engineers,  Ordnance,  Signal  Corps  

Mechanic  —  Coast  Artillery 

Chief  mechanic—  Field  Artillery  

Corporal  —  Artillery,  Cavalry,  Infantry 

Artificer  —  Infantry  

Mechanic  —  Field  Artillery. 

Farrier,  farrier  and  blacksmith,  saddler,  and  wagoner  — 
Cavalry  

Private,    first    class  —  Engineers,    Ordnance,    Signal 
Corps 

Trumpeter  —  Cavalry  

Musician  —  Artillery,  Infantry,  Engineers 

Private—  Artillery,'  Cavalry/Infantry,  Signal  Corps...  . 
Private,  second  class—  Engineers,  Ordnance  

BANDS—  ARTILLERY,  CAVALRY,  INFANTRY,  ENGINEERS. 

Chief  musician  
Chief  trumpeter—  Artillery,  Cavalry  

Principal  musician  

Sergeant                                                                        * 

Drum  major.  .. 

Cook  

Corporal 

Privateo  

POST  NONCOMMISSIONED  STAFF. 

Ordnance  sergeant  

Commissary  sergeant.  .  . 

Quartermaster  sergeant 

HOSPITAL  CORPS. 

Sergeant,  first  class 

Sergeant 

Corporal  

Private,  first  class 

Private  

BAND,  MILITARY  ACADEMY. 

Band  sergeant  and  assistant  leader  

Musician,  first,  class  
Musician,  second  classs 

Musician,  third  classs 

o  Privates  of  bands  retired  prior  to  March  2,  1899,  are  only  entitled  to  the  pay  of  retired  privates  of  the 
Jine..— /.5  Cornp.,  285,  Oct.  31,  1908. 


RETIRED  ENLISTED   MEN.  129 

883.  War  service  with  the  Army  in  the  field  or  in  the  Navy  or  Marine  Corps  in 
active  service,  either  as  volunteer  or  regular,  during  war  of  rebellion,  shall  be  com- 
puted as  double  time  in  computing  time  for  retirement. — Act  Sept.  30,  1890,  26  Stat., 
504;  G.0.,121,  1890. 

"Hereafter  in  computing  time  for  retirement,  credit  shall  be  given  the  soldier  for 
double  the  time  of  his  actual  service  in  Porto  Rico,  Cuba,  or  the  Philippine  Islands. " — 
Act  May  26,  1900,  31  Stat.,  209;  G.  0.,  76,  1900. 

Or  China  in  computing  time  after.— Act  Mar.  2,  1903,  32  Stat.,  933;  G.  0.,  24, 
A.  G.  0.,  1903. 

Or  the  island  of  Guam,  Alaska,  and  Panama  in  computing  time  after  April  23,  1904, 
"but  double  credit  shall  not  be  given  for  service  hereafter  rendered  in  Porto  Rico." — 
Act  Apr.  23,  1904,  33  Stat.,  264;  G.  0.,  76,  1904.  t  See  A.  R.,  133,  1908. 

884.  Enlisted  men  who  served  as  commissioned  officers,  U.  S.  Volunteers,  organ- 
ized in  1898  and  1899,  or  in  the  Porto  Rico  regiment  or  Philippine  scouts  on  or  before 
March  2,  1903,  shall  have  such  service  counted  as  if  it  had  been  rendered  as  enlisted 
men,  when  computing  service  for  retirement. — Act  Mar.  2,  1903,  32  Stat.,  934;  G.  0., 
24,  A.  G.  0.,  1903. 

The  above  made  applicable  to  all  service  as  commissioned  officers  with  Philippine 
scouts.—  Act  June  12,  1906,  34  Stat.,  248;  G.O.,  115,  1906. 

885.  An  enlisted  man  is  entitled,  on  retirement,  to  subsistence  in  kind  or  commu- 
tation thereof  at  the  rate  of  $1.50  per  day,  for  time  necessary  for  him  to  travel  from  the 
place  of  retirement  to  his  home,  and  no  deduction  therefor  shall  be  made  from  his 
monthly  allowance  of  $9.50  provided  for  by  the  act  of  March  16, 1906;  but  he  is  not 
entitled  to  such  subsistence,  or  commutation  thereof,  prior  to  his  departure  from  the 
place  where  he  received  his  retirement  orders,  and  any  subsistence  furnished  him 
after  his  retirement  but  prior  to  his  assuming  the  status  of  a  traveler  should  be  deducted 
from  said  monthly  allowance  of  $9.50,  the  deduction  to  be  computed  at  the  actual 
value  of  the  duty  ration. — 11  Comp.,  362,  Jan.  17,  1905. 

NOTE.— Paragraph  1223,  Army  Regulations,  fixes  the  value  of  a  garrison  or  field  ration  at  25  cents  each. 

886.  Enlisted  men  are  not  entitled  to  travel  allowances  on  retirement,  as  they  are 
not  discharged  but  simply  transferred  from  the  active  to  the  retired  list.    They  are 
entitled  to  transportation  in  kind  to  their  homes. —  Vol.  3,  Digest  2d  Comp.,  874 
Aug.  9,  1888. 

887.  Upon  receipt  of  the  order  for  retirement,  the  soldier's  immediate  command- 
ing officer  will  furnish  him  with  final  statements,  closing  his  accounts  of  pay,  deposits, 
and  all  allowances  other  than  those  of  travel,  as  of  the  date  of  the  receipt  of  the  order; 
he  will  forward  to  The  Adjutant-General  of  the  Army  a  descriptive  list  (in  duplicate), 
noting  thereon  the  fact  that  final  statements  have  been  given,  the  reenlistment  or  the 
continuous-service  pay  per  month  for  which  the  soldier  was  last  mustered,  and  his 
post-office  address  for  the  next  thirty  days.     The  descriptive  list  will  bear  the  soldier's 
signature,  or,  if  he  can  not  write,  a  statement  to  that  effect.     The  final  statements 
and  descriptive  lists  must  state  the  date  to  which  subsistence  has  been  furnished, 
also  whether  subsistence  while  traveling  home  has  been  furnished,  and,  if  so,  for 
what  dates.     A  discharge  certificate  will  not  be  given,  but  the  soldier  will  be  dropped 
from  the  rolls  of  his  command  with  appropriate  explanatory  remarks.    The  Pay 
Department  will  be  notified  and  furnished  with  the  soldier's  signature,  as  in  case 
of  discharge.— A.  R.,  134,  1908. 

888.  The  Adjutant-General  of  the  Army  will  furnish  a  descriptive  list  to  each 
retired  enlisted  man,  who  will  forward  it  to  the  chief  paymaster  of  the  department 
in  which  he  may  be  residing.     The  paymaster  will  note  all  payments  on  the  descriptive 
list.— A.  R.,  137,  1908. 

54748°— 10        9 


130  RETIRED  ENLISTED   MEN. 

889.  Retired  enlisted  men  are  not  entitled  to  the  20%  increase  of  pay  given  to 
enlisted  men  in  time  of  war;  nor  to  any  additional  increase  for  length  of  service,  as 
they  do  not  "remain  continuously  in  the  Army"  within  the  intent  of  Revised  Stat- 
utes 1284.—  89  Ct.  Cls.,  178,  Jan.  18,  1904.     See  also  6  Comp.,  182,  Sept.  2,  1899;  8 
Comp.,  706,  Apr.  11,  1902. 

890.  "In  computing  75  per  centum  of  the  pay  that  enlisted  men  may,  when 
placed  on  the  retired  list  '  then  be  in  receipt  of '  certain  amounts  in  addition  to  their 
pay  for  special  ratings  such  as  expert  riflemen,  sharpshooters,  marksmen,  casemate 
electricians,  observers,  plotters,  planters,  loaders,  gun  commanders,  gun  pointers, 
gunners,  the  20  per  cent  increase  for  foreign  service,  and  the  extra-duty  pay  should 
not  be  included."— 13  Comp.,  769,  May  7,  1907. 

891.  Enlisted  men  retired  prior  to  the  passage  of  the  act  of  May  11,  1908,  are 
entitled  to  three-fourths  of  the  pay  of  the  rank  upon  which  they  were  retired  and  when 
the  pay  of  such  rank  was  changed  it  changed  their  pay  accordingly.     Their  time  of 
service  on  the  active  list  prior  to  their  retirement  should  be  counted  in  the  same 
manner  as  is  provided  in  said  act  for  counting  the  past  services  of  men  on  the  active 
list  at  the  time  of  the  passage  of  said  act.— 14  Comp.,  914,  June  26, 1908;  Cir.  56,  W. 
D.,  1908. 

892.  Hospital  Corps  privates  retired  prior  to  March  2,  1903,  are  entitled  to  retired 
pay  of  first-class  privates  after  that  date.— Comp.,  May  20, 1903;  Cir.  32,  A.  G.  0.,  1903. 

893.  A  retired  enlisted  man,  an  inmate  of  the  Government  Hospital  for  the  Insane, 
is  not  subject  to  deduction  from  his  retired  pay  or  allowances  because  of  subsistence 
furnished  him  while  such  inmate. — 11   Comp.,  367,   Jan.  19,  1905.     (Case  Marine 
Corps.) 

894.  A  retired  enlisted  man  serving  either  as  an  officer  or  enlisted  man  of  volun- 
teers is  not  entitled  to  receive  both  compensations. — See  16  Comp.,  87. 

RETIRED   OFFICERS. 

895.  "When  an  officer  has  been  thirty  years  in  service,  he  may,  upon  his  own 
application,  in  the  discretion  of  the  President,  be  retired." — R.  S.,  1243. 

"When  an  officer  has  served  forty  years  either  as  an  officer  or  soldier  in  the  regular 
or  volunteer  service,  or  both,  he  shall,  if  he  make  application  therefor  to  the  Presi- 
dent, be  retired  from  active  service  and  placed  on  the  retired  list,  and  when  an  officer 
is  64  years  of  age  he  shall  be  retired  from  active  service  and  placed  on  the  retired 
list."— Act  June  30,  1882,  22  Stat.,  118;  G.  0.,  72,  1882. 

"When  an  officer  has  served  forty-five  years  as  a  commissioned  officer,  or  is  62 
years  old,  he  may  be  retired  from  active  service  at  the  discretion  of  the  President." — 
R.  S.,  1244. 

"Service  as  a  cadet  at  the  Military  Academy  should  be  included  in  computing  the 
thirty  years'  service  on  which  an  officer  may  be  retired." — Cir.  10,  A.  G.  0.,  1895. 

But  Naval  Academy  cadet  service  can  not  be  counted. — /.  A.  G.,  Nov.  11,  1907, 
P.  M.  G.  0.,  68127. 

"When  an  officer  has  become  incapable  of  performing  the  duties  of  his  office,  he  shall 
be  either  retired  from  active  service,  or  wholly  retired  from  the  service,  by  the  Presi- 
dent, as  hereinafter  provided." — R.  S.,  1245. 

That  any  officer  of  the  Medical  Reserve  Corps  who  shall  have  reached  the  age  of 
seventy  years,  and  whose  total  active  service  in  the  Army  of  the  United  States,  regular 
or  volunteer,  as  such  officer,  and  as  contract  or  acting  assistant  surgeon,  and  as  an 
enlisted  man  in  the  war  of  the  rebellion,  shall  equal  forty  years,  may  thereupon,  in 
the  discretion  of  the  President,  be  placed  upon  the  retired  list  of  the  army  with  the 
rank,  pay,  and  allowances  of  a  first  lieutenant. — Act  June  22,  1910;  G.  0.,  126,  W.  D., 
1910.  See  Manual,  par.  298. 

896.  "  Officers  hereafter  retired  from  active  service  shall  be  retired  upon  the  actual 
rank  held  by  them  at  the  date  of  retirement." — R.  S.,  1254. 


KETIRED   OFFICERS. 


131 


"Officers  retired  from  active  service  shall  receive  75  per  cent  of  the  pay  of  the  rank 
on  which  they  were  retired." — R.  S.,  1274. 

897.  "The  pay  of  a  retired  officer  should  be  computed  on  the  basis  of  the  pay  of 
his  actual  rank,  as  determined  by  his  commission,  and  not  on  the  basis  of  a  higher 
rate  of  pay  which  he  may  have  been  receiving  just  prior  to  his  retirement." — 10 
Comp.,  500,  Dec.  23,  1908.     (Case  Capt.  Lemly.) 

898.  Officers  on  the  retired  list  are  a  part  of  the  Army  (39  Ct.  Cls.,  178,  Jan.  18, 
1904)  and  are  entitled  to  the  increased  pay  which  the  law  allows  for  every  five  years' 
service.— 105  Sup.  Ct.,  244,  G.  0.,  40,  1882.     (Case  R.  W.  Tyler.} 

But  "hereafter,  except  in  case  of  officers  retired  on  account  of  wounds  received 
in  battle,  no  officer  now  on  the  retired  list  shall  be  allowed  or  paid  any  further  increase 
of  longevity  pay,  and  officers  hereafter  retired,  except  as  herein  provided,  shall  not 
be  allowed  or  paid  any  further  increase  of  longevity  pay  above  that  which  had  accrued 
at  date  of  their  retirement."— Act  Mar.  2,  1903,  32  Stat.,  932;  G.  0.,  24,  A.  G.  0.,  1903. 

In  computing  longevity  pay  a  retired  officer  is  not  entitled  to  credit  for  time  served 
on  active  duty  after  retirement. — 15  Comp.,  235,  Oct.  13, 1908  (Case  Navy  Department.) 


899. 


Pay  of  retired  officers. 


Grade. 

Pay  of  grade 
(R.  S.,  1274.) 

Monthly  pay 
(R.  S.,  1262,  1263,  1274.) 

Yearly. 

Monthly. 

After 

5  years' 
service. 

After 
10  years' 
service. 

After 
15  years' 
service. 

After 
20  years' 
service. 

Lieutenant-general  

$8,250.00 
6,000.00 
4,  500.  00 
3,000.00 
2,  625.  00 
2,  250.  00 
1,800.00 
1,500.00 
1,275.00 

$687.  50 
500.  00 
375.  00 
250.00 
218.  75 
187.  50 
150.00 
125.00 
106.  25 

Major-general 

B  r  i  gad  i  er-general 

Colonel  

$275.  00 
240.  62 
206.  25 
165.00 
137.  50 
116.  87 

$300.00 
262.  50 
225.00 
180.  00 
150.00 
127.  50 

$312.  50 
281.  25 
243.  75 
195.00 
162.  50 
138.  12 

$312.  50 
281.  25 
250.00 
210.00 
175.00 
148.  75 

Lieutenant-colonel.. 

Major  

Captain 

First  lieutenant  

Second  lieutenant 

900.  "An  officer  placed  upon  the  retired  list  will  receive  active  pay  to  include 
the  date  of  retirement,  and  the  pay  of  a  retired  officer  thereafter.     If  on  duty,  he 
will  receive  active  pay  to  include  the  date  of  receipt  by  him  of  notice  of  his  retire- 
ment."— A.  R.,  1283,  1908. 

901.  If  an  officer,  through  an  exigency  of  the  service,  is  actually  held  to  active 
service  by  competent  authority  after  the  time  when  he  should  be  retired,  he  is  entitled 
to  active  service  pay  for  such  time. — 9  Comp.,  20,   July,  25,  1902.     (Case  Major 
Jones.) 

902.  Where  an  officer  is  retired  on  the  day  he  accepts  an  appointment  to  a  higher 
grade,  he  is  entitled  to  the  full  pay  of  the  higher  grade  for  one  day. — P.  M.  G.,  Feb. 
17,  1903,36028. 

903.  Should  an  officer  fail  in  his  physical  examination  for  promotion  by  reason 
of  disability  contracted  in  line  of  duty,  he  shall  be  retired  with  the  rank  to  which 
his  seniority  entitled  him  to  be  promoted. — Act  Oct.  1,  1890,  26  Stat.,  562  (G.  0.  116, 
1890),  and  act  Apr.  23,  1908,  35  Stat.,  67  (G.  0.,  67,  1908). 

A  major  of  the  Medical  Corps  not  found  disqualified  for  promotion  by  reason  of 
physical  disability  incurred  in  line  of  duty,  but  found  disqualified  for  any  other 
reason,  shall  be  retired  without  promotion.—  Act  Mar.  3,  1909,  35  Stat.,  737;  G.  0. 
49,  1909. 

And  is  entitled  to  active  pay  of  lower  grade  only  to  time  he  receives  notice  o*f  his 
retirement.— Comp.,  July  12,  1901,  P.  M.  G.  0.,  15327.  (Case  Li.  McClure.) 

904.  An  officer  "examined  for  promotion  and  found  disqualified,  and  who  was 
subsequently  ordered  retired,  to  date  back  from  the  occurring  of  the  vacancy  to  which 


132  KETIRED   OFFICERS. 

he  would  have  been  promoted  had  he  been  found  qualified,  is  entitled  to  active 
duty  pay  of  the  lower  grade  until  the  receipt  by  him  of  the  notice  of  his  retirement. '  '- 
n  Comp.,  628,  Apr.  12,  1906.     (Case  Marine  Corps.) 

905.  "Any  officer  of  the  Army  below  the  grade  of  brigadier-general  who  served 
with  credit  as  an  officer  or  as  an  enlisted  man  in  the  regular  or  volunteer  forces  during 
the  civil  war  prior  to  April  9,  1865,  otherwise  than  as  a  cadet,  and  whose  name  is 
borne  on  the  official  register  of  the  Army,  and  who  has  heretofore  been,  or  may  here- 
after be,  retired  on  account  of  wounds  or  disability  incident  to*  the  service  or  on 
account  of  age  or  after  forty  years'  service,  may,  in  the  discretion  of  the  President, 
by  and  with  the  advice  and  consent  of  the  Senate,  be  placed  on  the  retired  list  of  the 
Army  with  the  rank  and  retired  pay  of  one  grade  above  that  actually  held  by  him  at 
the  time  of  retirement:  Provided,  That  this  act  shall  not  apply  to  any  officer  who 
received  an  advance  of  grade  since  the  date  of  his  retirement  or  who  has  been  restored 
to  the  Army  and  placed  on  the  retired  list  by  virtue  of  the  provisions  of  a  special  act  of 
Congress."— Act  Apr.  23,  1904,  33  Stat.,  264;  G.  0.,  76,  1904. 

When  a  retired  officer  who  has  been  advanced  one  grade  is  detailed  to  duty  with 
an  educational  institution  under  the  act  of  November  3,  1893,  or  assigned  to  active 
duty  under  the  act  of  April  23,  1904,  he  is  entitled  to  the  full  pay  and  allowances  of  the 
grade  to  which  advanced,  subject  to  the  limitations  imposed  in  the  acts  of  March  2, 
1905,  June  12,  1906,  and  March  3,  1909.— Comp.,  May  13,  1910,  P.  M.  G.  0.,  81947- 
See  Manual,  pars.  911  and  918. 

906.  "Any  officer  now  holding  appointment  in  any  corps  or  department  who 
shall  hereafter  serve  as  chief  of  a  staff  corps  or  department  and  shall  subsequently 
be  retired,  shall  be  retired  with  the  rank,  pay,  and  allowances  authorized  by  law 
for  the  retirement  of  such  corps  or  department  chief." — Act  Feb.  2,  1901,  31  Stat.,  755, 
G.  0.,  9,  1901. 

907.  No  person  who  holds  an  office,  the  salary  attached  to  which  amounts  to 
$2,500,  shall  be  appointed  to  or  hold  any  other  office  to  which  compensation  is 
attached  unless  specially  authorized  by  law;  "but  this  shall  not  apply  to  retired 
officers  of  the  Army  or  Navy  whenever  they  may  be  elected  to  public  office  or 
whenever  the  President  shall  appoint  them  to  office  by  and  with  the  advice  and 
consent  of  the  Senate."— Act  July  31,  1894,  28  Stat.,  205;  G.  0.,  36,  1894. 

908.  An  officer  retired  with  the  rank  and  pay  of  one  grade  above  that  held  by  him 
at  the  time  of  his  retirement  is  entitled  to  the  increase  from  the  date  he  was  actually 
placed  on  the  retired  list,  and  neither  requires  an  acceptance  nor  permits  of  a  declina- 
tion.— 11  Comp.,  448,  Feb.  14,  1905.     (Case  Capt.  Morse.) 

The  pay  of  the  new  grade  attaches  from  the  date  of  the  rank  as  fixed  in  orders 
(P.  M.  G.,  Jan.  2,  1906,  32059),  but  can  not  be  paid  until  after  confirmation.— 
Comp.,  May  28,  1904,  P.  M.G.O.,  48328. 

909.  A  retired  officer  whose  salary  is  less  than  $2,500,  who  is  serving  as  a  contract 
surgeon,  may  be  paid  both  salaries.— Comp.,  Mar.  20,  1903,  P.  M.  G.  0.,  35940.     (Case 
Major  Swift.) 

A  retired  officer  whose  salary  is  less  than  $2,500  may  hold  an  office  the  compensation 
of  which  consists  of  fees,  even  should  they  amount  to  more  than  $2,500. — 11  Comp., 
236,  Nov.  28,  1904.  (Case  Major  Sladen.) 

"An  assistant  general  treasurer  and  inspector-general  of  a  National  Home  for  Dis- 
abled Volunteer  Soldiers  is  not  an  officer  of  the  United  States  within  the  meaning  of 
the  act  of  July  31,  1894,"  and  a  retired  officer  receiving  compensation  of  $2,500  per 
annum  is  not  debarred  from  holding  that  office. — 8  Comp.,  443,  Jan.  11,  1902.  (Case 
Major  Harris.) 

910.  "A  retired  officer  will  be  paid  in  the  department  in  which  he  resides  unless 
he  shall,  for  special  reasons,  desire  to  be  paid  elsewhere,  when  he  will  obtain  the 
authority  of  the  Paymaster-General  for  such  payments." — A.  R.,  1276,  1908. 


RETIRED   OFFICERS.  133 

ACTIVE  DUTY. 

911.  "In  time  of  war  retired  officers  may,  in  the  discretion  of  the  President,  be 
employed  on  active  duty,  other  than  in  command  of  troops." — Act  Mar.  2,  1899,  30 
Stat.,  979;  G.  0.,  36,  1899. 

The  Secretary  of  War  may  assign  retired  officers,  with  their  consent,  to  active  duty 
in  recruiting,  for  service  with  the  militia  upon  the  request  of  the  governor/asjmilitary 
attaches,  upon  courts-martial,  courts  of  inquiry,  and  boards,  and  to  staff  duties  not 
involving  service  with  troops;  and  such  officers  while  so  assigned  shall  receive  the  full  o, 
pay  and  allowances  of  their  respective  grades.— Act  Apr.  28,  1904,  33  Stat.,  264;  G.  0., 
76,  1904. 

912.  If  the  Secretary  of  War  decides  that  a  retired  officer  detailed  to  inspect 
militia  as  provided  in  section  14,  act  January  21,  1903  (32  Stat.,  777),  is  assigned 
"to  staff  duties  not  involving  service  with  troops;"  and  if  he  specially  assigns  any 
such  officer  to  such  duty,  said  officer  is  entitled  to  active  duty  pay. — 14  Comp.,  628, 
Mar.  27,  1908,  P.  M.G.O.,  66690. 

913.  There  is  no  law  or  regulation  prohibiting  a  retired  officer  who  has  been  detailed 
for  active  duty  with  the  militia  from  accepting  additional  compensation  from  the 
State.—/.  A.  G.,  Aug.  11,  1905. 

But  the  status  of  a  retired  officer  on  active  duty  who  is  holding  a  State  commis- 
sion and  serving  with  the  militia  at  an  encampment  is  analogous  to  that  of  an  officer 
on  the  active  list,  and  as  such  he  can  not  receive  compensation  from  the  funds  allotted 
to  the  State  by  the  United  States  under  the  act  of  January  21,  1903.— P.  M.  G.,  Oct.  8, 
1904,  47090. 

914.  The  President  may  detail  as  adjutant-general  of  the  District  of  Columbia 
militia  any  retired  officer  who  may  be  nominated  by  the  brigadier-general  of  said 
militia.— Act  June  6,  1900,  31  Stat.,  671;  G.  0.,  86,  1900. 

NOTE.— For  pay  of  said  officer,  see  paragraph  911,  Manual. 

915.  Retired  officers  detailed  to  active  duty  are  entitled  to  the  increased  pay 
from  the  date  of  receipt  of  the  order. — See  paragraph  919,  Manual. 

But  if  the  detail  is  effective  at  a  future  date  active  pay  begins  with  the  date  on 
which  the  officer  starts  to  obey  the  order.— P.  M.  G.,  Mar.  15,  1905,  49597. 

Active  pay  ceases  on  date  of  actual  relief  from  detail.  The  travel  home  is  per- 
formed after  termination  of  active  duty. — P.  M.  G.,  July  5,  1907,  62591.  See  also 
Cir.  46,  W.D.,  1905. 

916.  A  retired  officer  granted  a  leave  of  absence  while  on  active  duty  "is  in  the 
leave  status  of  an  officer  on  the  active  list." — 11  Comp.,  376,  Jan.  25, 1905.     ( Case  Navy 
Department.} 

917.  Not  to  exceed  one  hundred  officers  of  the  Army  may  be  detailed  as  president, 
superintendent,  or  professors  of  colleges  for  periods  not  exceeding  four  years;  and 
retired  officers  may,  on  their  own  application,  be  detailed  to  such  duty,  and  "when 
so  detailed,  shall  receive  the  full  pay  and  allowances  of  their  rank,  except  that  the 
limitations  on  the  pay  of  officers  of  the  Army  above  the  grade  of  major  as  provided 
in  the  acts  of  March  second,  nineteen  hundred  and  five,  and  June  twelfth,  nineteen 
hundred  and  six,  shall  remain  in  force." — Act  Mar.  3,  1909,  35  Stat.,  738,  amending 
Act  Nov.  3,  1893,  28  Stat.,  7,  and  R.  S.  1225;  G.  0.,  49,  1909. 

NOTE.— For  instructions  regarding  details  to  colleges,  see  General  Orders,  War  Department. 

918.  The  provisions  of  the  act  of  March  3, 1909  (35  Stat.,  738),  continue  in  force  only 
the  limitations  as  to  pay  contained  in  the  acts  approved  March  2,  1905,  and  June  12, 

a  But  "retired  officers  above  the  grade  of  major  assigned  to  active  duty  shall  receive  their  full  retired  pay, 
and  shall  receive  no  further  pay  or  allowances  from  the  United  States,"  except  mileage  under  para- 
graph 923,  Manual  (act  Mar.  2, 1905,  33  Stat.,  831;  G.  O.,  40, 1905);  provided,  "  that  a  colonel  or  lieutenant- 
colonel  assigned  to  active  duty  shall  receive  the  same  pay  and  allowances  as  a  retired  major  would  receive 
under  a  like  assignment."— Act  June  12, 1906,  34  Stat.,  245;  G.  0.,  115, 1906. 


134  RETIRED  OFFICERS — ACTIVE  DUTY. 

1906.  The  restriction  does  not  apply  to  allowances  and  a  colonel  or  lieutenant-colonel 
when  detailed  on  duty  at  an  educational  institution,  under  the  provisions  of  the  act  of 
November  3,  1893,  as  amended  by  the  act  of  March  3,  1909,  is  entitled  to  the  full 
allowances  of  his  rank. — 16  Comp.,  192,  Sept.  30, 1909. 

919.  A  retired  officer  detailed  to  duty  at  an  educational  institution  under  the  act 
of  November  3,  1893,  to  relieve  another  officer  on  duty  thereat,  is  entitled  to  full  pay 
and  allowances,  as  indicated  in  paragraphs  917  and  918,  from  and  including  the  day 
after  the  day  upon  which  he  reported  and  relieved  his  predecessor,  and  the  retired 
officer  relieved  from  such  duty  is  entitled  to  the  full  pay  and  allowances  authorized  by 
law  to  include  the  date  his  relief  actually  became  effective. — Comp.,  May  19,  1910, 
P.  M.  G.  0.,  82933. 

But  if  detailed  to  duty  at  an  educational  institution  where  there  is  no  officer  on  duty, 
and  the  order  does  not  specify  a  date  upon  which  the  detail  is  to  take  effect,  the  author- 
ized full  pay  accrues  from  and  including  the  date  the  notice  of  the  detail  was  received. — 
8  Comp.,  50,  July  25,  1901;  Cir.  29,  A.  G.  0.,  1901. 

920.  In  addition  to  the  100  officers  provided  for  in  the  act  of  November  3,  1893, 
retired  officers  and  noncommissioned  officers  who  are  willing  to  accept  a  detail  without 
compensation  from  the  Government  other  than  their  retired  pay,  may  be  detailed  as 
instructors  in  military  drill  and  tactics  at  schools  where  the  services  of  such  instructors 
shall  have  been  applied  for  by  the  educational  authorities  thereof,  providing  the  school 
will  pay  the  cost  of  commutation  of  quarters  and  the  extra-duty  pay  to  which  they  may 

.be  entitled  by  law  for  the  performance  of  special  duty. — Act  Apr.  21,  1904,  33  Stat., 
225,  amending  R.  S.,  1225;  G.  0.,  76, 1904. 

921 .  "A  retired  officer  may,  on  his  own  application,  be  detailed  to  serve  as  profo-  <  >r 
in  any  college,  but  while  so  serving  such  officer  shall  be  allowed  no  additional  compen- 
sation."—^. S.,  1260. 

Upon  the  application  of  a  college  the. President  may  detail  a  retired  officer  to  act  it 
president,  superintendent,  or  professor,  "and  such  officer  may  receive  from  the  insti- 
tution to  which  he  may  be  detailed  the  difference  between  his  retired  and  full  pay 
and  shall  not  receive  any  additional  pay  or  allowances  from  the  United  States. " — Act 
May  4, 1880,  21  Stat.,  113;  G.  0.,  38, 1880. 

The  act  of  November  3, 1893,  shall  not  be  construed  to  allow  the  full  pay  of  their  rank 
to  retired  officers  detailed  under  section  1260,  Revised  Statutes,  and  the  act  of  May  4, 
1880.— Act  Aug.  6,  1894,  28  Stat.,  235;  G.0.,32,  1894. 

922.  The  officers  of  the  Soldiers'  Home  (governor,  deputy  governor,  and  secretary, 
who  shall  act  as  treasurer)  shall  be  taken  from  the  Army. — R.  S.,  4816. 

Retired  officers  may  be  assigned  to  duty  at  the  Soldiers'  Home,  provided  they  receive 
from  the  Government  only  the  pay  and  emoluments  allowed  by  law  to  retired  officers. — 
R.  S.,  1259. 

But  they  may  receive  supplies  from  the  Home,  and  the  treasurer  may  receive  a 
salary  from  the  funds  of  the  Home. — XX  Opin.  Alt:  Gen.,  350. 

MILEAGE. 

923.  Hereafter  "retired  officers,  when  traveling  under  competent  orders  without 
troops,  shall  be"  entitled  to  the  same  mileage  as  are  active  officers. — Act  June  12, 1906, 
34  Stat.,  246;  G.  0.,  115,  1906. 

924.  Officers  may  select  their  place  of  residence  when  retired. — Sup.  Ct.,  G.  0.,  44, 
1877. 

A  retired  officer  relieved  from  a  detail  of  active  duty  and  ordered  to  his  home  may 
select  his  home,  as  in  the  case  of  retirement,  and  the  fact  that  he  did  not  notify  the 
War  Department  of  the  abandonment  of  his  prior  home  does  not  affect  his  right  to  mile- 
age.— 13  Comp.,  793,  May  14,  1907.  (Case  Maj.Vogdes.) 


RETIRED  OFFICERS — MILEAGE.  135 

925.  To  entitle  an  officer  to  mileage  to  his  home  on  retirement  the  travel  must  be 
directed  in  orders  and  performed  within  a  reasonable  time. — 4  Comp.,  175,  Oct.  12, 
1897.     (Case  Major  Wheeler.) 

The  order  for  travel  is  usually  given  at  time  of  retirement,  but  there  is  no  law  or 
regulation  which  makes  this  a  prerequisite  to  the  payment  of  mileage. — Comp.,  June 
18,  1908.  (Navy  Department  case,  Memoranda  circular,  No.  88,  Bureau  Supplies  and 
Accounts.) 

926.  If  on  account  of  illness,  an  officer  is  unable  to  make  the  journey  within  a 
reasonable  time,  claim  should  be  presented  to  the  Auditor  with  evidence  and  argument 
for  his  consideration.— Comp.,  Oct.  18,  1902,  P.  M.  G.  0.,  33515. 

927.  A  limit  of  one  year  from  date  of  retirement  is  fixed  during  which  the  allow- 
ance of  baggage,  etc.,  may  be  transported  at  public  expense  to  the  homes  of  retired 
officers.—  dr.  63,  W.  D.,  1905. 

"Having  failed  to  perform  the  journey  within  one  year  after  retirement,  he  is  not 
considered  to  have  performed  the  journey  within  a  reasonable  time  and  is  therefore 
not  entitled  to  mileage." — Auditor,  July  10,  1906,  affirmed  by  Comptroller,  13  Comp., 
112,  Aug.  15,  1906.  (Case  Gen.  Girard.) 

WHOLLY  RETIRED. 

928.  "  Officers  wholly  retired  from  the  service  shall  be  entitled  to  receive,  upon 
their  retirement,  one  year's  pay    *    *    *    of  the  highest  rank  held  by  them,  whether 
by  staff  or  regimental  commission,  at  the  time  of  their  retirement. " — R.  S.,  1275. 

Neither  commutation  of  quarters  nor  foreign  service  increase  is  included  in  the 
year's  pay  allowed  by  law.— 7  Comp.,  598,  Apr.  3,  1901;  8  Comp.,  737,  Apr.  21,  1902. 

NOTE.— Certificates  of  nonindebtedness  are  required  from  officers  wholly  retired.— See  A.  R.,  1281, 1908. 

929.  An  officer  wholly  retired  is  entitled  to  active  pay  to  include  date  of  receipt  of 
order.— Auditor,  Oct.  2,  1903,  P.  M.  G.  0.,  28430. 

930.  An  officer  wholly  retired  is  not  entitled  to  travel  pay.— P.  M.  G.,  Dec.  17, 
1886,  553  B,  1886. 

931.  The  one  year's  pay  due  an  officer  wholly  retired,  who  dies  before  payment 
is  made,  becomes  an  asset  of  his  estate  and  is  payable  by  the  Auditor  to  his  legal 
representative. — 7  Comp.,  404,  Feb.  7,  1901.     (Case  Surgeon  Munday.) 

STOPPAGES,  ENLISTED   MEN. 

932.  "Stoppage  of  pay  against  a  soldier  is  unauthorized,  unless  it  is  made  in  exe- 
cution of  the  sentence  of  a  court-martial,  or  in  pursuance  of  a  statute,  or  in  conformity 
to  the  regulations  of  the  Army,  which  have  the  force  of  law." — 16  Op.  Att.  Gen.,  477; 
13  Comp.,  411,  Dec.  19,  1906. 

933.  The  proper  authorities  have  the  undoubted  right  to  stop  from  the  pay  earned 
by  a  soldier  in  a  new  enlistment  such  sums  as  may  be  necessary  to  reimburse  the 
United  States  for  his  indebtedness  in  a  prior  enlistment. — See  par.  2376,-Digest  opinions, 
J.  A.  G.,  ed.  1901. 

934.  "Both  deposits  and  interest  will  be  forfeited  by  desertion,  but  forfeiture 
of  them  can  not  be  imposed  by  sentence  of  a  court-martial.     They  are  exempt  from 
liability  to  meet  a  sentence  of  a  court-martial  imposing  forfeiture  of  pay  or  allow- 
ances, and  from  liability  for  the  soldier's  private  debts.     Deposits  and  interest  are 
not  exempt  from  liability  for  debts  due  to  the  United  States  or  to  individuals, 
within  the  meaning  of  paragraph  1390"  (Army  Regulations). — Par.  1387,  A.  R., 
1908,  as  amended  by  G.  0.,  152,  W.  D.,  1910.     Comp.,  Mar.  2,  1910  (United  States 
Navy  case),  and  June  15, 1910  (case  Private  Schaunbach,  5th  F.  A.);  also  Comp.  Aug.  2, 
1910,  U.  S.  Navy  case;  Cir.  52,  W.  D.,  1910. 


136  STOPPAGES,  ENLISTED  MEN. 

935.  Stoppages  entered  against  enlisted  men  should  show  the  bureau  to  which  the 
collection  is  to  be  credited,  the  articles  embraced  in  the  stoppage,  and  all  necessary 
information  to  enable  the  auditing  authorities  to  give  the  proper  credits.    The  data 
required  should  be  furnished  by  paymasters  when  requesting  that  charges  be  entered 
on  the  rolls  against  enlisted  men  for  overpayments  by  nondeduction  of  charges  on 
rolls  previously  paid  by  them. — P.  M.  G. 

936.  Authorized  stoppages  will  be  entered  on  the  pay  rolls  and  deducted  at  time 
of  payment  in  the  following  order: 

1.  Reimbursements  to  the  United  States. 

2.  Reimbursements  to  individuals,  as  the  paymaster  or  post  exchange,  for  instance. 

3.  Forfeitures  for  desertion  and  fines. 

Articles  of  camp  and  garrison  equipage  must  be  charged  on  pay  rolls  as  such,  and 
other  articles  of  quartermaster's  stores  or  property  must  be  enumerated  and  the  price 
stated  in  the  column  of  "Remarks,"  in  order  that  the  proper  appropriation  may  be 
credited  therewith.— A.  R.,  1390,  as  amended  by  G.  0. 138, 1910. 

NOTE. — The  post  laundries  mentioned  in  paragraph  348,  Army  Regulations,  as  amended  by  paragraph  1; 
General  Orders,  No.  116,  War  Department,  June  23,  1910,  are  established  out  of  funds  carried  by  the  acts 
of  appropriation  for  the  support  of  the  Army,  and  indebtedness  to  such  laundries  is  an  indebtedness  to  the 
United  States.  The  post  exchange  is  entitled  to  be  paid  its  indebtedness  against  a  soldier  because  it  is  an 
individual  within  the  meaning  of  the  exemption  contained  in  section  4818,  Revised  Statutes.— G.  0.  138, 
1910;  J.  A.  G.,  June  7,  1910  (88018,  P.M.  G.  O.),  and  Comp.,  Mar.  26, 1907,  dr.  22,  War  Department,  1907. 

Dues  to  the  company  tailor  have  precedence  over  those  to  the  post  exchange.— P.  M.  G.,  Nov.  23,  1905, 
Tel.  File  5856. 

937.  Paymasters  will  verify  report  of  ordnance  charges  forwarded  by  organization 
commander  with  those  noted  on  pay  rolls  or  final  statements,  and  forward  report 
direct  to  the  Chief  of  Ordnance,  except  in  the  Philippine  Islands,  where  the  reports 
will  be  sent  through  the  office  of  the  chief  ordnance  officer  of  the  division. — G.  0.,  59, 
1907. 

938.  Sales  of  subsistence  may  be  made  on  credit  to  officers  and  enlisted  men  who 
have  not  been  regularly  paid  or  who  are  in  the  field.— A.  R.,  1260,  1908.    See  R.  S., 
1145. 

The  basis  of  subsistence  charges  on  rolls  will  be  fully  shown,  thus:  "Credit  sales, 
Subsistence  Department;"  "Refundment  of  commutation,  Subsistence  Army,  19 — ;" 
"Increased  cost  of  rations,  Subsistence  Army,  19 — ."  If  the  charge  consists  of  more 
than  one  stoppage  the  amount  of  each  must  be  shown. — Cir.  79,  W.  D.,  1907. 

939.  "Whenever  charges  on  account  of  subsistence  appear  on  pay  rolls,  paymasters 
will  stamp  on  Form  42,  Subsistence  Department,  which  accompanies  the  rolls,  the 
word  ' collected'  opposite  each  amount  collected,  and  the  words  'not  paid'  opposite 
each  amount  not  so  collected,  and  after  certifying  to  the  correctness  of  these  notations, 
will  forward  the  Form  42  direct  to  the  Commissary-General.     (Paragraph  1267,  Army 
Regulations.)    When  an  amount  due  for  credit  sales  of  subsistence  stores  or  other 
subsistence  charge  appears  on  final  statements,  the  paymaster  making  the  collection 
will  forward  direct  to  the  Commissary-General  a  memorandum  showing  the  name 
and  organization  of  the  enlisted  man,  the  place  where  and  the  month  and  year  in 
which  the  indebtedness  was  incurred,  the  nature  of  the  charge,  and  the  amount  col- 
lected.    This  memorandum  will  be  forwarded  whether  the  collection  pertains  to  the 
current  fiscal  year  or  otherwise." — G.  0.,  11,  1906. 

940.  Whenever  charges  on  account  of  transportation  and  subsistence,  while  travel- 
ing, appear  on  pay  rolls,  the  number,  date,  and  source  of  the  order  directing  the  same, 
together  with  the  names  of  the  officers  furnishing  the  transportation  and  subsistence 
and  the  dates  thereof  and  the  points  of  travel  involved,  must  in  every  instance  be 
indicated  in  the  column  of  "Remarks"  in  the  following  or  similar  manner:  Due 
United  States,  transportation,  Boston,  Mass.,  to  Omaha,  Nebr.,  furnished  by  Capt. 
Doe,  Q.  M.,  April  1,  1892,  on  S.  O.  36,  Department  of  the  East,  March  29, 1892,  $26.78; 
also  commutation  of  rations  furnished  by  Capt.  Roe,  A.  C.  S.,  for  three  days  (from 
April  1,  inclusive),  $4.50.— Cir.  15,  A.  G.  0.,  1892. 


or 


STOPPAGES,  ENLISTED  MEN.  137 

941.  "On  the  application  of  a  soldier  on  furlough,  made  at  a  military  station  and 
showing  clearly  the  urgency  of  his  case,  the  department  commander  may  order  trans- 
portation and  subsistence  to  be  furnished  to  enable  him  to  rejoin  his  proper  station, 
and  the  company  commander  will  charge  the  cost  thereof  against  the  soldier's  pay  on 
the  next  muster  and  pay  rolls,  in  accordance  with  paragraphs  1119  and  1254.    The 
date  of  the  application  will  be  entered  on  the  furlough."  —  A.  R.,  109,  1908.  __ 

There  is  no  law  authorizing  reimbursement  of  amounts  expended  by  soldier  while 
returning  from  furlough  granted  for  his  own  convenience.—  Comp.,  Nov.  21,  1902, 
P.  M.  G.  0.,  32935. 

942.  Under  the  Rules  and  Articles  of  War  it  is  made  the  duty  of  commanding 
officers  to  see  reparation  made  to  the  party  or  parties  injured  from  the  pay  of  soldiers 
who  are  guilty  of  abuses  or  disorders  committed  against  citizens.     Upon  proper  repre- 
sentation by  any  citizen  of  wanton  injury  to  his  person  or  property,  accompanied  by 
satisfactory  proof,  the  commanding  officer  of  the  troops  will  cause  the  damage  to  be 
assessed  by  a  board  of  officers,  the  amounts  stopped  against  the  pay  of  the  offenders, 
and  reparation  made  to  the  injured  party.     This  proceeding  will  be  independent  of 
any  trial  or  sentence  by  court-martial  for  the  criminal  offense.  —  54  A.  W. 

NOTE.  —  To  avoid  delay  and  cost  to  parties  injured,  paymasters  may  turn  over  to  them  the  amounts 
collected  in  their  favor,  taking  receipt  therefor  at  the  foot  of  the  roll,  deducting  the  amount  so  turned  over 
from  the  footing  of  the  stoppage  column  and  carrying  the  balance  only  of  the  stoppages  to  army  paymasters' 
collections.  If  an  injured  party  is  not  present,  a  check  for  the  amount  should  be  drawn  to  his  order  and 
held  by  the  paymaster  until  delivery  can  be  made. 

943.  "A  soldier  may,  when  necessary,  be  relieved  from  ordinary  military  duty  to 
make,  repair,  or  alter  uniforms.     The  post  council  will  fix  the  rates  to  be  charged, 
which  will  not  exceed  the  cost  of  doing  such  work  at  the  clothing  depot,  and  company 
commanders  will  cause  to  be  deducted  from  the  pay  of  enlisted  men  and  turned  over 
to  the  proper  person  the  amount  properly  due  therefor.     The  provisions  of  this  para- 
graph will  be  construed  to  apply  to  civilian  tailors,  who  conform  to  prices  fixed  by  post 
council,  as  well  as  to  enlisted  men  detailed  for  that  duty  by  proper  authority."  —  A.  R., 
27$,  1908. 

The  charges  of  a  tailor  for  the  manufacture  of  civilian  clothing  is  not  an  authorized 
stoppage  to  be  entered  on  the  pay  rolls.  —  Sec.  War,  Feb.  16,  1909  (73856}. 

944.  Post  exchanges  are  established  and  maintained  under  special  regulations 
issued  by  the  War  Department. 

The  amount  of  indebtedness  of  a  soldier  to  a  post  exchange  contracted  in  accordance 
with  such  regulations  will  be  noted  on  the  muster  and  pay  rolls  for  the  next  succeeding 
month  and  be  deducted,  if  practicable,  from  his  pay  by  the  paymaster  making  the 
payment  and  turned  over  to  the  post  exchange  officer,  who  will  duly  receipt  to  the 
paymaster  and  the  soldier  for  the  amount  so  received.  In  case  of  discharge  of  a  soldier 
the  amount  of  any  such  indebtedness  will  be  noted  on  the  final  statements,  and  in 
like  manner  be  deducted  from  payment  made  thereon.  —  A.  R.,  352,  1908. 

It  is  the  duty  of  a  soldier  who  has  been  given  credit  at  a  post  exchange,  not  exceeding 
in  any  month  one-third  of  his  monthly  pay,  "to  pay  the  amount  as  soon  as  he  receives 
his  pay,  and  the  exchange  officer  will  be  present  at  the  place  of  payment  to  receive 
the  money  or  make  such  arrangements  as  will  facilitate  the  payment.  Credit  will 
not  ordinarily  be  extended  to  a  soldier  between  the  date  of  last  payment  on  rolls 
before  discharge  and  the  date  of  discharge.  When  the  debt  has  remained  unpaid 
one  pay  day  on  which  the  soldier  was  paid  a  balance  sufficient  to  discharge  such  debt 
and  no  other  means  of  collection  is  practicable,  the  exchange  officer  will  notify  the 
company  or  detachment  commander,  who  will  note  the  amount  on  the  next  pay  rolls 
as  'Due  Post  Exchange  —  --  ,  '  and  on  succeeding  rolls  until  the  debt  has 
been  collected."—  G.  0.,  4,  1907.  See  also  par.  936,  Manual. 

NOTE.—  Amounts  due  post  exchange  can  not  be  deducted  from  travel  pay  in  the  settlement  of  final 
statements. 


138  STOPPAGES,  ENLISTED   MEN. 

945.  It  is  not  incumbent  upon  paymasters  to  determine  whether  amounts  charged 
against  soldiers  on  pay  rolls  or  final  statements  for  post  exchange  indebtedness  are  in 
excess  of  the  authorized  limit  of  credit. — P.  M.  G.  0.,  66329. 

946.  When  collection  is  made  in  favor  of  a  post  exchange  at  a  distance,  the  pay- 
master will  forward  his  check  to  the  exchange  officer,  indicating  thereon  that  it  is 
for  payment  of  post  exchange  collections;  if  on  pay  roll  the  organization  will  be  stated 
or  if  on  final  statement  the  name  of  soldier  and  organization  will  be  given.    The 
number  of  the  check  and  the  depositary  on  which  drawn  will  be  entered  on  the 
voucher.— P.  M.  G.,  May  5,  1908,  4146-317. 

947.  Where  the  identity  of  the  exchange  in  whose  favor  a  collection  has  been  made 
is  not  shown  on  the  rolls  or  final  statements  and  can  not  be  ascertained  by  reasonable 
effort,  the  amount  will  be  taken  up  on  abstract  of  collections,  note  of  explanation 
being  made.— See  P.  M.  G.,  May  12,  1903,  37541. 

948.  Post  laundries  are  established  and  maintained  under  special  regulations 
issued  by  the  War  Department. 

The  amount  of  indebtedness  of  a  soldier  to  a  post  laundry  contracted  in  accordance 
with  such  regulations  will  be  noted  on  the  pay  rolls  for  the  current  month  and  on  the 
muster  rolls  covering  the  period  during  which  the  indebtedness  was  contracted  and 
will  be  deducted,  if  practicable,  from  his  pay  by  the  paymaster  making  the  payment 
and  turned  over  to  the  officer  in  charge  of  the  laundry,  who  will  duly  receipt  to  the 
paymaster  and  the  soldier  for  the  amount  so  received.  Where  the  soldier  is  detached 
the  amount  due  the  laundry  will  be  noted  on  the  detachment  roll  or  descriptive  list, 
and  will  be  deducted  by  the  paymaster  at  the  next  payment  and  forwarded  to  the 
officer  in  charge  of  the  laundry  in  which  the  indebtedness  was  incurred.  In  case  of 
the  discharge  of  a  soldier  the  amount  of  any  such  indebtedness  will  be  noted  on  the 
final  statements  and  will  be  similarly  deducted  from,  payment  made  thereon  and 
transmitted  to  the  officer  in  charge  of  the  laundry. — A.  R.,  348,  1908.  Amended  by 
G.  0.,  116,  W.  D.,  1910.  See  also  par.  936,  Manual. 

•  Post  laundries  established  by  authority  of  the  Secretary  of  War,  and  operated  under 
regulations  approved  by  him,  may,  in  the  discretion  of  the  commanding  officer,  extend 
credit  to  the  enlisted  men  of  the  command  to  an  amount  not  to  exceed  $2  a  month  for 
each  man. 

The  amount  of  indebtedness  of  a  soldier  to  the  laundry  will  be  charged  against  him 
on  the  pay  rolls  for  the  current  month  and  on  the  muster  rolls  covering  the  period 
during  which  the  indebtedness  was  contracted,  as  prescribed  in  paragraph  348,  Army 
Regulations,  as  amended  by  paragraph  I  of  this  order. — G.  0.,  116,  W.  D.,  1910. 

A  laundry  established  by  private  individuals  at  a  military  post,  under  revocable 
license  issued  by  War  Department,  is  not  a  post  laundry  within  the  meaning  of  Army 
Regulation.—/.  A.  G.,  Aug.  13,  1907,  P.  M.  G.  0.,  62775. 

949.  Stoppages  on  pay  rolls  on  account  of  dues  to  company  fund  should  be  limited 
to  reimbursements  for  loss  of  money  pertaining  thereto,  or  for  damages  to  property 
purchased  therefrom  when  stoppage  is  directed  by  proper  authority  after  responsi- 
bility is  established.— -See  Cir.  6,  W.  D.,  1904,  and  Opp.  J.  A.  G.,  Aug.  7,  1908,  P. 
M.  G.  0.,  69759. 

The  hospital  fund  is  regarded  as  a  company  fund  (A.  R.  328)  and  is  applicable 
generally  to  similar  purposes,  in  the  interest  of  enlisted  men  of  the  Hospital  Corps, 
and  of  the  sick  under  treatment  and  members  of  the  Nurse  Corps  on  duty  in  military 
hospitals  (A.  R.  1479).— G.  0.,  106,  W.  D.,  1910. 

950.  When  collections  on  account  of  post  exchanges,  post  laundries,  or  company 
funds  are  erroneously  carried  to  abstract  of  collections  and  deposited,  the  amount 
should  be  deducted  from  a  subsequent  abstract  (the  reason  therefor  being  noted)  and 
turned  over  to  the  proper  post  exchange,  post  laundry,  or  company  fund. — P.  M. 
G.  0.,  37541. 


STOPPAGES,  ENLISTED  MEN.  139 

FORFEITURES. 

951.  Regimental,  garrison,  and  summary  courts  may  award  forfeiture  of  three 
months'  pay  or  may  reduce  noncommissioned  officers  to  ranks;  but  a  summary  court 
may  not  award  forfeiture  exceeding  one  month's  pay  unless  soldier  consents  in  writing, 
before  trial,  to  trial  by  such  court,  and  if  soldier  refuse  to  consent,  the  summary  court 
shall  not  award  forfeiture  of  more  than  one  month's  pay. — Act  Mar.  2,  1901,  31  Stat., 
951;  G.0.,27,  1901. 

"When  a  sentence  of  confinement  or  forfeiture  is  in  excess  of  the  legal  limit,  the 
part  within  the  limit  is  legal  and  may  be  executed."— A.  R.,  977, 1908.  See  G.  0., 
20+,  1908,  for  legal  limit  of  fines. 

952.  All  stoppages  and  fines  adjudged  against  soldiers  by  sentence  of  courts-martial 
over  and  above  any  amount  that  may  be  due  for  the  reimbursement  of  the  Govern- 
ment or  individuals  and  all  forfeitures  on  account  of  desertion  are  set  apart  and  appro- 
priated for  the  support  of  the  Soldiers'  Home. — R.  S.,  4818. 

953.  Where  a  sentence  forfeits  all  pay  due,  or  to  become  due  for  a  specified  period, 
authorized  stoppages  in  force  at  date  of  sentence  have  preference  over  the  forfeiture 
to  the  extent  and  in  the  order  contemplated  by  sections  1  and  2  of  paragraph  936, 
Manual.— P.  M.  G.,  July  18,  1907,  62722. 

954.  A  soldier  sentenced  to  imprisonment  and  loss  of  all  pay,  except  a  stipulated 
monthly  sum  for  prison  expenses,  can  not  be  paid  any  part  of  the  monthly  allowance 
until  all  indebtedness  to  the  United  States  has  been  discharged. — 10  Comp.,  702,  Apr. 
7,  1904.     (Case  Navy  Department.} 

955.  "Notwithstanding  a  sentence  contemplates  payment  of  a  stated  sum  to  a 
soldier  upon  his  release  from  confinement,  it  can  not  be  made  unless  there  is  a  suffi- 
cient balance  to  his  credit  after  all  authorized  stoppages  are  deducted." — A.R.,987, 
1908. 

956.  Where  a  sentence  of  dishonorable  discharge,  with  forfeiture  of  all  pay  and 
allowances,  provides  that  a  certain  amount  shall  be  paid  the  soldier  on  release  from 
confinement,  the  remission  of  the  dishonorable  discharge  would  not  prohibit  the 
payment  of  the  amount  on  release  from  confinement,  such  amount  having  never  been 
forfeited  by  the  sentence;  but  if  the  sentence  provided  that  the  amount  be  paid  on 
dishonorable  discharge,  the  dishonorable  discharge  having  been  remitted,  no  pay- 
ment could  be  made. — 15  Comp.,  126,  Sept.  10,  1908. 

957.  "When  a  sentence  imposes  forfeiture  of  pay,  or  of  a  stated  portion  thereof, 
for  a  certain  number  of  months,  it  stops  for  each  of  those  months  the  amount  stated. 
Thus  'Ten  dollars  of  monthly  pay  for  one  year'  would  be  a  stoppage  of  $120.     When 
the  sentence  is  silent  as  to  date  of  commencement  of  forfeiture  of  pay,  the  forfeiture 
will  begin  with  the  period  for  which  pay  has  accrued  since  last  payment.     A  for- 
feiture not  limited  by  the  sentence  to  any  particular  month  or  months  or  other  space 
of  time,  but  expressed  simply  as  a  forfeiture  of  so  many  months'  pay,  or  of  a  certain 
amount  of  pay,  is  legally  chargeable  against  the  pay  due  and  payable  at  the  next 
payment,  and  the  balance,  if  any,  against  pay  accruing  thereafter,  until  the  for- 
feiture is  fully  satisfied,  but  the  rate  of  forfeiture  will  be  the  rate  of  pay  the  soldier 
is  entitled  to  receive  at  the  date  of  the  promulgation  of  the  sentence." — A.  R.,  985, 
1908. 

958.  All  pay,  including  additional  pay  for  reenlistment,   certificate  of  merit, 
foreign  service,  gunner,  expert  rifleman,  etc.,  is  included  in  a  forfeiture  of  "a  month's 
pay"  by  sentence  of  court-martial,  but  extra-duty  pay,  not  being  a  monthly  rate,  is 
not  included  within  such  forfeiture. — Comp.,  Aug.  10,  1908,  P.  M.  G.  0.,  69036. 

959.  Should  a  court-martial  sentence  imposing  a  forfeiture  of  one  or  more  "months' 
pay  "  also  carry  a  reduction  in  grade,  the  rate  of  forfeiture  is  all  of  the  monthly  pay  to 
which  the  soldier  is  entitled  as  of  the  grade  to  which  reduced. — Comp.,  Aug.  26,  1907, 
P.  M.G.O.,  60996. 


140  STOPPAGES,  ENLISTED   MEN — FORFEITURES. 

960.  The  word  "pay"  in  the  laws  providing  for  the  pay  and  allowances  of  officers 
and  enlisted  men  of  the  Army  has  a  distinct  and  technical  signification,  and  when 
used  alone  in  the  sentence  of  a  court-martial  does  not  affect  the  right  of  the  accused 
to  his  pecuniary  allowances. — £  Comp.,  300,  Dec.  14,  1895. 

961.  A  sentence  by  court-riartial  "to  forfeit  to  the  United  States  $10  of  his  pay  for 
six  months  "  is  construed  to  mean  a  forfeiture  of  $10  only,  although  it  may  have  been 
the  intention  of  the  court  to  impose  a  forfeiture  of  $60.— Cir.  5,  A.G.O.,  1883. 

962.  Court-martial  forfeitures  are  debts  to  the  United  States,  and  the  full  amount 
of  each  sentence  must  be  deducted  unless  remitted.     When  the  monthly  aggregate  of 
forfeitures  exceeds  the  soldier's  monthly  pay,  deduction  will  be  made  at  the  rate  of 
monthly  pay,  until  the  full  amount  of  the  forfeitures  has  been  satisfied,  unless  a  por- 
tion has  been  remitted.— 9  Comp.,  74,  Aug.  14,  1902;  Cir.  36,  A.  G.  0.,  1902. 

EXAMPLE:  A  soldier  last  paid  to  June  30,  whose  pay  is  $21.00  per  month,  sentenced  on  July  6th  to  forfeit 
$10  per  month  for  two  months;  sentenced  September  Gth  to  forfeit  $15  per  month  for  three  months.  On 
October  Gth  the  unexecuted  part  of  the  sentence  of  September  6  is  remitted.  The  amount  of  court-martial 
fine  to  be  deducted  is  $59.50— that  is,  all  of  the  fine  of  July  6,  and  $39.50  of  the  fine  of  September  Gth. 

The  fact  that  a  soldier  has  made  an  allotment  of  his  pay  does  not  operate  to  reduce 
the  rate  of  his  pay  within  the  meaning  of  determining  the  accrued  portion  of  the 
court-martial  fine  upon  remission.— P.  M.G.O.,  March  21,  1907,  60795. 

963.  A  sentence  of  forfeiture  of  pay  imposed  while  a  prior  sentence  of  forfeiture  is 
in  effect  operates  only  on  the  balance  of  pay  not  absorbed  by  previous  sentence.    The 
remission  of  all,  or  part,  of  the  later  sentence  is  therefore  effective,  pursuant  to  the 
terms  of  remission,  upon  any  pay  which  had  not  accrued  for  forfeiture  at  date  of  remis- 
sion.—Comp.,  Aug.  26,  1907,  dr.,  63,  W.  D.,  1907.     (Case  Corp.  Logue,  10th  Infantry.) 

Where  an  enlisted  man  is  sentenced  to  a  forfeiture  of  pay  and  to  have  stopped  against 
him  the  cost  of  his  apprehension  as  a  deserter,  the  amount  of  the  cost  of  such  apprehen- 
sion (and  any  authorized  indebtedness  to  the  United  States  contracted  prior  to  date 
of  the  sentence)  must  be  deducted  prior  to  the  forfeiture,  and  until  sufficient  pay 
shall  have  accrued  to  satisfy  such  prior  indebtedness  and  cost  of  apprehension  there 
would  be  nothing  for  the  forfeiture  to  run  against.  The  remission  of  all,  or  a  part,  of 
the  forfeiture  would  therefore  be  effective,  in  accordance  with  the  terms  of  the 
remission,  upon  any  pay  which  had  not  accrued  for  forfeiture  at  the  date  of  remission. — 
14  Comp.,  490,  Feb.  8,  1908;  also  Comp.  Aug.  2,  1910,  Cir.  52,  W.  D.,  1910. 

NOTE.— If  a  soldier's  term  of  enlistment  expires  while  in  desertion,  a  court-martial  forfeiture  imposed 
after  his  return  to  military  control  does  not  begin  to  accrue  until  his  restoration  to  a  duty  status.  Should 
his  enlistment  expire  while  awaiting  trial  or  undergoing  sentence,  the  fine  accrues  from  date  of  return  to 
military  control  until  expiration  of  term  of  service,  and  its  execution  then  remains  in  abeyance  until  date 
of  restoration  to  a  duty  status.— See  P.  M.  G.,  Sept.  17, 1908,  70405. 

964.  Court-martial  forfeitures  can  not  be  taken  from  clothing  money. — Comp., 
Feb.  29,  1904,  P.  M.  G.  0.,  44385.     (Case  Arch  Wilkinson.) 

965.  The  indebtedness  of  a  soldier  to  a  post  exchange  is  not  payable  from  pay 
forfeited  by  his  desertion.— Digest  Comp.,  1902,  p.  196. 

But  may  be  deducted  from  pay  forfeited  by  sentence  of  a  general  court-martial 
because  of  offenses  other  than  desertion.— 13  Comp.,  649,  Mar.  26,  1907;  Cir.  22, 
W.D.,  1907. 

966.  Debts  due  company  funds  by  a  deserter  can  not  be  deducted  from  balance  of 
pay  and  allowances  forfeited  by  desertion. — Cir.  5,  W.  D.,  1903. 

967.  When  a  sentence  forfeiting  pay  is  published  in  orders,  said  order  is  an  impera- 
tive mandate  to  the  company  commander  to  make  such  notation  on  muster  rolls  as 
would  be  necessary  to  cause  the  judgment  of  the  court  to  be  executed  out  of  the  sol- 
dier's pay. — /.  A.  G.,  concurred  in  by  Sec.  War,  Feb.  15,  1906. 

968.  A  paymaster  who  overlooks  a  note  of  forfeiture  on  the  rolls  is  chargeable  only 
with  the  amount  of  such  forfeiture  as  is  noted  on  the  roll,  while  the  officer  who  certifies 


STOPPAGES,  ENLISTED   MEN — FOKFEITUKES.  141 

to  the  accuracy  of  the  roll  is  chargeable  with  the  amount  forfeited  by  such  sentence 
and  not  noted  on  the  roll.—  Vol.  2,  Digest  2d  Comp.,  378,  Feb.  7,  1882. 

969.  "An  order  remitting  a  forfeiture  of  pay  operates  only  on  the  pay  to  become 
due  on  and  after  the  date  of  the  order.  "—A.  R.,  986,  1908. 

970.  A  department  commander  may  remit  or  mitigate  the  unexpired  sentences 
of  enlisted  men  under  his  command,  notwithstanding  the  court  which  awarded  them 
was  convened  and  sentences  approved  by  the  commander  of  another  department. — 
Cir.  20,  A.  G.  0.,  1901. 

971.  The  remission  of  a  sentence  "  which  imposes  both  confinement  and  forfeiture 
inflicts  two  separate  and  distinct  punishments, "  and  remission  of  an  unexecuted 
portion  of  one  would  not  necessarily  affect  the  other.    A  satisfied  forfeiture  of  pay 
could  not  be  remitted.     A  forfeiture  of  pay  for  three  months  does  not  mean  forfeiture 
for  the  period  of  confinement,  but  for  a  specified  time  of  three  months,  and  is  effective 
from  the  date  of  last  payment.—/.  A.  G.,  Feb.  9,  1906,  Cir.  13,  W.  D.,  1906. 

972.  Discharge  operates  to  remit  such  portion  of  a  sentence,  involving  forfeiture 
of  pay,  as  extends  beyond  date  of  discharge. — Comp.,  Feb.  29,  1904,  P.  M.  G.  0., 
44385 .     ( Case  Arch  Wilkinson . ) 

973.  The  executed  (legal}  sentence  of  a  court-martial  can  not  be  set  aside  or  brought 
to  naught  by  an  Executive  order.     Congress  alone  possesses  the  authority  to  direct 
that  the  amount  forfeited  by  reason  of  such  sentence  shall  be  paid  to  the  party  con- 
victed or  any  other  party. —  Vol.  2,  Digest  2d  Comp.,  379,  Mar.  1,  1883. 

NOTE.— Fines  collected  in  excess  of  the  legal  limit,  or  pursuant  to  a  sentence  of  an  illegally  constituted 
court,  may  be  repaid  the  soldier  upon  a  proper  muster.— 43  Ct.  CL,  250. 

STOPPAGES,  OFFICERS. 

974.  "When  absent  without  leave  officers  shall  forfeit  all  pay  during  such  absence 
unless  the  absence  is  excused  as  unavoidable. " — R.  S.,  1265.    See  Cir.  5,  W.  D.,  1905. 

975.  An  officer  convicted  by  the  civil  courts  and  released  under  bond  pending  the 
final  determination  of  an  appeal  to  a  higher  court  is  "absent  without  leave"  within 
the  meaning  of  section  1265,  Revised  Statutes,  pending  the  determination  of  said 
appeal,  and,  under  the  provisions  of  the  above  section,  he  is  not  entitled  to  pay 
during  such  absence. — 11  Comp.,  755,  June  14,  1905. 

The  sentence  of  conviction  having  been  set  aside  by  the  Supreme  Court,  his  right 
to  receive  full  pay  from  date  of  his  arrest  to  date  of  his  dismissal  from  the  service  is 
restored;  but  he  is  not  entitled  to  commutation  of  quarters  for  such  time. — 15  Comp., 
215,  Oct.  7,  1908,  P.  M.G.  0.,  29669. 

976.  "Every  officer  who  is  dropped  by  the  President  from  the  rolls  of  the  Army 
for  absence  from  duty  three  months  without  leave  shall  forfeit  all  pay  due  or  to  become 
due."— R.  S.,  1266. 

977.  "No  money  shall  be  paid  to  any  person  for  his  compensation  who  is  in  arrears 
to  the  United  States,  until  he  has  accounted  for  and  paid  into  the  Treasury  all  sums 
for  which  he  may  be  liable." — R.  S.,  1766. 

978.  "Pay  of  officers  of  the  Army  may  be  withheld  under  section  1766,  Revised 
Statutes,  on  account  of  an  indebtedness  to  the  United  States,  admitted  or  shown  by 
the  judgment  of  a  court;  but  not  otherwise  unless  upon  a  special  order  issued  according 
to  the  discretion  of  the  Secretary  of  War."— Act  July  16,  1892,  27  Stat.,  177,  G.  0., 
49,  1892. 

When  the  indebtedness  of  an  officer  "has  been  admitted  or  shown  by  the  judgment 
of  a  court,"  in  the  operation  of  section  1766,  Revised  Statutes,  as  amended  by  the  act 
of  July  16,  1892,  a  legal  inhibition  exists  against  further  payments  to  the  officer  until 
the  indebtedness  has  been  fully  satisfied.—/.  A.  G.,  Feb.  26, 1910,  P.  M.  G.  0.,  81114. 


142  STOPPAGES,   OFFICERS. 

The  act  of  July  16,  1892,  can  not  be  interpreted  as  empowering  the  Secretary  of 
War  to  stop  the  pay  of  an  officer  to  satisfy  private  debts  or  claims  for  alimony. — Digest 
J.  A.G.,  1901,  par.  2383. 

979.  No  trustee  process,  garnishment,  injunction,  or  attachment  can  be  recog- 
nized by  the  officers  of  the  Government  in  respect  of  moneys  due  creditors  of  the 
United  States. — Digest  2d  Comp.,  sec.  109,  ed.  1869. 

There  is  no  authority  of  law  for  stopping  the  pay  of  an  officer  to  satisfy  his  private 
creditors.— Sec.  War,  July  1,  1903,  P.  M.  G.  0.,  37724. 

980.  "When  an  officer  has  been  overpaid,  or  is  indebted  to  the  United  States  for 
money  or  property,  or  has  failed  properly  to  account  for  the  same,  the  chief  of  the 
bureau  concerned  will  promptly  notify  him  of  the  amount  of  his  indebtedness  or  his 
failure  to  account.     If  after  such  notice  he  does  not  refund,  or  make  satisfactory 
explanation,  or  take  proper  action  within  a  reasonable  time,  the  matter  will  be  reported 
to  the  Secretary  of  War."— A.  R.,  1328,  1908. 

981.  "On  the  order  of  the  Secretary  of  War,  stoppages  may  be  made  against  the 
pay  of  officers  for  overpayments,  illegal  disbursement,  or  loss  through  fraud  or  neglect 
of  the  public  funds,  and  for  deficiencies  in,  loss  of,  or  damage  to,  military  supplies, 
unless  proof  be  furnished  that  the  deficiency,  loss,  or  damage  was  not  occasioned  by 
any  fault  on  their  part." — A.  R.,  1329,  1908. 

982.  "The  notice  of  stoppage  of  officers'  pay  will  be  prepared  in  the  form  of  a 
monthly  circular  to  paymasters,  advising  them  of  stoppages  outstanding  at  its  date. 
This  circular  will  be  submitted  to  the  Secretary  of  War  for  his  approval  prior  to  its 
publication.     When  an  officer's  name  is  borne  thereon,  no  payment  of  salary  will 
be  made  to  him  which  is  not  in  accordance  with  the  stoppage  entry  made  against 
his  name."— A.  R.,  1330,  1908. 

983.  "Overpayments  to  an  officer  will  be  deducted  on  the  first  payment  after 
a  notice  of  stoppage  against  him  is  received,  even  if  the  pay  accounts  have  been 
assigned;  the  assignee  takes  the  account  subject  to  all  risks  of  stoppage." — A.  R., 
1331,  1908. 

984.  "Whenever  an  officer  refunds  money  to  the  Government  by  payment  to 
an  army  paymaster,  duplicate  descriptive  receipts  will  be  issued  by  the  latter  for 
the  amount  refunded.     The  paymaster  will,  with  the  least  practicable  delay,  forward, 
without  letter  of  transmittal,  the  original  receipt  direct  to  the  Paymaster-General  of 
the  Army  and  furnish  the  officer  with  the  duplicate."— A.  R.,  618,  1908. 

985.  The  Government  has  authority  to  withhold  money  due  an  officer  to  whom 
an  erroneous  payment  has  been  made,  notwithstanding  the  payment  was  found  to 
be  erroneous  only  upon  a  construction  of  law  made  after  the  settlement  of  an  account 
in  which  payment  was  allowed.—  8  Comp.,  H,  July  8,  1901.     (Case  Lt.  Kittelle,  U.  S. 
Navy.) 

986.  An  officer  suspended  from  rank  and  command  does  not  thereby  forfeit  pay. — 
Digest  2d  Comp.,  sec.  1125,  ed.  1869. 

987.  When  an  officer  is  under  stoppage  of  pay  by  sentence  of  general  court-martial 
or  otherwise,  or  is  suspended  from  rank  and  pay,  it  is  to  be  understood  as  depriving 
him  of  all  his  salary  and  increase  for  the  time. — P.  M.  G.,  Aug.  8,  1870. 

NOTE.— But  does  not  deprive  him  of  his  "pecuniary  allowances."— See  paragraph  960,  Manual 

988.  "An  officer  purchasing  subsistence  stores  on  credit  will  furnish  to  the  com- 
missary making  the  sale  a  receipt  in  duplicate  setting  forth  the  place  and  date  of  pur- 
chase, the  name  of  the  commissary  who  made  the  sale,  and  the  money  value  of  the 
stores  so  purchased.     One  copy  of  the  receipt  will  be  forwarded  by  the  commissary 
to  the  paymaster  who  pays  the  officer,  or  to  the  chief  paymaster  of  the  department, 
and  will  be  filed  with  the  pay  voucher  on  which  collection  is  made." — A.  R.,  1261, 
1908.    See  R.  S.,  1299. 


TIME.  143 

TIME. 

989.  "Hereafter,  where  the  compensation  of  any  person  in  the  military  service  of 
the  United  States  is  annual  or  monthly,  the  following  rules  for  division  of  time  and  com- 
putation of  pay  for  services  rendered  are  hereby  established:  Annual  compensation 
shall  be  divided  into  twelve  equal  installments,  one  of  which  shall  be  the  pay  for  each 
calendar  month;  and  in  making  payments  for  a  fractional  part  of  a  month  one-thirtieth 
of  one  of  such  installments,  or  of  a  monthly  compensation,  shall  be  the  daily  rate  of 
pay.     For  the  purpose  of  computing  such  compensation  and  for  computing  time  for 
services  rendered  during  a  fractional  part  of  a  month  in  connection  with  annual  or 
monthly  compensation,  each  and  every  month  shall  be  held  to  consist  of  thirty  days, 
without  regard  to  the  actual  number  of  days  in  any  calendar  month,  thus  excluding 
the  thirty-first  of  any  calendar  month  from  the  computation  and  treating  February  as 
if  it  actually  had  thirty  days.     Any  person  entering  the  service  of  the  United  States 
during  a  thirty-one  day  month  and  serving  until  the  end  thereof  shall  be  entitled  to 
pay  for  that  month  from  the  date  of  entry  to  the  thirtieth  day  of  said  month,  both  days 
inclusive;  and  any  person  entering  said  service  during  the  mo'nth  of  February  and  serv- 
ing until  the  end  thereof  shall  be  entitled  to  one  month's  pay,  less  as  many  thirtieths 
thereof  as  there  were  days  elapsed  prior  to  date  of  entry:  Provided,  That  for  one  day's 
unauthorized  absence  on  the  thirty-first  day  of  any  calendar  month  one  day's  pay  shall 
be  forfeited."— Acts  June  12  and  30,  1906;  34  Stat.,  248,  763;  G.  0.,  115,  135,  1906. 

990.  "When  applicable,  the  following  rules  for  the  computation  of  time  in  pay- 
ment for  services  will  be  observed: 

1.  For  any  full  calendar  month's  service,  at  a  stipulated  monthly  rate  of  com- 
pensation, payment  will  be  made  at  such  stipulated  rate  without  regard  to  the  number 
of  days  in  that  month. 

2.  When  service  commences  on  an  intermediate  day  of  the  month,  thirty  days 
will  be  assumed  as  the  length  of  the  month  whatever  be  the  number  of  days  therein. 

3.  When  the  service  terminates  on  an  intermediate  day  of  the  month,  the  actual 
number  of  days  during  which  service  was  rendered  in  that  calendar  month  will  be 
allowed. 

4.  When  the  service  embraces  two  or  more  months  or  parts  of  months,  but  one 
fraction  will  be  made,  thus:  From  September  21  to  November  25,  inclusive,  will  be 
calculated — September  21  to  October  20,  inclusive,  one  month;  from  October  21  to 
November  20,  inclusive,  one  month;  from  November  21  to  25,  inclusive,  five  days, 
making  the  time  allowed  two  months  and  five  days. 

5.  When  two  fractions  of  months  occur  and  both  are  less  than  a  whole  month,  as 
from  August  21  to  September  10,  the  time  will  be  determined  thus:  August  21  to  30, 
inclusive  (ignoring  the  31st),  ten  days;  from  September  1  to  10,  inclusive,  ten  days; 
making  the  time  allowed  twenty  days. 

6.  Service  commencing  in  February  will  be  calculated  as  though  the  month  con- 
tained thirty  days,  thus:  From  February  21  to  28  (or  29),  inclusive,  ten  days.    When 
the  service  commences  on  the  28th  day  of  that  month,  three  days  will  be  allowed, 
and  if  on  the  29th,  two  days. 

7.  If  service  commences  on  the  31st  day  of  any  month,  payment  will  not  be  made 
for  that  day. 

8.  For  commutation  of  subsistence  and  for  services  of  persons  employed  at  a  per 
diem  rate  payment  will  be  made  for  the  actual  number  of  days. 

9.  When  services  are  rendered  from  one  given  date  to  another,  the  account  will 
state  clearly  whether  both  dates  are  included. 

10.  In  computing  the  wages  of  persons  employed  at  a  per  diem  allowance  the  day 
on  which  service  begins  and  the  day  on  which  it  ends  will  be  allowed  in  the  compu- 
tation. 

11.  Unauthorized  absence  on  the  31st  day  of  a  month  results  in  the  loss  of  one  day's 
pay."— A.  R.,  655,  1908. 


144  TIME. 

991.  "When  accounts  are  rendered  for  service  stated  to  have  been  performed 
from  one  given  date  to  another,  one  of  the  days  named  will  be  excluded,  unless  it  is 
specified  or  clearly  shown  by  the  form  of  the  account  that  the  service  rendered  was 
'inclusive'  of  both."—  Digest  2d  Comp.,  534  (sec.  13},  ed.  1869. 

992.  "For  pay  purposes  all  months  in  the  year  will  be  reckoned  as  containing 
thirty  days. 

Where  a  promotion  or  demotion  occurs  during  any  month  from  a  place  to  another 
place  carrying  a  different  compensation,  service  under  such  promotion  or  demotion 
will  be  considered  as  fractional  service. 

One-thirtieth  of  a  monthly  installment  of  salary  will  be  deducted  for  every  day's 
absence  in  a  month,  where  such  absentee  is  not  in  a  pay  status  during  such  absence. " — 
13  Comp.,  890,  July  5, 1906,  Cir.  40,  W.  D.,  1906. 

TRANSLATOR. 

993.  The  translator  and  librarian,  Military  Information  Division,  General  Staff, 
receives  $1,800  per  annum. — Annual  appropriation  act. 

TRAVEL  PAY  TO  ENLISTED   MEN. 

994.  "An  enlisted  man  when  discharged  from  the  service,  except  by  way  oi  pun- 
ishment for  an  offense,  shall  receive  four  cents  per  mile  from  the  place  of  his  discharge 
to  the  place  of  his  enlistment,  enrollment,  or  original  muster  into  the  service.  "  And 
"for  sea  travel  on  discharge  transportation  and  subsistence  only  shall  be  furnished  to 
enlisted  men. "— Act  Mar.  2,  1901,  31  Stat.,  902;  G.  0.,  26, 1901. 

But  hereafter,  for  the  purpose  of  determining  allowances  for  enlisted  men  on  dis- 
charge, "travel  in  the  Philippine  Archipelago,  the  Hawaiian  Archipelago,  the  home 
waters  of  the  United  States,  and  between  the  United  States  and  Alaska  shall  not  be 
regarded  as  sea  travel  and  shall  be  paid  for  at  the  rates  established  by  law  for  land 
travel.  "— Act  June  12, 1906,  34  Stat.,  247;  G.  0.,  115, 1906.  See  A.  R.,  1398,  1908. 

995.  As  a  soldier  must  be  furnished  with  transportation  in  kind  for  sea  travel,  if 
the  Government  furnishes  such  transportation  by  a  longer  route  than  that  usually 
traveled,  the  soldier  is  entitled  to  travel  pay  from  port  of  debarkation  to  his  home. — 
Comp.,  Jan.  20,  1903,  P.  M.  G.  0.,  11826-80. 

996.  The  route  of  travel  which  was  available  and  practicable  and  used  by  the 
public  at  the  time  discharged  soldier  was  entitled  to  transportation  must,  for  the 
purpose  of  travel  pay,  be  regarded  as  the  shortest  usually  traveled  route. — 8  Comp., 
352, 1901,  Nov.  30,  1901.    (Case  H.  S.  Bradley.) 

997.  "When  transportation  in  kind  is  furnished  a  discharged  soldier  to  enable  him 
to  reach  a  paymaster  the  quartermaster  will  note  on  the  final  statements  that  '  trans- 
portation in  kind  from  —      —  to  —      —  has  been  furnished,'  stating  the  cost  thereof, 
which  will  be  deducted  by  the  paymaster.     If  a  soldier,  discharged  at  the  place  of  his 
enlistment,  be  furnished  with  transportation  to  enable  him  to  reach  a  paymaster,  the 
cost  thereof  will  be  ascertained  and  noted  on  his  final  statements,  to  be  deducted  by 
the  paymaster."— ^4.  R.,  156,  1908. 

998.  A  soldier  was  dishonorably  discharged  and  furnished  transportation  to  a  mili- 
tary prison.    Subsequently  he  was  released  on  account  of  his  sentence  having  been 
illegal,  and  was  furnished  transportation  to  his  home:  Held,  that  he  was  entitled  to 
travel  pay  from  place  of  discharge  to  place  of  enlistment,  less  the  cost  to  the  Govern- 
ment of  the  transportation  furnished  on  his  release  from  the  prison.    The  cost  of  trans- 
portation furnished  from  place  of  discharge  to  the  prison  "does  not  constitute  a  stop- 


TEAVEL  PAY  TO  ENLISTED   MEN.  145 

page  to  defeat  any  part  of  his  claim  to  four  cents  a  mile  from  place  of  discharge  to  place 
of  enlistment."— 9  Comp.,  310,  311,  Jan.  3,  1903. 

999.  When  the  Government,  without  attaching  any  condition  thereto,  grants  the 
request  of  a  soldier  that  he  be  discharged  at  a  certain  place  upon  expiration  of  enlist- 
ment, the  soldier  does  not  waive  his  right  to  travel  pay. — 12  Comp.,  543,  Mar.  30, 1906. 
(Case  Marine  Corps.} 

1000.  "If  the  place  where  an  officer  or  soldier  was  absent  on  leave  at  the  time  of 
his  discharge  is  shown,  he  will  be  allowed  travel  pay  and  subsistence  from  that  place 
to  the  place  where  he  entered  the  service,  unless  the  distance  is  greater  than  from  the 
place  where  his  regiment  was,  in  which  case  he  will  be  allowed  only  for  the  distance 
from  the  place  where  his  regiment  was." — 5  Comp.,  117,  Sept.  24,  1898. 

1001.  A  soldier  discharged  without  honor  on  account  of  his  own  misconduct  is  not 
discharged  by  way  of  punishment  for  an  offense,  and  therefore  travel  pay  is  not  for- 
feited.—.70  Comp.,  375,  Oct.  23,  1903  (case  J.  H.  McCarty};  Cir.  19,  W.  D.,  1903. 

1002.  A  soldier  discharged  under  section  30  of  the  act  of  February  2,  1901,  on 
account  of  the  death  of  a  parent  (see  paragraph  735,  Manual)  is  entitled  to  travel  pay, 
and  the  statement  in  the  order  that  "This  soldier  is  not  entitled  to  travel  pay"  has  no 
effect  upon  the  claimant's  rights  under  the- law. — 13  Comp.,  686,  Apr.  5,  1907,  P.  M. 
G.  0.,  38513. 

1003.  Indebtedness  on  account  of  court-martial  fines  is  not  an 'offset  against  a 
man's  travel  pay.— Comp.,  Aug.  26,  1901,  Cir.  5,  A.  G.  0.,  1902. 

A  soldier  should  not  be  left  at  the  place  of  his  discharge  without  the  means  of  pro- 
curing his  transportation  to  place  of  enlistment  and  should  be  paid  for  travel  allow- 
ances without  regard  to  his  indebtedness  to  the  United  States  for  clothing  overdrawn. — 
8  Comp.,  624,  Mar.  13,  1902.  (Case  Marine  Corps.} 

Overpayments  of  pay  (including  allotments)  may  be  deducted  from  travel  pay  if 
there  is  not  sufficient  pay  or  clothing  money  due  to  satisfy  such  overpayment. — Cir. 
269,  P.  M.  G.  0.,  May  16,  1903. 

1004.  For  travel  pay  to  soldiers  discharged  while  in  the  hands  of  civil  authorities 
see  paragraphs  749,  750,  and  751 ,  Manual. 

NOT  ENTITLED. 

1005.  The  travel  pay  of  a  soldier  discharged  by  purchase  will  be  retained  by  the 
United  States  in  all  cases,  in  addition  to  the  purchase  price. — Sec.  1,  G.  0.,  13,  1909. 

1006.  A  soldier  discharged  at  his  own  request,  for  his  own  pleasure  or  conven- 
ience, is  not  entitled  to  travel  pay. — 189  U.  S.,  474,  Apr.  23, 1903.     (Case  United  States 
v.  Barnett.} 

1007.  A  soldier  convicted  by  a  court-martial  of  an  offense  and  sentenced  to  be  dis- 
honorably discharged  is  discharged  "by  way  of  punishment  for  an  offense"  and  is  not 
entitled  to  travel  pay.— 6  Comp.,  220,  Sept.  15,  1899. 

1008.  A  soldier  discharged  without  honor  by  reason  of  desertion  is  not  entitled 
travel  pay.— 9  Comp.,  517,  Mar.  30,  1903.     (Case  Carlton  T.  Stevens.} 

1009.  A  soldier  discharged  for  minority  concealed  at  enlistment,  or  for  other  cause 
involving  fraud  on  his  part  in  the  enlistment,  is  not  entitled  to  travel  pay. — 8  Comp., 
655,  Mar.  24,  1902.     (Case  A.  T.  Moonert.} 

1010.  A  soldier  discharged  to  enable  him  to  accept  a  commission  is  not  entitled 
to  travel  pay. — Digest  Comp.,  1902,  p.  218. 

54748°— 10 10 


146  TRAVEL  PAY   TO  OFFICERS. 

TRAVEL,  PAY  TO   OFFICERS. 

1011.  "When  an  officer  shall  be  discharged  from  the  service,  except  by  way  of 
punishment  for  an  offense,  he  shall  receive  for  travel  allowances  from  the  place  of  his 
discharge  to  the  place  of  his  residence  at  the  time  of  his  appointment,  or  to  the  place 
of  his  original  muster  into  the  service,  four  cents  per  mile."     And  "for  sea  travel  on 
discharge,  actual  expenses  only  shall  be  paid  to  officers." — Act  Mar.  2,  1901,  31  Stat., 
902;  G.O.,  26,  1901. 

But  hereafter,  for  the  purpose  of  determining  allowances  for  officers  on  discharge, 
"travel  in  the  Philippine  Archipelago,  the  Hawaiian  Archipelago,  the  home  waters 
of  the  United  States,  and  between  the  United  States  and  Alaska  shall  not  be  regarded 
as  sea  travel  and  shall  be  paid  for  at  the  rates  established  by  law  for  land  travel. "- 
Act  June  12,  1906,  34  Stat.,  247;  G.  0.,  115,  1906. 

1012.  Place  of  acceptance  of  appointment  is  considered  as  place  of  residence  within 
the  meaning  of  the  law.— Comp.,  Mar.  13,  1900,  P.  M.  G.  0.,  11826-58.     (Case  Lt. 
Col.  Sells,  9th  Vol.  Inf.) 

An  officer  discharged  at  the  place  where  he  accepted  his  commission  is  not  entitled 
to  travel  pay.— Comp.,  Mar.  25,  1908,  P.  M.  G.  0.,  11769. 

1013.  A  contract  surgeon  appointed  to  the  Medical  Reserve  Corps  and  discharged 
therefrom  while  on  active  duty  is  entitled  to  travel  pay  to  place  of  entry  into  the  mili- 
tary service  and  not  to  the  place  of  making  contract. — Comp.,  May  27,  1909;  P.  M. 
G.  0.,  74987. 

1014.  If  an  officer  receives  an  order  discharging  him  from  the  service  and  directing 
him  to  proceed  to  his  home,  but  the  order  is  silent  as  to  the  date  when  the  discharge 
is  to  take  effect,  he  is  entitled  to  travel  pay,  not  mileage,  the  discharge  being  effective 
from  the  date  of  receipt  of  the  order. — 6  Comp.,  31,  July  14,  1899.     (Case  Lt.  Thomp- 
son, Vol.  Sig.  Corps.) 

1015.  "Where  the  record  shows  that  an  officer  tendered  his  resignation  without 
assigning  any  reason  therefor,  and  the  record  does  not  show  that  he  was  disabled  by 
sickness  or  wounds  received  in  service,  his  resignation  is  regarded  as  a  voluntary  dis- 
charge and  he  is  not  entitled  to  travel  pay." — 7  Comp.,  744,  May  11,  1901.     (Case 
Captain  Harris,  1st  Oregon  Cavalry.) 

1016.  An  officer  who  tenders  his  resignation  and  is  honorably  discharged  is  not 
entitled  to  travel  pay.— 189  U.  S.,  471,  Apr.  27,  1903.     (Case  United  States  v.  Sweet.) 

1017.  An  officer  tendering  his  resignation  and  discharged  to  take  effect  at  a  future 
date  and  ordered  to  proceed  to  his  home,  where  he  arrives  prior  to  date  fixed  for  his 
discharge  to  take  effect,  is  entitled  to  mileage. — 7  Comp.,  42,  Aug.  2, 1900.    (Case  Lt. 
Haisch,  36th  Vol.  Inf.) 

1018.  Pay  overdrawn  by  an  officer  is  a  proper  charge  against  travel  pay  due  him 
on  discharge.— Comp.,  July  28,  1899,  Cir.  195,  P.  M.  G.  0.     (Case  Dr.  Burchard,  5th 
Mo.  Inf.) 

1019.  An  officer  discharged  under  the  provisions  of  the  act  of  October  1,  1890 
(26  Stat.,  562),  or  the  act  of  April  23,  1908  (35  Stat.,  67),  because  of  his  failure  to  pass 
the  examination  for  promotion,  is  not  discharged  for  his  own  convenience  or  by  way  of 
punishment  for  an  offense  and  is  entitled  to  travel  pay. — P.  M.  G.,  in  accordance  with 
practice  in  the  office  of  the  Auditor  for  the  War  Department,  verbally  concurred  in  by  the 
Comptroller  of  the  Treasury. 

1020.  Dismissal  by  Executive  order  is  quite  distinct  from  dismissal  by  sen- 
tence.   The  latter  is  a  punishment  while  the  former  is  a  removal  from  office  and 
does  not  deprive  the  officer  of  travel  pay. — 7  Comp.,  548,  Mar.  18,  1901. 


VETERINARIANS.  147 

VETERINARIANS. 

1021.  Veterinarians  shall  receive  the  pay  and  allowances  of  second  lieutenants 
mounted.— Act  Feb.  2,  1901,  31  Stot.,  753;  G.  0.,  9,  1901. 

1022.  Veterinarians  are  entitled  to  10  per  cent  increase  for  foreign  service  on 
and  after  July  1,  1907,  under  act  March  2,  1907  (34  Stat.,  1164).— P.  M.G.  ^See  7 
Comp.,  413,  Feb.  IS,  1901. 

1023.  Veterinarians  are  entitled  to  quarters,  fuel,  and  light  (A.  R.,  89,  1908),  but 
commutation  of  quarters  can  not  be  paid  them,  the  appropriation  therefor  being  for 
payment  to  commissioned  officers  only. — 15  Comp.,  819,  June  12,  1909. 

1024.  Veterinarians  are  entitled  to  count  time  served  as  enlisted  men,  as  veteri- 
nary surgeons,  and  as  veterinarians  in  computing  longevity  pay. — 7  Comp.,  201, 
Oct.  31,  1900;  8  Comp.,  52,  July  29,  1901.     (Case  Gerald  E.  Griffin.) 

1025.  Veterinarians  have  the  same  status  as  to  leave  of  absence  as  officers  of  the 
Army.— 7  Comp.,  788,  June  7,  1901;  dr.,  262,  P.  M.  G.  0.     (Case  J.  B.  Gilpin.)      , 

1026.  Veterinarians  are  entitled  to  mileage  for  travel  on  duty  under  orders  with- 
out troops.— Comp.,  July  21,  1900,  dr.,  244,  P.  M.  G.  0. 

1027.  Veterinarians  may  witness  payment  to  enlisted  men. — Cir.  30,  A.  G.  0.,  1901. 

VOLUNTEERS. 

1028.  "In  all  matters  relating  to  the  pay  and  allowances  of  officers  and  soldiers 
of  the  Army  of  the  United  States  the  same  rules  and  regulations  shall  apply  to  the 
Regular  Army  and  to  volunteer  forces  mustered  into  the  service  of  the  United  States 
for  a  limited  period."— R.  S.,  1292. 

1029.  "All  officers  and  enlisted  men  of  the  Volunteer  Army,  and  of  the  militia  of 
the  States  when  in  the  service  of  the  United  States,  shall  be  in  all  respects  on  the 
same  footing,  as  to  pay,  allowances,  and  pensions,  as  that  of  officers  and  enlisted  men 
of  corresponding  grades  in  the  Regular  Army."— Act  Apr.  22,  1898,  30  Stat.,  363; 
G.  0.,  30,  1898. 

1030.  "An  assistant  surgeon  with  the  rank  of  captain  in  a  militia  organization 
brought  into  the  service  of  the  United  States  as  a  body  is  entitled  to  the  pay  of  captain, 
mounted."— 11  Comp.,  502,  Mar.  2, 1905.    (Case  Captain  Black,  N.  D.  National  Guard.) 

1031.  An  officer  of  volunteers  promoted  by  seniority  is  entitled  to  the  pay  of  the 
higher  grade  from  the  date  of  the  vacancy.     This  is  under  the  long-established  prac- 
tice, where  officers  of  the  Regular  Army  are  promoted  by  seniority,  the  promotion  takes 
effect  from  the  date  of  the  vacancy  to  be  filled  by  the  promotion. — Digest  Comp.,  1902, 
p.  171;  7  Comp.,  506,  Mar.  12,  1901.     (See  par.  499,  Manual.) 

1032.  "All  officers  and  enlisted  men  belonging  to  volunteer  organizations  hereafter 
mustered  out  of  the  service  who  have  served  honestly  and  faithfully  beyond  the  limits 
of  the  United  States  shall  be  paid  two  months'  extra  pay  on  muster  out  and  discharge 
from  the  service,  and  all  officers  and  enlisted  men  belonging  to  organizations  hereafter 
mustered  out  of  the  service  who  have  served  honestly  and  faithfully  within  the  limits 
of  the  United  States  shall  be  paid  one  month's  extra  pay  on  muster  out  and  discharge 
from  the  service."—  Act  Jan.  12,  1899,  30  Stat.,  784;  G.  0.,  13,  1899. 

The  act  of  January  12,  1899,  granting  extra  pay  to  volunteer  organizations,  is  perma- 
nent legislation,  and  until  repealed  applies  to  all  future  volunteers. — 37  Ct.  Cls.,  60, 
Dec.  2,  1901.  (Case  E.  G.  Pierson.) 

1033.  "The  act  approved  January  12,  1899,  granting  'extra  pay  to  officers  and 
enlisted  men  ol  the  United  States  Volunteers,'  shall  extend  to  all  volunteer  officers 
of  the  General  Staff  who  have  not  received  waiting-orders  pay  prior  to  discharge,  at 
the  rate  of  one  month  to  those  who  did  not  serve  beyond  the  limits  of  the  United 
States  and  two  months  to  those  who  served  beyond  the  limits  of  the  United  States." — 
Act  May  26,  1900,  31  Stat.,  217;  G.O.,  76,  1900. 

The  act  of  May  26, 1900,  is  an  amendment  enlarging  the  act  of  January  12, 1899,  and 
is  therefore  permanent  legislation.— 10  Comp.,  680,  Mar.  30,  1904.  (Case  Wm.  D.  Bell.) 


INDEX. 


Absence  Without  Leave: 

Enlisted  men—  Paragraph. 

Acquittal  of  charge  of  desertion  not  conclusive  as  to 247 

Civil  authorities,  no  pay  for  time  in  hands  of,  unless '. 584 

If  convicted  on  status  of 601 

Collections,  when  pay  for  time  absent  is  treated  as 602 

Convicted  of,  sentence  set  aside 247 

Day  of  departure  is  a  day  of  absence 600 

Day  of  return  is  a  day  of  duty 600 

Deduction  of  one  day's  pay  for  each  day  of  absence  less  than  month 600 

February  28  or  29 600 

Inclusive,  use  of  word  will  indicate 600 

Less  than  twenty-four  hours  whether  covering  parts  of  one  or  two  days 596, 597 

One  full  calendar  month,  one  month's  pay  deducted 600 

On  31  st  day  of  month 599 

Pay,  none  accrues  for  time 598 

Ten  days,  will  not  be  declared  a  deserter  before,  unless 238 

Time  lost  by,  exceeding  one  day,  required  to  make  good 596, 684 

To  make  good,  applies  to  men  enlisting  on  or  after  May  11, 1908 596, 684, 685 

Officers- 
Civil  authorities,  no  pay  for  time  in  hands  of,  unless 584, 975 

Collections,  when  pay  for  time  absent  is  treated  as 602 

For  three  months,  dropped  from  rolls  of  army 976 

Forfeits  all  pay  and  allowances 976 

Forfeits  all  pay  for  time,  unless 974 

Accounts  (see  also  Paymasters'  Accounts): 
Abstracts- 
Allotments,  method  of  preparation 822 

Collections,  method  of  preparation 823 

Deposits,  method  of  preparation 227 

Payments,  method  of  preparation 821 

Analyzed  and  recorded  by 434 

Appropriations  disbursed  and  accounted  for,  method 812 

Bonds,  kept  separately  under  each 814 

Books,  which  paymasters  are  required  to  keep 813 

Closed,  funds  will  be  actually  transferred 814 

Distinct,  rendered  according  to  appropriations 809 

Entry  of  each  transaction  required 810 

Express,  should  not  be  forwarded  by 819 

Forwarded — 

May  be,  to  include  the  15th  of  month 820 

To  auditor  within  sixty  days  after  receipt 433 

Will  be,  within 817, 818 

Wrapped  securely,  will  be 819 

In  the  Treasury  never  closed 815 

Irregularities  of  mail  no  excuse 818 

Liability— 

Not  rendered  as  provided  by  law 811 

Retention  of  public  funds /. 811 

Original  voucher  to  accompany,  if  possible 869 

Rendered — 

If  not,  as  provided  by  law,  liability  for 811 

Will  be,  monthly  or  quarterly 816 

Reopening  of,  by  auditing  officers 861 

Weight  of,  for  mailing  limited  to  4  pounds 819 

149 


150  INDEX. 

Accounts  Current:  Paragraph. 

Appropriation  transfers  to  cover  errors 854 

Book  for,  furnished  by 813 

Cash  account  rendered  with 824 

Cash  on  hand  shown  on,  must  be  verified  and  certified 825 

Certificate  of  deposit- 
Data  to  be  noted  on 831 

Not  to  be  filed  with 831 

Collections- 
Charged  and  credited  on  for  period  covered  by 828 

Copy  furnished  to 824 

Data  required  on 827 

Duplicate  copies  prepared  and 824 

Form  to  be  used,  furnished  by 824 

Period  to  be  covered  by 826 

Preparation  of,  method 827 

Rendered— 

Changing  station 826 

Closing  accounts  on  renewal  of  bond 826 

Leave  of  absence  more  than  ten  days ; 826 

Suspensions- 
Charged  on,  method  observed 853 

Removal  from,  method  observed 853 

Vouchers,  preparation  and  forwarding  of 829 

Will  generally  cover  monthly  period  only 826 

Acting  Commissary  of  Subsistence: 

Entitled  to  $100  per  year  in  addition  to  pay  of  grade 548 

Foreign  service  increase,  computed  on  additional  pay  as 529 

Longevity  increase,  not  computed  on  additional  pay  as 548 

Paid  on  certificate  of  commissary-general 549 

Regimental  quartermaster  may  receive  pay  of 550 

Regimental,  squadron,  or  battalion  commissary  not  entitled  to  pay  of 549, 562 

Acting  Judge -Advocate: 
Pay- 

Aid  can  not  receive  pay,  as  in  additio  n 1 521 

Lieutenant  entitled  to  pay  and  allowances  of  captain 563 

Acts  of  Congress: 

Effecting  organization  of  army,  not  retroactive  unless 29 

When  carried  into  effect 29 

Additional  Pay.    (See  Pay  Enlisted  Men.) 
Advance  of  Putollc  Money: 

Disbursing  officers 1 

Payments  next  to  last  day  of  month  not  authorized 3 

Shall  not  be  made,  except 1 

Treated  as  transfer  of  funds 2 

Advance  of  Pay  Not  Authorized 4 

Aids: 

Authorized— 

None  for  general  officers  general  staff  corps 516 

Number  for  general  officers  of  the  line 516 

Can  not  draw  pay  as,  and  as  acting  judge-advocate 521 

Foreign  service,  entitled  to  increase  on  additional  pay  as 529 

Inspections,  may  be  ordered  to  accompany  general  on  annual 342 

Leave  of  absence- 
Appointed  while  on 519 

Relieved  while  on : 520 

Mileage- 
General  ordered  beyond  the  limits  of  command 371 

To  change  station 371 

Inspections,  ordered  to  accompany  general  on  annual 342 

Pay  or  rank  additional— 


On  general's  separation  from  the  service  or  retirement 520 

On  promotion,  day  preceding 520 

On  relief  from  duty  as 520 

Relieved  from  duty  while  on  leave  of  absence 520 

Bate  of . . .  518 


INDEX.  151 

Aids— Continued.  Paragraph. 

Pay  of  rank  additional— Continued. 
Commences — 

Day  of  reporting  in  person  for  duty 520 

If  appointed  while  on  leave  of  absence 519 

For  service  as 516 

Number  authorized  only  entitled  to  increased .' 517 

Selected  from -~  . .  -  516 

Alaska: 
Mileage- 
Actual  expenses  for  travel  in,  not  to  exceed 322 

Travel  in,  or  through,  denned 323 

Allotments: 

Abstract  of,  method  of  preparation 822 

Allottee- 
Bank,  advised  of  amount  and  period  of 8 

Furnished  signature  of  allotter 8 

Death  of,  before  payment  of 26 

To  be  reported. . . .  1 27 

No  payment  to — 

After  paymaster  receives  notice  of  death  of  allotter 22 

If  allotter  deserts  before  payment  to 24 

If  not  in  possession  prior  to  allotter's  discharge,  forfeiting  all  pay 24 

Allotter— 

Allottee,  death  of,  reported  to  commanding  officer  of 27 

Captured  by  enemy,  payment  continued  until 21 

Death  of,  terminates  right  of  allottee  to  receive 22 

Desertion  of— 

Acquittal  of  charge  does  not  renew 14 

Before  payment  to  allottee,  forfeits  unpaid 24 

Terminates 24 

Discharged  on  an  intermediate  day  of  the  month 16 

Dishonorably  discharged,  forfeiting  all  pay 24 

Discontinued  at  request  of,  withheld  on  rolls  until 9 

Entered  on  record  of 

Indebted  to  Government,  about  to  be  discharged 13 

Quarantined  indefinitely 23 

Renewal  of,  if  discontinued  before  expiration  of  period 11 

Transferred,  report  required 17 

Voluntary  act  of v 10 

Authority  for  making,  granted  to  enlisted  men  only 5, 6 

Discontinued— 

Allotter  about  to  be  discharged  and  indebted  to  United  States 13 

Before  expiration  of  period— 

At  allotter's  request , 9, 10 

Entered  on  record  of 12 

On  account  of  stoppages,  forfeitures,  or  reduction 20 

Organization  commander  to  report . 9 

Withheld  on  pay  rolls  until 9, 20 

Expiration  of  period,  report  not  required 9 

Not  renewable  if,  before  expiration  of  period,  except 11 

Voluntary  act  of  allotter 10 

Limitations- 
Advance  of  pay,  shall  not  be  made  to  obtain 6 

Serving  in  the  United  States 6 

Outside  the  United  States 5, 6 

Method  of  accounting  for,  on  pay  rolls  and  final  statements 25 

Overpayments  of,  can  be  collected  from  travel  pay  and  deposits 934, 1003 

Payment  of — 

After  receipt  of  notice  of  death  of  allotter,  none 22 

Allottee,  death  of,  before 26 

Captured  by  enemy,  continued  until 21 

Desertion  of  allotter  before,  to  allottee 24 

Discontinued  before  expiration  of  period 9, 20 

Erroneous,  chargeable  to  responsible  officer 19 

Not  a  debt  payable  from  pay  forfeited  by  desertion 15 

Made  after  one  month,  paymaster  will  receive  credit - 18 


152  INDEX. 

Allotments— Continued.  Paragraph. 

Payment  of — Continued. 

Quarantined  indefinitely,  allotter 23 

Withheld,  Paymaster-General  may  direct 20 

Philippine  Scouts  can  not  make 782 

Porto  Rico  regiment,  members  of,  can  not  make 789 

Rate  of  pay,  to  cover  forfeitures  not  reduced  by 9G2 

Reports- 
Death  of  allottee 27 

Discontinuance- 
Account  of  stoppages,  forfeitures,  or  reduction 20 

Before  expiration  of  allotment  period 9, 20 

Death,  discharge,  or  desertion ~ 14 

Paymaster-General  to  acknowledge  receipt  of 9, 20 

Names  of  allotters— 

Forwarded  by  registered  mail 7 

On  orders  for  distant  station 7 

Transfer  of  allotter 17 

Regulations  governing — 

Advance  on  pay,  witnessing  officer  to  investigate 8 

Allotter  indebted  to  Government  about  to  be  discharged 13 

Ceases,  on  death,  discharge,  or  desertion 14 

Death  of  allotter  terminates  right  of  allottee  to  receive 22 

Desertion  of  allotter,  forfeits  unpaid 24 

Discontinued  before  expiration  of  period 9, 20 

Executed— 

In  duplicate,  one  copy  to  Paymaster-General 8 

Pay  rolls  during  period  of,  to  show 12 

Paymasters  computation  on  pay  rolls 25 

Takes  precedence  over  forfeitures 20 

Record  of  soldier  to  show 12 

Transfer  of  allotter,  report  of 17 

Withheld,  Paymaster-General  may  direct 20 

Appropriations : 

Accounted  for  under  distinct  accounts -. 809 

All  for  pay  department  constitute  one  fund,  except 812 

Applied  solely  to  expenditures  for  which  made 790 

Available,  when 792 

Balances  unexpended,  deposit  of 440, 791, 801 

Clothing  allowance  paid  on  discharge,  charged  to 107 

Deposits  repaid  enlisted  men  charged  to  which 229 

Errors  in  charging 854 

Fiscal  years  available  for  use  of  pay  department 791 

Liability  by  failure  to  make 792 

Mileage- 
Accounted  for  under  distinct  heading 812 

Inspection  of  militia,  allowed  amount  in  excess  of  mileage 346 

Military  Academy — 

Accounted  for  under  distinct  heading 812 

Not  current,  who  may  withhold  until  same  lapses 455 

Penalty  for  exceeding,  except 846 

Transfer  of  funds  from  one  to  another 804 

Transfer  of,  to  cover  errors 854 

Only  under  bonds  to  which  they  pertain 854 

Army  Organization: 

Acts  of  Congress,  effecting  organization 28 

Not  retroactive  unless 29 

When  carried  into  effect 29 

Laws  effecting 28 

Status  of  individuals  under  new  act .*  29 

Assigned  Accounts: 

Assignment  not  authorized  except  pay  accounts  and  final  statements 30 

Defective,  returned  to 33 

Assignor  not  chargeable  with  overpayment  to  assignee 34 

Enlisted  men  can  not  assign  their  pay  previous  to  discharge 32 

Retired,  can  not  assign  their  pay 30 


INDEX.  153 

Assigned  Accounts— Continued.                                                                                    Paragraph. 
Final  statements — 
Assignment- 
Can  not  be  revoked  at  option  of  assignor 35 

Not  in  conformity  with  regulations 39 

Not  signed  by  soldier 40 

Payment  only  of  such  correct  items  as  appear 36 

Regulations  governing ..  —  ..—  35 

Shall  not  be  made  before  discharge 35 

Company  fund,  custodian  of,  assigned  to 38 

Post  exchange  assigned  to 37 

Pay  accounts- 
Alaskan  service,  should  be  forwarded  through  special  disbursing  agent  and  chief  pay- 
master, Department  of  the  Columbia 48 

All  commissioned  officers  may  assign,  when  due 41 

Can  not  be  revoked  at  option  of  assignor 41 

Contract  surgeons  (also  Dental) — 

Prohibited,  except 44 

Regulations  governing 50 

Foreign  service- 
About  to  embark  for  or  if  on v 48, 49 

Forwarded  through  chief  paymaster  where  serving 48 

Make  no  payment  unless  satisfied  regulations  have  been  complied  with 48, 49 

Mounts,  additional  pay  for,  should  not  be  included 49 

Must  be  sent  to  and  held  by  paymaster 48 

Signature  of  assignee  not  required 48 

Hypothecation  of,  forbidden 42 

Indorsement,  form  of 42 

Not  in  conformity  with  regulations 46 

Not  to  be,  before  maturity 42 

Pay,  all  due  for  a  specific  month  included 49 

Paymasters'  clerks  on  foreign  service 477 

Veterinarians  may  assign 43 

Overpayments— 

To  assignee  may  be  collected  from  future  claims 34 

NolTchargeable  to  assignor 34 

To  custodian  company  fund,  on  final  statements 38 

To  post  exchange,  on  final  statements 37 

Payment  of — 

Duplicate,  paymaster  who  will  receive  credit 47, 863 

In  currency,  forbidden 31 

In  department  in  which  officer  is  serving,  except 42 

Officer  on  foreign  service  or  in  Alaska,  make  no,  unless  satisfied  regulations  have  been  com- 
plied with 48 

On  power  of  attorney  prohibited,  except 30 

Prohibited,  if  assigned  before  due 45 

Presented  through  bank,  if  subject  to  stoppage 34 

Attachment: 

Not  recognized 979 

Beneficiary : 

Of  officers  or  enlisted  men — 

No  payment,  if  no  beneficiary  designated  and  no  widow 214 

Philippine  scouts  entitled  to  designate 216 

Pay  of,  includes 215 

Retired  army  officers  on  active  duty  not  on  active  list  of  army 217 

Six  months'  pay,  less  reserved  or  deducted  for  expenses  of  interment 213 

Veterinarians,  entitled  to  designate 216 

Quartermaster's  Department — 

Expenses  of  interment,  reimbursement 213 

Blanks: 

Approval  of  all,  by  comptroller , 52 

Date  effective  printed  on 53 

Forms  furnished  by  the  Paymaster-General,  list  of 51 

Manuscript  returns,  rolls,  etc.,  prohibited 53 

New  forms,  or  alterations  without  authority  prohibited 53 

Notes  and  directions  on,  approved  by 53 

Have  force  of  army  regulations 53 

Notification  of  discharge  furnished  by 763 

Requisition  for 53 


154  INDEX. 

Bonds:  Paragraph. 

Accounts  kept  separately  under  each 814 

Accepted  from  surety  company 61 

Amount  of — 

Required  for  paymasters 54 

Approval  of,  by  commanding  general,  Philippines  Division 56 

Canceled  or  surrendered,  never 59, 815 

Chief  paymasters  cause  subordinates  to  take  steps  to  renew 58 

Closed,  funds  will  be  actually  transferred 814 

Detailed  paymasters  must  furnish 57 

Duplicate  check,  indemnity  bond  required  before  issuance 89, 90 

Execution  of,  requirements 63 

Filed  where 59 

Paymasters  must  furnish 54 

Premium,  rate  of,  allowed,  to  be  paid  by  officer 55 

Or  other  cost,  shall  not  be  defrayed  by  United  States 55 

Renewed— 

Can  not  be,  until  after  four  years,  except 62 

Shall  be,  at  least  once  in 58 

Surety- 
Companies,  acceptable  to  Government,  list  of,  published  from  time  to  time 61 

Company  may  qualify 61 

Financial — 

Ability  to  cover 60 

Embarrassment  cause  for  renewal 62 

Bonus: 

For  reenlistment.    (See  Pay  Enlisted  Men.) 
Cadets: 

Discharged— 

Actual  expenses  to  home  paid  by  quartermaster,  Military  Academy 399 

After  graduation  but  before  acceptance  of  commission,  pay 402 

Mileage,  not  entitled  to 399 

Leave  of  absence  on  graduation- 
Duration  of 401 

Not  counted  against  subsequent  leave  credits 401 

Ordered  to  temporary  duty  at  Military  Academy  during 401 

Pay  status  while  on 402 

Postponed,  can  not  be 401 

Mileage- 
Joining  for  first  station  after  graduation,  entitled  to 306 

Not  entitled  to,  for  travel  performed  under  competent  orders 400 

On  discharge  not  entitled  to 399 

Pay- 

After  graduation — 

As  officers  from  date  of,  except 402 

Discharged  before  acceptance  of  commission 402 

Payment  to— 

Commencement  of 396 

Made  by  on  pay  rolls 395 

Method  of 395 

Oath  taken  prior  to 3% 

On  reappointment 397 

Rate  of 395 

Suspended  and  off  duty 398 

Service  as— 

Counts  for  retirement  as  officer 895 

Does  not  count  for  continuous  service  pay  of  enlisted  men 691 

Longevity  pay,  counts  for 541 

Time  of  suspension  without  pay  counts  for  longevity  pay 541 

Casemate  Electricians.     (See  Pay  Enlisted  Men— Additional  Pay.) 
Certificate  of  Deposits: 

Accounts-current  will  show  data  relative  to 831 

Appropriations,  who  designates  to  which  funds  belong 833 

Data  required  on 799, 830 

Deposits  received  and  deposited  to  credit  Treasurer 227 

Duplicate,  retained  by  officer  to  whom  issued 832 

Not  filed  with  account  current 831 

Obtained  for  every  deposit  of  public  money 799, 830 

Original,  disposition  of 832, 833 


INDEX.  155 

Certificate  of  Merit:  Paragraph. 

Additional  pay  for,  rate  of 659 

Granted  after  discharge 660 

Included  in  forfeiture  of  a  month's  pay 958 

Pay  for,  commences 659 

Payable  during  enlisted  or  commissioned  service 659 

Payable  in  full  on  active  or  retired  list 659 

Twenty  per  cent  increase  on,  during  foreign  service — . .  —      672 

Certificate  Nonlndetotedness : 

Medical  reserve  corps  officers  relieved  from  active  duty,  not  required,  but 509 

Officers,  final  pay  of,  required  from 509 

Chaplains: 

Appointed  prior  to  April  21, 1904— 

Pay  and  rank  of 64 

After  seven  years'  service 64 

Appointed  subsequent  to  April  21, 1904— 

Pay  and  rank  of 65 

After  seven  years'  service 65 

Major,  with  rank  and  pay  of,  may  be  promoted 66 

Military  Academy,  appointment  and  pay  of 388 

Retired  previous  to  April  21 , 1904 67 

Cneck  Books: 

Account  with  depository  closed 73 

Balance  must  agree  with  amounts  shown  on  accounts  current 827 

Balance  with  depository  exhausted 73 

Care  of 74 

Detaching  blank  checks  for  convenience  of  another  officer 72 

Furnished  by 68,69 

Kept,  method  prescribed  for  paymasters 75 

Payments,  official,  only  to  be  used  in  making 68 

Receipt  for,  furnished  issuing  officer 70 

Transfer  of — 

Ceasing  to  act  as  a  disbursing  officer 69,  71,  451 

Receipt  for,  of  transferee,  to  issuing  officer 69,  71,  451 

Regulations  governing . .  69,  71 ,  451 

Use  of,  regulations  governing,  found  in  check  books 68.  69 

Checks: 

Alterations  on,  certified  to 69 

Canceled ,  disposition  and  record  required 84 

Charge  for  collection  of  money  on 794 

Collections,  for  army  paymasters- 
Dated,  will  be 83 

Deposit  of,  when  not  practicable  on  last  day  of  month 828 

Detached  for  use  of  another  officer 72 

Deposits,  for  credit  of  deposit  fund  dated 83 

Not  included  in  check  for  collections 227 

Disbursing  account,  statement  of,  answered  promptly 800 

Drawn,  method  to  be  observed 78,  79,  80,  81 

To  bearer  prohibited 77 

Drawn,  in  favor  of  banking  institution,  should  state 80 

Duplicate — 

Issuance  of,  regulations  governing 89 

Issuing  officer  of  original,  separated  from  the  service 91 

Enlisted  men,  foreign  possessions  and  Alaska,  part  of  pay,  if  desired 81 

Erasures  on,  certified  to 69 

Error  in  depositing  balances,  corrected  by  drawing 793 

Exchange  for  cash,  when  permitted 81 

Funds,  transfer  of,  by,  receipt  will  not  be  given 805 

Identity  of  soldier  established — 

If  furnished  on  distant  depository 754 

If  issued  in  course  of  payments  by  express  or 653 

Liability  of  drawer  as  related  to  that  of  payer 76 

Lost- 
Duplicate  may  be  issued 89,  90 

Issuing  officer  separated  from  the  service 91 

Mutilated,  disposition  and  record  of,  required 84 

Number,  date,  and  depository  noted  on  voucher 872 

Only  official,  used  in  making  payments 68 


156  INDEX. 

Cneeks— Continued. 

Outstanding—  Paragraph, 

Funds  to  cover,  if  outstanding  three  years,  disposition  of 86 

Issuing  officer  separated  from  the  service 93 

Less  than  three  years,  payable  if 87 

Paymaster  ceasing  to  act  as  such,  report  required 92, 451 

Three  entire  fiscal  years  paid  only 88 

Three  entire  fiscal  years  reported  to 85 

When  dropped 85 

Payments,  by  express  (see  Payments  by  Express  or  Mail) — 

Covered  wholly  by,  receipt  will  not  be  taken 870 

In  part  by,  to  officers  and  enlisted  men  on  foreign  service 81 

Philippine  Islands,  which  pass  in,  must  bear  date  of  indorsements 82 

Presented  before  expiration  of  three  years,  payable  if 87 

Rubber  stamps  will  not  be  used 79 

Signing  of,  in  blank  prohibited 848 

Transfer  of 71 , 72 

Ciller  Paymasters: 

Cause  subordinates  to  take  steps  to  renew  bonds 58 

Communications,  official — 

From  subordinates,  when  and  how  forwarded 458 

Department  staff  will  include 452 

Efficiency  reports  of  paymasters  made  by 460 

Estimate  for  funds- 
Forwarded  not  later  than 454 

Examines  accounts  of  subordinates 456 

Funds  not  of  current  appropriations 455 

Mileage  payments  made  by 316, 452 

Paymasters  control  of  by 453 

Payment  to  troops,  to  make  portion 452 

Reports- 
Efficiency,  made  by 460 

Should  set  forth  all  facts  concerning 436 

Individual  service 467 

Monthly  data  required  on ' 459 

Prohibited  from  calling  for,  except 457 

Responsibility  for  payment  of  troops 453 

Civil  Authorities : 

Arrested  by,  released  on  bail,  trial  indefinitely  postponed 585 

Discharged  without  trial,  right  to  pay  restored ! 584 

Case  "nol  pressed" 587 

Settled  out  of  court 586 

Detained  by,  as  witness  before  state  court 583 

Discharged— 

After  conviction,  and  pardon  by  civil  authorities  and  return  to  military  control 751 

Trial  and  acquittal 584 

Because  of  conviction,  afterwards  pardoned  by 751 

By  civil  authorities  after  three  trials 589 

While  in  hands  of,  expiration  term  of  service 749, 762 

Without  honor  while  in  hands  of 750 

Furlough,  arrested  and  convicted  while  on 588 

In  hands  of,  at  expiration  of  term 749, 762 

No  pay  for  time  in  hands  of,  unless 584,975 

Pay,  none  while  in  hands  of,  unless 584 

Returned  to  duty,  pending  final  determination  of  case 584 

Witness  before  state  court,  detained  as 583 

Civilian  Witnesses.    (See  Witnesses;  also  Courts-Martial.) 
Claims: 

Disallowance,  if  refunded,  right  to  apply  to  Auditor  and  Comptroller 96 

Discontinued  in  Court  of  Claims,  may  be  settled  by  Auditor 99 

Officer  or  clerk  of  disbursing  officer  can  not  be  interested 443 

Settlement- 
Accepted,  can  not  be  opened  on  new  evidence 97 

New  claim,  different  subject,  will  be  considered 97 

Accounting  officers,  no  jurisdiction  to  reopen,  except 98 

By  Auditor,  revision  of  by  Comptroller „ 95 

By  comptroller,  binding  upon  executive  departments 95 


INDEX.  157 

Claims — Continued. 

Short  payments—  Paragraph. 

By  paymaster  settled  by  auditor 94. 852 

Mileage,  how  adjusted 320 

Clerks  in  Military  Employ: 

Absent  without  leave  for  fractional  part  of  a  day 101 

Appointment  effective,  when ^_. . ._.  102 

Computer  artillery  board,  salary  of 158 

Courts-martial,  no  extra  pay  for  clerical  duty  for 178 

Expert  accountant  Inspector-General's  Department,  salary  of 266 

Traveling  expenses  of 266 

Hospital  charges,  deduct  from  pay  due 105 

Indebtedness  of 105 

Leave  without  pay 104 

Not  curtailed  by  attendance  before  courts 103 

Military  headquarters,  at,  paid  by 100 

Salaries  fixed  by 100 

Oath  of  office 102 

Promotion  effective,  when 102 

Suspended  without  pay 104 

Witnesses— 

Before  civil  courts 210 

Courts-martial 190 

Clothing  Allowance: 

Allotments  may  be  collected  from 1003 

Appropriation  charged  with  that  paid  on  discharge 107 

Balances  due  at  settlement  dates,  how  credited 110 

Collections  account  of,  appropriation  credited 117 

Computation  of,  me  hod  observed 110 

Descriptive  lists,  notations  on Ill 

Deserter — 

Accruing  after  return  not  used  to  reduce  antidesertion  clothing  debts 116 

Acquitted,  but  guilty  of  absence  without  leave 115 

Balances  charged  or  credited 113 

Discharged  without  trial 259 

Settled  to  date  of  desertion 113 

Upon  return  to  military  control 114 

Discharged— 

After  six  months  from  date  of  enlistmen  t 110 

Retained  after  expiration  of  enlistment 110 

U ndrawn,  credited  on  final  statements 107,  111 

While  in  hands  of  civil  authorities 762 

Within  six  months  from  date  of  enlistment 110 

Without  trial  by  reason  of  desertion 259 

Entries  of,  hi  words  and  figures Ill 

Final  statements- 
Charged  on,  any  overdrawn 107 

Credited  on,  any  undrawn 107,  111 

Notation  on,  discharged  while  in  hands  of  civil  authorities 762 

When  clothing  account  balances Ill 

Fines  can  not  be  collected  from 964 

Held  in  service 110 

Initial  and  yearly 109 

Indebtedness  for,  can  not  be  collected  from  travel  pay 1003 

Indian  scouts 274 

Laundry  of  recruits  may  be  charged  against 112 

Overdrawn,  method  of  charging 107 

Overpayments  may  be  collected  from 1003 

Philippine  Scouts — 

Allowance  established  by  Secretary  of  War 779 

To  be  fixed  by  Secretary  of  War 774 

Porto  Rico  regiment,  same  as  for  other  enlisted  men 783 

Same,  for  all  enlisted  men  of  the  Regular  Army 108 

Settled- 
Date  on  which 108 

Deserters,  to  date  of  desertion , 113 

Table  showing,  published  in  general  orders 106 

Transferred  enlisted  men,  data  required  on  descriptive  lists Ill 

Undrawn  at  discharge,  credited  on  final  statements 107,  111 


158  INDEX. 

Coast  Artillery  Corps  Ratings.    (See  Pay  Enlisted  Men— Additional  Pay.) 
Collections :  Paragraph. 

Abstract  of,  method  of  preparation 823 

Purchase  of  discharge,  price  of,  how  noted  on 823 

How  treated  when  received  after  discharge 773 

Army  paymasters',  when  deposited 83 

Check  for  paymaster's  dated 83 

Deposited ,  who  will  designate  appropriation  to  which  funds  belong 83 

Deposit  of,  not  practicable  on  last  day  of  month,  method 828 

Erroneously  carried  to  abstract  of,  post  exchange,  laundry,  or  company  fund 950 

Half-pay  deduction  when  treated  as 279 

Pay  returned,  data  required  on  abstract  of 823 

Post  exchange,  amount  due  erroneously  taken  up  as  a 950 

Proceeds  sale  of  effects  deceased  soldier  to  be  taken  up  on  collections 823 

Suspensions- 
Data  required  relative  to,  when  taken  up  on  abstract  of 855 

Refundment  account  of,  taken  up  on  abstract  of 855 

Communications,  Official.    (See  Army  Regulations  Governing.) 
Commutation  of  Quarters: 
Allowance— 

Fractional  part  of  month,  how  computed 127 

Not  viewed  as  compensation  within  the  meaning  of  certain  regulations 49 

Rate  per  room 1 18 

Rooms,  number  of .• 1 18 

Authority  for 118 

Enlisted  men  when  not  regarded  as  troops 120 

Entitled  to- 
Awaiting  orders,  for  convenience  of  Government 124 

Civil  duty  in  Philippine  Islands,  unless 125 

College  detail,  while  on l_'l 

Retired  officers  entitled  to  subject  to  restrictions 121 , 917, 918, 919 

Including  day  after  relieving  predecessor 919 

Court-martial,  attending  own 145 

Court-martial  duty,  when  entitled 138 

Engineer,  on  duty  on  civil  works 122 

Family  occupying  quarters  at  another  station 126, 136 

Hospital,  government,  while  in,  if  in  receipt  of,  at  station 139 

Militia  officers  attending  service  schools 403 

No  public  quarters  available 118 

On  duty  without  troops 119 

Public  quarters  at  station  all  occupied 119 

Military  attaches  at  embassies  and  legations 130 

With  foreign  army  to  obtain  military  information 130 

Transport  quartermasters,  commissaries,  and  surgeons,  if 123, 139 

Room  on,  not  quarters  in 139 

Leave  of  absence— 

During,  on  full-pay  status 132 

From  foreign  possessions 133 

Half-pay  status,  new  leave  year  intervenes 132 

Militia  officers  attending  service  schools- 
Captain  and  assistant  surgeon,  entitled  to,  of  his  grade 406 

Ceases,  when 408 

Commences,  when 404, 405 

Reexamined  after  close  of  term 407 

New  station,  entitled  to,  from 129, 134 

Not  entitled  to- 
Awaiting  orders  for  own  convenience 146 

Contract  surgeons 162 

Furnished  public  quarters- 
Less  than  regulation  allowance 149 

Refusal  to  occupy 149 

Hospital,  while  at,  if  not  in  receipt  of,  at  regular  station 151 

In  hands  of  civil  authorities  even  if  subsequently  acquitted 148 

Leave  of  absence,  if  on  half-pay  status 132 

Master  of  sword,  Military  Academy 389 

Occupying  quarters  as  a  guest 150 

On  field  service,  except 146 


INDEX.  159 

Commutation  of  Quarters— Continued. 

Not  entitled  to-Continued.  Paragraph. 

Ordered  to  their  homes  to  await  orders  for  their  own  convenience 146 

To  report  by  letter,  until 129 

Panama  Canal  Commission,  on  duty  with 147 

Sick  leave,  while  on 132 

Station  changed,  stop  at  intermediate  point .--— .  .^. . .___       152 

Unassigned  to  duty,  choosing  own  residence 146 

Veterinarians  can  not  be  paid 1023 

Wholly  retired  officers  not  included  in  year's  pay 928 

Orders  of  assignment  or  relief  filed  with  first  and  last  voucher 127 

Relieved  from  duty—- 
At station,  entitled  to,  until 128 

In  foreign  possessions,  delayed  by  lack  of  transportation 13i 

Temporary  duty,  absent  on — 

Can  not  be  paid  for  while  holding  quarters  at  permanent  station 136 

Command  changes  station  while 141 

In  field- 
Progressive  map,  when  assigned  to  station 137 

With  or  without  troops  do  not  lose  right  to 135 

Militia  encampment,  assigned  to 142 

Militia  inspection 143, 144 

Occupying  quarters  as  a  guest 140 

Quarters  occupied  by  family 126, 136 

Sick  in  government  hospital 139 

Time  computation  of  fractional  parts  of  month 127 

To  obtain  military  information  abroad,  entitled  to 130 

Troops,  Secretary  of  War  determines  what  constitutes  duty  without 120 

Vouchers — 

Dates  specific  of  arrival  or  departure  noted  on 127 

Militia  officers  attending  service  schools- 
Authority  for  attending,  filed  with  first 405 

Certificate  of  attendance  required  with  each 405 

Date  of  reporting  noted  on  first 405 

Order  of  assignment  or  relief  filed  with  first  and  last 127 

Company  Fund.    (See  Stoppages.) 

Erroneously  taken  up  on  abstract  of  collections,  how  treated 950 

Comptroller: 

Accounts  settled  by  predecessor  can  not  reopen,  except 861 

Blanks,  approves  all  forms * 52 

Claims — 

Settled  by  auditor  may  be  revised  by,  within 95 

Settlement  by  auditor  accepted,  can  not  be  reopened 97 

Decisions  of — 

Applicable  to 156 

Data  required  in  request  for 154 

Govern,  in  settlements 153 

Protect  disbursing  officers 155 

Request  for,  by  paymaster,  forwarded  through 154 

Will  render,  on  claims  submitted  by 153 

Settlement  by,  binding  upon  executive  departments 95 

Computer  Artillery  Board: 

Pay : 158 

Continuous- Service  Pay: 

Additional  pay  authorized  for  continuous  service 675 

Cadet,  service  as,  does  not  count  for 691 

Enlistment  period— 

In  service  May  11, 1908— 

As  officer  Philippine  Scouts  subsequently  discharged  and  enlisted 688 

Entitled  to  discharge  three  years  after  enlistment 685 

In  first  period,  discharged  by  purchase  or  convenience  of  Government  and  reenlisted.  697 

Pay  and  allowances,  not  reduced 679, 680 

Periods  determined — 

How. 676, 677 

Not  changed  except 682 

Reenlisted  pay,  how  counted 677, 693 

Service  as  officer  Porto  Rico  regiment,  Philippine  Scouts,  and  United  States  Volun- 
teers counted 688 

Time  lost  by  absence,  not  required  to  make  good 684 


160  INDEX. 

Continuous- Service  Pay— Continued. 
Enlistment  period— Continued. 

Not  in  service  May  11,  1908—  Paragraph. 

Completed  enlistment 695 

Discharged  from  Marine  Corps  and  enlisted  in  Army 689, 690 

Enlisted  after  May  11,  1908,  but  within  three  months  from  discharge 678 

Enlisted  after  May  11,  1908,  discharged  for  convenience  of  Government 696 

Enlisting  after  three  months  from  discharge 694 

Discharged  as  commissioned  officer  Porto  Rico  regiment,  Philippine  Scouts,  and  United 

States  Volunteers 688 

By  purchase,  reenlisted  within  three  months us:', 

From  a  five-year  enlistment  after  serving  three  years  three  months  not  an 698 

Honorable  prerequisite  to,  except 6<« 

Marine  Corps,  after  four  years'  service  in,  reenlists  in  Army 690 

Served  more  than  half,  reenlists  after  May  11,  1908 696 

Volunteers  from,  not  discharged  at  termination  of 694 

Enlistments,  what  constitutes  completed 684 

Held  to  service 681 

How  determined 676, 677, 678, 682 

Pay  and  allowances  of  those  in  service  not  reduced  by  act  of  May  11, 1908 679 

Periods  counted  after  May  11, 1908 682 

Reenlisting  after  three  months  subsequent  to  May  11,  1908,  entitled  to 695 

Time  lost  to  make  good,  required  only  of  men  enlisting  on  or  after  May  11, 1908 684, 685 

Fraudulent  enlistment,  does  not  count  for 692 

Increased  pay  authorized  for  continuous  service 675 

Marine  Corps,  service  in,  counts  for 689, 690 

Militia  participating  in  encampment  not  entitled  to 419 

Navy,  service  in,  does  not  count  for 689 

No  increase  after  seventh  enlistment 675 

Officer,  service  as  in  Porto  Rico  regiment,  Philippine  Scouts,  or  United  States  Volunteers, 

counts  for 688 

Out  more  than  three  months 694 

Philippine  Scouts  as  fixed  by  Secretary  of  War 777 

Porto  Rico  regiment,  service  in,  counts  for 786 

Reenlisted  pay- 
Defined  677 

Out  more  than  three  months  after  five  years'  service 677 

Reenlistment— 

Application  for,  does  not  in  itself  entitle  to ." 687 

Can  not  be  antedated  for  purpose  of  giving 687 

Can  not  reenlist  unless  preceding  term  has  been  honest  and  faithful 686 

Computation  of  three  months,  day  of  discharge  excluded 687 

Within  three  months,  to  entitle  soldier  to 675 

Retirement,  none  accrues  after 889 

Service- 
In  Porto  Rico  regiment  counts  for 786 

Other  than  honorable,  not  considered  for  pay  purposes  in  future  enlistment,  except 693 

Required  for - 675 

Contract  Surgeons.    (See  also  Dental  Surgeons): 

Appointment,  authority  for 159 

To  Medical  Reserve  Corps  from,  certificates  of  nonindebtedness  not  required 299 

Assignment  of  pay  vouchers 44, 50 

Commission  as  first  lieutenant  in  Medical  Reserve  Corps,  pay  of 299 

Commutation  of  quarters,  not  entitled  to 162 

Contracts  of — 

Indorsements  required  on — 

Absence,  commencement,  duration,  and  termination 164 

Annulled,  fact  of 166 

Annulled  to  enter  into  new,  fact  of 167 

Ordered  home  for  annulment 166 

Payment,  fact  of 160 

Payment,  final,  accounts  to  be  forwarded  to  Paymaster-General 166 

Final  statements,  may  sign,  when 169 

Foreign  service  pay,  not  entitled  to 1 61 

Leave  of  absence — 

Credits  for,  accrue  under  current  contract  only 165 

Indorsed  on  contract 164 

Pay  status  while  on 163 


INDEX.  161 

Contract  Surgeons— Continued. 
Mileage- 
Annulment  of  contract —  Paragraph. 

Accept  commission,  to 175 

Own  request 174 

While  on  leave  of  absence 173 

Authority  for 170 

First  duty,  joining  for ....T   . ~172, 306 

Witness,  ordered  before  court-martial 171 

Pay,  not  to  exceed 159 

Pay  rolls,  may  witness  payment  of 168 

Payment- 
Contract  must  be  presented,  at  time  of 160 

Fact  of,  indorsed  on  contract 160 

Final 166, 167 

Retired  officer  serving  as 909 

Service  as,  does  not  count  for  longevity  pay 543 

Transfer  of  pay  voucher.    (See  Assigned  Accounts.) 
Cooks.    (See  Pay  Enlisted  Men.) 
Courts,  Civil.    (See  Witnesses.) 
Courts-Martial,  etc.: 

Carbon  copies  of  proceedings  of 186 

Certified  copies,  civil  court  records 177 

Clerical  work,  by  government  employees,  no  extra  pay 178 

Contract  surgeon  ordered  before,  as  a  witness 171 

Depositions- 
Fees  for  making 203 

Fees  for  taking 184, 185 

Employees,  government — 

Allowances  to,  as  witnesses 190 

Clerical  work  of,  for,  no  extra  pay 178 

Deputy  United  States  marshals  and  marshals  are 192 

District  of  Columbia  are 191 

Philippine  Islands,  civil  government,  are  not 197 

Postmasters  are 191 

Expenses  of,  paid  by 176 

Experts,  employment  of,  before— 

Authority  for 179 

Compensation  of 179 

Fixed  by 179 

Vouchers  of 179 

Illegally  constituted — 

Sentence  of,  null  and  void  (and  so  declared) 255 

Status  of  soldier  tried  by 255 

Interpreters  to,  compensation  of 180 

Oaths- 
Administered  by  civil  officers,  payment  for 183 

Officers  to  administer 182 

Orders  convening,  will  accompany  vouchers  of  witnesses 198 

Photographs  for  use  of,  paid  for  by 177 

Reporters- 
Compensation  of 186, 187 

Employment  of— 

Authority  for,  filed  with  voucher 186 

Authorized  for - 186 

Board  of  officers,  payment  from 189 

Retiring  boards,  authority  obtained  from 188 

Paid  by  pay  department 176 

Transportation  furnished  to 186 

Travel  allowances  for 186 

Retired  officers- 
Ordered  by  Secretary  of  War  as  witness  before 196 

Subpoenaed  as  witness  before 

Sentence,  effective 709 

Sentence  of,  published  in  orders  noted  on  pay  rolls 967 

Sentences,  legal  limits  which  may  be  imposed 951 

Stipulated  amount  on  release  from  confinement  or  dishonorable  discharge 954, 955 

Subpoena,  served  by  civilian,  compensation  for 181 

54748°— 10 11 


162  INDEX. 

Courts-Martial,  etc.— Continued.  Paragraph. 

Subpoena,  served  on,  after  reporting  to  the  court 199 

Summary  courts  certifying  service  of  civilians  as  witnesses  before c 200 

Travel  allowances — 

Reporters 186 

Witnesses— 

In  government  employ 190, 191, 192 

Not  in  government  employ 193 

Returning  from  court,  based  on 202 

Subpoena  served  on,  after  reporting  to  the  court 199 

Subpoenaed,  refusing  to  appear I'm,  I'li/i 

Trans"  ortation  furnished,  not  in  government  employ 195 

Witnesses  (see  also  Witnesses,  Military  Courts) — 

Distinct  cases  same  day '. 201 

In  government  employ 190, 191. 192 

Journey,  for  return,  based  on 202 

Navy  and  Marine  Corps,  members  of,  attendance  as 206 

Not  in  government  employ 193 

Oaths  administered  by  civil  officer 183 

Paid  by 176 

Refusing  to  appear 204, 205 

Retired  officer,  subpoenaed  as  witness  before 196 

Transportation  furnished,  deductions  for 195 

Travel  allowances 193, 194, 195 

Turned  over  to  an  officer  who  serves  subpoena  when 205 

Voucher  for,  must  be  accompanied  by 198 

Courts  of  Inquiry.    (Sec  Courts-Martial.) 
Deceased: 

Allottee 20,  '27 

Beneficiary  of  (see  Beneficiary) 213 

Enlisted  men— 

Allotter 22 

Effects,  disposition  of 218 

Retired,  disposition  of  effects 218 

Six  months'  pay  to  widow,  or 213 

Unclaimed  estate  of  and  funds  to  Soldiers'  Home 219 

Officer- 
Estate  of,  less  than  $500 212 

Public  funds  in  hands  of 211 

Six  months'  pay  to  widow,  or 213 

Wholly  retired,  payment  of  the  one  year's  pay 931 

Dental  Surgeons: 

Authorized 221 

Decisions  applying  to  contract  surgeons,  apply  to 222 

Designation  of 222 

Employment  of,  by  whom 221 

Supervising- 
Extra  pay  allowed 221 

Number  of 221 

Decision  or  Opinion: 

Not  authority  on  points  incidentally  referred  to 157 

Depositions: 

Fees  for  taking,  of  witnesses 184, 185 

Witnesses  making,  entitled  to  same  fees  as  other  witnesses 203 

Deposits: 

Abstracts  of — 

Received,  data  required  on 227 

Accounted  for,  method  observed 223 

Allotments,  overpayment  of  can  be  collected  from 934 

Amounts  receivable  as,  not  less  than  $5 223 

Appropriation  charged  account  of,  repaid 229 

Book,  record  of  showing,  will  be  kept  by  paymasters 813 

Company  commander  to  report  all 224 

Court-martial  forfeitures  can  not  be  deducted  from 934 

Debts  due,  private,  exempt  from  liability 223, 934 

Deposit  book— 

Lost,  affidavit  made  by  soldier  when 230 

Taken  up  by  paymaster  who  pays 228 

Transfer,  sale,  or  pledge  of  prohibited 224 


INDEX.  163 

Deposits— Continued.                                                                                                              Paragraph. 
Deposit  slip  or  receipt- 
Issued  to  depositor  by  paymaster 223 

Not  attested 228 

Not  credited  on  final  statements 228 

Deserter — 

Data  required  on  final  statements .-rr-.- .  .-^,  228 

Who  has,  report  of,  required 224 

Discharge  for,  purchase  of 773 

Minority,  or  other  fraud 746 

Enlisted  men,  any  may  make 223 

Exempt  from  forfeiture  by  court-martial 934 

Final  statements,  entry  on 228 

Amount  due  on,  for  redeposit 226 

Forfeited— 

By  desertion 223 

Can  not  be,  by  sentence  of  court-martial -. 223 

Purchase  of  discharge,  by  desertion 225 

Fraudulent  enlistment,  not  forfeited  except 232 

Indebtedness,  subject  for,  to  United  States  or  individuals 934 

Indian  scouts  may  make 224 

Interest  on:  same  as  deposits  as  to  liabilities  and  exemption  for  indebtedness- 
Charged  to  pay  of  the  army  for  proper  fiscal  year 229 

Day  of  discharge  or  retirement  included 234, 235, 237 

Day  of  receipt  excluded 234 

Dishonorable  discharge,  certificate  held  during  confinement 236 

Final  statements  not  presented 234 

None  if  period  of  deposit  is  less  than  six  months 233, 235 

None  on  amounts  of  less  than  $5 233 

Rate  allowed,  4  per  cent 233 

Repayment  on  final  statements,  charged  "  Deposit  fund  " 229 

Not  taken  up,  paymasters  liable  for,  and  interest 858 

Not  exempt  from  liability  for  any  debts  due  the  United  States  or  individuals 934 

Overpayments  can  be  collected  from,  if 934 

Payable  on  discharge 223 

Only  on  final  statements 231 

Philippine  Scouts  may  make 224 

Porto  Rico  regiment,  members  of,  may  make 224 

Receipt,  separate,  for  amount  deposited  to  credit  of  Treasurer 227 

Received  by  paymaster  deposited  to  credit  of  Treasurer 227 

Check  for  gross  amount  of,  not  included  with  A.  P.  C 227 

Reports  relative  to — 

Deserters 224 

Enlisted  men  transferred 224 

Required  for  all  received,  scope  of 224 

Transfer  of,  sale,  or  pledge  prohibited 224 

When  express  payments  are  made 658 

When  reenlisted,  redeposit  of  all  or  part  due  on  final  statements 226 

Descriptive  Lists.      (See  Pay  of  Enlisted  Men;  Retired  Enlisted  Men.) 
Deserters : 

Absent  without  leave- 
Acquitted  of  desertion,  reward  not  charged,  except 262, 263 

Acquittal  or  disapproval  of  sentence,  does  not  relieve  forfeiture  for 250 

Sentence  should  direct  in  form  of  stoppage 263 

Acquittal  of,  not  conclusive  as  to 247 

Additional  pay  for  marksmanship  qualification,  if  restored  to  duty  status 620 

Allotments  of 14, 24 

Apprehended  in  fraudulent  enlistment,  discharged  for  mental  incompetency 748 

Apprehension,  cost  of,  and  authorized  indebtedness  to  have  priority  over  forfeiture 963 

Awaiting  trial,  confinement,  serving  sentence,  etc.,  not  counted  in  making  good  time  lost 256 

Charge  set  aside  as  erroneous,  who  may 244 

Charge  removed  as  erroneously  made,  pay  does  not  accrue  for  absence 248 

Clothing  allowance.    (See.  Clothing  Allowance.) 

Court-martial  judgment  to  hold,  did  or  did  not 246 

Credit  for  overpayment  to,  before  settlement  with  Soldiers'  Home 857 

Debts  due  company  fund  by,  can  not  be  settled  from  balances 966 

Debts  due  post  exchange  by,  can  not  be  settled  from  balances 965 


164  INDEX. 

Deserters— Continued.  Paragraph. 

Deposits  of— 

Data  required  on  final  statements 22s 

Forfeited  and  interest 22:', 

Purchase  of  discharge,  forfeited L'J:, 

Reported  to  Paymaster-General 224 

Deprived  of  pay  from  date  of  return  only  by  sentence  of 242 

Disapproval  of  sentence  not  conclusive  as  to  pay 247, 250 

Discharged  without  trial — 

Entitled  to  pay  from  apprehension  to  discharge 259 

Travel  pay  forfeited 25!) 

Without  honor 25(.» 

Effects,  disposition  of 241  > 

Erroneous  payment  to,  credited  to  paymaster  before s.57 

Exempt  from  punishment,  when 251 

Expense  for  delivery  of.    (See  Deserters,  Transportation  Furnished.) 

Expiration  of  enlistment  while  absent  in  desertion 253 

Forfeitures- 
Amount  of,  go  to  Soldiers'  Home,  except ayj 

Credits  for  overpayments  to,  when  allowed 857 

Incident  to  desertion 2 -i:;.  LV>S 

Fraudulent  enlistment,  apprehended  in,  not  entitled  to  pay  after 257, 258 

Indebtedness  prior  to  desertion 963 

In  confinement  serving  sentence,  is  "in  the  military  service" 255 

Noncommissioned  officer's  warrant  vacated  by  desertion,  also  applies  to  private  firs!  class. . .  709 

Not  declared  a,  until 2:<x 

Pay- 
Accrues  from  date  of  return 254, 256 

Accruing  after  return  chargeable  with  antedesertion  debts 258 

Current  rate,  for  making  good  time  lost 2.J2 

Disapproval  of  sentence 247 

Discharged  without  trial  by  reason  of  desertion 25!) 

Due  under  prior  enlistment 260 

Expiration  of  enlistment  while  absent  in  desertion 2:.:; 

Forfeited,  any  due  at  date  of  desertion 21:;.  2.~>x 

While  absent 244 

Former  enlistment,  any  due  under 200 

Fraudulent  enlistment,  after  apprehension 257 

From  date  of  return,  deprived  of,  only  by  sentence  of 242 

No  settlement,  of,  until 257 

Not  entitled  to,  pending  trial 245 

Remittal  and  approval  of  sentence  simultaneous 249 

Sent  by  express  not  used  to  settle  debts  of 656 

Must  be  returned  to  paymaster. 656 

Payment  to,  technical  delivery  before  desertion,  authorized  indebtedness  may  be  liq- 
uidated    656 

Trial  pending,  not  entitled  to  receive,  or  sign  rolls 245 

Pay  rolls- 
Data  required  on,  relative  to 257 

Property,  public,  lost  by,  charged  on 239 

Settlement  of  account,  method  observed 258 

Post  exchange,  debts  due,  can  not  be  settled  from  any  balances 965 

Priority  of  indebtedness  and  forfeitures 963 

Term  of  enlistment  expiring  while  in  desertion 963 

While  in  confinement  awaiting  trial  or  serving  sentence 963 

Restored  to  duty  without  trial — 

Forfeitures  of  pay  and  allowances  after,  not  to  be  made  conditional 243 

Subject  to  same  forfeitures  as  if  convicted 261, 262 

Will  not  be,  except 244 

Reward  for  apprehension — 
Acquitted  of  desertion — 

Not  charged  with,  unless 263 

Sentenced  to  stoppage  amount  paid  as 262. 263 

Remitted 263 

Amount  of 241 

Charged  with,  if  convicted 261, 262 

Expenses  incurred,  included  in 241 

Not  charged  with,  when  not  tried  by  court-martial,  but  discharged 264 

Paid  by 241 


INDEX.  165 

Deserters— Continued.  Paragraph. 

Term  of  enlistment  expires  while  in  confinement 254 

Term  of  enlistment  expires  while  in  desertion 253, 254 

While  awaiting  trial 254 

Time  of  confinement  not  counted  as  making  good 256 

Transportation  furnished  to,  or  on  account  of— 

Acquitted  of  desertion,  found  guilty  of , , 262 

Charged  to,  if  convicted 777'.  .71  261, 262 

Claim  for,  priority  over  forfeitures  after  apprehension 963 

Travel  pay  forfeited,  if  discharged  account  desertion 259 

Trial,  not  entitled  to  pay  pending  result  of 245 

Tried  by  illegally  constituted  court — 

No  obstacle  to  further  trial  by  competent  court 255 

Sentence  null  and  void 255 

Status  same  as  before  trial 255 

Witnesses  at  trial  of,  cost  of  travel  allowances 261 

Desertion:    (See also  Deserters.) 

Enlisted  men- 
Acquitted  of  charge,  reward  for  apprehension 262, 263 

Additional  pay  for  marksmanship  qualifications  if  restored  to  duty 620 

Allotments- 
Terminates,  acquittal  of  charge  does  not  renew 14 

Unpaid  to  allottee  forfeited 24 

Dates  from 238 

Deposits  forfeited  by '. 223 

Forfeitures  incident  to J 223,243,258 

Fraudulent  enlistment,  discharged  for  mental  incompetency 748 

Noncommissioned  officer's  warrant  vacated  by.  also  applies  to  private  first  class 709 

Officers- 
Absent  without  leave  for  three  months  dropped  from  rolls  of  army 976 

Discharge: 

Account  of  death  of  parent,  entitled  to  travel  pay 1002 

At  point  remote  from  railroad  station,  distance  to,  noted  on 760 

Cadets  at  Military  Academy.    (See  Cadets.) 

Certificate  of,  lost 755 

Civil  authorities- 
After  conviction  and  pardon  by,  and  return  to  military  control 751 

After  conviction  by,  but  before  pardon  by 751 

While  in  hands  of 749 

Without  honor,  not  entitled  to  pay  and  allowances 750 

At  expiration  of  term  and  awaiting  trial 762 

Clothing  allowance.    (See  Clothing  allowance.) 

Confinement,  while  in,  or  awaiting  trial  or  sentence 742 

Convenience  of  the  Government  to  reenlist 736 

Death  of  parent 735 

Deserter — 

Deposits  forfeited 223 

Desertion,  by  reason  of,  without  trial 259 

Travel  pay  forfeited 259 

Deposits — 

Dishonorable  discharge,  subject  for  indebtedness  to  United  States  or  individuals 934 

Forfeited,  can  not  be,  by  sentence  of  court-martial 223 

.  Fraudulent  enlistment,  final  statements  not  issued,  unless 746 

Interest — 

Ceases  on  date  of 233 

Dishonorable  discharge,  none  after  date  of 236 

Final  statements  not  presented,  ceases 234 

Not  allowed  for  periods  of  less  than 233,235 

Not  allowed  on  amounts  of  less  than 233 

Payable  on,  only  on  final  statements ^. .  231 

Disability  for,  ascertained,  noted  on  final  statements 758 

Dishonorable- 
Deposits  and  interest,  subject  for  indebtedness  to  United  States  or  individuals 934 

Held  to  service  as  prisoner  awaiting,  not  entitled  to  pay  after 744 

Illegal,  transportation  from  military  prison  to  home 998 

Interest  on  deposits,  none  after  date  of 236 

When  effective 745 

Effective,  when 738, 739 

Expiration  of  term,  can  not  be  reenlisted  until  next  day 737 


166  INDEX. 

Discharge— Continued.  Paragraph. 

Favor,  by 735 

Forfeitures,  remits  unaccrued 972 

Fraud,  by  reason  of,  final  statements  not  furnished  except  for  deposits 746 

Furlough,  while  on,  by  expiration  of  term,  when  effective 739 

Held  to  service- 
Entitled  to  pay- 
Rate  of 741 

Until 740 

To  stand  trial 743 

Honorable,  none  other  considered  for  pay  purposes  in  future  enlistment,  except MM 

Indian  scouts  may  be,  at  discretion  of L'74 

Mental  incompetency,  for,  after  apprehension  in  fraudulent  enlistment 7  IN 

Minority  concealed  or  other  fraud 746 

Notations  on  final  statements  paid  or  transferred 752 

Notification  of,  requirements  as  to 763 

Number  of  men  on  same  day,  form  prescribed 7ti7 

Nurses  paid ,  on  rolls  prepared  by 430 

Officers  (commissioned) — 

Entitled  to  pay  until 510,512 

For  failure  to  pass  examination  entitled  to  travel  pay 1019 

Shall  not  receive  final  pay  until 509 

With  one  year's  pay  if 506 

Outside  the  United  States,  notations  as  to  transportation  and  subsistence  furnished 759 

Pay,  entitled  to,  for  days  of  enlistment  and  discharge 752 

Price  for  purchase Ti.'.i 

Deposited,  forfeited  by  desertion 225 

Prior  to  expiration  of  term,  notations  on  final  statements Ti.l 

Purchase  of— 

Authorized 768 

Deposit  for 7; ; 

Notations  on  final  statements  as  to  previous  service 769 

Organization  commander  should  forward  money  for  deposit 77:; 

Price  of,  and  must  be  noted  on  final  statements im  770 

Regulations  governing  application  for .' 771 

Remission  of  purchase  price 77:.' 

Travel  pay  retained  by  Government 1005 

Recruits  are  entitled  to  pay  on,  unless 747 

Sentence,  while  awaiting,  by  expiration  of  term 742 

Surgeon's  certificate  of  disability ,  ascertained,  noted  on 758 

Trial,  while  awaiting,  by  expiration  of  term 742 

Typewriting  machine,  preparing,  and  final  statements  prohibited 719 

Distances,  How  Computed.    (See  Mileage.) 
Effects: 

Deceased- 
Enlisted  men — 

Disposition  of 218 

Retired ,  disposition  of 218 

Unclaimed  funds  of,  go  to  Soldiers'  Home 219 

Deserters,  disposition  of 240 

"Escaped  military  prisoners,  disposition  of 220 

Electricians,  Casemate.    (See  Pay  Enlisted  Men;  Additional  Pay.) 
Employees.    (See  Clerks  in  Military  Employ.) 
Engineer  Corps: 

Constitute  part  of  line  of  army — 

Enlisted  force  of 265 

Officers  of,  on  duty  with  enlisted  force  of 265 

Traveling  expenses,  purpose  of  instruction  officers  Engineer  School,  payable  by 352 

Enlisted  Men: 

Allotments.    (See  Allotments.) 
Additional  pay.    (See  Pay  Enlisted  Men.) 
Beneficiary.    (See  Beneficiary.) 
Bonus,  for  reenlistment.    (See  Pay  of.) 
Certificate  of  merit.    (See  Certificate  of  Merit.) 

Checks  in  part  payment  of,  serving  in  foreign  possessions 81 

Checks  on  distant  depositary  issued  in  payment  of  discharge,  procedure 754 

Clothing  allowance.    (See  Clothing  Allowance.) 


INDEX.  167 

Enlisted  Men— Continued.  Paragraph. 

Committee  or  guardian  of 503 

Continuous-service  pay.     (See  Continuous-Service  Pay.) 

Deceased,  disposition  of  effects 218 

Expenses  of  interment.    (See  Beneficiary.) 

Deposits     (See  Deposits.) 

Deserters.    (See  Deserters.) 

Discharge  certificate,  notations  on,  of  final  payment 752 

Lost,  Secretary  of  War  may  furnish 755 

Effects.    (See  Effects.) 

Enlistment  period.    (Sec  Continuous-Service  Pay.) 

Erroneous  payments  to— 

Fact  of,  reported  to  company  commander 582 

May  be  collected  from  deposits  and  travel  pay 934, 1018 

Extra-duty  pay.    (See  Extra-Duty  Pay.) 

Final  statements.    (See  Final  Statements.) 

Foreign  service  pay.    (See  Foreign  Service  Pay.) 

Fraudulent  enlistment,  deserter  serving  in 257 

Guardian  of  (or  committee) 503 

Hospital  Corps.    (See  Hospital  Corps . ) 

Indian  scouts.    (See  Indian  Scouts.) 

Laundry,  post  indebtedness  to,  how  settled 948 

Noncommissioned  officers.    (See  Noncommissioned  Officers.) 

Number,  to  be  discharged  same  day;  form  prescribed 767 

Pay  of.    (See  Pay  Enlisted  Men.) 

Pay  on  discharge.    (See  Pay  on  Discharge.) 

Philippine  scouts.    (See  Philippine  Scouts.) 

Porto  Rico  regiment.    (See  Porto  Rico  Regiment.) 

Reenlistment  after  discharge  for  convenience  of  Government 736 

Can  not,  unless  previous  term  has  been  honest  and  faithful 686 

Service,  other  than  honorable  not  considered  for  increased  pay  for  length  of 693 

Transfer  of,  when  effective 732 

Witness  before- 
Civil  courts'  fees 207, 208 

Congressional  committees 208 

Erroneous  Payments  to  Enlisted  Men: 

Fact  of,  reported  to  company  commander , 582 

May  be  collected  from  deposits  and  travel  pay 934, 1018 

To  deserter.    (See  Deserters.) 
Exchange: 

Allowed  acting  paymasters  on  foreign  service 442 

(See  also  Public  Money— Foreign  Exchange.) 
Expert  Accountant,  Inspector- General's  Department: 

Pay  of 266 

Traveling  expenses 266 

Expert  Riflemen.    (See  Pay  Enlisted  Men— Additional  Pay.) 
Express  or  Registered.  Mall.    (See  Payments  by.) 
Extra-Duty  Pay: 

Confirmatory  orders  will  show 662 

Data  required  on  pay  rolls 662, 663 

Enlisted  men  staff  departments,  not  entitled  to,  unless 667 

Holding  artillery  rating  can  not  be  detailed  for 622 

Foreign  service  pay,  if  in  receipt  of,  not  entitled 668 

Serving  in  Alaska 669 

Named  in  orders  before  entering  on  detail,  except. 662 

Noncommissioned  officers  mustered  for 665 

None  for  less  than  ten  days'  service 661 , 664 

Not  considered  part  of  monthly  pay  for  purpose  of  court-martial  forfeitures 958 

Pay  department  authorized  to  pay 661 

Pay  rolls  must  show  performance  of  duty  for  ten  days  under  same  detail 664 

Post  noncommissioned  staff  not  entitled  to,  unless 667 

Rate  for,  per  day : 661 

Service  to  entitled  to — 

Artillery  district  engineer,  ordnance  offices 661, 663 

Need  not  be  continuous 662 

Switchboard  operators 661 

Signal  service  men  not  entitled  to,  unless 666 

Not  entitled  to,  unless  detailed  as  switchboard  operators  by  authority  of  Secretary  of  War.         666 


168  INDEX. 

Fees: 

To  porters,  waiters,  and  others.    (See  Mileage,  etc.)  Paragraph. 

Witnesses.    (See  Courts-Martial.) 
Final  Pay  of  Officers: 

Certificates  of  nonindebtedness  required ''->> 

Final  Statements: 

Allotments  deducted  on 25 

Amounts  noted  on,  to  be  expressed  in  words  and  figures 874 

Assignment  of— 

Not  in  conformity  with  regulations 39 

Not  revocable 35 

Not  signed  by  assignor 4i ) 

Officers,  except,  may  purchase  as  an  accommodation 44:5 

Regulations  governing 35 

Shall  not  be  made  before  discharge 35 

To  custodian  of  company  fund :w 

To  post  exchange • 37 

When  assigned  can  not  be  paid  with  currency 31 

Bear  same  date  as  certificate  of  discharge 738 

Certificate  of  discharge  lost,  paid  by  auditor 755 

Check  on  distant  depository  issued  in  payment,  procedure 754 

Civil  authorities,  soldier  in  hands  of,  at  expiration  of  term 762 

Clothing— 

Any  overdrawn,  charged  on 107 

Any  undrawn,  credited  on 107, 1 1 1 

Discharged  while  in  hands  of  civil  authorities 762 

When  allowance  balances,  notation  on Ill 

Contract  surgeons  may  issue,  when 109 

Deposits- 
Credits  for,  noted  on,  not  in  accord  with  deposit  slips 228 

Deposit  book— 
Lost- 
Affidavit  required 230 

Responsibility  for  amount  paid 230 

Not  attested '. 228 

Taken  up  by  paymaster 228 

Discharged  and  no  other  amounts  due,  subject  for  indebtedness  to  United  States  and  indi- 
viduals   758,934 

Forfeited  by  desertion,  data  required  on 228 

Noted  on,  in  words  and  figures 228 

Paid  only  on 231 

Discharged— 

At  point  remote  from  railroad  station : 760 

Dishonorable,  deposits  subject  for  indebtedness  to  United  States  and  individuals 758 

Disability  ascertained,  noted  on 758 

Forfeiting  all  pay  and  allowances,  none  issued  except 758, 934 

For  reenlistment,  withheld  until 736 

Fraud,  for,  not  furnished  unless 74i> 

Outside  United  States,  transportation  furnished,  notations  on 759 

Prior  to  expiration  of  term,  notations  required  on 761 

Notation  of  order  directing  discharge,  not  sufficient 961 

Duplicate,  furnished  in,  on  discharge,  by  whom 758 

Erasures,  interlineations,  or  corrections  on 758 

Erroneous,  responsibility  for  payments  on 763 

Extra-duty  pay,  data  required  on 662, 665 

Forged,  paymaster's  responsibility  for  payments  of 753 

Form  prescribed,  number  of  men  discharged  same  day 7<  17 

Furlough,  term  of  service  expires  while  on 739 

Held  in  service — 

Cause  to  be  shown  on 740 

Clothing  allowance 110 

Furnished  as  of  date  actually  discharged 762 

Noncommissioned  officers  and  members  of  bands  lose  status  as  such,  except 710 

Pay- 
Entitled  to,  until 740 

Rate,  entitled  to 741 

To  stand  trial  for  an  offense . . .  743 


INDEX.  169 

Final  Statements—Continued. 

Identity  of  soldier—  Paragraph, 

Check  issued  on  distant  depository,  how  established 754 

Presenting  for  payment,  in  doubt,  procedure 753 

Interlineations  on 758 

Items  to  be  paid  on  are  those  shown 765 

Loss  of,  if  reported  to  any  officer,  procedure .^,--_  756 

Lost,  payment  by  auditor  delayed  six  months 757 

Money  amounts  noted  on,  to  be  expressed  in  words  and  figures 874 

Not  furnished  if  all  pay,  etc.,  is  forfeited,  except 758 

Notification  of  discharge- 
Requirements  as  to 763 

Ordnance  charges  noted  on,  verified 937 

Payment  of— 

Appropriations  which  will  be  charged 229, 765 

Assigned,  can  not  be  paid  with  currency 

Fraudulent,  responsibility 753 

In  advance  of  discharge  is  illegal 766 

Notations  required  on  certificate  of  discharge 752 

Only  such  correct  items  as  appear  on  assigned 36 

Only  when  presented  in  duplicate 764 

Paid  by  redeposit  of  all  or  part 226 

Post  exchange,  debts  due,  collectible  from  any  credits  except  travel  pay.. 944 

Purchase  of — 

Disbursing  officer  or  clerk  of  shall  not 443 

Officer  may  as  an  accommodation,  certificate  required 443 

Purchase  of  discharge — 

Authority  for 768 

Deposits  for,  amount  of,  how  treated 773 

Notations  on,  as  to  previous  service 769 

Price  for,  and  to  be  noted  on 769, 770 

Regulations  governing  application  for 771 

Remission  of  purchase  price 772 

Travel  pay  retained  by  Government 1005 

Short  payments  on,  settled  by  auditor 852 

Subsistence,  charges  for,  noted  on,  report  required 939 

Transfer  of.    (See  Assigned  Accounts.) 
Transportation  furnished  on— 

Deductions  by  paymaster,  account  of 997 

Notations  of,  by  issuing  officer . .  997 

When  discharged  outside  of  United  States 759 

Typewriting  machine  prohibited  in  preparation  of 719 

Foreign  Service  Pay: 

Contract  surgeons  are  not  entitled  to 161 

Enlisted  men — 

Ceases  with  day  of  return  to  United  States 670 

Commences  with  day  of  departure  from  United  States 670 

Hawaii,  not  payable  for  service  in 671 

In  receipt  of,  not  entitled  to  extra-duty  pay 668 

Increase  of  20  per  cent  for  service  outside  United  States,  except 670 

Payable  on — 

Additional  pay 672 

Certificate  of  merit 672 

Pay  proper,  including  service  increase 672 

Porto  Rico,  not  payable  for  service  in 671 

Return  to  United  States  delayed  by  own  fault 674 

Service,  which  entitles  to 670 

Transport  service- 
Attached  to,  not  entitled  to,  while  so  serving,  except 673 

Interisland,  Philippine,  attached  to,  are  entitled  to,  if 533 

Zeigler  Polar  Expedition,  not  entitled  to,  while  on 673 

Officers- 
Additional  pay  on  which  increase  is  computed $29 

Allowed  for  all  service  outside  United  States,  except 522 

Ceases  with  day  of  return  to  United  States 522 

Charged  on  monthly  pay  accounts 49, 524 

Delay  granted,  in  returning  to  United  States 530 


170  INDEX. 

Foreign  Service  Pay— Continued. 

Officers— Continued.                                                                                                               Paragraph. 
Duty  outside  United  States- 
Specific,  at  some  particular  place  and  then  return 526 

Temporary  nature,  not  seriously  interfering  with  travel 525 

Half-pay  status  before  arrival  in  United  States 530 

Hawaii,  not  payable  for  service  in 523 

Leave  of  absence,  half-pay  status  before  arrival  in  United  States 530 

In  United  States  not  entitled 528 

Mounts,  pay  for,  included  in  computing 529 

Paid  on  pay  voucher  with  salary  for  period  covered 49, 524 

Panama  Canal  Commission,  serving  with,  not  entitled  to 534 

Pay  proper  defined 529 

Payable  on 529 

Paymasters'  clerks  entitled  to 474 

Porto  Rico,  not  payable  for  service  in 523 

Revenue  steamer,  officer  doing  duty  on,  not  entitled  to 531 

Ten  per  cent  increase  allowed  on  pay  proper 522 

Temporary  duty  in  United  States,  not  relieved  from  foreign  stations 527 

Transport  service- 
Attached  to,  not  entitled,  while  so  serving,  except 532 

Interisland,  Philippines,  attached  to,  are  entitled  to  if 533 

Wholly  retired,  not  entitled 928 

Witnesses  before  court-martial  hi  United  States  not  entitled '. 528 

Veterinarians  entitled  to 1022 

Forfeitures.    (See  Stoppages.) 

Funds.    (See  Public  Money;  also  Payments  by  Express  or  Registered  Mail  and  Chief  Paymas- 
ters.) 
Fraudulent  Enlistment.     (See  Pay  Enlisted  Men;  also  see  Deserters): 

Discharged  for  mental  incompetency 748 

Minority  or  other  fraud 746, 1009 

Does  not  count  for  continuous  service  pay,  except 692 

Not  entitled  to  arrears  of  pay  under,  unless 594 

Payment  made  to  those  serving  in 591 

Proper  payment  in,  credited  to 866 

Qualification  of  gunner  or  marksman  during,  nullified  if (i21 

Furlough: 

Enlisted  men- 
Pay,  shall  not  receive,  while  on,  unless 581 

Returning  from,  not  reimbrused  for  expense  of 941 

Subsistence  furnished  while  on,  cost  collected 941 

Transportation  furnished  while  on,  cost  collected 941 

Garnishment : 

Not  recognized 979 

Guardian,  or  Committee,  when  Appointed: 

Requirements 503 

Gun  Commanders.    (See  Pay  Enlisted  Men.) 

Gun  Pointers.    (See  Pay  Enlisted  Men.) 

Gunners,  Field  and  Coast  Artillery.     (See  Pay  Enlisted  Men.) 

Half  Pay  to  Officers: 

How  treated 279 

Higher  Command  In  Time  of  War: 

Command  must  be  appropriate  for  grade 535 

Officers  serving  with  troops  operating  against  an  enemy 535 

Orders  to  assume 536 

Pay  for,  not  to  exceed  that  for  brigadier-general 535 

Voucher,  orders,  and  statement  of  services  filed  with 536 

Horseshoers.    (See  Pay  Enlisted  Men.) 
Hospital  Corps: 

Acting  cooks,  rating  and  disrating 270 

How  appointed 704 

Not  entitled  to  three  months'  bonus 637 

Number  authorized 270 

Appointments,  privates  first  class,  on  reenlistment 268 

Enlisted  men  of,  not  included  as  part  of  effective  strength  of  the  army 267 

Enlistments  for 268 

Lance  corporal,  data  required  on  pay  roll 268 


INDEX.  171 

Hospital  Corps— Continued. 

Noncommissioned  officers—  Paragraph. 

Appointment  of 269 

Desertion  vacates  warrant 709 

Applies  to  first-class  privates 709 

Pay  commences 702 

Reduced,  may  be,  by,  except 271 

Reenlistment  of 268 

Warrants  may  be  continued  on  reenlistment,  if 268 

Privates,  first-class — 

Appointed  by 269 

Reduced  by 271 

Hospital  Fund: 

Regarded  as  a  company  fund 949 

Hospital  Matron: 

Leave,  not  entitled  to  pay  and  rations  while  on 273 

Pay  of 272 

Increased  Pay: 

Acting  commissary.    (See  Acting  Commissary  of  Subsistence.) 

Acting  j  udge-ad vocate.    (See  Acting  Judge- Advocate. ) 

Aids.    (See  Aids.) 

Brevet  rank  does  not  carry 515 

Certificate  of  merit.    (See  Certificate  of  Merit. ) 

Clerks  in  military  employ,  none  for  doing  work  of  court-martial 178 

Coast  Artillery,  for  special  ratings  in 603 

Continuous-service  pay.    (See  Continuous-Service  Pay.) 

Dental  surgeons,  supervising 221 

Electricians,  casemate.    (See  Pay  Enlisted  Men.) 

Enlisted  men  at  Military  Academy 394 

Expert  riflemen.    (See  Pay  Enlisted  Men.) 

Extra-duty  pay.    (See  Extra-Duty  Pay.) 

Foreign-service  pay.    (See  Foreign-Service  Pay.) 

General  staff.    (See  Staff  Corps.) 

Gunners.    (See  Pay  Enlisted  Men.) 

Gun  commanders.    (See  Pay  Enlisted  Men.) 

Gun  pointers.    (See  Pay  Enlisted  Men.) 

Higher  command.    (See  Higher  Command  in  Time  of  War.) 

Loaders.    (See  Pay  Enlisted  Men.) 

Longevity  pay.    (See  Longevity  Pay.) 

Marksmen.    (See  Pay  Enlisted  Men.) 

Medal  of  honor  does  not  carry 659 

Mess  sergeants.    (See  Pay  Enlisted  Men.) 

Military  Academy,  officers  detailed  at.    (See  Military  Academy.) 

Mounts,  pay  for.    (See  Mounts,  Pay  for.) 

Observers.    (See  Pay  Enlisted  Men.) 

Ordnance  Department.    (See  Staff  Corps.) 

Philippine  constabulary,  officers  detailed  with 551 

Philippine  Scouts,  officers  serving  with.    (See  Philippine  Scouts. ) 

Planters.    (See  Pay  Enlisted  Men.) 

Plotters.    (See  Pay  Enlisted  Men.) 

Public  buildings  and  grounds,  officer  in  charge  of 546 

Ratings  in  Coast  Artillery 603 

Regimental,  battalion,  or  squadron  staff.    (See  Regimental,  Battalion,  or  Squadron  Staff.) 

Retired  officers  on  active  duty.    (See  Retired  Officers.) 

Sharpshooters.    (See  Pay  Enlisted  Men.) 

Signal  Corps,  officer  detailed  in  executive  offices 547 

Special  ratings  in  coast  artillery.    (See  Pay  Enlisted  Men,  Additional  Pay.) 

Volunteers  on  discharge.    (See  Volunteers.) 

War  pay 733 

Indian  Scouts: 

Authority  for 274 

Clothing  allowance  same  as  other  enlisted  men 274 

Continuous-service  pay 278 

Deposits  may  be  received  from 224 

Discharge  of 274 

Enlisted  and  reenlisted  under  direction  of 277 

Farrier,  not  authorized 277 


172  INDEX. 

Indian  Scouts— Continued.  Paragraph. 

Horseshoers,  not  authorized 277 

Horse,  etc.,  furnished  by,  increased  allowance 275 

Increased  pay  allowed  if 275 

Noncommissioned  officers  of 276 

Pay- 
Continuous  service 278 

Horse,  etc.,  furnished,  increased  allowance,  if 275 

Rate  of 274 

Travel  pay,  entitled  to 278 

Insane: 

Data  required  to  be  filed  with  each  pay  voucher 503 

Deserters  discharged  for  mental  incompetency  from  fraudulent  enlistment 748 

Disqualified  from  signing  name,  law  requires 503 

Guardian  or  committee  appointed,  how  to  sign  accounts 503 

Letters  of  conservatorship  issued  in  one  State,  creditor  moves  to  another 504 

Officers  ordered  to  Government  Hospital  for,  mileage 347, 350 

Data  required  with  pay  vouchers 503-504 

Public  funds,  in  hands  of,  officer 211 

Signature  of 503 

Insular  Affairs,  Bureau  of.    (Sec  Pay  Commissioned  Officers.) 
Insurance  of  Public  Money.    (See  Public  Money.) 
Interpreters  to  Courts-Martial: 

Allowances 180 

Land-Grant  Railroads,  List  and  Maps  of.    (See  G.  O.,  41,1907.) 
Laundry  (see  also  Clothing  Allowance  and  Stoppages  Enlisted  Men): 

Licensed,  revocable  by  War  Department;  not  a  post  laundry 948 

Post,  debtsdue,  not  entered  on  until 948 

Charges  due,  indebtedness  to  United  States 936 

Erroneously  taken  up  on  abstract  of  collections,  how  treated 950 

Leave  of  Absence: 

Aids,  appointed  or  relieved  while  on 519, 520 

Alaska,  officers  serving  in 29 1 .  L".r_' 

All  authorized  absence  from  duty  counts  as,  except js  i 

Authority  for  granting 279 

Cadets,  Military  Academy 401 

Chiefs  of  bureau  may  grant,  to  those  serving  immediately  under 434 

Civil  employee  attending  court  as  witness 103 

Command,  assuming,  while  on  transport 324 

Commenced,  terminates  when 288 

Commutation  of  quarters  while  on 132 

When  returning  to  United  States,  to  go  on 133 

Contract  surgeons — 

Dates  of,  indorsed  on  contract 164 

Leave  credits,  what  entitled  to 165 

Status  while  on 163 

Cumulative- 
Amount  of,  limitations 280 

Cadets,  Military  Academy,  on  graduation 401 

Computation  of 281 , 282 

Information  as  to,  data  required  in  request  for 283 

One  day  additional,  June  20  to  30, 1910 281 

Volunteer  service 290 

Delays- 
All  counted  as,  unless 286 

Granted  only  by 286 

Unavoidable,  returning  from,  may  be  excused  by 285 

Dental  surgeons.    (See  Contract  Surgeons.) 

Departure,  day  of,  is  a  day  of  duty 288 

Foreign  possessions.    (See  Leave  of  Absence,  Without  the  Limits  of  United  States.) 
Foreign  service  pay- 
Delay  granted  in  returning  to  United  States 530 

Half-pay  status  before  arrival  in  United  States 530 

Granted,  will  be  in  terms  of 288 

Officer  takes  it  at  his  own  risk 359 

Half  pay  while  on,  how  treated 279 

Hunting  leaves,  regarded  for  convenience  of  Government 284 


INDEX.  173 

Leave  of  Absence— Continued.  Paragraph. 

Instructors,  military  service  schools,  not  counted 295 

Leave  year — 

Commences  July  1  of  each  calendar  year,  with  leave  year  1911 287 

Computation  of  time 281, 287 

Medical  Reserve  Corps,  officers.    (See  Medical  Reserve  Corps.) 
Mileage  on.    (See  Mileage.) 

Military  Academy,  officers  on  duty  at 393 

Military  service  schools,  instructors  and  students 295 

Militia  in  encampment,  not  entitled  to  pay  if  on 417 

Nurses.    (See  Nurse  Corps.) 

Pay  status  while  on 279, 280 

Paymasters'  clerks 481 

Payment  while  on 296, 496 

Not  to  be  indorsed  on  orders 296 

Reports — 

Arrival  at  any  headquarters 466 

Close  of  each  month 462 

Data  required  in 463, 464 

Resignation  accepted  while  on,  pay  of 511 

Retired  officer  on  active  duty 916 

Return,  day  of,  is  a  day  of  absence 288 

Service  schools,  instructors  on  absence  from,  not  counted  as 295 

Sickness,  account  of 279 

Students,  military  service  schools,  counted  as 295 

Temporary  duty,  ordered  to,  while  on 289 

Termination  of,  must  find  officer  at  his  station 288 

Veterinarians,  same  status  as  commissioned  officers ] 025 

Without  the  limits  of  the  United  States- 
Absence  from  Philippine  Islands  other  than  to  return  to  United  States 294 

Assuming  command  of  troops  on  transport 324 

Commences  when  returning  to  the  United  States 291, 292 

Failure  to  secure  transportation  on  returning  to 293 

Granted  in,  to  return  to  the  United  States 291,292 

Time  credited  in  addition  is 292 

Longevity  Pay: 
Computation  of — 

Colonel,  pay  of,  shall  not  exceed 538 

Lieutenant-colonel,  pay  of,  shall  not  exceed 538 

Major,  pay  of,  shall  not  exceed 538 

On  yearly  pay  of  grade % 537 

Ten  per  centum  for  each  five  years  of  service 537 

Not  to  exceed  40  per  cent 538 

Militia  in  encampment  not  entitled  to 419 

Not  computed  on  pay  as  A.  C.  S %.. 548 

Not  computed  on  pay  as  aid 518 

Payable  to — 

Officers  below  grade  of  brigadier-general 537 

Those  having  assimilated  rank 537 

Veterinarians 1024 

Service  counted— 

Cadets  at  Military  or  Naval  Academy 541 

Suspended  without  pay,  time  counts 541 

Enlisted,  regular  or  volunteer , , 540 

From  date  of  acceptance 539 

Marine  Corps 540 

Navy t 540 

Paymasters'  clerks .'. 542 

Service  not  counted  for — 

Clerk  or  messenger  in 544 

Contract  surgeon ....,.; 543 

Marine  Hospital _,Y 545 

Volunteer  time  between  enrollment  and  muster  in 540 

Map— Land- Crant  Railroads.    (See  G.  O.  41,  W.  D.,  1907.) 
Marksmen.    (See  Pay  Enlisted  Men;  Additional  Pay.) 
Medal  of  Honor: 

Does  not  carry  additional  pay 659 


174  INDEX. 

Medical  Corps:  Paragraph. 

Joining  first  station,  mileage  to :;oii 

Militia- 
Attending  military  service  schools.    ( See  Militia. ) 

In  encampment,  captain  and  assistant  surgeon,  pay  of 420 

Promotion  in— 

Examination  for,  failure  to  pass 50«.  903 

First  lieutenant  to  captain,  after  three  years 297 

Service  computed  from  date  of  acceptance 297 

Major  failing  to  pass  for,  retired 903 

Medical  Reserve  Corps: 
Pay- 
Active  duty,  when  on 298 

Relieved  from,  not  a  final  account ">(><; 

Appointed  from  contract  surgeon 299 

Commences  from  date  of  active  duty 2! is.  :.".»'.) 

Joining  first  station,  mileage  to 306 

Leave  credits,  earned  as  contract  surgeon,  not  entitled  to 300 

Longevity  pay,  entitled  to 298 

Pay  and  allowances  first  lieutenant,  Medical  Corps 298 

Promotion ,  not  entitled 298 

Travel  pay  on  discharge 1013 

Retirement 298, 895 

Mess  Sergeants.     (See  Pay  Enlisted  Men;  Additional  Pay.) 
Messengers: 

Military  headquarters,  at,  paid  by 100 

Appointment 102 

Oath 102 

Pay 102 

Promotions 102 

Salaries  fixed  by  annual  appropriation  act 100 

Paymasters- 
Civil  service  appointee 491 

Emergency  appointment 1 492 

Oath  of  office  not  necessary 492 

Pay  commences 491 

Pay  voucher,  approval  of 493 

Mileage: 

Accounted  for  as  such 812 

Accounts,  assignment  of.    (See  Assigned  Accounts.) 

Accounts  for,  paid  by 316 

Actual  expenses- 
Accounts  for,  must  be  itemized 327 

Alaska,  for  travel  in 322. 323 

Travel  in  or  through,  defined 323 

Sea  travel- 
Assuming  command  of  troops  on  transports 324 

Authority  for  payment  of  actual  expense 321 

By  commercial  steamer  for  own  convenience 328 

Certain,  that  is  paid  for  on  basis  of  land  travel 302 

Charges  authorized 325 

Coast-guard  vessels,  Philippine  Islands 304 

Fees.    (See  Tips  below.) 

In  home  waters,  in  Philippines,  in  Hawaii,  and  Alaska,  none  (see  Mileage) 321 

Isthmian  Canal  Commission,  none 310 

Relieved  from  duty  with,  ordered  for  military  duty,  entitled  to 310 

Itemized  statements  required 325 

Payable  to  whom 321 

Philippine  Islands  to  San  Francisco — 

Transferred  to  and  joins  another  organization  on  arrival 365 

Shore  expenses,  none  included  in  payment  of,  except 321 

Tips- 
Government  transports,  not  authorized  on 325 

Must  be  itemized 327 

Rate  authorized  on  commercial  steamers,  itemized 325 

Transportation  furnished — 

Covering  meals  and  berth 312 

By  other  than  official  route 311 

Witness  to  issue  of  annuity  goods  to  Indians,  payable  from 349 


INDEX.  175 

Mileage— Continued.  Paragraph. 

Allowances  for — 

Changed  during  performance  of  journey 319 

Rate  per  mile 301 

Artillery  district- 
Commanders  of— 

Can  not  direct  travel  carrying — .--  --        343 

May  be  accompanied  by,  if  authorized  by 343 

Authorized 301 

Cadets,  Military  Academy- 
Entitled  to,  on  joining  after  graduation 306 

Not  entitled  to,  if  discharged 399 

College  detail,  leave  taken  without  specific  orders  granting 369 

Command  ordered  to  change  station,  officer  sick  at  time  of  change 364 

Contract  surgeons- 
Allowance  same  as  for  commissioned  officers,  authority  for 170 

Annulment  of  contract — 

At  own  request 172 

Travels  without  orders  before  annulment  is  made 174 

Entitled,  where  to I72 

For  misconduct  or  neglect  of  duty 172 

To  accept  commission 175 

While  on  leave  of  absence 173 

Joining  for  first  duty 172, 306 

Witness,  ordered  before  court-martial 171 

Deductions- 
Government  conveyance  used 313 

Land-grant  railroad  on  official  route,  change  of  station  while  on  leave 367 

Transportation  furnished- 
Covering  meals  and  berth 311, 312 

Disposition  of 329 

Longer  route  than  one  usually  traveled 332 

Rate  at  which  made 329 

Sleeping-car  accommodations 329 

Travel  for  which,  must  be  made 330 

Dental  surgeons,  same  as  contract  surgeons. 

Discharged  to  take  effect  at  future  date  and  ordered  home 1017 

After  tender  of  resignation,  entitled  to,  if 1017 

Distances — 

Between  United  States  and — 

Cuba,  how  computed 336 

Philippine  Islands,  how  computed 336 

Porto  Rico,  how  computed 336 

Equal  to  that  from  old  to  new  station,  land-grant  portion  how  deducted 367 

Impracticability  of  usually  shortest  traveled  route 334,335 

Longer  than  usually  traveled,  unless 303 

Official  tables  govern  absolutely 333 

Orders  prescribing  longer  route 335 

Routes  established  by 301 

Shorter  route  than  usually  traveled  one 335 

Table  of,  compiled  by 301 

Travel  by  longer  route  than  usually  traveled  one,  necessity  of 334, 335 

District- 
Entitled  for  travel  within,  when 337, 338, 339 

Not  entitled  to,  for  travel  within,  when 339 

Engineer  corps- 
Travel  expenses  of  officers,  Engineer  School,  traveling  for  purposes  of  instruction 352 

In  home  waters,  in  Philippines,  Hawaii,  and  Alaska 321 

Insane  officer  sent  to  Government  Hospital  for  the  Insane 347, 350 

Inspections- 
Artillery  district- 
Commanding  officer  of,  if  ordered  by 343 

May  be  accompanied  by ,  if  authorized  by 343 

No  travel  orders  will  be  issued,  except 343 

Authorized  by  law  and  regulations 340 

Department  commander,  annual ,  may  be  accompanied  by 342 

Entitled  to,  for  certain 341 

Militia,  expenses  in  excess  of  allowance 346 


176  INDEX. 

M  ileage— Continued. 

Inspection — Continued.  Paragraph. 

Not  entitled  to,  for  certain 341 

Orders  issued  under  authority  of,  are  competent 345 

Philippines  Division,  in,  ordered  by 341 

Special,  restricted  to  officers  of 344 

Troops,  of,  orders  for,  shall  designate 376 

Joining  for  first  duty- 
Entitled  to,  who  are 306 

Not  entitled  to,  who  are 347 

Land-grant  railroads,  list  of.    (See  G.  O.  41,  \V.  D.,  1907.) 
Leave  of  absence — 
Change  of  station- 
Advantage  taken  of,  while  under  orders  to 362 

Granted  before  assignment  of  new  station 360, 361 

Hospital,  while  in,  to  which  ordered  for  treatment 368 

New,  designated  while  on 366 

Ordered  for  future  date,  takes,  orders  for  new  station  revoked 363 

Sick  at  time  command  changed  station 364 

Under  orders  for,  with  command,  takes  advantage  of 364 

When  ordered  to  proceed  to  and  report  for  future  orders 361 

While  on,  from  station  or  temporary  duty 366, 3i>7.  :5(is 

While  on,  land-grant  railroad  involved  in  travel  for  which 330 

While  performing  temporary  duty  from  a  leave  status 368 

College  detail,  on,  takes,  without  specific  orders  granting 369 

Enlisted  men  commissioned,  takes,  before  joining 306 

Ordered  while  on — 

Home  to  await  retirement 357 

Retired  for  age,  leave  expired  same  day,  should  have  been  at  his  station 357 

To  rejoin  station 354. 356, 358, 359 

For  temporary  duty 354 

Station  changed  while  on 365 

Temporary  duty- 
Ordered  to,  while  on 354, 368 

And  station  changed  prior  to  leave 367 

Ordered  to  rejoin  station  from  duty  with  recruits 355 

Militia- 
Encampments— 

Mileage  to  army  officers  attending 315 

Inspection  of — 

Data  required  with  voucher 346 

Expenses  allowed  for  travel  on 346 

Itemized  statement  of 327, 346 

Payment  of  voucher  for,  made  by 346 

Tips  must  be  itemized 327 

Military  service  schools,  officers  of,  attending— 

May  be  paid  on  reporting  for  duty 404 

Same  rate  as  for  officers  of  Regular  Army 403 

Participating  in  encampment- 
No  provision  for  payment  of  mileage  to 422 

Not  entitled— 

Cadets,  officers  in  command  of  and  traveling  with 348 

Charge  of  escort  traveling  on  government  conveyance 351 

Recruits 353 

Engineer  corps- 
Travel  expenses,  purpose  of  instructions 352 

Engineer  officers  traveling  for  purpose  of  instruction •   352 

Isthmian  Canal  Commission,  traveling  on  business  of 310 

Joining  for  first  duty 347 

Orders  for  travel  issued  by  a  governor  of  a  State 379 

Required  to  rejoin  station  owing  to  public  exigency  while  on 359 

Sent  to  hospital  for  insane  under  escort 347 

Subposna 378 

Transferred  from  one  hospital  to  another 347 

From  one  organization  to  another  at  own  request 347, 366 

Traveling  with  troops  defined 353 

Witness  issue  of  annuity  goods  to  Indians 349 


INDEX.  177 

M  lleage— Continued. 

Orders—  Paragraph. 

Approval  of  voucher  when  not  entitled  under 373, 374 

Competent 301 

Confirmatory,  should  recite 372 

Directing  travel,  must  accompany  voucher 317 

Duty,  specific,  to  be  stated  in .—  .  -••     370 

Effective  until 377 

Entitled  to,  in  obeying  proper 307 

Form  of,  required  by  law t 370 

General  officers — 

Ordered  beyond  limits  of  their  command 371 

Ordered  to  change  station,  may  issue  orders  for 371 

Governors  of  States  can  not  issue,  which  carry 379 

Inspection  of  troops,  will  designate 376 

Issued,  must  be,  before  commencement  of  travel,  except 372 

Longer  route  than  usual  prescribed  in 335 

Payment  of  troops  and  posts  will  designate 376 

Philippine  Islands  to  United  States  in  cases  of  emergency 371 

Philippine  Scouts  under  orders  from  constabulary 380 

Reference  to  several  vouchers  relating,  during  month 317 

Regulations,  travel  in  violation  of,  may  be  approved  by 373, 374 

Subpoena  is  not  an  order,  not  entitled  to  mileage  in  obeying 378 

Transportation  furnished  must  be  noted  on 317 

Travel  lines  of,  will  not  be  prescribed,  except 375 

Will  not  direct  travel  beyond  limits  of  command,  except 371 

Payments — 

Chief  paymaster  to  make 316 

Dissatisfied  with  amount  received,  procedure 320 

Made  from  sums  appropriated  for  that  purpose 315 

Made  in  department  in  which  journey  ends,  except 316 

Militia,  inspection  of,  expenses  in  excess  of 346 

Short,  may  be  adjusted,  method 320 

Public  works,  travel  in  connection  with 309 

Rate  authorized  by  law 301 

Rate  per  mile  changed  during  performance  of  journey 319 

Resignation  tendered,  ordered  home  for  discharge,  entitled  to 1017 

Retired  officers — 

Detailed  on  active  duty,  may  select  home  on  relief  from  such  duty 924 

Entitled  to,  for  travel  without  troops  under  competent  orders 923 

Entitled  to  their  homes  which  they  may  select 924, 925 

Journey  home  delayed  by  illness,  claim  presented  to  auditor 926 

Reasonable  time  construed  as  within  one  year 927 

To  home  must  be  performed  within  reasonable  time 925 

Ordered  before  court-martial  by ,  as  a  witness 196 

Retired  while  on  leave  and  ordered  home 357 

Subpoenaed  as  witness  before  court-martial,  not  entitled  to 196 

Sea  travel.    (See  Mileage,  Actual  Expenses,  Sea  Travel.) 

Station  changed — 
Leave  of  absence — 

Hospital,  while  in,  to  which  ordered  for  treatment 368 

Taken,  ordered  to  temporary  duty,  then  ordered  to  obey  first  order 362 

While  on,  land-grant  road  involved  in  travel  for  which 330 

Of  general  officers,  may  issue  orders  for  personal  staff 371 

Under  orders  for,  with  command,  officer  sick  at  time  of  change 364 

Temporary  duty- 
Ordered  to,  on  completion  to  obey  first  order 362 

Ordered  to  rejoin  station  from,  when  on  leave 355,356 

Ordered  to  rejoin  station  from  duty  with  recruits  while  on  leave 355 

Station  changed  while  on,  or  leave  from  station 366,367,368 

Transportation- 
Alaska,  travel  in,  entitled  to  cost  of 322 

Deductions — 

Disposition  of 329 

Must  be  made  for  certain  travel 330 

Rate  at  which  made 313,329,330 

Transportation  furnished  by- 
Longer  route  for  entire  journey 332 

For  part  of  journey 332 

547430—10 12 


178  INDEX. 

Mileage— Continued.  Paragraph. 

Transportation — Continued . 

Failure  to  secure,  over  aided  roads 331 

Furnished- 
Can  not  be,  on  vessel  other  than  transport 326 

Covering  meals  and  berth 312 

By  other  than  official  route 311 

Longer  route  for  entire  journey 332 

For  part  of  journey : 332 

May  be  for  entire  journey 329 

Must  be  secured  for  all  travel  over  aided  roads :;:;() 

Noted  on  orders  directing  travel 317,318 

On  Government  conveyance 313 

Request  of  officer  over  longer  than  official  route 318 

Hired,  by  officer,  not  entitled  to  reimbursement 314 

Travel- 
Aided  roads,  transportation  must  be  secured 3:50 

By  commercial  steamer  for  own  convenience 327 

Engineer  officers,  for  purpose  of  instruction 352 

Escort,  with 305 

In  charge  escort  traveling  on  Government  conveyance 351 

In  connection  with  public  works 309 

In  district- 
When  entitled 337, 338,  :u'.» 

When  not  entitled 339 

Inspection  of  troops,  orders  will  designate 37H 

Isthmian  Canal  Commission,  on  business  of 310 

Longer  route  than  usually  traveled 303. 335 

On  all  business  of  military  character 315 

Payment  of  troops,  orders  will  designate 370 

Permission  to,  does  not  entitle  to  mileage :>ox 

Shorter  route  than  usually  traveled 335 

Transportation  may  be  obtained  for  entire 329 

With  Philippine  constabulary  under  orders  of • 380 

Without  troops- 
Defined  305 

Determined  what  is,  by  whom 305 

Troops— 

Not  entitled  to,  when  traveling  with .v,3 

Recruits  travel  with 353 

What  constitutes  travel  with 353 

Who  determines  what  is  travel  without 305 

Veterinarians,  same  status  as  commissioned  officers 1026 

Vouchers  for — 

Orders  directing  travel  must  be  filed  with .- 317 

Paid  by  chief  paymasters 316 

Supplemental „ 320 

Military  Academy: 

Additional  pay — 

Officer  of  line  serving  in  quartermaster's  office 392 

Treasurer,  quartermaster,  and  commissary  cadets 391 

Appropriations  accounted  for  under  distinct  heading 812 

Adjutant,  pay  of 382 

Assistant  professors,  pay  of 387 

Cadets.     (See  Cadets.) 

Chaplain  of — 

Longevity  pay,  entitled  to 388 

Pay  and  allowance  of 388 

Term  of  service 3vs 

Commandant  of  cadets,  pay  of .M 

Enlisted  men  serving  at,  extra  pay  of 394 

Instructor  of  ordnance,  etc.,  pay  of 

Languages,  associate  professor  of,  pay  of 386 

Leave  ol  absence  of  officers  on  duty  at — 

May  be  granted  by  superintendent 393 

Superintendent  under  provisions  of  Revised  Statutes 393 

Suspension  of  studies  during 393 


INDEX.  179 

Military  Academy— Continued.  Paragraph. 

Master  of  sword,  pay  of 389 

Mathematics,  associate  professor  of,  pay  of 386 

Military  hygiene,  professor  of,  pay  of , 384 

Music,  teacher  of— 

Longevity  pay,  entitled  to .-. .  ._^.. ._      390 

Pay  of , 390 

Retirement,  entitled  to 390 

Professors,  pay  of 383 

Senior  assistant  instructors,  pay  of 387 

Superintendent,  pay  of 381 

Military  Attaches: 

To  embassies  and  legations- 
Commutation  of  quarters,  entitled  to,  from 130 

With  foreign  army  in  the  field  to  obtain  military  information- 
Commutation  of  quarters,  entitled  to,  from 130 

Military  Commissions: 

Expenses  of,  paid  by  pay  department 176 

Military  Prison  Guards.    (See  PAY  ENLISTED  MEN.) 
Military  Prisoners: 

Disposition  of  effects  of  escaped 220 

Reward  for  apprehension  of  escaped 220 

Militia: 

Encampment,  participating  in,  with  Regular  Army- 
Government  employees  entitled  to  pay 421 

Members  of  in  joint  maneuvers — 

Detailed  by  Secretary  of  War,  but  not  mustered,  not  entitled  to  pay 411 

Mileage,  not  entitled  to 422 

Mounts,  below  grade  of  major — 

Entitled  to,  when  required  to  be  mounted 413 

Pay  for— 

Officers  of  cavalry  and  field  artillery  assigned  to  duty  with,  entitled  to  when  mounts 

are  owned  and  maintained  at  place  of  duty 558 

Retired  officers,  assigned  to  duty  with,  not  entitled  to,  unless  order  provides 559 

Organization,  grades  authorized  while  at 412 

Pay- 
Captain  and  assistant  surgeon,  of  grade 420 

Ceases  and  commences,  when 410, 414 

Continuous  service,  not  entitled 419 

Held  to  camp  subsequent  to  departure  of  troops 416 

Hospital,  entitled  to  while  in,  if 414 

Leave,  not  entitled  to 417 

Longevity,  not  entitled  to 419 

Officers  filling  vacancies  in  lower  grade 418 

Ordered  to  camp  in  advance  of  troops 416 

Same  as  like  grades  in  Regular  Army 409 

Thirty-first  day  of  month  counts  as  one  day 415 

Payment  of,  while  at,  rules  governing 410, 414 

By  Army  paymasters,  when 409 

Retired  officer,  assigned  to  active  duty  to  inspect 912 

Entitled  to  active  duty  pay 912 

Entitled  to  pay  as  militia  officer 421 

Unless  on  active  duty  status 913 

Signatures  on  rolls  must  be  personal 416 

Inspection  of,  by  officers  of  the  Regular  Army — 
Mileage- 
Allowance  for,  less  than  expenses  incurred 346 

Appropriation  reimbursed,  method 346 

Data  required  with  voucher 346 

Voucher  covering  any  excess  paid  by 346 

Military  service  schools,  officers  of,  attending— 
Commutation  of  quarters — 

Captain  and  assistant  surgeon 406 

Ceases  when 407, 408 

Commences  when 405 

Due  only  when  in  actual  attendance 405 

Entitled  to,  of  grade 403 

Quarters  in  kind  can  not  be  furnished 404 


180  INDEX. 

Militia— Continued. 

Military  service  schools,  officers  of,  attending — Continued.                                                    Paragraph. 
Commutation  of  subsistence- 
Ceases  when 407, 408 

Commences  when 405 

Due  only  when  in  actual  attendance 405 

Payable  by  pay  department 404 

Rate  authorized 403 

Entitled  to— 

Commutation  of  quarters  of  grade 404 

Commutation  of  subsistence  at 404 

Mileage 404 

Mileage- 
May  be  paid  on  reporting  at  school 404 

Same  as  officers  of  Regular  Army 404 

Reexamination  after  close  of  school  term 407 

Student  officers — 

Promotion  of,  from  date  of  acceptance 404 

Vouchers- 
Authority  for  attending  filed  with  first 405 

Certificate  of  attendance  filed  with 405 

Mounts,  Pay  for: 

Accounts  prepared  in  advance  should  not  include 49 

Accrues  only  where  mounts  are  actually  available  at  station 554 

Artillery  districts,  staff  officers,  who  are  certified  as  required  to  be 560 

Authority  for -  -  552, 553 

Certificate  specifying  exclusive  ownership  and  place  of  maintenance 

Educational  institutions,  officers  cavalry  and  field  artillery,  assigned  to  duty  with,  entitled 

to,  when  mounts  are  owned  and  maintained  at  place  of  duty 558 

Entitled  to,  who  are ..  555, 560 

Foreign  service  when  on,  payable  in  department  where  serving 49 

Foreign  service  increase  computed  on 

Furnished  to  officer  required  to  be  mounted  below  grade  of  major,  not  entitled  to 

Militia,  organized,  retired  officer  assigned  to  active  duty  with',  not  entitled  to,  unless  order 

assigning  provides 

Officers  of  cavalry  and  field  artillery  assigned  to  duty  with,  entitled  to,  when  mounts  are 

owned  and  maintained  at  place  of  duty 

Officers  who  are  viewed  as  on  mounted  duty 

Temporarily  attached  to  staff  corps,  quartermasters  constructing 556 

Orders  to  state  duty  requiring 

Payable  when  on  foreign  service  in  department  where  serving 

Paymasters  to  base  payments  on  certificates 

Retired  army  officer,  when  assigned  to  organized  militia,  not  entitled,  unless 

Recruiting  service  and  college  details  not  entitled 559 

Professor  of  military  science,  detailed,  not  entitled 559 

Temporary  absence,  sickness  on  leave,  mounts  at  regular  station 554 

Temporary  duty  requiring  mounts,  future  orders  to  show  authority  for. . 

Veterinarians,  cavalry  and  field  artillery,  officers  required  to  be  mounted 557 

When  not  furnished,  officer  provides  at  his  own  expense 

When  assigned  to  duty  preventing  use  of  mount,  not  entitled 

Noncommissioned  Officers : 
Appointment  of— 

Artillery  district  commanders,  made  by 

Can  not  be  antedated 

Coast  Artillery  Corps,  made  by 

Coast  artillery  companies,  made  by 

Company  absent  from  headquarters 

Company,  when  effective. 

Company,  by  regimental  commanders 

Chief  mechanics,  cooks,  farriers,  horseshoers,  mechanics,  artificers,  saddlers,  wagoners, 
musicians,  trumpeters,  and  first-class  privates,  enlisted  as  privates  and  appointed  by 

respective  company  commanders 

Cooks,  farriers,  etc 

Data  as  to,  required  on  pay  rolls 

Engineer  Corps,  when  effective 

Hospital  Corps,  made  by  and  when  effective 

Indian  scouts,  made  by 

None  in  excess  of  those  authorized  by  law 


INDEX.  181 

Noncommissioned  Officers— Continued. 

Appointment  of— Continued.  Paragraph. 

Ordnance  Department,  made  by  and  when  effective 707 

In  Manila,  when  effective 707 

Post,  made  by  and  when  effective "". 702 

Published  in  orders,  will  be 704 

Service  school  detachments : . 717 

Signal  Corps,  made  by  and  reduced  when  effective 706 

Subsequent  to  orders  reducing  number  of 711 

Temporarily,  by  company  commanders 703 

Assignment  of  pay  previous  to  discharge  not  valid 32 

Bonus  for  reenlistment,  not  entitled  to 632 

Desertion  vacates  warrant 709 

Engineer  Corps,  promotions  and  reductions 701 

Extra-duty  pay,  mustered  for 665 

Held  in  service  beyond  expiration  of  term  of  service 710 

Hospital  Corps  (see  also  Hospital  Corps)— 

Appointed  by. 269 

Pay  commences— 

Acting  cooks 270, 699 

Corporals 269 

Privates,  first-class 269 

Sergeants ^. . . .  702 

First-class 702 

Reduced,  may  be  by,  except 271 

Reenlistment  of 268 

Warrants,  may  be  continued  on  reenlistment  if 268 

Indian  scouts- 
Appointed  by 276 

Number  authorized 276 

Mess  sergeants,  additional  pay  for 624 

Military  prison,  number  authorized  for 712 

Pay  rolls,  data  required  on — 

All  changes  in  rank  or  grade 718 

If  warrant  is  continued 699 

Porto  Rico  Regiment  of,  may  be  reenlisted 783 

Post,  made  by  and  when  effective 702 

Promotions- 
Can  not  be  antedated 704 

Subsequent  to  orders  reducing  number  of 711 

Recruiting  service- 
Any  excess  of  number  allowed  by  law,  not  entitled  to  pay  of  rank 715 

Appointments  terminate  when  relieved  from 716 

•    Assignment  to,  will  be  made  as  privates 714 

Bonus 633 

No  reduction  of,  without  approval  of  Adjutant-General 716 

Recruit  depots,  number  authorized  for 712 

Infantry  band,  one  company  at  each  (see  also  Pay,  Enlisted  Men.) 713 

Temporary  appointment  of,  by  authority  of  Secretary  of  War 712 

Recruiting  stations,  number  authorized  for 714 

Reduction  of— 

Cooks,  farriers,  etc 705 

Effective  on  date  of  receipt  of  orders,  except ' 709 

May  be  made  by 699 

Sentence  of  court-martial,  when  effective 709 

Transfer  of  carries,  unless 708 

Reenlistment— 

Data  required  on  pay  rolls  if  warrant  is  continued 699 

Discharged  for  convenience  of  Government  and  reenlisted 736 

Warrant  may  be  continued  on,  if 699 

Signal  Corps,  made  by  and  reduced,  when  effective 706 

Transfer  of,  carries  reduction  unless 708 

Transfer  to  casual  detachment  for  discharge 710 

Warrant- 
Data  required  on  pay  rolls  if,  is  continued 699, 700 

May  be  continued  if  reenlistment  is  accomplished  by , .  699, 700 

Vacated  by  desertion 709 


182  INDEX. 

Notification  of  Discharge:  Paragraph. 

Blanks  furnished  by  Adjutant-General  of  the  Army 763 

Not  received,  payment  of  final  statements  refused  unless 764 

Requirements  as  to 763 

Nurse  Corps: 

Allowances,  none  payable  by  Pay  Department 424 

Authorized 423 

Discharged,  paid  on  rolls  prepared  by 430 

Leave  of  absence- 
Duration  indorsed  on  appointment 429 

None  for  illness  with  pay -427 

Pay  while  on,  not  affected 427 

Paymaster,  name  of  and  date  making  last  payment  indorsed  on  appointment 429 

Reserve  nurses,  regulation  governing 428 

Number  authorized 423 

Pay- 
Additional  for  length  of  service 424 

Additional  for  foreign  service,  except  Hawaii  and  Porto  Rico 424 

Chief  nurse 424,425 

Authority  Secretary  of  War 425 

Not  to  exceed 424 

Same  as  other  nurses,  when 425 

Nurse 424 

Paid  by 423 

Reserve  nurse 423 

Superintendent 423 

Payments- 
Final,  when  ordered  home  for  discharge 430 

Monthly,  on  pay  rolls 426 

Noted  on  appointment 426,429 

Pay  rolls,  paid  on,  furnished  by  pay  department 426 

Reserve  nurse  may  be  assigned 423 

Service,  how  computed 424 

Station  changed  or,  to  be  indorsed  on  appointment 430 

Oaths: 

Administration  of,  proper  officer  to 182 

Fees  to  civil  officers  for  administering 183 

Of  office 102 

Observers.    (See  Pay  Enlisted  Men;  Additional  Pay.) 
Officers: 

Absent  from  station- 
Paymasters  require  evidence  of 296 

Aids.    (See  Aids.) 

Arriving  at  any  headquarters  will 466 

Assigned  accounts.    (See  Assigned  Accounts.) 

Beneficiary  of.    (See  Beneficiary.) 

Certificate  of  merit  entitles  to  additional  pay 659 

Chaplains.    (See  Chaplains.) 

Commutation  of  quarters.    (See  Commutation  of  Quarters.) 

Deceased.    (See  Deceased;  also  Beneficiary  of.) 

Details  carrying  increased  pay.    (See  Increased  Pay. ) 

Discharged  or  dismissed.    (See  Pay  Commissioned  Officers.) 

Examination  of,  for  promotion 506, 903 

Final  statements,  may  purchase  as  an, certificate  required 443 

Foreign  service  pay.    (See  Foreign  Service  Pay.) 

Guardian  or  committee  of 503 

Higher  command ,  exercise  of 535, 536 

Identity  of,  to  be  established  before  payment 876 

Individual  service  report 467 

Insane.    (See  Insane.) 

Leave  of  absence.    (See  Leave  of  Absence.) 

Longevity  pay.    (See  Longevity  Pay.) 

Medical  Corps.    (Sec  Medical  Corps. ) 

Medical  Reserve  Corps.    (See  Medical  Reserve  Corps.) 

Mileage.    (See  Mileage.) 

Military  Academy,  on  duty  at.    (See  Military  Academy.) 

Militia.    (See  Militia.) 


INDEX.  183 

Officers— Continued.  Paragraph. 

Mounted  pay.    (See  Mounts,  Pay  for.) 
Ordnance  Department.    (See  Pay  Commissioned  Officers.) 
Pay  of.    (See  Pay  Commissioned  Officers.) 
Paymasters.    (See  Paymasters.) 

Philippine  Constabulary,  officers  detailed  with 551 

Philippine  Scouts.    (See  Philippine  Scouts.) 
Porto  Rico  Regiment.    (See  Porto  Rico  Regiment.) 
Promotion  of.    (See  Pay  Commissioned  Officers,  Promotions.) 
Recommendations  and  requests— 

Jn  behalf  of,  filed,  with  their  records 468 

Resignation  of.    (See  Pay  Commissioned  Officers.) 
Retired.    (See  Retired  Officers.) 

Vacancies.    (See  Pay  Commissioned  Officers,  Promotions.) 
Witness- 
Before  civil  court,  fees 207, 208, 209 

For  Government 209 

Before  congressional  committees 208 

Official  Communications.    (See  Army  Regulations  Governing): 

Chief  paymaster  who  forwards  those  from  subordinates  will 458 

Letters  of  transmittal— 

With  accounts 818 

Paymaster  and  chief,  between 458 

Signatures  of  detailed  paymasters 441 

Suspensions,  relative  to,  data  given  in 849 

Opinions  or  Decisions,  not  authority  on  points  incidentally  referred  to 157 

Orders : 

Approval  of  journey  when  not  performed  under 373 

Civilian  witnesses,  vouchers  of,  must  be  accompanied  by 198 

Clothing  table  showing  allowances  published  in 106 

Coast  artillery,  ratings  in,  published  in 615 

Commutation  of  quarters — 

Of  assignment  filed  with  first  voucher 127 

Of  relief  filed  with  last  voucher 127 

Copies  of,  not  duty  of,  who  to  make  for  file  with  vouchers 877 

Effective  from  date  of  receipt 29 

Expert  riflemen,  etc.,  qualification  published  in 605 

Extra-duty  pay  named  in,  before  entering  on  detail  except 662 

Gunners,  qualifications  of,  published  in , 615, 617, 623 

Higher  command,  filed  with  voucher  with  statement  of  services 536 

Leave  of  absence  granted  in  periods  of 288 

Payment,  fact  of,  not  to  be  indorsed  on  leave 296 

Mileage- 
Artillery  districts- 
Commanding  officers  of,  can  not  issue  orders  carrying 343 

Confirmatory,  should  recite 372 

Directing  travel  must  be  filed  with  voucher 317 

Duty,  specific,  to  be  stated  in 370 

Effective  until 377 

Entitled  to,  in  obeying  proper,  of  President  or 307 

Form  of  order  required  by  law 370 

General  officers  ordered— 

.     Beyond  limits  of  their  command  may  issue  orders  for,  when 371 

Change  of  station  may  issue  orders  for  personal  staff 371 

Governor  or  adjutant-general  of  State  can  not  issue,  which  carry 379 

Inspection  duty,  may  be  issued  under  authority  of 345 

Inspection  of  troops  will  designate 376 

Issued  before  commencement  of  travel,  unless 372 

Limit  of  command,  travel  not  to  be  directed  beyond,  except 371 

Longer  or  shorter  route  than  usual  prescribed  in 334, 335 

Payment  of  troops,  will  designate 376 

Philippine  Islands  to  United  States,  emergency 371 

Philippine  Scouts,  who  travel  on ,  issued  by  constabulary '. 380 

Subpoena  to  appear  before  court-martial  not  an  order  covering  mileage 378 

Transportation  issued,  notation  of,  must  be  made  on 317, 318 

Travel,  lines  of,  will  not  be  prescribed  in,  except 357 

Noncommissioned  officers,  appointment  of,  published  in.    (See  Noncommissioned  Officers.) 


184  INDEX. 

Orders— Continued. 

Paymasters' clerks.    (Sec  Paymasters' Clerks.)  Paragraoh. 

Payment  of  troops  at  exceptional  places,  orders  issued  by 578 

Sentences  published  in,  must  be  noted  on  pay  rolls 967 

True  copies  of,  disbursing  officer  can  not  make,  for  file  with 875 

Pay: 

Advance  of  one  month's  not  authorized 4 

None  for  salary  not  actually  due 3 

Aids.    (See  Aids.) 

Allotments.    (See  Allotments.) 

Assigned.    (See  Assigned  Accounts.) 

Cadets,  Military  Academy.    (See  Cadets.) 

Chaplains.    (See  Chaplains.) 

Clerks,  headquarters 102 

Computer  artillery  board 158 

Contract  surgeons.    (See  Contract  Surgeons.) 

Dental  surgeons.    (See  Dental  Surgeons.) 

Deserters.    (See  Deserters.) 

Discharge.    (See  Pay  on  Discharge.) 

Enlisted  men.    (See  Pay  of  Enlisted  Men.) 

Expert  accountant,  Inspector-General's  Department 266 

Half  pay  while  on  leave,  how  treated 279 

Hospital  Corps.    (See  Hospital  Corps.) 

Hospital  matron.    (See  Hospital  Matron.) 

Indian  Scouts.    (See  Indian  Scouts.) 

Leave  of  absence,  while  on.    (See  Leave  of  Absence.) 

Medical  Corps.    (See  Medical  Corps.) 

Medical  Reserve  Corps.    (See  Medical  Reserve  Corps.) 

Messengers,  headquarters 102 

Military  Academy,  officers  on  duty  at.    (See  Military  Academy.) 

Militia,  officers  of.    (See  Militia.) 

Mounts,  pay  for.  (See  Mounts,  Pay  for.) 

Nurses.    (See  Nurse  Corps.) 

Officers.    (See  Pay  of  Commissioned  Officers.) 

Paymasters'  messengers.    (See  Messengers.) 

Paymasters'  clerks.    (See  Paymasters'  Clerks.) 

Philippine  Scouts.    (See  Philippine  Scouts.) 

Porto  Rico  Regiment.    (See  Porto  Rico  Regiment.) 

Retired  enlisted  men.    (See  Retired  Enlisted  Men.) 

Retired  officers.    (See  Retired  Officers.) 

School  detachments.    (See  Pay  Enlisted  Men.) 

Translator 993 

Veterinarians.    (See  Veterinarians.) 

War 733 

Witness.    (See  Witnesses.) 
Pay  Department: 

Command,  officers  of,  can  not  exercise,  in  the  line 

Funds,  distributes  and  accounts  for  pay  of  the  Army 

Manual,  force  of 

Organization- 
Officers,  number  of 

Original  law  authorizing 

Vacancies- 
Filled  by 

Paymaster- General,  office  of,  filled  by 

Volunteers,  number  authorized 

Paymaster-  General : 

Comptroller,  request  for  decision  by,  from  a  paymaster 154 

Duties- 
Allotments,  recording  of 432 

Deposits,  recording  of 432 

v         Distances,  determination  of 432 

Examination — 

Accounts  of  paymasters 432 

Financial  and  administrative  of  his  department. 432 

Funds- 
Distribution  of,  to  paymasters 432 

Guard  against  excess  in  hands  of  paymasters. 432 


INDEX.  185 

Paymaster- General— Continued. 

Duties — Continued.  Paragraph. 

Mileage,  establishes  routes  for  payment  of 432 

Performed  under  direction  of  the  President 431 

Efficiency  reports  of  subordinates- 
Data  to  be  noted  on 436, 437 

Not  otherwise  reported  on 435 

Examination  of  accounts,  made  within  sixty  days  from  receipt 77. .  ~      433 

Individual  service  reports  of  paymasters,  verification  of 467 

Leave  of  absence — 

May  grant  to  subordinates  serving  immediately  under 434 

Stoppages- 
Issues  circular  for 982 

Notifies  officers  of  overpayments  made  by  his  department 980 

Paymasters.    (See  also  Chief  Paymasters): 
Accounts- 
Closed— 

Actual  money  balance  only  transferred 448, 806 

Actual  transfer  of  entire  balance 826 

Ceasing  to  act,  list  of  outstanding  checks 92, 451 

Inspection  report  required 450 

Leave  of  absence  of  more  than  ten  days 826 

Relief  from  duty  by  discharge  or  retirement 451 

Suspensions  charged  on  resuming  duty 448 

To  rebond 448 

Transfer  of  funds  will  vary  in  amount  from 806 

Letters  of  transmittal  to  accompany 818 

Not  closed- 
Absence  of  less  than  ten  days 449 

In  Treasury 815 

Station  changed  within  department 449 

Rendered  and  forwarded 816, 818 

Will  be  inspected  by  chief  paymaster 456 

Acting  as- 
Designated  "special  disbursing  agent " *. . .  442 

Exchange  for  funds,  profit,  how  accounted  for 442 

Funds,  method  of  handling ! 442 

Balances  except  current  appropriations  deposited,  when , 440 

Bonds.    (See  Bonds.) 

Books  required  to  be  kept 813 

Cash  balances- 
Taken  up  on  account-current  to  be  verified  by  disinterested  officer 825 

Change  of  station  outside  department- 
Balances  transferred 826 

Dates  of  departure  and  arrival  reported 465 

Quartermaster's  supplies,  disposition  of 446 

Suspensions  charged  on  resuming  duty 448 

Check  books.    (See  Check  Books.) 

Checks.    (See  Checks.) 

Chiefs.    (See  Chief  Paymasters.) 

Claims— Can  not  be  interested  in  any  against  United  States 443 

Communications,  official.    (See  Army  Regulations;  see  also  Official  Communications. ) 

Comptroller,  may  request  decision  of,  through .-. 154 

Control,  under  that  of 453 

Damage  to  personal  property  by  enlisted  men,  method  of  settlement  by 942 

Decision  of  Comptroller,  request  for,  forwarded  through 154 

Deposits  of  public  funds  made  promptly  by 795, 796 

Of  enlisted  men  liable  for  amount  and  interest  if  not  taken  up  by 858 

Descriptive  lists,  responsibility  for  payments  on 576 

Detailed,  will  sign  as 441 

Authority  for,  act  Congress  approved  February  2,  1901. 

Disbursements  by,  made  under  order  of  superior  officer 856 

Disbursing  account,  statement  answered  promptly 800 

Duties,  pay  troops  under  direction  of 438 

Endorses  fact  of  payment  on  contracts  of 160 

Erroneous  payment,  responsible  for 859 

Chargeable  to  officer  certifying 859 


186  INDEX. 

Paymasters— Continued.  Paragraph. 

Errors — 

Check  drawn  to  correct,  in  deposit  of  balances 793 

In  payment  to  deserter  credited  before 857 

Proper  payment  in  fraudulent  enlistment  credited  before 866 

Fees  of  civilian  witnesses  refusing  to  appear,  how  tendered 204, 205 

Final  statements — 

Responsibility  for  payment  of  fraudulent 753 

Shall  not  be  interested  in  purchase  of 443 

Funds,  private,  advanced  for  proper  performance  of  duty 444 

Transfer  of.    (See  Public  Funds.) 

Gambling  on  any  game  of  chance  prohibited 445 

Identity  of  claimant  established  before  payment  to 753 

Leave  of  absence,  more  than  ten  days — 

Closes  accounts 826 

Departure  and  return,  dates  of,  reported 463 

Each  change  of  address  reported 464 

Monthly  report  forwarded  during 462 

Register  arrival  at  any  headquarters 466 

Weekly  statements  not  required 4(>9 

Liability- 
Accepting  gratuity  for  payment  of  public  money 845 

Accepting  receipt  without  payment 844 

Concealment  of  public  funds  for  purpose  of  fraud 839 

Exchange  of  funds  except  for 837 

Expenditure  beyond  amount  of  appropriation,  except 846 

Extra  pay  not  authorized  by  law 834 

Failure  to  deposit  funds  as  required M:< 

Improper  delivery  of  public  funds 839 

Loaning  of  public  funds 841 

Misuse  of  public  funds : 836,842 

Nonrendition  ol  accounts 811 

Payment  of  less  than  receipt  calls  for M(i 

Private  business  with  public  funds 835 

Unlawfully  disposing  of  public  money • 838 

Official  communications.     (See  Army  Regulations;  see  also  Official  Commuiiicuiiuns. ) 

Orders — 

Copies  of,  not  duty  of,  to  make  for  file  with  vouchers 877 

True  copies  of,  can  not  certify,  for  file  with  vouchers S75 

Ordnance  charges,  will  verify 937 

Payment  pay  accounts,  foreign  service  and  Alaska,  make  no  payments  unless  satisfied  require- 
ments complied  with 48 

Payments.    (See  Public  Money  and  Payments  by  Express  or  Registered  Mail.) 

Erroneous,  due  to  construction  of  law  after 985 

To  troops  in  person,  unless 577 

Quartermaster's  supplies,  disposition  of 446 

Recommendations  and  requests  in  behalf  of,  filed  with  their  records 468 

Reports  (see  also  Reports,  Paymasters) — 

Arrival  at  any  headquarters 466 

At  close  of  fiscal  year,  outstanding  checks 85 

Change  of  station 465 

Chief  not  to  call  for,  in  addition  to  those 457 

Efficiency,  made  by  chief  paymaster 460 

By  chiefs  of  bureau 435 

Individual  service 467 

Leave  of  absence,  if  on 463, 464 

Monthly- 
Data  required  In 461 

If  absent  from  station 462 

Temporary  duty 465 

Troops,  if  not  paid  monthly 571 

Weekly  statements  of  funds  on  hand 469 

Responsibility- 
Descriptive  lists,  payments  made  on 576 

Final  statements,  payment  on  fraudulent 753 

Fraudulent  vouchers,  responsible  for  payment  of 753 

Identity  of  claimant  before  payment 753 


INDEX.  187 

Paymasters— Continued.  Paragraph. 

Rolls,  designated  to  pay,  furnished  duplicate  copies 722 

Separated  from  service,  any  check  not  presented  within 93 

Signature,  official,  furnished  depositary,  when - 439 

Stoppages,  requesting  entry  of,  should  furnish 935 

Subsistence  charges  verified  and 939 

Suspensions  will  not  be  charged  until  reported  by  Auditor  for  War  Department 851, 853 

Transportation,  will  immediately  apply  for,  when  ordered  abroad — 447 

Troops,  payment  of,  by 438, 577 

If  not  paid  monthly,  fact  reported  by 571 

In  the  field,  in  person,  unless 577 

Unexpended  balances  deposited  at  end  of  year 440 

Deposited  to  credit  of 801 

Who  may  hold 455 

Voluntary  refundment  of  amount  disallowed 862 

Vouchers- 
Account  current,  to  be  numbered  and  folded 829 

Copies  of  orders  for  file  with,  not  made  by 877 

Identity  of  claimant  before  payment  of 753, 876 

May  be  forwarded  to  include  the  15th  of  month 820 

Memorandum,  prepared  in  office  of  paymaster 495 

True  copies  of  orders  for  file  with,  can  not  be  certified  in  his  own  accounts  by 875 

Paymasters'  Clerics: 

Appointment  of 470 

Assignment  of 470, 483 

Baggage  allowance 489 

Change  of  station,  order  for  paymaster,  carries 488 

Claims,  prohibited  from  being  interested  in  any 443, 482 

Court-martial,  doing  work  of,  no  extra  pay 178 

Detailed  paymaster  to  report  on  clerk  assigned  him 472 

Final/statements,  shall  not  purchase 443,482 

Hospital  charges 105 

Leave  of  absence '. 481 

Orders,  not  duty  of,  to  make  copies  of,  for  file  with 877 

Pay- 
Entitled  to,  from 471 

Increase  for  service  as 473 

May  draw  on  15th  and  last  day  of  month 476 

On  foreign  service  may  deposit  vouchers  for,  with 477 

Entitled  to  10  per  cent  increase 474 

Rate  per  year 473 

Service  as  clerk  in  pay  department  at  large 479 

Voucher- 
Approval  of,  when  required 475 

Assignment  of,  prohibited 477 

Paymaster-General's  office,  number  on  duty  in 483 

Property  lost  or  destroyed,  entitled  to  reimbursement 480 

Relations  with  paymaster  unsatisfactory 472 

Service  as,  counts  for  longevity  pay  if  commissioned 542 

Suspensions  against,  will  be  noted  on 478 

Travel  allowances — 

Actual  expenses  for  all  sea  travel,  except 484 

Change  of  station  of  paymaster  carries 488 

Journey  performed  by  other  than  shortest  usually,  etc 334 

Paymaster  traveling  without  funds 490 

Payment  of  troops 488 

Rate  per  mile 484 

Sea  travel,  actual  expenses  for  all,  except 484 

Stateroom  or  berth  on  commercial  steamer 485 

Transportation- 
Reimbursement  of  cost  to  Government,  if  not  obtained 487 

Which  includes  subsistence 486 

Unsatisfactory  to  paymaster 472 

Vouchers — 

Approval  of,  when  required 475 

Assignment  of,  prohibited 477 

Not  duty  of,  to  prepare,  on  which  officers  demand  payment 877 

Witness  before  civil  court . .  210 


188  INDEX. 

Paymasters'  Messengers.    (See  Messengers.) 
Payments  t>y  Express  or  Registered  Mail: 

Checks—  Paragraph. 

And  currency  for  each  organization 642 

Company  commander  to  indorse 653 

Drawn  on  depository  designated  if  practicable 643 

Error  or  informality  in 652 

Individual 641 

Made  wholly  by,  rolls  not  to  be  signed  by  enlisted  men 722 

Only  official,  used  in  making 68 

Command  absent  from  post — 

Paymaster  holds  rolls 657 

When  package  is  received "657 

Commanding  officer  of  post- 
Designates  officer  to  receive  package 646 

Designates  paying  officer 642 

Responsible  for  safety  of  package 647 

Currency,  exact  amount  for  each  man 641 

Declining  to  receive  pay 655 

Deposits,  how  made '. 658 

Deserter,  pay  of,  can  not  be  used  to  pay  debts 656 

Must  be  returned  to  paymaster 656 

Payment  to,  technical  delivery  before  desertion,  authorized  indebtedness  may  be  liqui- 
dated    65P> 

Deserting  before  pay  is  distributed 655 

Discharged,  if  to  be,  before  package  can  reach  post 655 

Dying  before  pay  is  distributed 655 

Error  or  informality  reported 650 

Funds  to  be  distributed  within  twenty-four  hours 647 

Marks  to  be  placed  on  package 644 , 645 

Method  to  be  observed  by  paymaster (144, 645 

Not  delivered  to  soldier 655 

Package- 
Carefully  examined  when  received 647 

Contents  and  number  of  envelopes  verified ! 648 

Excess  or  shortage  in 649 

For  company  opened,  when 648 

For  each  organization 643 

Marking  of '. 644, 645 

Method  of  arranging 644, 645 

Opened  in  presence  of  witness 647  n  is 

Safety  of,  responsibility  for 647 

Pay  returned— 

Data  required  on  abstract  of  collections 823 

Signature  of  soldier  not  to  be  canceled 655 

To  be  taken  up  in  collections 655 

Paymaster  to  put  up  money  in  presence  of  witness 644 

Places  beyond  express  delivery 646 

Quartermaster  may  transport  funds 640 

Responsibility  for  funds 640 

Rolls- 
Copy  sent  with  package  to  be  returned 651 

One  copy  sent  with  package 643 

Secretary  of  War  is  authorized  to  arrange  for 639 

Shortage  or  excess  in  package 649 

Term  of  enlistment  expiring  before  package  can  reach  post 655 

Witness  to  payment,  method  observed 654 

To  money  put  up  by  paymaster 644 

Pay  or  Commissioned  Officers: 

Absent  without  leave.    (See  Absent  without  Leave.) 
Absent  from  station — 

Paymaster  may  require  evidence  of 296 

Accounts  for,  must  include  entire  compensation,  except 48, 49. 524 

Acting  commissary.    (See  Acting  Commissary  of  Subsistence.) 

Acting  judge-advocate 521, 563 

Aids.    (See  Aids.) 


INDEX.  189 

Pay  of  Commissioned  Officers— Continued. 
Appointments — 

During  recess  of  the  Senate—  Paragraph. 

Cease  unless  confirmed  at  adjournment  of  Senate,  unless 501 

Name  withdrawn  before  confirmation 502 

Effective  from  date  of  acceptance 497. 498, 499 

In  volunteers,  officer  Regular  Army,  entitled  to  pay  from _       500 

Assignment  of  pay  accounts.    (See  Assigned  Accounts.) 
Battalion  staff.    (See  Regimental,  Battalion,  or  Squadron  Staff.) 

Brevet  rank  does  not  confer  increase  of  pay 515 

Bureau  of  Insular  Affairs  assistants  to 569 

Certificate  of  merit  entitles  to  additional  pay 659 

Chaplain.  (See  Chaplains.) 

Checks,  only  official  used  in  making  payments 68 

Chief  of  staff  corps  or  department  detail  shall  not  hold  beyond 507 

Chief  ordnance  officer,  detailed  as,  by  President 568 

Chief  telegrapher  Executive  Office 547 

Civil  authorities— 

Not  entitled  to  pay  after  conviction  by,  though  released  on  bond,  pending  appeal 975 

Not  entitled  to  pay  while  in  hands  of,  unless 584 

Commences 497, 498 

Commutation  of  quarters.    (See  Commutation  of  Quarters.) 

Deserters  dropped  from  rolls  after  three  months'  absence .*.  976 

Detached  service  may  be  paid  outside  department  in  which  stationed 496 

Detailed  to  staff  corps  or  departments  (see  also  Staff  Corps  and  Staff  Details)— 

Pay  commences '. 565 

Pay  for,  ceases  on  retirement  though  detail  may  not  have  expired 507 

Retired,  before  expiration  of  detail 507 

Discharged— 

Entitled  to  pay  until 510, 512 

Failure  to  pass  mental  examination,  entitled  to  one  year's  pay 506 

Will  not  receive  final  pay  until 509 

Dismissed  by  sentence  of  court-martial,  entitled  to  pay  until 510, 513 

By  illegal  court  and  successor  appointed  and  accepted,  would  separate  him  from  service. .  514 

Double  payments  to,  who  will  receive  credit 47, 863 

Duplicate  or  memoranda  voucher  required  for,  prepared  by  paymaster 495 

Final,  requirements  before  payment 509 

Foreign  service.    (See  Foreign  Service  Pay.) 

General  officers  can  not  be  retired  until _ 508 

General  staff,  captains  and  lieutenants  detailed  in,  entitled  to 564 

Guardian,  creditor  moves  to  another  State,  payment  may  be  made  direct 504 

Half  pay  while  on  leave,  how  treated 279 

Held  in  active  service  after  time  for  retirement,  entitled  to  pay  for  such  time 901 

Higher  command  in  time  of  war 535,536 

Holding  office,  salary  $2,500,  shall  not  be  appointed  to  any  other,  except 907 

Identity  of  officer  to  be  established  before  payment 875 

Insane- 
Disqualified  from  signing  name,  law  requires  (see  Insane) 503 

•     Voucher,  data  required  to  be  filed  with  each  (see  Insane) 503 

Insular  affairs,  Bureau  of,  assistants  to 569 

Leave  of  absence.    (See  Leave  of  Absence.) 

Longevity.    (See  Longevity  Pay.) 

Medical  Corps.    (See  Medical  Corps.) 

Medical  Reserve  Corps.    (See  Medical  Reserve  Corps.) 

Mileage.    (See  Mileage.) 

Military  Academy.    (See  Military  Academy.) 

Military  attaches.    (See  Military  Attaches.) 

Mounts.    (See  Mounts,  Pay  for.) 

Not  entitled— 

After  conviction  by  civil  authorities,  though  released  on  bail 975 

For  absence  without  leave,  unless 974 

If  indebted  to  United  States,  until 977 

Ordnance  Department- 
Chief  ordnance  officer  detailed  by  President  on  staff  of 568 

Detail  of  second  lieutenant  in,  entitles  officer  to 566 

Principal  assistant  in,  entitled  to 567 

Pay  table 494 


190  INDEX. 

Pay  of  Commissioned  Officers— Continued. 

Payments—  Paragraph. 

Can  not  receive,  for  two  staff  appointments 550 

Duplicate,  who  will  receive  credit 863 

Duplicate,  without  disregarding  regulations 865 

Foreign  service  and  Alaskan  accounts,  requirements  to  have  been  complied  with 48,49 

Defective,  should  be  returned  for  correction,  or 49 

Identity  of  officer  to  be  established  before  any,  are  made 876 

Made  in  limits  of  department  in  which  serving,  unless 496 

Monthly,  on  account  certified 495 

None  for  salary  until  actually  due 3 

Only  official  checks  used  in  making 68 

Outside  own  department  without  authority,  responsibility 496 

While  on  leave,  not  required  to  be  indorsed  on  order 296 

Philippine  Constabulary- 
Assistant  chiefs,  officers  detailed  as,  entitled  to 55l 

Chief  of,  officer  detailed  as,  entitled  to 551 

Philippine  Islands,  officers  returning  from,  to  procure  certificates  of  nonindebtedness 509 

Philippine  Scouts.    (See  Philippine  Scouts.) 

Porto  Rico  regiment.    (See  Porto  Rico  Regiment.) 

Promotions- 
Appointed  to  new  office,  entitled  to  pay  from 497 

Appointed  by,  from  date  of  acceptance  of  commission 498 

Arising  from  officer  being  appointed  to  new  office 497, 499 

Due  to  separation  from  active  service,  when  effective 510 

Entitled  to  pay  from  date  of  vacancy,  except 497 

Failure  to  pass  examination  for 506, 903 

Not  effective  until  day  following  retirement,  etc 499 

Seniority  by,  from  date  of  vacancy,  except 498, 499 

Staff  appointment,  is  not  a  promotion,  but  is 498, 499 

Vacancy  for,  commences  to  run  day  following  retirement,  etc 499 

Public  buildings  and  grounds,  officer  in  charge  of,  entitled  to 546 

Rank  and  command,  suspension  of,  does  not  forfeit  pay 986 

Rate  of,  for  each  grade '. 494 

Regimental  staff.    (Sec  Regimental,  Battalion,  or  Squadron  Staff.) 

Resignation- 
Accepted  while  on  leave,  to  date  of  acceptance  of 511 

While  on  duty,  to  date  of  receipt  of  acceptance  of 511 

At  future  date  to  include  that  date 511 

Final  payment  shall  not  be  made  until 509 

Paid  to  include 511 

Retired  officers.    (See  Retired  Officers.) 

Retirement  not  effective  until 510 

Signal  Corps,  officer  of,  detailed  in  executive  offices 547 

Signatures- 
Insane,  or  mentally  incompetent  disqualified  from  making,  law  requires 503 

Physical  inability  to  make,  requirements 505 

Squadron  staff.    (Sec  Regimental,  Battalion,  or  Squadron  Staff.) 

Staff.    (See  also  Staff  Corps  and  Staff  Details)— 

Appointed  in,  pay  commences 498, 499 

Can  not  receive  pay  for  two  appointments  in 550 

Chief  ordnance  officer,  detailed  by  President  on  staff  of 568 

Detailed  in  staff  department- 
Pay  commences 565 

Retired  before  expiration  of  detail 507 

Principal  assistant  ordnance  department,  entitled  to 567 

Stoppages.     (See  Stoppages.) 

Transfer  ol  pay  accounts.    (See  Assigned  Accounts.) 

Vacancy.    (See  Promotions  under  Pay,  Commissioned  Officers.) 

Volunteers     (See  Volunteers.) 

Vouchers — 

Correctness  of  facts  must  be  signed  by  officer 875 

Cover  entire  pay  for  one  or  more  calendar  months 524 

Defective,  should  be  returned  for  correction,  or 49 

Insane  officer,  data  required  with ..  503, 504 

Original,  certified  in  all  cases,  memoranda  prepared  by  paymaster 495 

Signed  by  amanuensis,  certified  by  two  witnesses 505 

Wholly  retired,  shall  not  receive  final  pay  until 509,928 


INDEX.  191 

Pay  or  Enlisted  Men: 

Absent  from  pay  table—  Paragraph. 

Credit  taken  therefor 723 

Turned  over  to  company  commander 723 

Absent  without  leave.    (See  Absent  Without  Leave.) 
Additional  pay- 
Expert  riflemen,  marksmen,  and  sharpshooters- 
Accrues  for  one  classification  only 603 

Ceases  on  transfer  to  some  organization  not  so  armed,  except 604 

On  expiration  of  enlistment 604 

Classification,  reduced,  given  to  enlisted  men  who  fired  and  failed 608 

Holdover,  entitled  to  December  31,  1909 612 

None  granted  hi  future,  except 613 

Commences  date  of  qualification 604 

Discharged  and  reenlisted,  both  organizations  armed  with  the  rifle  in  which  qualifi- 
cation is  authorized,  right  to  for  one  year 607 

Discharge  or  descriptive  list,  show  date  and  grade  of  qualification 614 

Final  statements — 

Show  date  and  grade  of  qualification,  order  not  received,  etc 605 

Fraudulent  enlistment,  qualified  during,  nullifies  if 621 

Holdover  classifications 612, 613 

Muster  and  pay  rolls— 

To  give  number,  date,  and  source  of  order 605 

Order,  number  and  date  of,  must  show  on  pay  roll 605 

Philippine  Scouts,  when  qualified,  pay  of 781 

Qualified  in  1908,  entitled  during  current  enlistment,  provided 607 

Qualify,  those  who  can  not 606 

Qualification,  as  published  hi  department  orders 605 

Of  marksmanship,  not  annulled  by  desertion 620 

Rate,  for  not  more  than  one  classification 603 

Reduced  classification 608 

Reenlisting  in  organization  armed  with  rifle,  qualifying  in  lower  grade 605 

Reenlistments  and  transfers  of 607 

Target  year,  commences,  ends 604 

Transfers  to  service  school  detachments  for  convenience  of  Government 610 

Transfers  to  Hospital  Corps  for  convenience  of  Government 609 

Post  noncommissioned  staff,  not  for  convenience  of  Government 611 

Gunners,  first  and  second  class;  gun  pointers;  and  commanders;  observers,  first  and  second 
class;  chief  loaders,  chief  planters,  plotters,  and  casemate  electricians- 
Accrues  for  one  classification  only 603 

Commences  and  ceases 615 

Desertion  does  not  annul  qualification  of 620 

Discharge  or  descriptive  list  to  show  date  and  grade  of  qualification 614 

Eligible,  who  shall  be 622 

Fraudulent  enlistment,  qualified  during,  nullifies,  if 621 

Holding  artillery  rating,  can  not  be  detailed  as  mess  sergeant,  or  for  extra-duty  pay . .  622 

Rate  of 615 

For  not  more  than  one  classification 603 

Gunners,  first  and  second  class — 

Classification  extended 617 

Discharged  before  expiration  of  enlistment,  reenlists,  time  between  counts  for  three- 
year  period 615 

Entitled  to  three  years  from  date  of  qualification,  provided 615 

Examination  of  enlisted  men  of  artillery  not  members  of  companies  or  battalions 

qualifying,  entitled  to 616 

Prevented  from,  prior  to  expiration  of  three-year  term  to  be  in  force  until 617 

General  information  relating  to 615 

Holdover  classification 617 

Muster  and  pay  roll  to  give  number,  date  and  source  of  order 615 

Order  number  and  date  must  be  shown  on  pay  rolls 615,617,623 

Qualification  of 615 

Not  annulled  by  desertion 620 

To  be  noted  on  discharge  or  descriptive  list 614 

Rates  of,  for ". 603, 615 

Rating  or  disrating  of 622 

Held  in  artillery,  will  not  be  detailed  as  mess  sergeant  or  on  extra  duty 622 

Time  between  discharge  before  expiration,  and  reenlistment,  counts  for  three-year 

period 615 


192  INDEX. 

Pay  of  Enlisted  Men— Continued.  Paragraph. 

Additional  pay— Continued. 

Gunners,  first  and  second  class— Continued. 

Transfers  to  service  school  detachments 610 

Relative  to,  applies  equally  to 619 

Mess  sergeants- 
Additional  compensation  when  mess  steward,  not  payable  by  pay  department •;•_'"> 

Not  affected  by  merging  of  his  organization  into  a  general  mess  temporarily 628 

Does  not  accrue  during  non performance  of  duty  or  while  on  furlough 627 

Can  not  be  detailed  while  holding  artillery  rating 622 

Details  for,  first  sergeant  and  color  sergeant,  not  eligible 629 

May  be  made  from 625 

Organizations  entitled  to 625 

Pay  rolls  to  show  dates  of  entering  and  termination  of  duty 825 

Rate  of 624 

When  detailed  by  special  authority  of  Secretary  of  War,  or  Surgeon-General,  pay  from 

commencement  of  duty 626 

Mess  stewards,  not  payable  by  pay  department 625 

Retirement  terminates  additional  pay 890 

Transferred  to  fill  vacancies  caused  by  assignment  for  duty  with  militia,  for  convenience 

of  Government 618 

Allotment  of.    (See  Allotments. ) 

Amounts  due  in  prior  enlistment,  how  settled 731 

Appropriations,  from  those  not  current., 455 

Arrears  of,  not  to  exceed  two  months ?. . .  570 

Arrested  and  convicted  by  civil  authorities  while  on  furlough 588 

Assignment  of,  not  recognized 32 

Awaiting  result  of  trial  not  entitled  to  receive 580 

Bands,  recruiting  depots,  recruits  attached  to  for  instruction  are  not  entitled  to  pay  of  bands- 
men   713 

Blacksmith,  pay  and  grade 630,631 

Bonus  for  reenlistment — 

Acting  cook,  Hospital  Corps,  not  entitled 637 

Discharged  for  convenience  of  Government  after  having  served  more  than  half  period  sub- 
sequent to  May  11, 1908,  terminates  first  period 635 

Discharged  before  May  11, 1908,  reenlists  within  three  months,  entitled  to 636 

From  Marine  Corps  after  May  11, 1908,  four  years'  service,  reenlists,  entitled  to  at  rate 

on  discharge 636 

Entitled  to,  who  are <W2.  (133 

In  first  enlistment  period  on  May  11,  1908,  prior  service  does  not  affect  ri^ht  to 634 

Noncommissioned  officers  not  entitled  to 632 

Recruiting  service  entitled  to 633 

Pay  included  in,  rate  receiving  at  date  of  discharge 632 

Philippine  Scouts,  not  entitled 778 

Private  of  band  transferred  to  casual  detachment,  entitled  to,  on  reenlistment 638 

To  whom  payable 632, 633 

By  express.    (See  Payments  by  Express  or  Registered  Mail.) 

Can  not  be  withheld  on  theory  that  soldier  will  desert 579 

Captured  by  enemy 573 

Certificate  of  merit.    ( See  Certificate  of  Merit. ) 
Checks- 
May  be  given  in  part  payment  in  foreign  possessions 81 

Payment  by  express  or  registered  mail.    (See  Payments  by  Express  or  Registered  Mail.) 

Chief  paymaster  responsible  for 543 

Civil  authorities  (set  also  Civil  Authorities)— 

Arrested  by,  released  on  bail,  trial  indefinitely  postponed 585 

Discharged  without  trial,  right  to,  restored 584 

Case  "nol-prossed,"  right  to,  restored 587 

Settled  out  of  court 580 

Convicted  while  on  furlough 588 

Detained  by,  as  witness  before  state  court 583 

Discharged  by,  after  three  trials 589 

Due  at  date  of  withdrawal  by,  not  disallowed 590, 749 

No  pay  for  time  in  hands  of,  unless 584, 975 

While  in  hands  of.  at  expiration  of  term 749,762 

Clothing  allowance.    (See  Clothing  Allowance.) 

Coast  artillery,  pay  for  special  ratings  in  (see  also  Pay  Enlisted  Men,  Additional  Pay) 622 

Continuous-service  pay.    (See  Continuous-Service  Pay.) 


INDEX.  193 

Pay  of  Enlisted  Men— Continued.  Paragraph. 

Debts  due  United  States,  order  of  precedence 936 

Deposits  of.    (See  Deposits.) 

Descriptive  lists- 
Change  in  pay  after  issue,  requirements 576 

Clothing  allowance,  notations  as  to,  required  on Ill 

Detailed  for  duty  with  militia _    575 

Laundry,  notations  as  to,  if  detached,  required  on 948 

Paymaster's  responsibility  for  payments  made  on 576 

Who  will  be  paid  on 574 

Deserters.    (See  Deserters.) 

Discharged.    (See  Discharged.) 

Enlistment  periods.    (See  Continuous-Service  Pay.) 

Entitled  to,  for  days  of  enlistment  and  discharge '. 752 

Erroneous  payments,  fact  reported  to  company  commander 582 

Erroneous  payments  (see  also  Deserter) 857 

Extra  pay  for  service  at  Military  Academy 394 

Extra-duty  pay.    (See  Extra-Duty  Pay.) 

Farrier,  pay  and  grade 630, 631 

Final  statements.    (See  Final  Statements.) 

For  length  of  service.    (See  Continuous-Service  Pay.) 

Foreign-service  pay.    (See  Foreign-Service  Pay.) 

Fraudulent  enlistment,  payments  made  to  those  serving  in 591,866 

After  discovery  of,  and  not  tried,  waives  fraud 595 

Discharged  for,  on  habeas  corpus,  not  entitled  to  pay,  travel  pay,  or  allowances 593 

May  be  tried  for  desertion  or  for,  or  restored  to  duty  without  trial 592 

Not  entitled  to  arrears  of  pay  under,  unless 594 

Not  required  to  refund,  for  service  in  (see  also  Fraudulent  Enlistment) 591 

Furloughed  soldiers  will  not  be  paid,  except 581 

No  reimbursement  for  expense  while  on 941 

Held  to  service- 
Cause  shown  on  final  statements 740 

Enlistment  period,  when 681 

Entitled  to  pay  until 740 

Final  statements  furnished  as  of  date,  except 762 

Prisoner  awaiting  dishonorable  discharge 744 

Rate  of  pay  to  which  entitled 681 , 741 

To  stand  trial  for  an  offense 743 

Horseshoer 630,631 

Hospital  Corps.    (See  Hospital  Corps.) 

In  person,  when  paid 577 

Indian  scouts.    (See  Indian  Scouts.) 

Mechanic 630,631 

Military  prison  guards- 
Authority  for 712 

Noncommissioned  officers 712 

Militia,  detailed  for  duty  with 575 

No  reduction  of,  under  act  of  May  11,  1908,  who  were  in  service  on  that  day 679 

Noncommissioned  officers.    (See  Noncommissioned  Officers.) 

Overpayments  may  be  deducted  from  travel  pay  and  deposits 934, 1003 

Paid  monthly,  unless 571, 577 

Pay  rolls.    (See  Pay  Rolls.) 

Philippine  Scouts.    (See  Philippine  Scouts.) 

Porto  Rico  regiment.    (See  Porto  Rico  Regiment.) 

Post  laundry,  indebtedness  to,  method  of  settlement. 948 

Rate  for  each  grade 572 

Ratings  in  Coast  Artillery,  additional  pay  for  (sec  Pay  Enlisted  Men;  Additional  Pay) 622 

Reenlisted  pay  (see  also  Continuous-Service  Pay) 676, 677, 678 

Retired.    (See  Retired  Enlisted  Men.) 

School  detachments- 
Noncommissioned  officers,  appointment  of 717 

Not  armed  with  rifle 610 

Organization  of 717 

Transferred  to 610 

Short  payments  on  final  statements  and  pay  rolls 94, 852 

Stoppage  of.    (See  Stoppages  Enlisted  Men.) 

Transfer,  when  effective 732 

Travel  pay.    (See  Travel  Pay.) 

54748°— 10 13 


194  INDEX. 

ray  of  Enlisted  Men— Continued.  Paragraph. 

Trial,  awaiting  result  of,  none 580 

War  pay,  20  per  cent  increase  on  pay  as  fixed  by  law 733 

Will  be  on  pay  rolls,  except 574 

Withheld,  can  not  be,  on  theory  that  soldier  will  desert 579 

I»ay  on  Discharge: 
Certificate  of  discharge — 

Final  statements  will  bear  date  of 738 

Lost- 
Certificate  issued  in  lieu  thereof 755 

Final  statements  settled  by  auditor 755 

Notations  as  to  final  payment  required  on 752 

Checks  issued  on  distant  depositary,  account  of,  procedure 754 

Court-martial  sentence — 

Discharged  by  expiration  of  term- 
In  confinement  undergoing  sentence 742 

Sentence,  while  awaiting 742 

Trial,  while  awaiting 742 

Discharge  certificate- 
Final  statements  will  bear  same  date  as 738 

Lost- 
Certificate  issued  in  lieu  thereof 755 

Final  statements  settled  by  auditor 755 

Notations  as  to  final  payment  required  on 752 

Discharged— 

Civil  authorities- 
After  conviction  and  pardon  by 751 

After  conviction  by,  but  before  pardon  by 751 

While  in  hands  of,  without  honor 750 

Confinement,  while  in,  by  expiration  of  term 742 

Convenience  of  the  Government  to  reenlist 736 

Desertion,  by  reason  of,  without  trial  forfeits 259 

Disability,  for,  ascertained,  noted  on  final  statements 758 

Dishonorable- 
Awaiting,  not  entitled  to  pay  and  allowances  between  expiration  of  term  of  enlistment 

and  discharge 744 

Terminates  interest  on  deposits 236 

When  effective,  can  not  be  postponed,  but  when  held  in  hospital  after  expiration  of 

sentence 745 

Expiration  of  term,  will  not  be  reenlisted  until 737 

Final  statements  furnished  in  duplicate 758, 764 

Fraud,  by  reason  of,  not  furnished  final  statements  unless 746 

Furlough,  while  on,  by  expiration  of  term,  when  effective 739 

Held  to  service.    (See  also  Final  Statements.) 
Entitled  to  pay- 
Rate 741 

Until 740 

To  stand  trial 743 

Insanity ,  for,  after  apprehension  in  fraudulent  enlistment 748 

Minority  concealed  or  other  fraud 746 

Notification  of  discharge,  requirements  as  to 763 

Number  of  men  to  be,  on  same  day,  form  prescribed 767 

Outside  the  United  States,  notations  as  to  transportation 759 

Pay,  entitled  to,  for  day  of  discharge 752 

Price  for  purchase  of  discharge 769 

Prior  to  expiration  of  term — 

Convenience  of  Government  to  reenlist 736 

Death  of  parent 735 

Notations  required  on  final  statements 7<il .  71  >9 

Will  not  be,  except 734 

Purchase- 
Authorized  768 

Hovr  noted  on  abstract  collections 823 

Notations  on  final  statements  as  to  previous  service 769 

Price  of 769 

To  be  noted  on  final  statements 770 

Regulations  governing  applications  for 771 

Remission  of  purchase  price,  who  may 772 


INDEX.  195 

Pay  on  Discharge— Continued.  Paragraph. 

Discharged — Continued. 

Recruits  are  entitled  to,  unless 747 

Sentence,  while  awaiting,  by  expiration  of  term 742 

Surgeon's  certificate  of  disability  ascertained,  noted  on  finals 758 

Trial,  while  awaiting,  by  expiration  of  term r^rrrs-        742 

Dishonorable  discharge,  when  effective 745 

Final  statements.    (See  Final  Statements.) 

Furlough,  term  of  service  expires  while  on 739 

Held  to  service — 

Cause  shown  on  final  statements 740 

Entitled  to  pay- 
Rate 741 

Until 740 

Final  statements  furnished  as  of  date,  unless 762 

Prisoner  awaiting  dishonorable  discharge  not  entitled  to 744 

To  stand  trial 743 

Identity  of  soldier  presenting  final  statements  in  doubt,  procedure 753 

Purchase  of  discharge- 
Authorized 768 

Notations  of  previous  service  and  purchase  price  on  final  statements 769, 770 

Organization  commander  should  forward  money  for  deposit  before 773 

Price  for,  and  to  be  noted  on  final  statements 769, 770 

How  treated  if  received  after  discharge 773 

Regulations  governing  application  for 771 

Remission  of  purchase  price,  who  may 772 

Pay  Rolls: 

Additional  pay.    (See  Pay  Enlisted  Men;  Additional  Pay.) 

Allotments,  deducted  on 25 

Amounts  due  in  prior  enlistment,  settled  by  auditor 731 

Cadets,  Military  Academy,  are  paid  on 395 

Calculations  on,  made  by  paymaster 726 

Changes  on,  none  permitted  after  presentation  to  paymaster 725 

Clothing  allowance.    (See  Clothing  Allowance.) 
Coast  artillery- 
Detached  men  of,  how  mustered 7*20 

Ratings  in,  data  required  on 623 

Corrections  on,  before  forwarding 725 

On  rolls,  before  payment 727 

Court-martial  sentence — 

Fine,  full  amount  of,  not  deducted,  notation  required  on 729 

Published  in  orders,  company  commander  must  note  on 967 

Remitted,  excess  of  legal  limits,  notation  required  on 730 

Data  required  on 718 

Deserters- 
Account  of,  method  of  settlement ^ 258 

Not  to  sign,  pending  trial 245 

Settlement  with,  not  made  until 257 

Detached  men,  how  mustered 720 

Duplicate  copies  to  paymaster  designated  to  pay 722 

Erroneous  payment  noted  on 582 

Expert  riflemen,  etc.,  data  required  on : .  603, 605 

Extended  in  lead  pencil  not  accepted 726 

Extra-duty  pay,  data  required  on 663 

Figures- 
Change  in  those,  showing  pay  received,  certified  to 727 

Use  of,  for  name  of  months,  not  approved 721 

Fines- 
Full  amount  of,  not  stopped,  notation  required 729 

Remitted  as  exceeding  legal  limits,  notation  required 730 

Gunners- 
Data  required  on 615 

If  holding  ratings  in  Coast  Artillery 623 

Holdover  or  extended  classifications 617 

Hospital  Corps,  lance  corporal,  data  required  on 268 

Hospital,  men  in,  how  mustered 720 

Mess  sergeants,  to  show  date  of  entering  and  termination  of  duty 625 


196  INDEX. 

Pay  Rolls— Continued.  Paragraph. 

Method  of  submitting 

Making  on  typewriter  machine,  black  record  ribbon 719 

Carbon  copies  prohibited 

Militia  participating  in  encampment— 

If  in  camp  longer  than  presecribed  period,  authority  filed 416 

Signatures  to,  must  be  personal 416 

Name  of  paymaster  making  payment  to  appear  on,  where 

No  settlement  on,  until  a  balance  is  due  soldier 

By  company  commander  striking  a  balance 

Noncommissioned  officers- 
Change  of  rank  or  grade,  orders  to  be  noted 718 

Data  required  on 718 

If  warrant  is  continued 699 

Nurses  paid  on,  certified  by  officer  under  whom  serving 426 

Ordnance  charges  noted  on,  will  be  verified 937 

Paymaster  making  payment  on,  name  of,  to  appear  where 879 

Payment  of — 

By  check  or  currency  shipped  by  express.     (See  Payments  by.) 

Orders  for,  at  exceptional  places,  issued  by .» 578 

Paymaster  designated  to  make,  furnished  duplicate  copies 

Witness  to,  will  sign 654 

Post  exchange,  debts  due,  will  not  be  entered  on,  until 944 

Post  laundry,  debts  due,  not  entered  on,  until 

Ratings  in  Coast  Artillery,  data  required  on 

Retained,  not  changed  without  authority 

Short  payments  on,  credited  on  next  roll 

Accrued  in  prior  enlistment,  settled  by  auditor 

Signature  by  mark  witnessed  by 

On,  when  pay  is  returned 

Only  one  roll  required  to  be  signed 

Not  required  when  payment  by  check 

Signed  by  all  present 

Stoppages- 
Noted  on,  should  show 935 

t     Subsistence — 

Charges  for,  noted  on,  will  be  verified 939 

Data  required  on -  -  938,940 

Subvouchers  to,  when  men  are  not  present  for  pay . .  723, 724 

Sum  of  each  page  entered  in  ink 

Transfers  of  enlisted  men,  data  required 

Transportation  charges  for,  noted  on,  data  required 940, 941 

Typewriting  machine,  use  of  authorized,  provided 719 

Warrant  continued,  data  required 699 

Who  are  carried  on  each 

Who  will  be  paid  on 574 

Witness  to  payment- 
Contract  surgeons  may  sign  as 168 

Veterinarians  may  sign  as 1027 

Will  sign -  654 

Philippine  Constabulary: 

Assistant  chief,  officer  detailed  as,  entitled  to 551 

Philippine  Scouts: 

Authority  for 774 

Beneficiary  of.    (See  Beneficiary.) 

Enlisted  men — 

Additional  pay  for  sanitary  work 

Allotment  of  pay,  can  not  make 

Bonus  for  reenlistment,  not  entitled 

Clothing  allowance — 

Fixed,  to  be,  by  Secretary  of  War 774 

Rate  established 

Continuous-service  pay,  fixed  by  Secretary  of  War 

Deposits,  may  make 

Enlistment  period,  entitled  to  on  reenlistment  within  three  months,  except 

Number  authorized ...          774 


INDEX.  197 

Philippine  Scouts— Continued.  Paragraph. 

Enlisted  men— Continued. 
Pay- 
Additional— 

Expert  riflemen,  sharpshooter  and  marksmen 781 

Detailed  with  band  does  not  deprive  for  marksmanship 781 

Continuous  service,  fixed  by  Secretary  of  War 777 

Fixed,  rate  to  be,  by  Secretary  of  War 774 

Rate  established 777 

Rations,  to  be  fixed  by  Secretary  of  War 774 

Travel  pay- 
Same  as  for  enlisted  men  of  Regular  Army  (see  Travel  Pay) 780 

Officers- 
Allowances  same  as  for  like  grade  in  Regular  Army 774 

Captains  selected  from 774 

Majors  selected  from - 774 

Lieutenants  appointed  from,  for  term  of  four  years 774 

Longevity  pay,  service  in,  counts  for 774 

Natives  of  Philippine  Islands- 
May  be  appointed  second  or  first  lieutenants 774 

Pay  and  allowances  same  as  for  Regular  Army 774 

Pay— 

Officers  detailed  with—  m 

Captains  and  first  lieutenants  commences  date  of  vacancy,  entitled  to  from 776 

Commences  on  date  of  reporting  in  person 775 

Detached  for  duty  with  civil  government 775 

Same  as  for  like  grades  of  Regular  Army 774 

Planters,  Plotters,  etc.     (See  Pay  Enlisted  Men— Additional  Pay.) 
Porto  Rico  Regiment: 
Enlisted  men- 
Allotment  of  pay,  can  not  make 789 

Clothing  allowance  same  as  for  Regular  Army 783 

Continuous  service  pay,  time  served  in  counts  for 786 

Deposits  may  make 224 

Enlistment  period 787, 788 

Term  three  years 783 

Pay  and  allowances  same  as  Regular  Army 783 

Reenlistment  not  prohibited 783 

Travel  pay  same  as  for  Regular  Army 783 

Foreign  service  pay,  not  payable  for  service  in  Porto  Rico 785 

Officers- 
Allowances  same  as  for  officers  of  Regular  Army 783 

Appointment  and  promotion  of 783 

Field,  will  be  detailed  from  Regular  Army  not  below  rank  of  captain 783 

Longevity  pay,  service  in,  counts  for 783 

Mileage  same  as  for  officers  of  Regular  Army 783 

Promoted— 

Effective  from  date  of  vacancy 784 

Up  to  and  including  captains 783 

Pay  same  as  for  like  grades  of  Regular  Army 783 

Post  Exchange: 

Amounts  due,  can  not  be  deducted  from  travel  pay 944 

Collections  for— 

At  a  distance,  procedure 946 

Erroneously  taken  up  on  abstract  of  collections 950 

Credits,  limit  of 944 

Not  incumbent  upon  paymasters  whether  in  excess  of  limit 945 

Debts  due — 

By  a  deserter  can  not  be  deducted  from  any  balances 965 

Collectible  from  any  credits,  except 944 

Not  to  be  noted  on  pay  rolls  until 944 

Order  of  precedence 936 

Final  statements  cashed  by 37 

Identity  of,  in  doubt,  procedure 947 

Regulations  governing  credit  at 944 


198  INDEX. 

Prisoners:  Paragraph. 

Disposition  of  effects  escaped 220 

Reward  for  apprehension  of  escaped 220 

Promotion  of  Officers.    (See  Pay  Commissioned  Officers,  Promotions.) 
Public  Money: 

Accounts.    (See  Accounts.) 

Accounting  officers,  settlement  with  paymasters 860 

Accounts-current.    (See  Accounts-Current.) 
Acts  of  Congress — 

Effective  on  date  of  approval 867 

Payments  made  in  contravention  of 867 

Advance  of  pay  not  authorized 144 

Alaska,  disbursing  officers  in- 
Authorized  to  keep,  in  personal  possession 797 

Checks  authorized  to  exchange  for  cash  with 797 

Applied  solely  to  objects  for  which  made 790 

Appropriations.    (See  Appropriations.) 

Available  on  July  1  unless  earlier  date  is  specified 702 

Balances  over  deposited,  method  of  correcting 793 

Bonds.    (See  Bonds.) 

Books  which  paymasters  are  required  to  keep 813 

Certificate  of  deposits.    (See  Certificate  of  Deposits.) 

Checks,  charge  for  collection  of 794 

Collections,  army  paymaster's,  check.for,  dated 83,828 

Deposited,  will  be  promptly 795, 796 

Depositories— 

"Disbursing  officer's  receipt"  given  by,  lor....1 799 

Statement  of  disbursing  account  answered  promptly • 800 

Transfer  of,  from  one  to  another  not  authorized 798,802 

Two  or  more  in  same  place  798 

Deposits  by  enlisted  men,  paymaster  liable  for  amount  if  not  accounted  for 858 

Disbursement  of,  by  pay  department  accounted  for  as 812 

Disbursing  account,  statement  of,  answered  promptly 800 

Disbursing  officers,  voluntary  payment  of  amounts  disallowed 862 

Erroneous  expenditure  of,  on  orders  from  superior : 856 

Errors— 

In  facts,  responsibility  for  erroneous  payments • 859 

Overdeposit  of  balances,  method  for  correcting 793 

Estimates  for,  made  by  chief  paymaster 454 

Expenditures  of,  made  in  obedience  to  orders  from  superior 856 

Foreign  exchange  allowed  to  acting  paymasters 442 

Fraudulent  enlistments,  payments  made  to  those  serving  in 866 

In  personal  possession,  if  authorized  by  Secretary  of  War 796 

Insurance  of,  by  officers  not  authorized 794 

Invoices — 

For  transfers  of,  data  required  on 808, 872 

Money,  amounts  on,  will  be  expressed  in 874 

Laws  protecting — 

Acceptance  of  any  gratuity  for  making  payment  of,  penalty 845 

Business,  private,  carried  on  by  use  of,  penalty 835 

Conversion  of,  for  personal  use 844 

Deposited  in  any  place  not  authorized,  penalty 841, 842 

Disposition  ol  funds 836, 841 

Expenditure  of,  beyond  amount  ol  appropriations,  penalty 846 

Failure  to  make  deposit  of,  as  required,  penalty 843 

Loaning  of,  prohibited 836, 841 

Pay  fixed  by  law,  nothing  extra  for  disbursing  funds,  unless 834 

Payments — 

Made  only  in 837 

To  an  employee  of  less  than  amount  entitled  to 840 

Public  property,  concealment  of  any,  penalty 839 

Receipt  of,  by  others  than  those  authorized 839 

Taken,  and  no  payment 844 

Salary,  paying  of  less  than  receipt  is  taken  for 840 

Sale  of  any  draft  at  a  premium  or  otherwise 838 

Used  for  any  trade  or  business,  penalty 835 


INDEX.  199 

Public  Money— Continued.                                                                                                    Paragraph. 
Liability- 
Accounts  not  rendered  as  provided  by  law 811 

For  retention  of,  if  not  authorized  by  law 811 

Of  government- 
Assumed  by  and  resting  wholly  on 792 

Failure  to  appropriate — . . .-       792 

Mileage,  appropriations  for,  accounted  for,  method 812 

Payments- 
Double,  to  an  officer,  credit  given  to  whom 863 

Erroneous,  due  to  erroneous  statement  of  facts 859 

Due  to  construction  of  law  after 985 

Made  in  disregard  to  regulations,  responsibility  for 864 

Made  in  good  faith  by  paymaster 865 

None  to  any  person  for  compensation  who  is  in  arrears 977 

Penalties  for  illegal  use  of .' 811,835,840,841,842,843,844,846 

Receipts.    (See  Receipts.) 

Settlement  with  paymasters  by  accounting  officers 860 

Statement  of  disbursing  account  answered  promptly 800 

Stoppage  made  by  one  department  for  another,  disposition  of 803 

Suspensions.    (See  Suspensions.) 
Transferred- 
Can  not  be  checked  against  until  actual  credit  has  been  given 805 

Invoices  and  receipts  for  cash 808 

Must  be  sent  to  the  depositary  and  not  to  the  officer,  except 805, 826 

One  appropriation  to  another 804 

One  depository  to  another 798, 802 

One  officer  to  another 805 

Original  receipts  for  cash  not  forwarded  until 807 

Rebonding 806, 814 

To  be  reported  as  in  transit  for  deposit  upon  receipt  of  invoice  until 805 

Unexpended  balances,  deposited  to  credit  of 140, 791, 801 

Vouchers.    (See  Vouchers.) 

Purchase  of  Discharge.     (See  Discharge.) 
Quartermaster's  Supplies: 

Disposition  of 446 

Receipts : 

Blank,  giving  or  taking  of  in,  prohibited 848 

Check  books- 
Issuing  officer  will  be  furnished 70 

Transfer  of,  furnished  in  duplicate 69 

Deposit  fund,  separate,  for  amounts  deposited  for  credit  of 227 

Effects- 
Deceased  soldiers 218 

Deserters 240 

Escaped  military  prisoners 220 

Fees,  civilian  witness  refusing  to  appear 205 

Final  statements  paid  in  cash,  for  deposit,  written  order  will  answer 226 

Furnished  by  a  depository  for  public  money,  will  set  forth 799 

Issued  only  for 847, 872 

Money  amounts  on,  will  be  expressed  in 874 

Not  taken  when  payment  is  wholly  by  check 870 

Refundments— 

Descriptive,  in  duplicate,  will  be  issued 984 

Duplicate  furnished  person  making  refundment 984 

Original  forwarded  to  Pay  master- General 984 

Separate,  furnished  for  each  individual  case 847 

Stoppages,  Paymaster-General,  may  direct  that,  be  given  for 847 

Taken  for  a  greater  sum  than  that  paid,  penalty 840,844 

Transfer  of  funds- 
Data  required  on  invoices  and  receipts 808, 872 

Not  forwarded  before 807 

Not  taken  if  made  by  check 805 


Recruiting  Service.     (See  Noncommissioned  Officers.) 


200  INDEX. 

Regimental,  Battalion,  or  Squadron  Staff  (sec  also  Staff  Details):  Paragraph. 

Appointment  of 561 

Commissary  not  entitled  to  additional  pay  as  A.  C.  S 549,562 

Entitled  to  pay  of  grade 561 

Mounts.    (See  Mounts,  Pay  for.) 

Philippine  Scouts,  battalion  staff,  appointed  from 774 

Regimental  quartermaster  may  receive  additional  pay  as  A.  C.  S • 550 

Reporters : 

Authority  for  employment  filed  with  voucher 186 

Before  courts-martial,  compensation  of 186, 187 

Carbon  copies  if  furnished  by 186 

Courts  of  inquiry,  compensation  of 186 

Employment  of— 

Authorized  for  general  courts  only 187 

Board  of  officers  other  than,  pay  from  contingencies  of  the  army 189 

Retiring  boards,  authority  obtained  from 188 

Pay  of,  employed  before  military  courts 186, 187 

Retiring  boards,  compensation  of 186 

Authority  for  employment 188 

Transportation  furnished,  deduction  for 186 

Reports: 

Allotments — 

Death  of  allottee 27 

Discontinued— 

Before  expiration  of  period 9 

By  death,  discharge,  or  desertion 14 

Receipt  of,  acknowledged  by  Paymaster-General 9 

Forwarded  by  registered  mail,  when 7 

Names  of  allotters 7 

Transfer  of  allotter 17 

Arrival  at  any  headquarters 4<><5 

Checks- 
Outstanding,  three  years  or  more 85 

Paymaster  ceasing  to  act - 93 

Chief  paymaster- 
Efficiency  reports  on  subordinates 460 

Monthly,  data  required  in 459 

Prohibited  from  calling  for,  except 457 

Deposits- 
All,  scope  of 224 

Deserter  who  has 224 

Soldier,  transferred,  who  has 224 

Disbursing  account,  statement  of,  answered  promptly 800 

Efficiency,  made  by  chiefs  of  bureaus 435 

Final  statements,  nonreceipt  or  loss  of 756 

Individual  service 467 

Leave  of  absence,  data  required 463, 464 

Monthly ,  required 461 

Officer  absent  from  command 462 

Ordnance,  charges  for,  will  be  verified 937 

Paymasters  (sec  also  Paymaster's  Reports) — 

Change  of  station 465 

Chief  not  to  call  for,  in  addition  to  those 457 

Efficiency  made  by  chief 460 

By  chiefs  of  bureau 435 

Should  set  forth  all  facts  concerning 436 

Individual  service 467 

Leave  of  absence,  if  on 463,464 

Monthly,  data  required  on 461 

Temporary  duty 465 

Troops  if  not  paid  monthly 571 

Weekly  statement  of  funds  on  hand 469 

Sickness,  data  required  to  accompany 462 

Subsistence,  charges  for,  will  be  verified 939 

Troops  if  not  paid  monthly,  paymaster  to  report 

Resignation.    (See  Pay  Commissioned  Officers.) 


INDEX.  201 

Retired  Enlisted  Men:  Paragraph. 

Additional  pay  drawn  on  special  qualifications  ceases 890 

Allowances  authorized  for 880, 881 

Quarters,  fuel,  and  light,  not  entitled  to,  prior  to 881 

Certificate  of  merit  payable  in  full 659 

Continuous  service — 

Pay  for,  does  not  accrue  for  service  after  retirement _     889 

Descriptive  lists — 

Forwarded  by  soldier  to 888 

Furnished  in  duplicate  to  The  Adjutant-General 887 

Furnished  soldier  by  The  Adjutant-General 888 

Paymaster  making  payment  notes  fact  thereof  on 888 

Subsistence,  notation  on  as  to,  furnished 887 

Detailed  at  schools,  noncommissioned  officers  may  be 920 

Discharge  certificate  will  not  be  furnished 887 

Effects,  disposition  of 218 

Final  statements — 

Furnished,  will  be,  on  retirement 887 

Notation  on,  as  to  subsistence  furnished 887 

Hospital  Corps,  privates  of,  retired  prior  to  March  2, 1903 892 

Increased  pay  in  time  of  war,  not  entitled  to 889 

Foreign  service  and  extra-duty  pay  not  included 890 

Insane,  inmate  of  Government  Hospital  for  the  Insane 893 

Notification  of  retirement  furnished  Pay  Department 887 

Pay- 
As  officer  or  enlisted  man  of  volunteers  not  entitled  to,  lor  both 894 

Can  not  assign  their 30 

Entitled  to  active,  to  include  date  ol  retirement 880 

Entitled  to  benefits  of  laws  increasing  pay  of  their  grades 891 

Increased  by  act  of  May  11, 1908 891 

Rate  allowed 882 

Payments,  noted  on  descriptive  list  by  paymaster 888 

Pay  table 882 

Retirement- 
Authorized '. : 880 

Effective  on  date  of  receipt  of  order  of  retirement 887 

Schools,  noncommissioned  officers  may  be  detailed  at 920 

Service- 
As  commissioned  officer,  certain  which  counts 884 

As  officer  or  enlisted  man  of  volunteers  not  entitled  to  pay  for  both 894 

In  Porto  Rica  does  not  count  for  double  time 883 

Required  for  retirement 880 

Which  counts  for  double  time 883 

Subsistence — 

Descriptive  list,  notation  required  on,  if  furnished 887 

Entitled  to,  while  traveling  home 885  - 

Field  ration,  cost  of 885 

Final  statements,  notation  required  on,  if  furnished 887 

Furnished  after  receipt  of  order  for  retirement 885 

Transportation,  entitled  to,  in  kind  to  their  homes .- 886 

Travel  pay,  not  entitled  to 886 

War  pay,  not  entitled  to  increase 889 

Retired  Officers: 
Active  pay — 

Allowances  above  grade  of  major 911 

When  on  college  details,  above  grade  of  major 917, 918 

Adjutant-General,  District  of  Columbia 914 

Assigned  to  active  duty,  or  college  detail,  pay  of  grade  to  which  advanced,  except 905 

Assigned  to  recruiting  duty,  with  militia,  etc 911 

Beneficiary,  not  entitled  to  designate 217 

Can  not  be  assigned  to  command  troops 911 

Ceases  on  date  of  actual  relief  from  detail 915 

Chief  of  staff  corps  not  paid,  beyond 507 

College  detail  under  act  of  November  3,  1893 917, 918, 919 

Commences  on  receipt  of  order  of  detail,  except 128,915,919 

Courts-martial,  etc.,  assigned  to  duty  with •. 911 

Disqualified  for  promotion,  retired 903,904 


202  INDEX. 

Retired  Officers— Continued. 

Active  pay— Continued.  Paragraph. 

Entitled  to,  for  date  of  retirement 900 

Grade,  if  above  that  of  major,  entitled  to,  except 911 

Held  to  active  service 901 

If  assigned  by  Secretary  of  War  to  inspect  militia 912 

In  time  of  war  if  assigned  to  active  duty  by  President 911 

Leave  of  absence,  if  on  active  duty,  status 916 

Military  attaches,  assigned  as 911 

Militia,  if  assigned  to  duty  with 911 

No  additional  pay  for  duty  at  encampment 913 

Promoted  and  retired  account  disability,  ceases  when 903, 904 

Recruiting  duty,  if  assigned  to 911 

Adjutant-general,  District  of  Columbia 914 

Baggage  allowance  of,  transported  within  one  year 927 

Cadets,  Military  Academy,  service  as,  counts  for  retirement 895 

Cadets,  Naval  Academy,  service  as,  not  counted  for  retirement 895 

Certificate  of  merit,  entitled  to  additional  pay  for 059 

Chaplains,  retired  previous  to  April  21, 1904 67 

Chief  of  staff  corps  or  department,  entitled  to 906 

Civil  war  service,  entitled  to  retirement  with 905 

College  details- 
Commutation  of  quarters,  entitled  to,  subject  to  restrictions 121, 128,918 

Including  day  after  relieving  predecessor 919 

Instructions  regarding 917 

Pay  commences 919 

Ceases 915,919 

Of  grade  to  which  advanced 905,918 

Under  act  of  November  3,  1893 91 7, 918 

Under  acts  other  than  November  3,  1893 920, 921 

Contract  surgeons,  retired  officers  serving  as 909 

Disability,  promoted  and  retired  by  reason  of 903 

Effective  on  date  when  officer  becomes  legally  chargeable  with  notice  of 510 

General  officers  shall  not  be  placed  on  retired  list  until 508 

Held  to  active  service  after  receipt  of  notice  of  retirement,  entitled  to  active  pay  during  such 

time 901 

Holding  two  offices 907, 909 

Laws  authorizing  retirement 895, 898 

Leave  of  absence — 

If  on  active  duty  same  status  as  officers  on  active  list 916 

(See  Leave  of  Absence.) 

Longevity  pay  does  not  accrue  after  retirement,  except 898 

Does  not  accrue  for  active  duty  after  retirement 898 

Medical  Corps,  major  of,  failing  to  pass  examinations,  retired 903 

Medical  Reserve  Corps 895 

Mileage- 
Detailed  on  active  duty,  may  select  home  on  relief  from  such  duty 924 

Entitled  to,  for  travel  without  troops,  under  competent  orders 923 

Entitled  to,  to  their  homes,  which  they  may  select 924 

Abandonment  ot  prior  home  does  not  effect 924 

Travel  must  be  directed  in  orders 925 

Journey  delayed  by  illness,  claim  presented  to  auditor.  926 

Journey  to  home  must  be  performed  within  reasonable  time 925 

Orders  for,  not  essential  to  issue  at  time  of  retirement 925 

Reasonable  time  construed  as  one  year 927 

Ordered  before  court-martial  by,  as  a  witness 196 

Retired  while  on  leave  and  ordered  home , 357 

Subpoenaed  as  witness  before  court-martial  not  entitled  to,  but 196 

Militia,  holding  commission  in— 

On  duty  at  encampment  entitled  to  both  salaries 421 

Unless  on  active  duty  status. 913 

Mounts.    (See  Mounts,  Pay  for.) 

National  Home  for  Disabled  Volunteer  Soldiers, service  at 909 

Pay- 
Active,  entitled  to,  for  date  of  retirement 900 

Appointed  to  higher  grade  and  retired  same  day 902 

Assigned  to  active  duty,  or  college  detail,  pay  of  grade  to  which  advanced, except 905,917 


INDEX.  203 

Retired  Officers— Continued. 

Pay— Continued.  Paragraph. 

Assigned  to  active  duty,  if  above  grade  of  major 911 

Held  to  active  service  after  receipt  of  notice  of  retirement,  entitled  to  active  pay 901 

Increased  rank,  retired  with,  pay  for,  commences 908 

Rate  on  retirement 896, 897 

Table M.._.      899 

Payments  to,  made  in  department  in  which  residence  is,  except 910 

Promoted  and  retired  by  reason  of  disability 903 

Active  pay  of  lower  grade  to  date  of  receipt  of  notice 903 

Rank- 
Increased,  retired  with,  pay  commences 908 

With  which  retired 897 

Retired  (see  also  Medical  Corps  and  Medical  Reserve  Corps.)— 

Disability 903 

Forty  years'  service,  after,  on  application  of  officer 895 

Forty-five  years'  service,  after,  or  62  years  of  age,  may  be 895 

Incapable  of  performing  duties  of  office,  or  wholly  retired 895 

Shall  be,  at  64  years  of  age 895 

Sixty-two  years  of  age,  may  be 895 

Thirty  years'  service,  after,  on  application,  in  discretion  of 895 

Wounds  received  in  battle,  longevity  pay 898 

Service- 
As  cadet  Military  Academy  counts  for  retirement 895 

As  cadet  Naval  Academy  not  counted  for  retirement 895 

Civil  war,  entitles  to  retirement  with 905 

For  which  officer  is  or  may  be  retired 895 

Required  for  retirement  if  above  grade  of  colonel 508 

Soldiers'  Home,  serving  at 922 

Troops,  can  not  be  assigned  to  command 911 

Wholly  retired- 
Active  pay,  entitled  to,  until 929 

Commutation  of  quarters,  not  entitled  to 928 

Death  before  payment  of  one  year's  pay 931 

Entitled  to  one  year's  pay .^ 928 

Final  pay- 
Certificates  of  nonindebtedness  required 928 

Shall  not  receive,  until 509 

Foreign  service  pay,  not  entitled  to 928 

Travel  pay,  not  entitled  to 930 

Witness  before  court-martial— 

Ordered  by  Secretary  ol  War,  entitled  to  mileage 196 

Subpoenaed,  entitled  to  fees 196 

Retiring  Boards: 

Powers  of 188 

School  Detachments.    (Sec  Pay  Enlisted  Men.) 
Sentences: 

Absent  without  leave,  use  of  word  "inclusive" 600 

Action  of  reviewing  authority 247 

Awaiting  result  of  trial  will  not  be  paid 580 

Court-martial,  when  effective 709 

Deposits  can  not  be  forfeited  by 223, 934 

Deserter- 
Acquittal  of  charge,  by  court,  not  conclusive  on 247, 250 

Approval  and  remission  of,  simultaneous,  pay  of 249 

Convicted,  set  aside .- 247, 250 

Reward  paid  for  apprehension,  convicted  absent  without  leave,  form  of 263 

Time  served  under,  not  counted  to  make  good  time  lost 256 

Discharge,  remits  involving  pay  beyond 972 

Executed  legal,  can  not  be  set  aside  except  by  act  of  Congress 973 

Findings  of  court, 247 

Fine,  full  amount  of,  not  deducted,  notation  required  on  pay  rolls 729 

Forfeiture  of  illegal  court,  may  be  repaid .• 973 

Illegally  constituted  court,  sentence  declared  null  and  void,  status  of  soldier  tried  by . '. 255, 973 

Officer  dismissed  by,  and  successor  appointed  and  accepted 514 

Illegal,  transportation  to  home,  from  military  prison 998 

Legal  limits  of,  defined 951 

Excess  of,  collected,  may  be  repaid 730, 973 


204  INDEX. 

Sentences— Continued.  Paragraph. 

Mitigation  of  unexpired,  by  commander  of  department 970 

Noncommissioned  officer  reduced  by,  effective 709 

Officer  (commissioned)  dismissed  by,  entitled  to  pay  until 513 

Dismissed  by  illegal  court  and  successor  appointed  and  accepted,  would  separate  him 

from  service 514 

Published  in  orders,  company  commander  must  note  on  rolls 967 

Remission  of,  satisfied  portion  can  not  be 971 

Remittal  of,  account  exceeding  legal  limits  to  set  forth 730, 973 

When  more  than  one  forfeiture  is  in  effect 963 

Stipulated  amounts  on  release  from  confinement,  or 954, 955. 956 

Sharpshooters.    (See  Pay  Enlisted  Men— Additional  Pay.) 

Signal  Corps:  Officers  of,  detailed  in  executive  offices 547 

Signatures:  j 

Assignee  not  required  to  voucher  sent  for  payment  when  due,  from  abroad  and  Alaska 48 

By  amanuensis,  must  be  witnessed  by  disinterested  party 505, 871 

Detailed  paymaster  will  sign  as 441 

Insane  or  mentally  incompetent  persons,  requirements 503 

Mark,  made  by  a,  to  be  witnessed  by 722, 871 

Milita  participating  in  encampment- 
Pay  rolls,  to,  must  be  personal .• 416 

Of  enlisted  men  to  paymaster  for  identification 763 

Official,  furnished  depositaries  wnen 439 

Physical  inability  to  make,  requirements 505,871 

Soldiers'  Home: 

Effects  of  enlisted  men,  unclaimed,  go  to .• 219 

Funds  for  support  of 952 

Officers  detailed  for  duty  at 922 

Retired  officers  detailed  for  duty  at 922 

Staff  Corps,   General.    (See  also  Pay  Commissioned1  Officers): 

Captains  and  lieutenants  while  so  serving,  pay  and  allowances  of 564 

Judge-advocate,  pay  of 521,563 

Pay  from  date  detail  is  effective 565 

Staff  Details;    (See  also  Regimental,  Battalion,  and  Squadron  Staff): 

Artillery  districts 560 

Authority  for,  act  Congress  approved  February  2, 1901. 

Battalion  and  squadron 561 

Battalion  engineers 561 

Ordnance  department- 
Chief  ordnance  officer,  assignment  by  President 568 

Detail  for  duty  with 566, 567 

For  duty  in,  second  lieutenant  pay  as  first  lieutenant 566 

Regimental 561 

Stoppages: 
Enlisted  men- 
Absent  without  leave,  pay  for  such  tune  treated  as,  when 602 

Authority  for 932 

Camp  and  garrison  equipage  charged  separately 936 

Company  fund,  limited  to  loss  of  money  pertaining  thereto 949 

Company  tailor,  has  precedence  over  those  for 936 

Damage  to  personal  property,  method  of  settlement 942 

Deserters.    (See  Deserters.) 

Discharge  remits  unaccrued  court-martial  fines 972 

Due  in  a  prior  enlistment  may  be  stopped 933 

Final  statements,  verification  of  charges  for  subsistence 939 

Forfeitures- 
Allotments— 

Desertion  forfeits  any  unpaid 24 

Have  precedence  over 20 

Accrue  from  date  of  last  payment,  except 957 

Allowances  not  included  in,  unless  specified 960 

All  pay  for  specified  period, .stoppages  due  at  date  of  sentence,  priority 953 

By  illegal  court  may  be  repaid 973 

Clothing  allowance,  can  not  be  collected  from 964 

Commencement  of 957 

Company  commanders  responsible  for  proper  notation  of 967 

Company  fund  debts  not  deducted  from,  of  a  deserter 866 


INDEX.  205 

Stoppages— Continued.  Paragraph. 

Enlisted  men— Continued. 
Forfeitures— Continued . 
Deposits— 

Court-martial  forfeitures  can  not  be  deducted  from ." 934 

Desertion  forfeits 223 

Dishonorable  discharge  subject  for  indebtedness  to  United  States  or  individuals. .  934 

Exempt  from  liability  for  private  debts 223 

Made  during  fraudulent  enlistment  not  forfeited 232 

Sentence  of  court-martial,  can  not  be  forfeited  by 223, 934 

Subject  for  indebtedness  to  United  States  or  individuals 934 

Deserters 258 

Discharge  remits  unaccrued 972 

Erroneous  payment  to  deserter,  paymaster  credited  from 857 

Executed  sentence  can  not  be  set  aside  except  by 973 

Fines  unaccrued  remitted  by  discharge 972 

Full  amount  of,  not  deducted  on  pay  rolls,  notation  required 729 

In  excess  of  legal  limits,  legal  part  will  be  executed 951 

Legal  limits,  if  in  excess  of— 

Collected,  may  be  refunded 973 

Part  within,  will  be  executed 951 

Legal,  that  may  be  imposed  by  courts-martial : 951 

Limitations  as  to  sentence  of  courts-martial 951 

Month's  pay,  of  a,  includes,  except 958 

Rate  of 957 

Order  of 936 

Post  exchange  debts  not  payable  from  deserters'  forfeitures,  but  may  be  from  others..  965 

Priority  of  indebtedness  and  forfeitures 963 

Rate  of  pay  to  cover,  not  reduced  by  allotments 962 

Rate  of  month's  forfeiture 957 

Reduction  in  grade  and  month's  pay,  rate 957, 959 

Remittal  of— 

By  department  commander  of  men  under  his  command 970 

Operates  only  on  and  after  date  of  order  of 969 

Satisfied,  can  not  be  remitted 971 

Sentence  which  includes  both  confinement  and  forfeitures 971 

When  more  than  one  sentence,  when  effective 963 

Responsibility — 

For  collection  of. 968 

For  notation  of 967, 968 

Soldiers'  Home  receives  benefit  of  all,  over  and  above 952 

Stated  amount  on  release  from  confinement  not  exempt 954, 955, 956 

$10  of  his  pay  for  six  months  construed  to  mean 961 

Two  or  more  running  concurrently,  example 962 

Furlough,  transportation  and  subsistence,  furnished  while  on 941 

Garnishment,  etc.,  not  recognized 979 

Hospital  fund,  same  as  company  fund 949 

Individuals,  in  favor  of 934, 936 

Laundry — 

Charges  due  post,  indebtedness  to  United  States 936 

Descriptive  list,  charges  for,  noted  on  if  transferred 948 

Established  by  private  individuals  at  a  military  post 948 

Licensed,  revocable  by  War  Department,  not  a  post  laundry 948 

Method  observed 948 

Not  to  exceed  $2  per  month 948 

Post,  debts  due,  not  entered  on  until 948 

Notations  of  should  show 935 

Ordnance,  verified  by  paymaster 937 

Overpayments  can  be  collected  from  any  amounts  due 934 

Paymasters  requesting  entry  of,  should  furnish 935 

Post  exchange— 

At  a  distance,  method  observed 946 

Can  not  be  collected  from  travel  pay 944 

Credit  extended  not  to  exceed 944 

Debts  due,  not  noted  on  pay  rolls  until 944,947 

Identity  not  shown,  method  observed 947 

Subject  to  priority  of  those  for  company  tailor 938 


206  INDEX. 

Stoppages— Continued.  Paragraph. 

Enlisted  men — Continued. 

Precedence  of < 936 

Prior  enlistment,  due  in  a,  may  be  collected 933 

Quartermaster's  property,  charges  for  to  be  enumerated 936 

Subsistence- 
Account  of,  notations  required  on  pay  rolls 938, 940 

Verification  of  charges  for 939 

Tailor,  for  a,  collected  by  a  paymaster,  method  observed 943 

For  making  civilian  clothing,  not  an  authorized  stoppage 943 

Transportation,  account  of,  notations  required 940 

Unauthorized,  except 932 

Made  by  one  department,  for  another,  disposition  of 803 

Officers- 
Absent  without  leave — 

For  three  months,  forfeits  all  pay  and  allowances 976 

Forfeits  all  pay  during  such  time,  unless 974 

Alimony,  Secretary  of  War,  can  not  make  to  satisfy 978 

Allowances  not  forfeited  if  sentenced  to 987 

Assigned  accounts,  collected  from  first  presented 34. 983 

Authority  for  making 978 

Circular,  issued  monthly,  setting  forth 982 

Civil  authorities,  convicted  by,  released  on  bail <*75 

Collected  from  first  account  presented  even  if  assigned 34. 983 

Erroneous  construction  of  law,  settlements  made  under 985 

Garnishment,  etc.,  not  recognized 979 

Half  pay  while  on  leave,  how  treated 279 

Indebtedness  to  the  United  States- 
Chief  of  bureau  concerned  will  notify,  of 980 

Made  account  of 978 

Notification  by  chief  of  bureau  to 980 

To  Secretary  of  War,  when 980 

Judgment  of  a  court  and  admitted 978 

Payments- 
Erroneous,  due  to  construction  of  law  after  985 

None  to  any  person  Indebted  to  United  States 977 

None  until  stoppages  are  satisfied 977 

Overpayments  to 980, 981 , 983 

Private  debts,  Secretary  of  War  can  not  make,  to  satisfy 978,979 

Rank  and  command,  suspension  from,  does  not  forfeit  pay 986 

Refundment  of— 

Notations  required  on  abstract  of  collections 823 

Original  receipt  forwarded  by  paymaster 984 

Receipt,  descriptive,  furnished  in  duplicate 984 

Satisfied,  must  be,  before  any  payment  is  made 977 

Secretary  of  War — 

Alimony,  can  not  make,  to  satisfy 978 

By  order  of 978,981 

Debts,  can  not  make,  to  satisfy  private 978, 979 

Sentence  by  court-martial 987 

Subsistence  stores,  amount  of  indebtedness  for,  collected  by 988 

Suspension  from  rank  and  command  does  not  forfeit  pay 986 

Paymasters'  clerks,  against,  will  be  noted  on  circular 478 

Subsistence.    (See  also  Retired  Enlisted  Men  and  Stoppages  Officers  and  Enlisted  Men.) 
Suspensions: 

Appropriation  transfers,  those  that  will  be  made 854 

Charged  on  account-current— 

Method  observed 853 

Will  not  be  until  stated  by  Auditor  for  the  War  Department 851, 853 

Collected,  how  noted  on  abstract  of  collections 823 

Communications  relative  to,  data  given  in 849 

Duplicate  payment 863 

Erroneous  payments- 
Made  on  erroneous  statement  of  facts 859 

Made  on  orders  from  superior 856 

May  be  deducted  from  deposits  if 934 

To  a  deserter  will  be  credited  to  paymaster  before 857 


INDEX.  207 

Suspensions— Continued.  Paragraph. 

Errors,  arithmetical,  on  any  one  voucher  in  excess  of  20  cents 850 

Method  for  taking  credit 853 

Method  of  notifying  paymasters  of 851 

Preliminary  statement  of — 

Evidence  tending  to  remove,  returned  with 852 

Issued  to  each  paymaster .T~"   T~       851 

Noted  on,  not  charged  on  account-current 851 

Returned,  will  be 852 

Signed  and  dated  when  returned 852 

Refundments  on  account  of— 

Data  required  on  abstract  of  collections 855 

Descriptive  receipt  issued  in  duplicate  for 984 

Taken  up  on  abstract  of  collections 855 

Removal  of,  on  accounts-current 853 

Tailor,   Company.    (See  Stoppages  Enlisted  Men.) 
Target  Year: 

Commences  and  ends 604 

Time: 

Absent  without  leave- 
Less  than  a  month  deduct  for  every  day's  absence 992 

On  28th  or  29th  day  of  February  or  31st  day  of  month 600, 989, 990 

Calendar  months  for  pay  purposes  contain 989, 992 

Computation  of  fractional  parts  of  month 127 

Computation  of,  when  word  "inclusive"  is  not  used 991 

Deserter,  time  lost  by,  to  make  good 256 

Enlistment  period,  lost  during 684 

February,  time  paid  for 600, 989, 990 

Longevity  pay.    (See  Longevity  Pay.) 

Method  of  computing,  on  which  pay  is  based 989, 990 

On  which  extra  pay  is  based 664, 990 

Militia,  encampment  with  Regular  Army,  31st  day  of  month  counts  as  one  day 415 

Periods  less  than  a  month,  both  days  inclusive  must  be  shown 989, 991 

Service- 
Commenced  in  February 990 

Commenced  on  intermediate  day  of  month 990 

Commenced  on  31st  day  of  month 415, 990 

Covering  fractions  of  two  months 990 

Subsistence,  commutation  of,  entitled  to,  for  actual  number  of  days 990 

Thirty-first  day  of  month- 
Computation  of  time  when,  is  involved 415, 989, 990 

Service  commenced  on,  not  entitled  to  pay  for 415,990 

Tips.    (See  Mileage:  Actual  Expenses,  Militia  Inspections.) 
Transfers : 

Appropriation,  funds  of  one  to  another 804 

Bond  closed,  funds  will  be  actually  transferred 814 

Check  books,  of : 69, 71 

Check,  of  single 72 

Enlisted  men — 

Notations  as  to  clothing,  on  descriptive  lists Ill 

When  effective 732 

Final  statements.    (See  Assigned  Accounts. ) 
Funds — 

From  one  depository  to  another  not  authorized : 798 

Invoices  for,  data  required  on 808, 872 

Method  observed 805 

Receipt  for— 

Data  required  on,  if 808, 872 

Not  forwarded  until 807 

Not  taken  if  transfer  is  by  check 805 

Two  or  more  depositories  in  same  place 798 

Noncommissioned  officer  carries  reduction  anless 708 

Pay  vouchers.     (See  Assigned  Accounts.) 

Rebonding,  disbursing  officer ' 806 

Translator: 

Military  information  division,  General  Staff,  pay  of 993 


208  INDEX. 

Transportation:  Paragraph. 

Civilian  witness,  deduction  if  furnished 195 

Deserter- 
Claim  for,  priority  over  forfeitures  after  apprehension 963 

Furnished  to  or  on  account  of 2»ii .  Jt;_> 

Witness  at  trial,  furnished  to 261 

Discharged— 

Outside  United  States,  notation  required  on  final  statements 759 

Furnished  enlisted  men.    (See  also  Travel  Pay.) 

Deductions  by  paymaster,  account  of 997 

Discharged  soldiers,  notations  required  on  final  statements 997 

Dishonorably  discharged,  from  military  prison  to  home,  sentence  illegal 998 

To  reach  paymaster 997 

Mileage- 
Deductions — 

Disposition  of -. 329 

Longer  route,  furnished  for  entire  journey 332 

Furnished  for  part  of  journey 332 

Rate  at  which  made 329 

Sleeping-car  accommodations 329 

Station  changed  while  on  leave,  land-grant  road  involved 330 

Failure  to  secure,  over  aided  roads 331 

Furnished- 
Covering  meals  and  berth 312 

Noted  on  orders  directing  travel .- 317 

Other  than  official  route,  covering  meals  and  berth 311 

Government  conveyance  used 313 

Hire  of,  by  officer  in  performance  of  journey 314 

May  be  secured  for  entire  journey 329 

Orders  presented  as  authority  for  journey,  notation  as  to 317 

Travel  for  which  transportation  must  be  secured 330 

Officers  ordered  to  sail  on  transport  to  immediately  apply,  for 447 

Pay  rolls,  data  required  on,  when  charges  for,  appear 940 

Paymasters'  clerks.    (See  Paymasters'  Clerks.) 

Reporters,  deduction  if  furnished 186 

Retired  soldiers  entitled  to,  in  kind  to  their  homes 886 

Witness  at  trial  of  deserter  if  furnished 261 

Travel  Pay: 

Cadets  Military  Academy,  if  discharged 399 

Enlisted  men- 
Allotments  can  be  collected  from 1003 

Allowed  from  place  of  discharge  to  place  of  enlistment 994 

Clothing,  indebtedness  for,  can  not  be  collected  from 1003 

Commission,  discharged  to  accept,  not  entitled  to 1010 

Court-martial  fines  can  not  be  collected  from 1003 

Death  of  parent,  discharged  account  of,  entitled  to 1002 

Deserters- 
Discharged  by  reason  of,  without  trial,  not  entitled  to 259 

Insanity,  discharged  for,  after  apprehension  in 748 

Restored  to  duty  without  trial,  not  forfeited  unless 243 

Discharged— 

Account  of  death  of  parent,  entitled  to 1002 

At  point  remote  from  railroad  station 760 

Cause  for,  determines  right  to  travel  pay 761 

Civil  authorities,  while  in  hands  of 749, 750, 751, 1004 

Dishonorable,  by  sentence  of  court,  not  entitled  to 1007 

Fraudulent  enlistment,  account  of,  not  entitled 746, 1009 

Furlough,  while  on,  points  between  which  entitled 1000 

Insanity,  for,  after  apprehension  in  fraudulent  enlistment 748 

Minority,  for,  concealed  at  enlistment,  not  entitled 74t'..  1009 

Orders  for,  recite  "Not  entitled "  not  conclusive 1002 

Own  convenience,  not  entitled 1006 

Particular  place,  at  a,  on  request  of  soldier 999 

Purchase,  travel  pay  retained  by  Government 1005 

To  accept  commission,  not  entitled 1010 

Without  honor — 

Account  own  misconduct,  entitled  to 1001 

By  reason  of  desertion,  not  entitled 259, 1008 

While  in  hands  of  civil  authorities  serving  sentence  not  entitled  to 750 


INDEX.  209 

Travel  Pay— Continued.  Paragraph. 

Enlisted  men— Continued. 

Dishonorably  discharged  by  sentence  of  court,  not  entitled 1007 

Distances— 

Between  United  States  and— 

Cuba,  how  computed 336 

Philippine  Islands,  how  computed 336 

Porto  Rico,  how  computed 336 

Entitled  to,  unless  discharged  as  punishment  for  an  offense 994 

Fraudulent  enlistment,  discharged  for,  not  entitled 1009 

Furlough,  discharged  while  on,  points  between  which  entitled 1000 

Indebtedness — 

Clothing,  for,  can  not  be  collected  from 1003 

Fines  can  not  be  collected  from 1003 

Overpayments  and  allotments  may  be  collected  from  any  amounts  due 1003 

Post  exchange,  to,  can  not  be  collected  from 944 

Indian  scouts  entitled  to,  on  discharge 278 

Insanity,  discharged  for  mental  incompetency  after  apprehension  in 748 

Minority  concealed  at  enlistment,  discharged  for,  not  entitled 1009 

Orders  for  discharge  recite  "  Not  entitled "  not  conclusive 1002 

Overpayments  may  be  collected  from 1003 

Philippine  Scouts  entitled  to 780 

Points  between  which  entitled 994 

Post  exchange,  indebtedness  to,  can  not  be  collected  from 944 

Purchase  of  discharge,  travel  pay  retained  by  Government 1005 

Rate  per  mile  allowed  for 994 

Retired,  not  entitled 886 

Sea  travel- 
Certain,  which  is  paid  for  on  basis  of  land  travel 994 

Subsistence  and  transportation  only  allowance  for 994 

Shortest  usually  traveled  route,  what  constitutes 996 

Transportation  furnished — 

Deductions  by  paymaster,  account  of 997 

Dishonorably  discharged,  sentence  illegal 998 

To  military  prison 998 

For  sea  travel  by  longer  route 995 

To  reach  paymaster 997 

Officers- 
Actual  expenses  only  for  sea  travel 1011 

Allowed  from  place  of  discharge  to 1011 

Appointment,  place  of  acceptance  considered  place  of  residence 1012 

Discharged— 

At  place  of  acceptance  of  commission,  not  entitled 1012 

As  punishment  for  an  offense,  not  entitled lOli 

Dismissed  by  executive  order,  entitled  to 1020 

Effective  at  future  date,  ordered  home,  entitled  to  mileage 1017 

Failure  to  pass  mental  examination  for  promotion,  entitled 1019 

For  own  convenience,  not  entitled 1006 

Leave  of  absence,  while  on,  points  between  which  entitled 1000 

Medical  Reserve  Corps.    (See  Medical  Reserve  Corps.) 

Orders  for,  silent  as  to  date,  effective 1014 

Dismissed  by  executive  order,  entitled  to 1020 

Erroneous  payments  to,  chargeable  against 1018 

Leave  of  absence,  discharged  while  on • 1000 

Medical  Reserve  Corps,  appointed  from  contract  surgeon,  not  entitled  to  place  of  making 

contract 1113 

Orders  for  discharge  silent  as  to  date  effective- 
Discharge  effective 1014 

Entitled  to  travel  pay,  not  mileage 1014 

Overpayments  chargeable  against 1018 

Points  between  which  travel  pay  is  allowed 1000, 1011 

Rate  per  mile  allowed  for 1011 

Resigned- 
Effective  future  date,  ordered  home,  entitled  to  mileage 1017 

Not  entitled  unless  tendered  account  disability  incident  to 1015 

Resigned  and  is  honorably  discharged  not  entitled 1016 

Voluntary,  not  entitled 101£ 

54748°— 10 14 


210  INDEX. 

Travel  Pay— Continued. 
Officers— Continued. 

Sea  travel—  Paragraph. 

Actual  expenses  only  for 1011 

Certain,  which  is  paid  for  on  basis  of  land  travel 1011 

Wholly  retired  not  entitled  to wo 

Vacancies: 

Commence -I'M 

Veterinarians : 

Assignment  of  pay  vouchers 43 

Beneficiary  of.    (See  Beneficiary.) 

Commutation  of  quarters,  not  entitled 1023 

Foreign-service  pay,  entitled  to 1022 

Leave  status- 
Same  as  for  commissioned  officers  (see  Leave  of  Absence) 1 1  i25 

Longevity  pay — 

Entitled  to  count  time  served  as  (see  Longevity  Pay) 1024 

Mileage- 
Same  as  for  commissioned  officers  (see  Mileage) 1026 

Mounted  pay.    (See  Mounts,  Pay  for.) 

Pay  and  allowances  of 1021 

Payments  to  enlisted  men,  may  witness 1027 

Transfer  of  pay  vouchers.    (See  Assigned  Accounts.) 
Volunteers: 

Assistant  surgeon  with  rank  of  captain  in  militia,  entitled  to 1030 

Enlisted  men- 
Discharged  from  service  as,  can  not  be  counted  as  an  enlistment  period <>',i4 

Extra  pay  on  discharge— 

General  staff,  shall  extend  to  all  when 1033 

Law  providing  for,  is  permanent  until  repealed  by  Congress 1032, 1033 

One  month  for  service  within  the  United  States 1032 

Two  months  for  any  foreign  service 1032 

Foreign  service  two  mouths'  extra  pay  on  discharge U  >:52 

Officers,  Regular  Army,  appointed  to  grade  in,  entitled  to  pay  from :,i  m 

Pay  and  allowances  same  as  for  Regular  Army 1  >2S,  l<)2<» 

Pensions,  same  footing  as  for  like  grades  in  Regular  Army 1029 

Promotion  by  seniority 1031 

Vouchers: 

Account-current ,  folded  separately,  not  fastened  to  account-current 829 

Acting  commissary  of  subsistence,  certificate  required  with 549 

Blank,  will  not  be  signed  in s?0 

Checks  issued  in  payment  of,  notations  required 872 

Civilian  witness,  must  be  accompanied  by 198 

Commutation  of  quarters — 

Dates,  specific,  of  arrival  or  departure  noted  on 127 

First  and  last  voucher,  order  of  assignment  or  relief  filed  with 127 

Militia,  officers  of,  data  required  with 405 

Data  to  be  noted  on 872 

Date  of  payment  to  be  even  with  that  of  check 

Duplicate  or  triplicate  not  required  unless 868 

Errors  on  any,  exceeding  20  cents 850 

Experts  as  witnesses  before  courts-martial,  authority  filed 179 

Expressing  of,  to  Paymaster-General  not  advisable 819 

Facts  entered  on,  correctness  of,  to  be  certified  to  by 875 

Fees,  civilian  witness,  refusing  to  appear 205 

Final  statements,  money  amounts  on,  expressed  in S74 

Forwarded  with  accounts  or  explanation  made 818 

Fraction  of  a  cent,  method  of  treating 873 

Fraudulent,  paymaster's  responsibility  for  payments  made  on 753 

Identity  of  person  presenting,  unknown 753.  S7C 

Insane,  etc. ,  certificate  and  data  required  with 503 

Memorandum  prepared  in  office  of  paymaster 495 

Mileage- 
Inspection  of  militia,  data  required  with 246 

Order  directing  travel  must  lie  filed  with 317 

Paid  by  chief  paymaster 31(i,  452 


INDEX.  211 

Vouchers — Continued. 
Militia- 
Encampment,  participating  in—  Paragraph. 

If  held  for  a  longer  period  than  that  prescribed 416 

Signatures  to  pay  rolls  must  be  personal 416 

Inspection  of,  data  required  with,  for  mileage 346 

Military  service  schools,  officers  attending— 

Authority  for  attending,  filed  with  first 405 

Certificate  of  attendance  filed  with r 405 

Date  of  reporting  noted  on,  all 405 

Money  amounts  noted  on,  will  be  expressed  in 874 

Mounts,  pay  for— 

Certificate  as  to  being  mounted  at  own  expense 553 

First  voucher  requirements 553 

Numbered — 

Consecutively  throughout  entire  year 878 

Series  commences  on  1st  of  each  January 878 

Original  will  accompany  account,  unless '. .  869 

Papers  in  support  of,  to  be  attached,  not  pasted  to 879 

Pay  rolls,  name  of  paymaster  paying  entered  on,  where 879 

Paymasters'  clerks,  approval  of,  is  required  when 475 

Paymasters'  messengers  must  be  approved 493 

Payment  of — 

Cash,  with,  receipt  must  be  obtained , 870- 

Check,  with,  receipt  will  not  be  taken 870 

Date  of,  to  be  even  with  that  of  check 872 

Duplicate  payment  of,  credit  to  whom  given 863 

Fraudulent,  regulations  defective  to  prevent  payment  of 865 

Identity  of  claimant  to  be  established  before 753, 876 

Physical  inability  to  sign,  requirements 505 

Preparation  of— 

For  forwarding  to  Paymaster- General 819 

On  which  officers  demand  payment,  not  duty  of 877 

Receipt,  any  change  in,  must  be  certified  to 727 

Receipted,  will  not  be,  when  paid  wholly  by  check 870 

Reporter,  certificate  required  with 187 

Signature  to,  must  correspond  with p 871 

Signed  by  "mark"  must  be  witnessed  by 722.871 

Will  not  be  in  blank 870 

Spurious,  paymasters  liable  for  payment  of 753 

Witnesses : 

Account,  assignment  of.    (See  Assigned  Accounts.) 
Civil  courts- 
Civilians  in  government  employ,  paid  by  civil  authorities 210 

Enlisted  men — 

Entitled  to  pay  during  detention  as 583 

Not  allowed  travel  pay  from  army  appropriations 207, 208 

Officers— 

Not  allowed  mileage  from  army  appropriations t 207, 208 

Testifying  for  United  States  before,  paid  from 209 

Committees  of  Congress,  etc— 

Enlisted  men  not  allowed  travel  allowances  from  army  appropriations 208 

Expenses  of,  paid  by  committee 208 

Officers  not  allowed  mileage  when  appearing  before 208 

Military  courts.     (See  also  Courts-Martial.) 

Advance  payment  of 204, 205 

Civilians  in  government  employ — 

Allowances  of J90 

Deputy  United  States  marshals  and  marshals  are 192 

District  of  Columbia,  employees  are 191 

Postmasters  are 191 

Travel  allowances  of 190 

Civilians  not  in  government  employ — 

Allowances  of 193 

Expert,  authority  for 179 

Furnished  transportation 195 


212  INDEX. 

Witnesses— Continued. 

Military  courts— Continued. 

Civilians  not  in  government  employ— Continued.  Paragraph. 

Philippine  Islands,  civil-government  employees  are  not l"7 

Refusing  to  appear :J!)4, 2<>" 

Retired  officers  subpoenaed  are 196 

Transportation  furnished  on  transport  or  by  quartermaster Hi.5 

Travel  allowances  of 193 

If  subpoena  is  served  after  reporting  to  court 199 

Compensation,  rates  of,  not  retroactive l'.»4 

Contract  surgeons,  entitled  to,  mileage  when  ordered 171 

Depositions  of,  certified  by  judge-advocate  of  court 203 

Expenses  of,  paid  by 176 

Navy  and  Marine  Corps,  expenses  payable  from 206 

Officers- 
Summoned  as,  not  entitled  to  foreign-service  increase  before  courts  in  I'nitod  Stales. .  528 

Refusing  to  appear,  fees  tendered,  except 204, 205 

Retired  army  officer  subpoenaed  or  ordered 196 

Subpoenaed  for  distinct  cases,  same  day 201 

Summary  court,  certificate  required 200 

Travel  allowances — 

Advance  payment  of 204, 205 

In  government  employ 190 

Not  in  government  employ 193, 195 

One  journey,  several  cases 201 

Return  journey 202 

Vouchers— 

Accompanied  by  certificate  of  judge-advocate  or: 198, 199, 200, 203 

Order  convening  the  court 198 

Items  set  forth  in  detail  and  attested  by  affidavit 193 

0 


204259 


YC  6310 


